OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2021-03-31-accounts

Charity Registration No. 1165778

Company Registration No. 09947772 (England and Wales)

HOUNSLOW MUSIC SERVICE

Annual report and financial statements For the year ended 31 March 2021

Pages for filing with registrar

HOUNSLOW MUSIC SERVICE

LEGAL AND ADMINISTRATIVE INFORMATION

Board Of Trustees O M Barry
T J Bruce
C W Hill
C R C Holderness
S J Shotton
C P Salters
Dr P K Basra (Appointed 21 September 2020)
T G F Sylvester (Appointed 10 August 2020)
Charity number 1165778
Company number 09947772
Principal address 64A Pears Road
Hounslow
London
TW3 1SR
Registered office 64A Pears Road
Hounslow
London
TW3 1SR
Auditor WSM Advisors Limited
Connect House
133-137 Alexandra Road
London
SW19 7JY
Bankers Barclays Bank plc

HOUNSLOW MUSIC SERVICE

CONTENTS

Page
Trustees' report 1 - 6
Statement of Trustees' responsibilities 7
Independent auditor's report
Statement of financial activities 11
Balance sheet 12 - 13
Statement of cash flows 14
Notes to the accounts 15 - 26

HOUNSLOW MUSIC SERVICE

TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT)

For the year ended 31 March 2021

The trustees, who are also the directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015).

The accounts have been prepared in accordance with the accounting policies set out in note 1 1 to the accounts and comply with the charitable company's memorandum and articles , the Companies Act 2006 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)” (as amended for accounting periods commencing from 1 January 2016) .

Our Purpose and Activities

The company's charitable objects are set out in its Memorandum and Articles of Association. The principal objective of the company is to provide the highest quality musical opportunities for children, young people and others in and around the London Borough of Hounslow.

Our mission is to encourage participation, enjoyment and achievement by providing the highest quality learning opportunities in music and the performing arts.

Review of the year and plans for the future

Arts Council England:

As lead organisation for the local Music Education Hub, Hounslow Music Service (HMS) continues to fully implement the National Plan for Music Education (NPME), undertaking all the core and extension roles as detailed in the plan. A strong and supportive relationship continues with Arts Council England (ACE) who distribute funding on behalf of the Department for Education (DfE). A significant amount of background information and statistical data is provided to ACE on a regular basis to secure the release of grant payments.

The Annual feedback letter was received from ACE in January 2021. It assessed progress during 2019/20 and proposed the level of contact during 2020/21. A number of strengths were identified:

(Source: HMS Feedback letter, Arts Council England, January 2021)

ACE has assessed the level of risk attached to the allocated DfE funding as minor risk for Hounslow, requiring a minimal level of monitoring and contact during the 2020/21 academic year.

HOUNSLOW MUSIC SERVICE

TRUSTEES' REPORT (CONTINUED)(INCLUDING DIRECTORS' REPORT)

For the year ended 31 March 2021

First Access to music:

As a core role of the NPME, enabling access to instrumental music making for all children is a priority. While schools were closed, we recognised that not all children had their instrument at home, and that some would not be able to play an instrument if others in the family were also working from home. HMS therefore devised two programmes; the first was a series of weekly video tutorials for those who could play their instruments at home; the second were a series of projects using everyday household objects, where children could develop the same musical knowledge away from the instrument.

When schools reopened many were reluctant to allow programmes in wind and brass instruments, nor was singing encouraged in many places. In response we created a series of projects where we avoided blowing, singing and even speaking, involving buckets and spoons, body percussion, boom whackers and other resources.

Many of these projects culminated in class performances which were filmed and shared in and across schools, which was a lovely way to retain some element of performance. Pupils and teachers loved these projects. By November 2020 some schools asked us to return to playing wind instruments.

Our approach in the January 2021 lockdown was to use the general projects again as most whole class instrumental programmes had either not started with instruments, or pupils had only recently started playing instruments. Some of these projects were shared with secondary colleagues to try to support them to deliver music at key stage 3.

From September 2020 to April 2021, schools who engaged with Charanga were also provided with a weekly KS1 and KS2 curriculum music lesson.

Continuation beyond first access:

Until 2020, continuation was an identified strength of HMS with numbers continuing beyond first access significantly above national averages. This dropped significantly in 2020/21 partly because of the bubble system in schools meaning children were confined to one specific area throughout the school day. The lack of in person teaching during the summer term also affected those at the end of their first year of whole class learning. Many schools were reluctant to allow external visitors inside, both primary and secondary, and music rooms were generally not in use.

