**The Terrier Trust CIO** ## **Trustees' Annual Report 1 February 2020 to 31 January 2021** ## **Registered Charity No 1165782** ## **Principal Address** 5 Newing Green, Bromley BR1 2TD **Secretary’s Address** Holgates, 10 Virgins Lane, Battle, East Sussex TN33 0JH ## **Trustees** The trustees serving for the whole of the year under review were Tom White (chairman), Graham Hukins, Matt Hyner and David Nibloe. Richard Maxwell was a trustee until his unexpected death on 21 March 2020. Secretary Patrick Favell was co-opted as a trustee on 1 July 2020 to fill the vacancy and elected as a trustee at the virtual AGM on 7 November 2020. ## **Declaration of Interest** Matt Hyner and David Nibloe are (and remain) trustees of the Kent & East Sussex Railway Company Ltd (K&ESR). ## **Secretary** Trustee Patrick Favell was Secretary throughout 2020/21. ## **Governance** The constitution of The Terrier Trust CIO (TTT-CIO) was approved by the Charity Commission on 26 February 2016. The charity is a charitable incorporated organisation (CIO) having an ‘Association’ Model Constitution and minimum of three and a maximum of five trustees. At every Annual General Meeting (AGM) of the members of the CIO, one-third of the charity trustees shall retire from office and are eligible for re-election. All trustees give their time voluntarily and receive no remuneration or other benefits. ## _Transition from TTT to TTT-CIO_ The incorporated charity TTT-CIO replaced the unincorporated charity The Terrier Trust (Registered Charity No 1050480) (TTT) and received all its assets. TTT was inaugurated on 16 September 1995 and wound up at its final AGM on 14 July 2018, being deleted from the Charity Commission’s register on 1 August 2018. All members of TTT became members of TTT-CIO. ## _2020 AGM_ Due to UK Government Coronavirus restrictions, the holding of the 2020 AGM was initially delayed from June to 19 September. However, in early September the UK Government introduced a ban on more than 6 people meeting indoors. As our quorum is 9 members, this made holding our meeting impossible and, furthermore, it was unclear when restrictions would be eased to permit larger groups to meet. 1 The Charity Commission’s Covid-19 related guidance to trustees stated that CIOs could hold AGMs and other members’ meetings online, made possible by the Corporate Insolvency and Governance Act 2020 and applied until 30th December 2020. Although members would not be able to attend in person, they would still have the right to vote. The charity could require this to be done electronically or by other means (such as by post) even if, as is the case for TTT-CIO, the method was not included in the constitution. As we were required to hold a meeting to adopt our annual report and accounts before we could file them with the Charity Commission, the trustees followed this guidance and decided to hold a virtual AGM on 7 November 2020 and that members should vote by post. An explanation of the voting procedure (that, as far as possible, followed the postal voting procedures specified in the Charity Commission’s Model Constitution for ‘Association’ CIOs), a voting form and 2 return envelopes were posted to members. The votes subsequently submitted were opened and counted by two independent scrutineers. Compared with the usual attendance of 15-20 members voting at a traditional AGM, 52 valid voting papers were received from members (a further 3 submissions did not have the required names or signatures on the outer envelope and so were classified as void). Of course, members were unable to attend the meeting in person but could join the meeting electronically, although this option was only requested by 4 people. ## **Objectives and Activities** To advance the education of the public about the engineering achievement and legacy of steam railway engines, in particular but not exclusively by the acquisition, preservation, restoration and maintenance of locomotives of the Terrier Class, designed by William Stroudley of the former London Brighton and South Coast Railway, for public display and operation. TTT-CIO owns 100% of No 32678 _Knowle_ and owns 75% of No 3 _Bodiam_ , with the K&ESR owning the other 25%. Both locomotives are based at the K&ESR, which maintains and operates them under long-term hire agreements signed in 2017. New brass plates showing the ownership of each locomotive were purchased and that for _Knowle_ has been fitted within the cab. _Bodiam’s_ plate will be fitted on completion of the major overhaul that began in 2019. Our illustrated website, www.terriertrust.org.uk, continues to provide information about the TTT-CIO and how it can be supported, together with news about our locomotives and our ongoing appeals and projects. The trustees of TTT-CIO would like to thank its members for their continuing support. We hope this support will be enhanced by the return of _Knowle_ to service in 2021 followed, in 2022, by the completion of the overhaul of _Bodiam_ . This will return _Bodiam_ to service in its 150[th] anniversary year and, in celebration, a programme of events will tell the fascinating story of our two Terriers and other members of the class since their introduction in 1872. TTT-CIO’s Donation Policy aims to support its objectives with particular emphasis on keeping at least one of its two locomotives in service at any time. ## **Achievements and Performance** ## The Terrier 150 Appeal Both of the TTT-CIO’s Terriers were out traffic by March 2019 with expired boiler tickets and required costly major overhauls before they could return to service. Under the long-term hire agreements 2 between TTT-CIO and the K&ESR, K&ESR is wholly responsible for overhauling the locomotives so that they can return to active service. In 1872, _Bodiam_ as L&BSCR No 70 _Poplar_ , was the first of the class constructed and one of the first batch to enter service and so will be 150 years old in 2022. TTT-CIO sees the 150[th] anniversary of _Bodiam_ and of the class as a major opportunity to meet its public benefit objectives through the promotion of Terriers in partnership with the K&ESR, which should attract members of the public to see Terriers in steam and learn more about their history. Therefore, the trustees discussed with K&ESR how we could ensure that both locomotives would be back in service in time to celebrate significant milestones in their own history, including _Bodiam’s_ 150[th] anniversary and the class’s intertwined history with the K&ESR and other Colonel Stephens light railways. This resulted in the TTT-CIO and K&ESR launching the Terrier 150 Appeal in 2019, with the objective of raising £150,000 to allow K&ESR to finance the work to restore the locos to traffic and various educational initiatives to celebrate a century-and-a-half of Stroudley’s Terriers. Work to increase the profile of the project has included an excellent multi-page article by trustee Graham Hukins about the Project that was published in Steam Railway Magazine, a mass market enthusiasts’ publication. Because K&ESR’s Rolvenden Works did not have the capacity to accelerate the overhaul programme to get both locos back in traffic by 2022, with the agreement of TTT-CIO, K&ESR has outsourced the overhaul of No 3 _Bodiam_ to a specialist external contractor. As this was expected to cost more than if the overhaul was done by the K&ESR in-house, an estimate of the cost was factored into the appeal target. In addition, it was recognised that, until stripped down and a detailed examination made, unexpected additional work and costs could be identified as the project progressed. The first element of the Terrier 150 Project was achieved in December 2020 with the completion of the overhaul of _Knowle._ The locomotive has been out-shopped as Southern Railway No 2678 complete with the restoration of an extended ‘Isle of Wight bunker’ as in February 1940 it was in this guise that the old K&ESR company first hired it from the Southern Railway. As the K&ESR’s own locomotives were in such dire condition, 2678 stayed on the line until 1958, by which time passenger services had been withdrawn and diesel shunters now hauled the remaining goods traffic. The ‘Isle of Wight bunker’ was removed before the loco was purchased by TTT-CIO. Work on the overhaul of _Bodiam_ is continuing at the Weybourne Works of North Norfolk Railway Engineering. The trustees have also been planning future Terrier 150 events to further our educational objectives by providing the opportunity for the public to learn more about these diminutive historic locomotives, see them in action and travel on trains hauled by them. It is also expected that completion of the overhauls of these popular locomotives will attract requests from other heritage railways in the UK to borrow them to star at special events at their line. The Terrier 150 project will run through to 2030 when _Knowle_ will celebrate its own 150[th] anniversary. 