Conyany registration number: 09935120 Charity registration nunkner: 1165743 Citizens Advice South Lincolnshire Company Limited by Guarantee Unaudited Financial Statements For the year ended 31st March 2022
Citizens Advice South Lincolnshire Company Limited by Guarantee Financial Statements For the year ended 31st March 2022 Pages Trustees, annual report (incorporating the directors, report) 1to5 Independent examinerfs report to the trustees Statement of financial actilAties (including income and expenditure account) Statement of financial position Statement of cash flows Notes to the financial statements 10t017
Citizens Advice South Lincolnshire Company Limited by Guarantee Trustees. Annual Report (incorporating the Directors. Report) For the year ended 31st March 2022 The trustees, vtho are also the directors for the purposes of company law, present their report and the unaudited financial statements of the charity for the year ended 31 st March 2022. Reference and administrative detsils Registered charity name Citizens Admce South Lincolnshire Charity registration number 1165743 Company registration number 09935120 Principal office and registered office Council Offices Priory Road Spalding PE112 The trustees Sameena Alladin John James Morden Melwn Price Jeremy Stephen Gibbs Susan Mary Wesl Mark Simon Hallewell Vicky Haw Monica Stark Heather Lucy Jane McLoughlin Timothy Jubb Clare Elizabeth Wadsworth resigned 31st January 2022 appointed 22nd March 2022 appointed 22nd March 2022 Company secretary Simon lan Richards Independent examiner Andrew M Smith Salway and Wright 32 The Crescent Spalding PE111AF Bankers Lloyds Bank plc Hall Place Spalding PE111SR
Citizens Advice South Lincolnshire Company Limited by Guarantee Trustees. Annual Report (incorporating the Directors. Report) (continued) For the year ended 31st March 2022 Bankers (continued) CAF Bank Limited 25 KingsHill Anue Kings Hill West Malling ME19 4JQ CCLA Instment Management Limited Senator House 85 Queen Victoria Street London EC4V 4ET Melton Mowbray Building Society Mutual House Leicester Road Melton Mowbray LE13 ODB Structure, governance and management G0MIng Document Citizens AdiAce South Lincolnshire is a company limited by guarantee gOrned by its Memorandum and Articles of Association, it was incorporated on 4th January 2016. It was registered as a charity with the Charity Commission on 24th February 2016. Members guarantee to contribute an amount not exceeding £1 to the assets of the charitable Gompany in the ent of winding up. The total number of such guarantees at 31 March 2022 was 10. Appointment of Directors Applications to become a director were receid, typically in response to adrtising or through existing contacts. Prospecti directors were then intermewed by at least one director. Successful candidates were presented to a Directors, Meeting that decided whether or not to appoint. All directors are Members of the company. Director Induction and Training New directors ha been provided with an induction pack outlining their roles and responsibilities and are supported by an existing director in a mentoring role. They ha been gIn a tour around the premises and introduced to key staff. In addition training has been proiAded by regional and national Citizens Admce training organisations. Organisation The Board of Directors ha met quarterly and administer the charity. Whilst they ha been responsible for the strategic direction of the charity, the Chief Officer has been responsible for the day-to-day operations of the Company. In addition members ha formed sub committees from time to time as necessary.