In the earliest part of the pandemic, many schools were deeply suspicious of using a live video stream into a pupil’s home. Several secondary schools asked for us to deliver instrumental and vocal lessons via email. Since feedback and demonstration are central to any authentic instrumental/vocal learning, this was not practical. By the Autumn however, schools were more willing to allow live video lessons, so by the January lockdown, more pupils were able to continue with their instrumental lessons. Access to online lessons varied from school to school as it was often dependent on having someone facilitate this at school level. Many parents did not want online lessons after school, meaning that there was significant disruption in instrumental learning for many young people. By September 2020, young people learning in small/large group and individual lessons returned to around 50% of pre-pandemic levels. Several schools did not want lessons in school, but supported us to set up online lessons after school and at weekends. Often the usual teacher was not available and so pupils were offered different teachers, which again had an impact on whether pupils would continue with lessons.

When schools reopened fully in April 2021, numbers of pupils engaged in large/small group and individual lessons increased to 75% of pre-pandemic numbers.

Music Centres, Schools and Academy:

Saturday Music Academy moved online during summer 2020, with almost 90% of pupils continuing with lessons. In person lessons resumed in Autumn 2020 with lots of measures around distancing and no parents were allowed inside the building. By November we had to move online once more, and remained so until April 2021. Several teachers who were unable to teach from home were able to use the Music Centre to deliver online lessons.

The move to online teaching helped drive some innovations around teaching music theory. By January 2021, we were able to deliver theory completely online. It has led to the development of new resources, which will be of use beyond the pandemic.

HOUNSLOW MUSIC SERVICE

TRUSTEES' REPORT (CONTINUED)(INCLUDING DIRECTORS' REPORT)

For the year ended 31 March 2021

Ensembles were provided with music and tuition and several virtual performances were mastered together and released on social media. It quickly became clear that this experience, although it resulted in a performance, could not replicate the camaraderie and social element of ensemble rehearsals. Technology does not yet support people to play together remotely because there is always a time lag, so recording individual tracks and then editing them to work together was our only option.

Examinations:

Public instrumental and vocal examinations were cancelled worldwide in Spring 2020 until further notice. In Autumn 2020, several pupils entered their final year at school and were keen to complete their Grade 8 examinations on their instrument, particularly as this would count towards their UCAS points for university entry. Under the DfE guidance it was permitted to run examinations during lockdowns and so we initially planned a private exam centre in February 2021. Since the coronavirus case numbers were so high, particularly in West London, it was felt that running examinations were not in the spirit of the lockdown. Examinations were postponed until the Easter holidays, by which time it was also clear that GCSE and A level examinations would again be cancelled and grades awarded instead through teacher assessment. Since most teaching between April 2020 and March 2021 had been online, we arranged rehearsals for all pupils. This was to help pupils expand their dynamic range having played in small spaces for almost a year. Extensive measures were employed to run the exams safely, including different stewards upstairs and downstairs, a well-distanced examination room including separate stands for the examiner and candidate, and two pianos. ABRSM exams went ahead; however, Trinity College cancelled at short notice. The exams ran safely and smoothly, and 29 young people took exams.

Online exams were also possible, although ABRSM chose a different format meaning that young people had to learn an additional piece. Pupils who had missed out due to the Trinity postponement were offered the chance of doing an online exam, or waiting until our next private visit in July 2021.

Funding from other sources:

London Music Fund (LMF) continued to provide funding for existing scholars, so our scholars continued to make good progress. HMS operates a shadow scholar scheme where a second scholar is supported from within Hounslow and shares a lesson with the LMF pupil, thereby doubling the impact of the LMF funding. Shadow scholars also continued with online lessons.

Once again, the Marcus Fund supported several pupils during the year.

Instrument Hire Scheme:

In a normal year HMS would provide around 5,000 instruments free of charge to pupils engaged in the Whole Class Instrumental Programme or on continuation programmes at Primary Schools. During 2020/21, instead of providing tenor horns, trombones, trumpets, clarinets, ukuleles, percussion packs, violins, violas and recorders, we were providing buckets, spoons, boom whackers and djembes. Most schools wanted to start the academic year with our Music for Wellbeing programme, which had a mixture of activities including body percussion and mindfulness. Where schools allowed a transition to instrumental programmes, this started in Autumn half term 2020, only to be stopped in January 2021, and restarted in April 2021.

There is an annual programme of mouthpiece and trombone slide collection, cleaning and maintenance. This large but important job was hindered by the fact that we were not allowed into schools in Summer 2020. Instead, staff visited schools in September 2021 to collect mouthpieces for cleaning, to oil valves and replace strings. Since instruments had been idle for at least 6 months by then, they were naturally quarantined and so there was no risk of any virus being alive. Due to the subsequent lockdown in January 2021, the valve oiling had to be redone in April to ensure instruments were playable once lessons resumed on instruments.

Throughout the pandemic, we have operated an onsite and mobile instrument hire and repair service. All instruments returned to HMS were by appointment and were quarantined for 2 weeks, managed by noting the date of return on a sticker on the instrument case. This was carefully managed so no cross contamination could take place. Where pupils had outgrown an instrument, we sized them and issued new instruments, all of which had been unused for at least 2 weeks. We also provided a repair service at our office, although all blown instruments were left out of the case for 3 days before being played, and only then with a cleaned mouthpiece.