32678 _Knowle_ In February 2019, _Knowle_ was withdrawn from service by the K&ESR to enter Rolvenden Works for a major overhaul that will extend the boiler certificate for a further 10 years. At this time last year, it had been hoped to have the locomotive back in traffic in April 2020 but other work at Rolvenden delayed work on _Knowle_ . At end March 2020, with the imposition of the first national Covid-19 pandemic lockdown, work was halted as Rolvenden Works was closed. Work resumed in the summer after the lockdown and steaming trials were successfully completed before a further lockdown and 3 closure of the K&ESR occurred in late 2020. Post-overhaul photographs of _Knowle_ have been published prominently in the railway press and on social media and the achievement has been further recognised as the loco is one of 10 projects nominated in the public ballot for the 2021 Steam Railway HRA Award. We look forward to the relaunch of the locomotive once lockdown restrictions permit. ## No 3 _Bodiam_ _Bodiam’s_ boiler certificate expired at end 2016 and she was stored out of traffic in the Rolvenden carriage Shed. After K&ESR identified a suitable contractor, on 10 April 2019 _Bodiam_ set off by road for the North Norfolk Railway Engineering’s (NNRE) Weybourne Works. Work on the dismantled locomotive has proceeded as quickly as Covid-19 restrictions have allowed. Work by NNRE is being commissioned in tranches subject to the availability of funds from the Terrier 150 Appeal. Obviously, the Covid-19 pandemic has hit the finances of all businesses and most heritage railways have launched at least one urgent appeal that has significantly increased the competition for heritage steam supporters’ donations, which has made it much more challenging to attract funds to the Terrier 150 Appeal. Although it still remains possible for the overhaul to be completed before the end of 2021, at this stage the trustees are unable to assess the extent to which Covid-19 restrictions or difficulties in raising the necessary funds may hamper progress to meeting this gaol. We are again pleased to record our thanks to David Brenchley, K&ESR Locomotive Delivery Manager, and the staff (both paid and volunteer) at Rolvenden Works for the overhaul and repaint of _Knowle_ and for the management of the contract overhaul of _Bodiam_ . Reports of the work at Weybourne is also encouraging and thanks are due to the staff there too for their work on _Bodiam_ . We would also like to thank the Bluebell Railway for the temporary loan of the dome from classmate _Fenchurch_ to allow _Knowle_ to return to service after _Knowle’s_ was found to be cracked (a replacement dome is being manufactured). A request to K&ESR for _Knowle_ to return to the Isle of Wight for events at Haven Street in June 2021 has been approved and it is to be hoped that Covid-19 restrictions will not prevent this. ## **Financial Review** As at 31 January 2021, the balance on TTT-CIO’s bank accounts was £63,416 (2019/20 £65,069), none of which is held in a restricted fund. In 2020/21 income was £4,982 (2019/20 £3,522) and expenditure was £6,635 (2019/20 £20,289). The majority of the expenditure comprised contributions to the Terrier 150 Appeal that is organised jointly with the K&ESR. The K&ESR is the fundholder for the Terrier 150 Appeal and during the year TTT-CIO contributed £6,250 to the fund (2019/20 £20,000). Further detail is contained in the attached accounts. The Trust’s main sources of income are donations and membership subscriptions. The Trust’s Reserves Policy is to maintain an Emergency Reserve and the trustees consider £50,000 to be an appropriate figure and this amount is contained within the bank balances. The figure was selected to allow the TTT-CIO to safeguard its locomotives should K&ESR encounter serious financial difficulties and to cover penalty charges should the Trust breach its hire agreements with K&ESR. The trustees have not identified any significant risks to prevent it from continuing its planned programme in 2021-22. 4 ## **Declaration** The trustees declare that they have approved the trustees’ report above. _Signed on behalf of the charity’s trustees_ Signature Full name Thomas White Position Chairman & Treasurer Date 14[th] April 2021 5 ) (4 m t51 mol oo ¢DOO u2 00 mo ¥l ffs _ o o o èsrtsua