ANNUAL REPORTS AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST AUGUST 2023
LUX YOUTH PROJECT
(Charitable Incorporated Organisation)
CHARITY REGISTRATION No: 1165745
Castle View Accounting Ltd New Barn Mudberry Lane Bosham Chichester West Sussex PO18 8TS
LUX YOUTH PROJECT
(Charitable Incorporated Organisation)
CONTENTS
| Page 3 | Legal and Administrative Information |
|---|---|
| Page 4 | Trustees' Report |
| Page 5 | Statement of Financial Activities |
| Page 6 | Balance Sheet |
| Pages 7 to 13 | Notes to the Financial Statements |
| Page 14 | Independent Examiner's Report |
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LUX YOUTH PROJECT
(Charitable Incorporated Organisation)
LEGAL AND ADMINISTRATIVE INFORMATION
CHARITY NUMBER 1165745 PREVIOUS NAMES Bath Youth For Christ Bath YFC DATE OF REGISTRATION 25th February 2016 START OF FINANCIAL YEAR 1st September 2022 END OF FINANCIAL YEAR 31st August 2023 TRUSTEES AT 31ST AUGUST 2023 David Plumbridge Robert Hendra Jerry Parr Louise Cripps Harley Wykes Rosalind Croucher (Appointed 6th December 2022) David Chambers (Resigned 12th September 2022) John Lawton (Resigned 10th July 2023) LEGAL STATUS Charitable Incorporated Organisation GOVERNING INSTRUMENT CIO - Foundation Registered 25th February 2016
OBJECTS
1 . To advance the Christian Faith and to proclaim the Gospel of the Lord Jesus Christ throughout the World and in particular (but without limitation) in Bath and Wiltshire; 2 . To promote and encourage Christian Evangelism of young people throughout the World and in particular (but without limitation) in Bath and Wiltshire; 3 . To educate, encourage and participate in the emotional, physical and spiritual development of young people throughout the World and in particular (but without limitation) in Bath and Wiltshire; 4 . To relieve poverty among young homeless people by the provision of housing, education and training and such other ways in which the Charity Trustees may from time to time to decide; 5 . The advancement of education in (but not limited to) Bath and Wiltshire.
CORRESPONDENCE ADDRESS YMCA Roundhill Centre Mount Road Bath BA2 1LG PRIMARY BANKERS Barclays Bank Plc 1 Churchill Place London E14 5HP INDEPENDENT EXAMINERS Castle View Accounting Ltd New Barn Mudberry Lane Bosham Chichester West Sussex PO18 8TS
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LUX YOUTH PROJECT
(Charitable Incorporated Organisation)
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST AUGUST 2023
| Notes INCOMING RESOURCES Incoming Resources from Generated Funds Donations, Grants & Legacies 3a Charitable Activities 3b Activities for Generating Funds 3c Investment Income 3d Other Incoming Resources 3e TOTAL INCOMING RESOURCES RESOURCES EXPENDED Costs of Generating Funds Cost of Charitable Activities 4a Cost of Generating Funds 4b Governance Costs 4c TOTAL RESOURCES EXPENDED NET INCOMING (OUTGOING) RESOURCES Funds Brought Forward Transfer Between Funds 5 TOTAL FUNDS CARRIED FORWARD |
Unrestricted Restricted TOTAL TOTAL Funds Funds 2022/23 2021/22 £ £ £ £ 35,772 26,267 62,039 134,716 3,026 69,015 72,041 46,158 4,695 2,699 7,394 4,775 342 - 342 163 626 894 1,520 357 44,461 98,875 143,336 186,170 36,197 156,099 192,296 213,179 3,902 7,953 11,855 10,923 1,080 - 1,080 900 41,179 164,052 205,231 225,002 3,282 (65,177) (61,895) (38,832) 9,746 84,711 94,457 133,289 (23,282) 23,282 - - (10,254) 42,816 32,562 94,457 |
|---|---|
Movements on all reserves and all recognised gains and losses are shown above. All of the organisation's operations are classed as continuing.