Citizens Advice South Lincolnshire Company Limited by Guarantee Trustees. Annual Report (incorporating the Directors. Report) (continued) For the year ended 31st March 2022 Structure, governance and management (continued) Risk Management The Charity has continued to work under the supeNsing and moniloring umbrdla of the National Association of Citizens AdiAce, and has operated a well-defined Risk Management process. The Directors ha been responsible for ensuring that all risks are identified, assessed and managed in a dynamic manner and that the systems of intemal control are robust and relewdfjt, are applied rigorously and reported regularly. The object of the risk policy has been to limit the exposure of the Company's business, and the assets for which it is responsible, financial, operational and other risks and to ensure business continuity. The Risk Register has been remewed as part of the normal business process by risk owners, on a quarterly basis through the full Board of Directors. Objectives and activities The objects of the charity ha been to: Provide admce seNces to indimduals resident in the South Holland and South Kesten areas under the auspices of Citizens Admce. Promote any charitable purpose for the benefit of the community in South Holland and South Kesten by the adwdncement of education, the protection and preservation of health and the relief of p0rty, sickness and distress. Public benefit The directors confinm that they ha referred to the public benefit guidance published by the Charity Commission. This is evidenced by the sections of this report showing that all senAces promded by the charity ha been awdilable to the public and designed to assist and benefit those members of the public who seek admce. Achievements and performance In 2021122 Citizens Adilce South Lincolnshiie helped 11,950 clients and supported them with 40,686 new issues. It helped clients in financial difficulty with an aggregate debt figure of £3.842,011 This was aChIed by 64 K)lunteers and 35 paid staff. ft has been estimated by Citizens Admce. the national organisation, that the annual value of K)lunteering at Citizens Admce South Lincolnshire is £487,412
Citizens Advice South Lincolnshire Company Limited by Guarantee Trustees. Annual Report (incorporating the Directors. Report) (continued) For the year ended 31st March 2022 Financial review Funding Citizens AdiAce South Lincolnshire has been funded largely by way of grants, fees and commissioned senAces. The directors are grateful to all contributors. This year, grant fvnding has been reCeId from South Holland District Council ("SHDC"), South Kesten District Council ("SKDC") and Lincolnshire County Council ("LCC") to promde the generalist admce senACe. The promsion of fvnding from the East Midlands Money Admce SenAce (part of the Financial Conduct Authority) together with SKDC and SHDC for money admce has allowed for a continuation of the debt work that has been promded for the community. Holbeach United Charity has promded fvnding for the most wnerable members of the Holbeach community within their own homes promding admce and support regarding welfare benefits. The Home Office promded fvnding to delIr the EUSS scheme across Lincolnshire. Rank Foundation promded funding for an Impact Officer, through their Time to Shine Scheme. The Department for Work and Pensions promded funding for Help to Claim support. East Coast Communities Fund, the Leigh Trust and the Edith Murphy Foundation all promded funding to support the delIry of the Migrant Worker Helpline (known as EU Settlement Scheme). Through a partnership of Citizens Admce and Trussell Trust. a Help Through Hardship helpline was created to promde help and support for people struggling to afford the basics. Two Telephone Assessots were funded through the Kickstart scheme, and ha gone on to promde important functions within the organisation. Management and other issues The core funding accounts for 25.6 % of the total income but, kcause of this strong base, the company has managed to ler in 74.4 % from other sources 0r the year, enabling it to proiAde specialist benefit and debt admce, home IASits, and to proMde support to migrant workers. Citizens Admce South Lincolnshire (CASL) is a member of Citizens Admce Lincolnshire (CAL), a consortium of Citizens AdiAce companies which woth CollaboratilY to Impro and enhance admce sermce across the county. Instment Policy Under the Memorandum and Articles of Association, the charity has the power to make any instment which the Board of Directors sees fit.