HOUNSLOW MUSIC SERVICE

TRUSTEES' REPORT (CONTINUED)(INCLUDING DIRECTORS' REPORT)

For the year ended 31 March 2021

In the first lockdown, where families could not leave their home, we did roadside repairs while families watched from the windows.

Youth Music Bid for funding:

In Summer 2019 Hounslow submitted a bid for funding from Youth Music to deliver an action research project in partnership with Croydon Music Service and the English Folk Dance and Song Society on music in Early Years settings. We were successful in our bid and were awarded just under £30,000. This project was originally delayed to deliver during 2020/21, but due to ongoing restrictions has been delayed again for delivery during the 2021/22 academic year.

Events

HMS Moment of Music:

In the first lockdown we considered what we could do to keep people’s spirits up across our Hounslow community. Inspired by opera singers on balconies in Italy, we chose to create a daily moment of music which could be shared on our social media channels as '#HMSmomentofmusic'. Each “moment” lasted around 2 – 3 minutes and featured everything from short instrumental solos from children’s homes, to recordings of pieces we had performed in prelockdown concerts, to families making music together. These were released each weekday during summer 2020. We also ran a competition for the most popular '#HMSmomentofmusic' where people voted for their favourite and the most popular winning amazon vouchers.

In October our '#HMSmomentofmusic' was linked to Black History month and we featured famous black musicians from the last 60 years.

In November one of our pupils released a performance of the Last Post looking out over the river. It was very poignant especially since most of the Remembrance events had been cancelled due to the pandemic. In December we ran 25 days of '#ChristmasCrackers' as a musical countdown to Christmas. These were hugely popular with people, many of whom we had previously had no contact. Several contacted us to say how much they enjoyed these moments of lightness each day.

Chamber Concert:

We ran a virtual end of term chamber concert on 9 th December to provide a platform for children who had not had an opportunity to perform their pieces for an audience. This was particularly useful for children who had to provide coursework for GCSEs which at this point we were expecting to go ahead as normal.

During the Spring term we ran a series of online jazz workshops and pupils recorded a performance which was released to parents and pupils.

Public benefit:

The Trustees confirm that they have paid due regard to the public benefit guidance published by the Charity Commission in determining the activities undertaken by the Charitable Company. The Charity Commission, in its "Charities and public benefit" guidance, states that there are two key principles to be met in order to show that an organisation's aims are for the public benefit: firstly, there must be an identifiable benefit and, secondly, that the benefit must be to the public or a section of the public. The Trustees are satisfied that both these key principles are met by the operation and achievements of the Charitable Company.

HOUNSLOW MUSIC SERVICE

TRUSTEES' REPORT (CONTINUED)(INCLUDING DIRECTORS' REPORT)

For the year ended 31 March 2021

Financial review

Taking into account income and expenditure, the charity realised an operational surplus of £67,695 for the year . The net movement for the year was an increase of £67,695 in total charity's funds. The trustees acknowledge that the surplus in the year was higher than planned. There were very few live performances during the year and so there was no expenditure on venue, music or additional musicians. Very few new instruments were purchased. Ensembles did not run during the period and so, once again, venue and teaching costs were not applied. Once Covid restrictions eventually lessen, this funding will support a return to performances even with a reduced audience.

Total fund balances as at 31 March 2021 were £ 356,546, of which £161,836 related to the revaluation reserve and the general unrestricted funds stood at £ 194,710.

Total income for the year from grant monies and tuition fees was £1,142,251 decreasing from £1,340,756 last year. Total expenditure of £1,074,556 decreasing from £1,292,090 last year of which £12,618 (2020: £13,183) related to the governance of the charitable company.

Going concern assessment and Covid-19

All activity ceased on 21 st March 2020, two weeks before the end of term, and 57 staff were furloughed. This enabled the service to retain skilled staff to continue to deliver a quality service. Schools were instructed to pay contractors for activity supported by the school budget, and after a great deal of research and planning, online lessons were offered for the summer term. These hours, combined with the school funded hours, enabled us to de-furlough 19 teachers from the end of April 2020. This income was crucial to stabilize the charity and recover some of the lost income for the summer term.

Anticipating a reduction in bookings for class singing and wind activity due to fears about the virus, we developed a new Music for Wellbeing programme which could be delivered without instruments in schools. When schools were contacted to make bookings for Autumn 2020, many primary schools opted for this instead of whole class instrumental programmes. The delivery of online lessons in the summer term of 2020 helped us offer a blended or fully online service where schools did not want our teachers inside.

During 2020/21, despite additional school closures and directives to move out of school activity to an online offer, numbers using our service gradually increased and have continued to do so after the end of the reporting period. By April 2021 activity had increased to more than 85% of pre-pandemic levels. Summer 2021 has seen a significant increase in demand for our services, and hours of tuition booked for September 2021 were higher than before the pandemic.