The notes on pages 7 to 13 form part of these financial statements.
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LUX YOUTH PROJECT {Chan13b ItKorwr8ted (Trganisaiw)nl BALANCE SHEEr AS AT 31ST AUGU5T2023 Totsi 31rfvg.2J Tolal 31-Au22 Mx4d Tar¥ib19As55 Investm4trtg TotslFlx•d AM•t• ¢¥Trt A¥•i• Oebiors & prepats CJ¥h 81 Bynk and In Hyrwj Total Curr•nlAM•ts 4,164 10.241 6.07 4.164 32,575 731 3.687 93.993 41816 41816 17T 4,177 3.223 F4ET¢URHEMfASSET8 110.2541 4216 94.45T TOTLA8SET8 KMcwqnllt4 11Q3$41 32.$O2 94,4S7 NET ASSETS 10,2$4 41810 32.502 ,457 FundboflMCh•vlty General Fund li¢J2541 110.2541 42.816 9,T46 84.711 42J16 Tot•1 Pyn¢• 10.2$4 32,$•2 •4.457 24 2cJ2 4
LUX YOUTH PROJECT
(Charitable Incorporated Organisation)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST AUGUST 2023
1. ACCOUNTING POLICIES
Basis of Preparation & Assessment of Going Concern
Basis of Preparation
The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (SORP 2015) (Second Edition, effective 1st January 2019), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) and the Charities Act 2011.
The Charity meets the definition of a public benefit entity under FRS102. Assets and liabilities are initially recognised at historical cost unless otherwise stated in the relevant accounting policy notes.
Assessment of Going Concern
Preparation of the accounts is on a going concern basis. The trustees consider that there are no material uncertainties about the Charity’s ability to continue as a going concern.
Incoming Resources
Recognition of Incoming Resources
These are included in the Statement of Financial Activities (SOFA) when:
▪ the charity becomes entitled to the resources;
▪ the trustees are virtually certain they will receive the resources; and
▪ the monetary value can be measured with sufficient reliability
Incoming Resources with Related Expenditure
Where incoming resources have related expenditure (as with fundraising or contract income) the incoming resource and related expenditure are reported gross in the SOFA.
Grants and Donations
Grants and Donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
Tax Reclaims on Donations and Gifts
Incoming resources from tax reclaims are included in the SOFA at the same time as the gift to which they relate.
Contractual Income and Performance Related Grants
This is only included in the SOFA once the related goods or services have been delivered.
Gifts in Kind
Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the amount actually realised. Gifts in kind for sale or distribution are included in the accounts as gifts only when sold or distributed by the charity. Gifts in kind for use by the charity are included in the SOFA as incoming resources when receivable.
Donated Services and Facilities
These are only included in incoming resources (with an equivalent amount in resources expended) where the benefit to the charity is reasonably quantifiable, measurable and material. The value placed on these resources is the estimated value to the charity of the service or facility received.
Volunteer Help
The value of any voluntary help received is not included in the accounts.
Investment Income
This is included in the accounts when receivable.
Investment Gains and Losses
This included any gain or loss on the sale of investments and any gain or loss resulting from revaluing investments to market value at the end of the year.
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LUX YOUTH PROJECT
(Charitable Incorporated Organisation)
NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST AUGUST 2023
1. ACCOUNTING POLICIES (Continued)
Expenditure and Liabilities
Liability Recognition
Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.
Governance Costs
Include costs of the preparation and examination of statutory accounts, the costs of the trustees meetings and cost of any legal advice to trustees on governance or constitutional matters.
Grants with Performance Conditions
Where the charity gives a grant with conditions for its payment being a specific level of service or output to be provided, such grants are only recognised in the SOFA once the recipient of the grant has provided the specified service or output.
Grants Payable without Performance Conditions
These are only recognised in the accounts when a commitment has been made and there are no conditions to be met relating to a grant which remain in control of the charity.