Citizens Advice South Lincolnshire Company Limited by Guarantee Trustees. Annual Report (incorporating the Directors. Report) (continued) For the year ended 31st March 2022 Financial review (continued) ReSerS Policy The directors ha agreed to maintain a minimum designated rese of £235,000 which is belIed to be sufficient to cOr the orderly winding up be of the company in the ent that all funding is withdrawn. The previous designated fund in respect of the net book Wdlue of fixed assets has been reduced to £7,438. An additional designated ftjnd has been created in order to promde for the replacement of IT equipment. At 31st March 2022 this fvnd amounted to £18,224. Small company provisions This report has been prepared in accordance with the promsions applicable to companies entitled to the small companies exemption. The trustees, annual report (incorporating the directors, report) was apPrOd on 15th September 2022 and signed on behalf of the board of trustees by: Monica Stark Chairman
Citizens Advice South Lincolnshire Company Limited by Guarantee Independent Examinerfs Report to the Trustees For the year ended 31st March 2022 I report to the trustees on my examination of the financial statements of Citizens AdiAce South Lincolnshire he charity.) for the year erKJed 31 st March 2022. Responsibilities and basis of report As the trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 (the 2006 Act,). Hamng satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'l In carying out my examination I ha followed the Directions gIn by the Charity Commission under section 145(5)(b) of the 2011 Act. Independent examinerfs statement Since the charity's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that l am qualified to undertake the examination because l am a member of the Institute of Chartered Accountants in England and Wales (ICAEW), which is one of the listed bodies. I ha completed my examination. I confirm that rK) matters ha come to my attention in connection with the examination gimng me cause to belie. 1. accounting records were not kept in respect of the charity as required by section 386 of the 2006 Act. or 2. the financial statements do not accord with those records; or 3. the financial statements do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts gi a 'true and fai¢ Mew which is not a matter considered as part of an independent examination; or 4. the financial statements ha not been prepared in accordance with the methods and principles of +he Statement of Rvommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102). I ha no concems and ha come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Andrew M Smith FCA Independent Examiner Salway & Wright 32 The Crescent Spalding Lincs PE11 1AF 15th September 2022
Citizens Advice South Lincolnshire Company Limited by Guarantee Statement of Financial Activities (including income and expenditure account) For the year ended 31st March 2022 2022 Restricted funds Totsl fvnds Total funds 2021 Unrestricted fvnds Note Income and endowments Donations and grants Instment income Other income 226.572 946 3,015 643,232 869,804 749,774 1,051 5,585 3.015 Total income 230,533 643,232 873,765 756,410 Expenditure Expenditure on charitable actimties G0ManCe costs (356,026) (478,620) (834,646) (665,416) (5,374) (5, 374) (2,992) Total expenditure (361,400) (478,620) (840,020) (668,408) Net income (130,867) 164,612 33,745 88,002 Transfer between funds 164,612 (164,612) Net movement in funds 33,745 33,745 88,002 Reconciliation of funds Total funds brought forward 390,810 390,810 302,808 Total funds carried forward 424,555 424,555 390,810 The statement of financial actimties includes all gains and losses recognised in the year. All income and expenditure deri from continuing actimties. The notes on pages 10 to 17 fomi a part ofthe financial statements
Citizens Advice South Lincolnshire Company Limited by Guarantee Statement of Financial Position as at 31st March 2022 Note 2022 2021 Fixed assets Tangible fixed assets 14 7,438 8,843 Current assets Debtors Cash at bank and in hand 15 48,257 526, 760 575,017 70,718 481,712 552,430 Creditor& amounts falling due within one year 16 157,900 170,463 Net current assets 417,117 381,967 Net assets 424,555 390,810 Funds of the charity Unrestricted ndS 18 424,555 390,810 Total charity funds 424,555 For the year ending 31 st March 2022 the charity was entitled LO exemption from audit under section 477 of the Companies Act 2006 relating to small companies. Directors, responsibilities: The members ha not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476; The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of financial statements These financial statements ha been prepared in accordance with the promsions applicable to companies subject to the small companies, regime. These financial statements were apprOd by the board of trustees and authorised for issue on 15th September 2022, and are signed on behalf of the board by: Monica Stark Trustee Melwn Trustee ce The notes on pages 10 to 17 fonn a partof the financial statements