While the COVID-19 pandemic had a negative impact on our ability to operate during lockdown, we did continue operating during all three terms and generated income by creating new products for schools and families. The Cultural Recovery Grant was created by Arts Council England to support arts organisations who were in danger of failing as a result of the pandemic; however, we did not need to apply for this as our finances remained healthy throughout and beyond the financial year.

The trustees are satisfied that we have done everything possible to protect the charity’s resources and to continue to further our charitable purposes despite the constraints and uncertainties created by the Covid-19 pandemic. Having considered the financial position at the point of signing off this annual report and accounts, we consider that Hounslow Music Service remains a going concern.

Risk management

The directors have prepared a Risk Register which is regularly reviewed.

The key risk that the Charitable Company has identified is the inability to secure or sustain current levels of funding. A number of lower priority risks have also been identified and procedures have been implemented which minimise these identified risks. The Board regularly discuss aspects of the operations to understand and manage the risks it faces and is in the process of refining the risk register to make it a more effective document that can inform decisionmaking on a regular basis.

HOUNSLOW MUSIC SERVICE

TRUSTEES' REPORT (CONTINUED)(INCLUDING DIRECTORS' REPORT)

For the year ended 31 March 2021

The Trustees' report was approved by the Board Of Trustees.

.............................. C R C Holderness Trustee Dated: .........................

HOUNSLOW MUSIC SERVICE

STATEMENT OF TRUSTEES' RESPONSIBILITIES

For the year ended 31 March 2021

The trustees (who are also directors of Hounslow Music Service for the purposes of company law) are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company Law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charity for that period. In preparing those financial statements, the trustees are required to

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

In so far as the trustees are aware:

HOUNSLOW MUSIC SERVICE

INDEPENDENT AUDITOR'S REPORT

TO THE BOARD OF TRUSTEES OF HOUNSLOW MUSIC SERVICE

Opinion

We have audited the financial statements of Hounslow Music Service (the ‘charitable company’) for the year ended 31 March 2021 which comprise the statement of financial activities, the balance sheet, the statement of cash flows and the notes to the financial statements, including a summary of significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice) .

In our opinion, the financial statements:

Basis for opinion

We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditor's responsibilities for the audit of the financial statements section of our report. We are independent of the charitable company in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC’s Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.

Conclusions relating to going concern

In auditing the financial statements, we have concluded that the Trustees' use of the going concern basis of accounting in the preparation of the financial statements is appropriate.

Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the charitable company’s ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue.

Our responsibilities and the responsibilities of the Board Of Trustees with respect to going concern are described in the relevant sections of this report.

Other information

The other information comprises the information included in the annual report other than the financial statements and our auditor's report thereon. The Board Of Trustees are responsible for the other information contained within the annual report. Our opinion on the financial statements does not cover the other information and we do not express any form of assurance conclusion thereon. Our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the course of the audit, or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether this gives rise to a material misstatement in the financial statements themselves. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact.

We have nothing to report in this regard.

Matters on which we are required to report by exception

We have nothing to report in respect of the following matters in relation to which the Charities (Accounts and Reports) Regulations 2008 require us to report to you if, in our opinion:

HOUNSLOW MUSIC SERVICE

INDEPENDENT AUDITOR'S REPORT (CONTINUED)

TO THE BOARD OF TRUSTEES OF HOUNSLOW MUSIC SERVICE

Responsibilities of Board Of Trustees

As explained more fully in the s tatement of Trustees' r esponsibilities, the Board Of Trustees, who are also the directors of the charitable company for the purpose of company law, are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the Board Of Trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. In preparing the financial statements, the Board Of Trustees are responsible for assessing the charitable company’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the Board Of Trustees either intend to liquidate the charitable company or to cease operations, or have no realistic alternative but to do so.

Auditor's responsibilities for the audit of the financial statements

We have been appointed as auditor under section 144 of the Charities Act 2011 and report in accordance with the Act and relevant regulations made or having effect thereunder.

Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor's report that includes our opinion. Reasonable assurance is a high level of assurance but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.

We evaluated management's incentives and opportunities for fraudulent manipulation of the financial statements (including the risk of override of controls) and determined that the principal risks were related to management bias in accounting estimates and posting inappropriate journal entries to manipulate the fair value of the company's assets.

Our tests included agreeing the financial statement disclosures to underlying supporting documentation where relevant, review of Directors meeting minutes, enquiries with management as to the risks of non-compliance and any instances thereof , challenging assumptions and judgments made by management , and identifying and testing journal entries, in particular any journal entries posted with unusual account combinations. Our audit procedures also focused on laws and regulations that could give rise to a material misstatement in the financial statements, including, but not limited to, the Companies Act 2006.