Investments
Investments quoted on a recognised stock exchange are valued at market value at the year end. Other investment assets are included at trustees' best estimate of market value.
Unrestricted funds
These funds can be used for the general objectives of the charity as set out in the trustees report. The movements of the unrestricted funds are given in the Statement of Financial Activities.
Restricted funds
These funds are where the donor has specified a purpose for the donation made. These restrictions often arise as a result of appeals for special offerings for specific purposes.
Designated funds
These funds are funds set aside by the trustees out of unrestricted general funds for particular purposes or projects.
Fixed Assets
Fixed Assets are capitalised if they can be used for more than one year and cost at least £1,500. They are valued at cost or, if gifted, at the value to the charity on receipt.
Depreciation Expense
Depreciation is calculated at a rate to write off the cost of tangible fixed assets over their estimated useful lives. The rates applied are as follows:
Fixtures, Fittings and Equipment 25% - Straight Line Basis
Changes in Accounting Policies and Previous Accounts
There has been no change to the accounting policies (variation rules and methods of accounting) since last year, and no changes have been made to the previous accounts.
2. TANGIBLE FIXED ASSETS
The CIO held no fixed assets during this or the previous financial year.
The annual commitments under non-cancelling operating leases and capital commitments are as follows: 31st August 2023 : None
31st August 2022 : None
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LUX YOUTH PROJECT
(Charitable Incorporated Organisation)
NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST AUGUST 2023
3. INCOMING RESOURCES
| a) Donations, Grants & Legacies Church Gifts Church Regular Gift Aid Grants & Donations Individual Gifts Individual Regular b) Charitable Activities Events Motus Schools & Youth Work Youth Work c) Activities for Generating Fund Room Hire Sponsorship Activities d) Investment Income Interest & Dividends e) Other Incoming Resources Sundry Income |
Unrestricted Restricted TOTAL TOTAL Funds Funds 2022/23 2021/22 £ £ £ £ 2,135 1,271 3,406 14,069 7,218 - 7,218 8,143 4,494 604 5,098 6,128 800 18,532 19,332 71,923 340 - 340 2,572 20,785 5,860 26,645 31,880 35,772 26,267 62,039 134,716 - 15,219 15,219 104 18 3,209 3,227 3,154 3,008 50,587 53,595 42,900 - - - - 3,026 69,015 72,041 46,158 2,380 195 2,575 2,812 2,315 2,504 4,819 1,963 4,695 2,699 7,394 4,775 342 - 342 163 342 - 342 163 626 894 1,520 357 626 894 1,520 357 |
|---|---|
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LUX YOUTH PROJECT
(Charitable Incorporated Organisation)
NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST AUGUST 2023
4. RESOURCES EXPENDED
| a) Cost of Charitable Activities Accompanying Projects Bath Connect Mentoring Bath Schools Charitable Missions COVID-19 Equipment Costs Event Costs Insurance Costs Office Co-ordinator/Management Costs Organisational Development Costs Other Project Costs Payroll Costs Peasedown Costs Postage Costs Printing & Stationery Costs Rent & Rates Roundhill Building Costs Southdown Costs Staff Welfare Costs Sundry Expenses Telephone Costs Timsbury Costs Training Costs Travel & Subsistence Wiltshire Costs b) Cost of Generating Funds Advertising & Publicity Fundraising Costs ` c) Governance Costs Independent Examiners Fees 9 |