Citizens Advice South Lincolnshire Company Limited by Guarantee Statement of Cash Flows For the year ended 31st March 2022 2022 2021 Cash flows from operating activities Net income 33,745 88,002 Adjustments for.. Depreciation of tangible fixed assets Other interest receiwdble and similar income Accrued expenses 6,910 (946) 4,240 10,059 (1,051) 6,569 Changes in." Trade and other debtors Trade and other creditors 22,461 (16,803) (68,833) 121,432 Cash generated from operations 49,607 156,178 Interest reCeId 946 1,051 Net cash from operating actimties 50,553 157,229 Cash flows from investing activities Purchase of tangible assets (5,505) (1,468) Net cash used in InstIng actimties 5,505 1,468 Net increase in cath and cash equivalents Cash and cash equivalents at beginning of year 45,048 481,712 155,761 325,951 Cash and cash equivalents at end of year 526,760 481,712
Citizens Advice South Lincolnshire Company Limited by Guarantee Notes to the Financial Statements for the year ended 31st March 2022 1. General inforniation The charity is a public benefit entity arKJ a private company limited by guarantee. registered in England and Wales and a registered charity in England and Wales. TrE address of the registered office is: Council Offices, Priory Road, Spalding, PE112>E. 2. Ststement of compliance These financial statements ha been prepared in compliance with FRS 102, The Financial Reporting Standard applicable in the UK and the Republic of Ireland,, the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (Charities SORP (FRS 102)) and the Companies Act 2006. 3. Accounting policies Basis of preparation The financial statements ha been prepared on the historical cost basis. Going concern There are no material uncertainties about the charity's ability to continue. Judgements and key sources of estimation uncertainty The preparation of the financial statements requires management to make judgements, estimates arKI assumptions that affect the amounts reported. These estimates and judgements are continually remewed and are based on experience and other factors, including expectations of fvtfare entS that are belIed to be reasonable under the circumstances. Taxation The charity is exempt from corporation tax on its charitable actlmties. Fund accounting Unrestricted fvnds are available for use at the discretion of the trustees to further any of the charity's purposes. Restricted funds are subject to restrictions on their expenditure declared by the donor. The company has designated funds which are unrestricted funds set aside for specific purposes. These include an amount equiwdlent to the net book Wdlue of fixed assets used to enable the company to continue to carry out its charitable actiuties and an amount which is belIed to be sufficient to cOr the orderly winding up of the company in the ent that all funding is withdrawn and an amount to promde for the replacement of IT equipment. 10
Citizens Advice South Lincolnshire Company Limited by Guarantee Notes to the Financial Statements (continued) for the year ended 31st March 2022 3. Accounting policies (continued) Incoming resources All incoming resources are included in the statement of financial actiiAties when entitlement has passed to the charity; it is probable that the economic benefits associated with the transaction will flow to the charity and the amount can be reliably measured. The following specific policies are applied to particular categories of income: income from donations or grants is recognised when there is emdence of entitlement to the money, receipt is probable and its amount can be measured reliably. donated facilities and seNces are recognised in the accounts vthen reCeId if the lue can be reliably measured. No amouii ts are included for the contribution of general M)lunteers. income from contracts for the supply of seNces is recognised with the delIry of the contracted seThAce. This is classified as unrestricted funds unless there is a contractual requirement for it to be spent on a particular purpose and retumed if unspent, in which case it may be