Our audit procedures were designed to respond to risks of material misstatement in the financial statements, recognising that the risk of not detecting a material misstatement due to fraud is higher than the risk of not detecting one resulting from error, as fraud may involve deliberate concealment by, for example, forgery, misrepresentations or through collusion. There are inherent limitations in the audit procedures performed and the further removed non-compliance with laws and regulations is from the events and transactions reflected in the financial statements, the less like we are to become aware of it.

Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud. The extent to which our procedures are capable of detecting irregularities, including fraud, is detailed below . A further description of our responsibilities is available on the Financial Reporting Council’s website at: http s :// www.frc.org.uk/auditorsresponsibilities. This description forms part of our auditor's report.

HOUNSLOW MUSIC SERVICE

INDEPENDENT AUDITOR'S REPORT (CONTINUED)

TO THE BOARD OF TRUSTEES OF HOUNSLOW MUSIC SERVICE

Use of our report

This report is made solely to the charity’s trustees, as a body, in accordance with part 4 of the Charities (Accounts and Reports) Regulations 2008. Our audit work has been undertaken so that we might state to the charity's trustees those matters we are required to state to them in an auditors' report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charity and the charity’s trustees as a body, for our audit work, for this report, or for the opinions we have formed.

Sophie Holborn (Senior Statutory Auditor) for and on behalf of WSM Advisors Limited

Chartered Accountants Statutory Auditor

......................... Connect House 133-137 Alexandra Road Wimbledon London SW19 7JY

WSM Advisors Limited is eligible for appointment as auditor of the charitable company by virtue of its eligibility for appointment as auditor of a company under of section 1212 of the Companies Act 2006.

HOUNSLOW MUSIC SERVICE

STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT

For the year ended 31 March 2021

Unrestricted
Restricted
funds
funds
2021
2021
Notes
£
£
Income and endowments from:
Donations and legacies
3
-
402,420
Charitable activities
4
524,294
-
Other income
5
215,537
-
Total income
739,831
402,420
Expenditure on:
Charitable activities
6
1,074,556
-
Net (expense)/income resources before transfers
(334,725)
402,420
Gross transfers between funds
402,420
(402,420)
Net incoming resources
67,695
-
Other recognised gains and losses
Revaluation of tangible fixed assets
11
-
-
Net movement in funds
67,695
-
Fund balances at 1 April 2020
288,851
-
Fund balances at 31 March 2021
356,546
-		 Total
2021
£
402,420
524,294
215,537
1,142,251
1,074,556
67,695
-
67,695
-
67,695
288,851
356,546		 Total
2020
£
447,840
892,916
-
1,340,756
1,292,091
48,665
-
48,665
4,303
52,968
235,883
288,851

The statement of financial activities includes all gains and losses recognised in the year.

All income and expenditure derive from continuing activities.

The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.

HOUNSLOW MUSIC SERVICE

BALANCE SHEET

As at 31 March 2021

2021
Notes
£
Fixed assets
Tangible assets
12
Current assets
Debtors
13
43,387
Cash at bank and in hand
302,667
346,054
Creditors: amounts falling due within
one year
15
(105,468)
Net current assets
Total assets less current liabilities
Creditors: amounts falling due after
more than one year
16
Net assets
Income funds
Unrestricted funds
Designated funds
18
161,836
General unrestricted funds
194,710
Total charity funds		 2020
£
£
£
195,960
226,589
54,234
244,186
298,420
(108,457)
240,586
189,963
436,546
416,552
(80,000)
(127,701)
356,546
288,851
195,501
93,350
356,546
288,851
356,546
288,851

HOUNSLOW MUSIC SERVICE

BALANCE SHEET (CONTINUED)

As at 31 March 2021

The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 31 March 2021, although an audit has been carried out under section 144 of the Charities Act 2011.

The Trustees' acknowledge their responsib ilities for ensuring that the charity keeps accounting records which comply with section 386 of the Act and for preparing accounts which give a true and fair view of the state of affairs of the company as at the end of the financial year and of its incoming resources and application of resources, including its income and expenditure, for the financial year in accordance with the requirements of sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to accounts, so far as applicable to the company.

These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

The accounts were approved by the Board Of Trustees on .........................

..............................

C R C Holderness Trustee

Company Registration No. 09947772

HOUNSLOW MUSIC SERVICE

STATEMENT OF CASH FLOWS

For the year ended 31 March 2021

Notes
Cash flows from operating activities
Cash generated from operations
25
Investing activities
Purchase of tangible fixed assets
Net cash used in investing activities
Repayment of borrowings
Net cash used in financing activities
Net increase in cash and cash equivalents
Cash and cash equivalents at beginning of year
Cash and cash equivalents at end of year		 2021
£
(10,580)
(49,451)		 £
118,512
(10,580)
(49,451)
58,481
244,186
302,667		 2020
£
(21,219)
(40,000)		 £
94,541
(21,219)
(40,000)
33,322
210,864
244,186

HOUNSLOW MUSIC SERVICE

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2021

1 Accounting policies

Charity information

Hounslow Music Service is a private company limited by guarantee incorporated in England and Wales. The registered office is 64A Pears Road, Hounslow, London, TW3 1SR. The company is also a registered charity with registration number 1165778.