Unrestricted Restricted TOTAL TOTAL Funds Funds 2022/23 2021/22 £ £ £ £ - - - 1,301 - 19,086 19,086 17,927 - 18,955 18,955 18,738 - 15,373 15,373 - - - - 1,881 - - - 2,134 278 - 278 699 1,444 - 1,444 1,489 23,606 - 23,606 26,585 - 2,784 2,784 5,395 - 19,106 19,106 15,789 - - - 210 - 24,478 24,478 20,349 - - - 32 485 - 485 495 2,600 - 2,600 1,400 - 8,909 8,909 21,246 - 29,549 29,549 36,039 556 - 556 966 401 - 401 485 5,353 - 5,353 5,123 - 17,859 17,859 19,487 1,032 - 1,032 2,231 442 - 442 21 - - - 13,154 36,197 156,099 192,296 213,179 3,902 - 3,902 3,250 - 7,953 7,953 7,673 3,902 7,953 11,855 10,923 1,080 - 1,080 900 1,080 - 1,080 900 |
|---|---|
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LUX YOUTH PROJECT
(Charitable Incorporated Organisation)
NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST AUGUST 2023
5. RESTRICTED FUNDS
CURRENT FINANCIAL YEAR
| Accompanying Fund Bath Connect Mentoring Bath Schools Fund City Centre Emerging Needs COVID-19 Fund Mission Fund Fundraising Fund Org Development Other Youth Work Peasedown Fund Roundhill Building Southdown Fund Timsbury Fund Wiltshire (All funds) |
Balance Balance 01-Sep-22 Income Expenditure Transfers 31-Aug-23 £ £ £ £ £ - - - - - - 11,843 19,086 7,243 - - 16,277 18,955 2,678 - - - - - - - - - - - - 15,373 15,373 - - 4,225 - 7,953 3,728 - 5,591 - 2,784 - 2,807 - 12,500 19,106 6,606 - - 21,451 24,478 3,027 - 15,076 - 8,909 - 6,167 37,317 13,571 29,549 - 21,339 22,502 7,860 17,859 - 12,503 - - - - - 84,711 98,875 164,052 23,282 42,816 |
|---|---|
PREVIOUS FINANCIAL YEAR
| Accompanying Fund Bath Connect Mentoring Bath Schools Fund City Centre Emerging Needs COVID-19 Fund Mission Fund Fundraising Fund Org Development Other Youth Work Peasedown Fund Roundhill Building Southdown Fund Timsbury Fund Wiltshire (All funds) |
Balance Balance 01-Sep-21 Income Expenditure Transfers 31-Aug-22 £ £ £ £ £ 1,266 - 1,266 - - 2,654 976 3,630 - - 3,449 7,940 11,389 - - 5,081 - 5,081 - - 1,780 - 1,780 - - - - - - - 11,842 - 7,617 - 4,225 4,835 756 - - 5,591 - 5,517 5,517 - - - 20,349 20,349 - - - 36,322 21,246 - 15,076 52,182 21,174 36,039 - 37,317 22,717 19,272 19,487 - 22,502 - 12,914 12,914 - - 105,806 125,220 146,315 - 84,711 |
|---|---|
Restricted funds are wholly represented by the charity's cash reserves and are to be expended as specified above. Restricted funds in deficit are classed as continued operations and funds will be replenished in the coming financial period.
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LUX YOUTH PROJECT
(Charitable Incorporated Organisation)
NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST AUGUST 2023
6. INVESTMENTS
The CIO held no fixed assets investments during this or the previous financial year.
7. CASH AT BANK AND IN HAND
| Cash at Bank & in Hand 8. DEBTORS AND PREPAYMENTS Sundry Debtors Gift Aid Tax Recoverable |
Unrestricted Restricted Total Total Fund Fund 31-Aug-23 31-Aug-22 £ £ £ £ (10,241) 42,816 32,575 93,993 (10,241) 42,816 32,575 93,993 Unrestricted Restricted Total Total Fund Fund 31-Aug-23 31-Aug-22 £ £ £ £ 3,235 - 3,235 652 929 - 929 3,035 4,164 - 4,164 3,687 |
|---|---|
9. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
| Independent Examiners Fees PAYE & N.I Pension Contributions Sundry Creditors |
Unrestricted Restricted Total Total Fund Fund 31-Aug-23 31-Aug-22 £ £ £ £ 1,080 - 1,080 900 2,031 - 2,031 1,160 1,066 - 1,066 886 - - - 277 4,177 - 4,177 3,223 |
|---|---|
10. CREDITORS: AMOUNTS FALLING DUE IN MORE THAN ONE YEAR
The CIO held no long term liabilities during this or the previous financial year.