regarded as restricted. Resources expended Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully reCOred, and is classified under headings of the statement of financial actimties to which it relates: expenditure on charitable actimties includes all costs incurred by a charity in undertaking actimties that further its charitable aims for the benefit of its beneficiaries, including those support costs of the charity apportioned to charitable actlmties. costs relating to the g0ManCe of the charity apportioned to charitable actilAties. All costs are allocated to expenditure categories reflecting the use of the resource. Direct costs attributable to a single actlmty are allocated directly to that actllAty. Shared costs are apportioned between the actimties they contribute to on a reasonable, justifiable and consistent basis. Tangible assets Tangible assets are initially recorded at cost and subsequently stated at cost less any accumulated depreciation. Depreciation Depreciation is calculated so as to write off the cost or Wdluation of an asset, less its residual value, 0r the useful economic life of that asset as follows: Tenant's IMpr0MentS Office Equipment Computer Equipment 20 % straight line 33 % straight line 330/0 Straight line 11
Citizens Advice South Lincolnshire Company Limited by Guarantee Notes to the Financial Statements (continued) forthe year ended 31st March 2022 4. Llmited by guarantee Members guarantee to contribute an amount not exceeding £1 to the assets of the charitable company in the ent ofwindiw up. 5. Donations and grants Unrestricted Funds Restricted Total Funds Funds 2022 Donations Voluntary donations 3,451 3,451 Grants Lincolnshire County Council South Holland District Council South Kesten District Council Lincolnshire Co-operati East Midlands Money Admce Holbeach United Charities EU Settlement Scheme Trussell Trust East Coast Community Fund Help to Claim GP Referral Project Time to Shine Project Kickstart Pplacements Single Queue AdMceLine EMMA Increasing Capacity Energy Redress Fuel Vouchers Project 79,953 84,000 59,000 79,953 115,148 111,530 168 134,587 6,341 108,727 149,022 13,547 66,943 10,000 15,509 16,142 26,666 9,397 2,673 31,148 52,530 134,587 6,341 108,727 149,022 13,547 66,943 10,000 15,509 16. 142 26,666 9,397 2,673 226,572 643,232 869,804 Unrestricted Funds Restricted Total Funds Funds 2021 Donations Voluntary donations 4,973 4,973 Grants Lincolnshire County Council South Holland District Council South Kesten District Council Lincolnshire Co-operati Big Lottery East Midlands Money Admce The Henry Smith Charity Holbeach United Charities National Association of Citizens Admce Coronamrus Community Support Fund Energg SaiAng Trust EU Settlement Scheme Rank Foundation Trussell Trust Other funders 81,353 84,459 69,000 985 81,353 107,444 96,548 985 25,154 119,565 10,667 8,455 93,954 35,197 23,930 72,847 5,169 61,161 2,372 749,774 22,985 27,548 25,154 119,565 10,667 8,455 93,954 35,197 23,930 72,847 5,169 61,161 2,372 243,142 506,632 12
Citizens Advice South Lincolnshire Company Limited by Guarantee Notes to the Financial Statements (continued) for the year ended 31st March 2022 6. Investment income Unrestricted Funds Total Funds 2022 Unrestiicted Funds Total Funds 2021 Bank interest receiwdble 946 946 1,051 1,051 7. Other income Unrestricted Funds Total Funds 2022 Unrestricted Funds Total Funds 2021 Miscellaneous income 3,015 3,015 5,585 5,585 8. Expenditure on charitsble activities Unrestricted Funds Restricted Total Funds Funds 2022 Salaries Employers national insurance contribLrtions Pension costs Rent and rates Light, heat and water Repairs and maintenance Insurance Training Other staff and w)lunteer costs Tralling expenses Telephone and communications Exceptional costs of momng office Sundry office costs Energy SaiAng Trust fuel )uCherS Depreciation Postage and stationery Information and IT sermces Reference materials Office equipment 171,196 11,358 1,658 38,326 11,042 1,636 2,386 2,938 7,506 4,381 11,389 41,760 2,108 419,134 27,807 4,058 590,330 39,165 5,716 38,326 11,042 1,636 2,386 2,938 12,950 6,952 21,432 41,760 2,257 5,444 2,571 10,043 149 6,910 8,119 17,866 14,287 1,160 6,910 8,729 24,774 16,183 1,160 610 6,908 1,896 356,026 478,620 834,646 13