1.1 Accounting convention

The accounts have been prepared in accordance with the charitable company's memorandum and articles, the Companies Act 2006 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)” (as amended for accounting periods commencing from 1 January 2016). The charitable company is a Public Benefit Entity as defined by FRS 102.

The financial statements are prepared in sterling , which is the functional currency of the charitable company . Monetary a mounts in these financial statements are rounded to the nearest £.

The financial statements have been prepared under the historical cost convention, modified to include the revaluation of freehold properties and to include investment properties and certain financial instruments at fair value. The principal accounting policies adopted are set out below.

1.2 Going concern

At the time of approving the financial statements, the trustees have undertaken an assessment of the adequacy of the resources available to the charity as well as the expected support to businesses available from the government measures in place through the period of disruption caused by coronavirus. The trustees have a reasonable expectation the charity has adequate resources to continue in operational existence for the foreseeable future accordingly continue to adopt the going concern basis of accounting in preparing the financial statements.

1.3 Charitable funds

Unrestricted funds are available for use at the discretion of the Board Of Trustees in furtherance of their charitable objectives.

Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.

Endowment funds are subject to specific conditions by donors that the capital must be maintained by the charitable company.

1.4 Incoming resources

Income is recognised when the charitable company is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.

Grants receivable and local authority fees are credited to the statement of financial activities in the period to which they relate. A liability for any repayment is recognised when there is uncertainty.

Cash donations are recognised on receipt. Other donations are recognised once the charitable company has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.

Legacies are recognised on receipt or otherwise if the charitable company has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.

HOUNSLOW MUSIC SERVICE

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

For the year ended 31 March 2021

1 Accounting policies

(Continued)

Incoming resources represent tuition fees and income from concerts, tours, hire of instruments, subscriptions, training and other services rendered during the year. Donations and other income are included in the year in which they are received.

1.5 Resources expended

Resources expended are recognised in the year in which they are incurred. Resources expended include attributable Value Added Tax which cannot be recovered.

Expenditure for charitable purposes

Direct charitable expenditure includes all expenditure directly related to the objectives of the charitable company and comprises the costs of providing instrumental tuition, concert performances, tours, and education and community projects undertaken by the charitable company and is accounted for when payable. Certain other costs, which are attributable to more than one activity, are apportioned across cost categories on the basis of an estimate of the proportion of time spent by staff on those activities.

Governance costs

Governance costs represent expenditure incurred in the management of the charitable company's assets, organisational administration and compliance with constitutional and statutory requirements.

1.6 Tangible fixed assets

Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.

Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:

Musical instruments Over 5-50 years on a straight line basis per annum Office equipment Over 3 years on a straight line basis per annum

The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in net income/(expenditure) for the year.

1.7 Impairment of fixed assets

At each reporting end date, the charitable company reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any ) .

1.8 Cash and cash equivalents

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

1.9 Financial instruments

The charitable company has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.

Financial instruments are recognised in the charitable company 's balance sheet when the charitable company becomes party to the contractual provisions of the instrument.

Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.

HOUNSLOW MUSIC SERVICE

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

For the year ended 31 March 2021

1 Accounting policies

(Continued)

Basic financial assets

Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.

Basic financial liabilities

Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future p aymen ts discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.

1.10 Employee benefits

The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.

Termination benefits are recognised immediately as an expense when the charitable company is demonstrably committed to terminate the employment of an employee or to provide termination benefits.

1.11 Retirement benefits

Payments to defined contribution retirement benefit schemes are charged as an expense as they fall due.

The charitable company contributes to the Teachers' Pension Scheme on behalf of the teaching staff and also contributes to defined contribution pension schemes which have been arranged for members of staff, who are not eligible to join the Teachers' Pension Scheme.

Pension costs charged in the Statement of Financial Activities represent the contributions payable by the charitable company in the year.

1.12 Leases

Rentals payable under operating leases, including any lease incentives received, are charged as an expense on a straight line basis over the term of the relevant lease.

2 Critical accounting estimates and judgements

In the application of the charitable company’s accounting policies, the Board Of Trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.