11. NET ASSETS BETWEEN FUNDS
| Fixed Asset Investments Net Current Assets Long Term Liabilities |
Unrestricted Restricted Total Total Funds Funds 31-Aug-23 31-Aug-22 £ £ £ £ - - - - (10,254) 42,816 32,562 94,457 - - - - (10,254) 42,816 32,562 94,457 |
|---|---|
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LUX YOUTH PROJECT
(Charitable Incorporated Organisation)
NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST AUGUST 2023
12. STAFF COSTS AND NUMBERS
| TOTAL 2022/23 £ Gross Wages, Salaries & Fees 124,072 Employer's National Insurance Costs 20,829 Pension Contributions 12,218 157,118 Employees who were engaged in each of the following activities: TOTAL 2022/23 Charitable Activities 5 Fundraising 0.2 |
TOTAL 2021/22 £ 143,754 3,016 10,568 157,338 TOTAL 2021/22 6 0.5 |
|---|---|
Defined Contribution Pension Scheme
The charity pays into a defined contribution pension scheme, contributing 7% of employee gross salary.
The Charity operates a PAYE scheme to pay all members of employed staff and no employees received emoluments in excess of £60,000 (2021/22:None)
13. TRUSTEES AND OTHER RELATED PARTIES
During the financial year Mrs L. Lawton (Wife of Trustee Mr J. Lawton) received £16,302 (2021/22:£10,216) in salary related payments and £1,708 (2021/22:£890) in Pension Contribution in her capacity as Fundraising Coordinator for LUX Youth Project in furthering the Charity's objectives.
No other payments were made to trustees or any persons connected with them during this financial period. No other material transaction took place between the organisation and a trustee or any person connected with them.
14. RISK ASSESSMENT
The Trustees actively review the major risks which the charity faces on a regular basis and believe that maintaining the free reserves stated, combined with the annual review of the controls over key financial systems carried out on an annual basis will provide sufficient resources in the event of adverse conditions. The Trustees have also examined other operational and business risks which they face and confirm that they have established systems to mitigate the significant risks.
15. RESERVES POLICY
The Trustees have considered the level of reserves they wish to retain, appropriate to the CIO's needs. This is based on the CIO's size and the level of financial commitments held. The Trustees aim to ensure the CIO will be able to continue to fulfil its charitable objectives even if there is a temporary shortfall in income or unexpected expenditure. The Trustees will endeavour not to set aside funds unnecessarily.
16. PUBLIC BENEFIT
The CIO acknowledges its requirement to demonstrate clearly that it must have charitable purposes or ‘aims’ that are for the public benefit. Details of how the CIO has achieved this are provided in the Trustees report. The Trustees confirm that they have paid due regard to the Charity Commission guidance on public benefit before deciding what activities the CIO should undertake.
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LUX YOUTH PROJECT
(Charitable Incorporated Organisation)
INDEPENDENT EXAMINER’S REPORT ON THE ACCOUNTS
Report to the trustees/ members of LUX Youth Project on the accounts for the year ended 31st August 2023 set out on pages 5 to 13.
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is my responsibility to:
-
examine the accounts under section 145 of the Charities Act,
-
follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
-
state whether particular matters have come to my attention
Basis of independent examiner’s statement
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
-
which gives me reasonable cause to believe that in any material respect, the requirements:
-
to keep accounting records in accordance with section 130 of the Charities Act; and
-
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act
have not been met; or
- to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
K. Collaku MAAT Castle View Accounting Ltd New Barn Mudberry Lane Bosham Chichester West Sussex PO18 8TS
Date: 28th May 2024
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