HOUNSLOW MUSIC SERVICE

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

For the year ended 31 March 2021

3
Donations and legacies
Unrestricted
Restricted
funds
funds
£
£
Donations and gifts
-
-
Grant receivable for core activities
-
402,420
-
402,420
Donations and gifts
-
-
Grants receivable for core activities
Department of Education - Music Education Grant
-
394,707
Mayor's Music Fund
-
7,713
Other Grant
-
-
-
402,420
4
Charitable activities
School
Income
Parental
Income
£
£
Income from:
Music education
362,801
161,493
Analysis by fund
Unrestricted funds
362,801
161,493
For the year ended 31 March 2020
Unrestricted funds
633,955
258,961		 Total
2021
£
-
402,420
402,420
-
394,707
7,713
-
402,420
Total
2021
£
524,294
524,294		 Total
2020
£
4,500
443,340
447,840
4,500
435,813
5,377
2,150
443,340
Total
2020
£
892,916
892,916

HOUNSLOW MUSIC SERVICE

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

For the year ended 31 March 2021

5 Other income

Other income
Coronavirus Job Retention Scheme
6
Charitable activities
Expenditure on:
Staff costs
Depreciation and impairment
Direct costs
Share of support costs (see note 7)
Share of governance costs (see note 7)
Analysis by fund
Unrestricted funds

HOUNSLOW MUSIC SERVICE

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

For the year ended 31 March 2021

7 Support costs

Support costs Governance
costs
£
£
Staff costs
160,435
-
Telephone & Internet
3,986
-
Bank fees
2,620
-
Cleaning and refuse
collection
8,796
-
Consulting
1,946
-
Entertainment
18
-
General expenses
12,741
-
IT costs
21,284
-
Utilities
7,343
-
Printing, postage &
stationery
3,290
-
Rent
3,000
-
Loan interest
1,750
-
Audit fees
-
12,583
Legal and professional
-
35
Insurance
2,479
-
Travel
2,400
-
Payroll admin
3,325
-
Rates
2,840
-
Trustees expenses
-
-
238,253
12,618
Analysed between
Charitable activities
238,253
12,618		 2021
£
160,435
3,986
2,620
8,796
1,946
18
12,741
21,284
7,343
3,290
3,000
1,750
12,583
35
2,479
2,400
3,325
2,840
-
250,871
250,871		 2020 Basis of allocation
£
248,174 100% core activities
3,343 100% core activities
3,269 100% core activities
9,657
100% core activities
750 100% core activities
394 100% core activities
7,267 100% core activities
13,275 100% core activities
8,669 100% core activities
4,278
100% core activities
3,000 100% core activities
2,250 100% core activities
12,442 100% core activities
741 100% core activities
2,379 100% core activities
2,445 100% core activities
5,568 100% core activities
8,438 100% core activities
- 100% core activities
336,339
336,339

8 Board Of Trustees

During the year no trustee received repayment of expenses.

HOUNSLOW MUSIC SERVICE

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

For the year ended 31 March 2021

9 Employees

Number of employees

The average monthly number of employees during the year was:

Teaching staff
Management
Administration
Employment costs
Wages and salaries
Social security costs
Other pension costs		 2021
Number
55
7
4
66
2021
£
742,360
43,045
112,526
897,931		 2020
Number
59
4
2
65
2020
£
829,583
48,470
128,324
1,006,377

There were no employees whose annual remuneration was £60,000 or more.

10 Taxation

The charitable company is exempt from corporation tax on its charitable activities.

11 Revaluation of fixed assets

Revaluation of fixed assets
2021 2020
£ £
Revaluation of tangible fixed assets - 4,303

In the prior years a valuation adjustment to the value of fixed assets transferred in from Hounslow Council in 2017 was made. This was deemed necessary following a full stocktake of the musical instruments that was undertaken. During the year a valuation was undertaken by expert on the percussion and an adjustment of £nil (2020: £4,303) was included in the accounts.

HOUNSLOW MUSIC SERVICE

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

For the year ended 31 March 2021

12
Tangible fixed assets
Musical
instruments
Office
equipment
£
£
Cost
At 1 April 2020
304,715
15,792
Additions
-
10,580
At 31 March 2021
304,715
26,372
Depreciation and impairment
At 1 April 2020
85,191
8,727
Depreciation charged in the year
33,665
7,544
At 31 March 2021
118,856
16,271
Carrying amount
At 31 March 2021
185,859
10,101
At 31 March 2020
219,524
7,065
13
Debtors
2021
Amounts falling due within one year:
£
Trade debtors
21,191
Other debtors
10,404
Prepayments and accrued income
11,792
43,387
14
Loans and overdrafts
2021
£
Other loans
120,000
Payable within one year
40,000
Payable after one year
80,000		 Total
£
320,507
10,580
331,087
93,918
41,209
135,127
195,960
226,589
2020
£
8,097
28,232
17,905
54,234
2020
£
167,701
40,000
127,701

The charitable company entered a loan agreement with London Borough of Hounslow on 29 April 2016. The longterm loan is non-secured.

The loan interest is at the rate of 1% above the base lending rate from Bank of England. During the 2017/2018 year, repayment terms were revised; stating repayment of five tranches of £40,000 over a 5 year period with the first repayment due in July 2019.

HOUNSLOW MUSIC SERVICE

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

For the year ended 31 March 2021

15
Creditors: amounts falling due within one year
Notes
Borrowings
Deferred income
17
Trade creditors
Other creditors
Accruals and deferred income
16
Creditors: amounts falling due after more than one year
Borrowings
17
Deferred income
Arising from tour income in advance
Deferred income is included in the financial statements as follows:
Current liabilities		 2021
£
40,000
27,655
2,001
11,844
23,968
105,468
2021
£
80,000
2021
£
27,655
2021
£
27,655		 2020
£
40,000
26,910
4,883
10,894
25,770
108,457
2020
£
127,701
2020
£
26,910
2020
£
26,910

18 Designated funds

The income funds of the charity include the following designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes:

Movement in funds Movement in funds
Balance at 1 Incoming Resources Balance at 31
April 2020 resources expended March 2021
£ £ £ £
Revaluation of Musical Instruments 195,501 - (33,665) 161,836
195,501 - (33,665) 161,836

The resources expended represent the depreciation cost for the musical instruments.

HOUNSLOW MUSIC SERVICE

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

For the year ended 31 March 2021

19 Analysis of net assets between funds

Unrestricted
Restricted
£
£
Fund balances at 31 March 2021 are represented by:
Tangible assets
195,960
-
Current assets/(liabilities)
240,586
-
Long term liabilities
(80,000)
-
356,546
-		 Total
£
195,960
240,586
(80,000)
356,546

20 Audit report information

The auditor's report was unqualified.

Sophie Holborn (Senior Statutory Auditor) WSM Advisors Limited

Chartered Accountants Statutory Auditor

HOUNSLOW MUSIC SERVICE

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

For the year ended 31 March 2021

21 Operating lease commitments

Lessee

The operating lease represent s the lease of part of the ground floor and all of the first floor of 64 Pears Road. The inception of the lease was on 4th January 2017. The lease is negotiated at a rent of £3,000 per annum over 20 years and rentals are fixed for 5 years. The rent will be reviewed upwards every 5 years by between 2 and 4%, whichever is closer to the level of inflation, for the entire 20 year lease. There is no stated commitment period in the lease contract.

22 Related party transactions

Remuneration of key management personnel

The remuneration of key management personnel is as follows.

2021 2020
£ £
Aggregate compensation 59,576 59,151

23 Pension schemes

Teachers Pension Scheme

The charity participates in the Teachers’ Pension Scheme (the "TPS"), for its teaching staff. The pension charge for the year includes contributions payable to the TPS of £ 96,601.

The TPS is an unfunded multi-employer defined benefits pension scheme governed by the Teachers' Pensions Regulations 2014. Members contribute on a "pay as you go" basis with contributions from members and the employer being credited to the Exchequer. Retirement and other pension benefits are paid by public funds provided by Parliament.

The employer contribution rate is set following scheme valuations undertaken by the Government Actuary's Department. The latest actuarial valuation of the TPS was prepared as at 31 March 201 6 , and the valuation report, which was published in 1 September 2019. The employers contribution rate increased to 23.68%. Employers are also required to pay a scheme administration levy of 0.08% giving a total employer contribution rate of 23.76 % . This valuation will also determine the opening balance of the cost cap fund and provide an analysis of the cost cap as required by the Public Service Pensions Act 2013.

Local Government Pension Scheme

The LGPS is a funded defined benefit scheme and took on by the charitable company as part of the transfer. The LGPS is closed to the charitable company so no new members can be admitted from the point of externalisation. By March 2018 just two members of staff remain, approximately 1.3FTE. The scheme would continue until the last member leaves the charitable company . The total contribution made in the year was £15,925.

24 Company limited by guarantee

The liability of the members is limited. Every member undertakes to contribute an amount not exceeding £1 to the assets of the company, in the event of the company being wound up whilst they are a member, or within one year after ceasing to be a member, for the payment of the debts and liabilities of the company contracted before ceasing to be a member.

HOUNSLOW MUSIC SERVICE

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

For the year ended 31 March 2021

25 Cash generated from operations 2021 2020
£ £
Surplus for the year 67,695 48,665
Adjustments for:
Depreciation and impairment of tangible fixed assets 41,209 37,470
Loan interest provision 1,750 2,250
Movements in working capital:
Decrease in debtors 10,847 14,781
(Decrease) in creditors (3,734) (7,035)
Increase/(decrease) in deferred income 745 (1,590)
Cash generated from operations 118,512 94,541
26 Analysis of cash and cash equivalents
2021 2020
£ £
Cash in hand 302,667 244,186
27 Analysis of changes in net funds
At 1 April 2020 Cash flows At 31 March 2021
£ £ £
Cash at bank and in hand 244,186 58,481 302,667
Loans falling due within one year (40,000) - (40,000)
Loans falling due after more than one year (127,701) 47,701 (80,000)
76,485 106,182 182,667