Citizens Advice South Lincolnshire Company Limited by Guarantee Notes to the Financial Statements (continued) for the year ended 31st March 2022 8. Expenditure on charitable activities(continued) Unrestricted Funds Restricted Total Funds Funds 2021 Salaries Employers national insurance contributions Pension costs Rent and rates Light, heat and water Repairs and maintenance Insurance Training Other staff and lunteer costs Tralling expenses Telephone and communications Sundry office costs Energy Saung Trust fuel uCherS Depreciation Postage and stationery Information and IT seNces Reference materials Office equipment 173,290 8,433 1,520 31,920 8,885 2,118 2,102 1,447 3,563 2,556 10,665 2,046 302,150 14,704 2,651 475,440 23,137 4,171 31,920 8,885 2,507 2,102 1,481 7,590 2,630 16,186 2,046 22,000 10,059 7,765 32,858 12,488 2,151 389 4,027 74 5,521 22,000 10,059 7,669 17,736 10,655 96 15,122 1,833 587 296,228 369,188 665,416 9. Governance costs Unrestricted Funds Restricted Total Funds Total Funds Funds 2022 2021 Trustee expenses Legal and professional fees Bank charges Other 70 5,203 101 70 5,203 101 126 2,767 99 5,374 5,374 2,992 10. Net income Net income is stated after charging/(crediting): 2022 2021 Depreciation of tangible fixed assets 6,910 10,059 11. Independent examination fees 2022 2021 Fees payable to the independent examiner for: Independent examination of the financial statements 372 300 14
Citizens Advice South Lincolnshire Company Limited by Guarantee Notes to the Financial Statements (continued) for the year ended 31st March 2022 12. Staff costs The total staff costs and employee benefits for the reporting period are analysed as follows: 2022 2021 Wages and salaries Social security costs Employer contributions to pension plans 590,330 39,165 5.716 635,211 475,440 23,137 4,171 502,748 The arage head count of employees during the year was 35 (2021: 33). No employee receiKed employee beneffts of more than £60,000 during the year (2021: Nil). 13. Trustee remuneration and expenses None of the trustees reCeId any remuneration or benefits during the year (2021: Nil). During the year the trustees reCeId £70 (2021: £126) as reimbursed expenses. 14. Tangible fixed assets Tenants impr0MentS Office equipment Totsl Cost At 1st April 2021 Additions Disposals At 31st March 2022 45,609 82,682 5,505 43,997 44,190 128,291 5,505 73,957 59,839 29,960 15,649 Depreciation At 1st April 2021 Charge for the year Disposals 45,609 73,839 6,910 43,997 36,752 119,448 6,910 73.957 52,401 29,960 15,649 At 31st March 2022 Carrying amount At 31st March 2022 7,438 7,438 At 31st March 2021 8,843 8,843 15. Debtors 2022 2021 Trade debtors Prepayments 42,879 5,378 48,257 67,702 3,016 70,718 15
Citizens Advice South Lincolnshire Company Limited by Guarantee Notes to the Financial Statements (continued) for the year ended 31st March 2022 16. Creditors falling due within one year 2022 2021 Trade creditors Accruals and deferred income Social security and other taxes Other creditors 9,168 119,630 11,001 18,101 157,900 8,817 142,002 9,532 10,112 170,463 17. Pension benefits Defined contribution plans The amount recognised in income or expenditure as an expense in relation to defined contribution plans was £5,716 (2021: £4,171). 18. Analysis of charitable funds Unrestricted funds At 01.04.21 Income Expenditure Transfers At 31.03.22 General funds Designated: Potential winding up costs Designated: Computer replacement fund Designated: Fixed assets 96,967 230,533 (361,400) 198,017 164,117 280,000 (45,000) 235,000 5,000 13,000 18,000 8,843 390,810 1,405 164,612 7,438 424,555 230,533 361,400 At 01.04.20 Income Expenditure Transfers At 31.03.21 General funds Designated- Potential winding up costs Designated: Computer replacement fvnd Designated: Fixed assets 70,374 249,778 (299,220) 76,035 96,967 215,000 65,000 280,000 5,000 5,000 17,434 302,808 8,591 137,444 8,843 390,810 249,778 299,220 16
Citizens Advice South Lincolnshire Company Limited by Guarantee Notes to the Financial Statements (continued) for the year ended 31st March 2022 1& Analysis of charitable funds (continued) Restricted funds At 01.04.21 Income Expenditure Transfers At 31.03.22 Restricted funds 643,232 478,620 164,612 At 01.04.20 Income Expenditure Transfers At 31.03.21 Restricted funds 506,632 369,188 137,444 19. Analysis of net assets between funds Unrestricted Funds Restricted Total Funds Funds 2022 Tangible fixed assets Current assets Creditors falling due within one year 7,438 459,517 (42,400) 7,438 575,017 (157,900) 115,500 (115,500) Net assets 424,555 424,555 Unrestricted Funds Restricted Funds Total Funds 2021 Tangible fixed assets Current assets Creditors falling due within one year 8,843 418,186 (36,219) 8,843 552,430 (170,463) 134,244 (134,244) Net assets 390,810 390,810 20. Related parties The company is a member of Citizens Admce Lincolnshire (CAL), a charitable company limited by guarantee. CAL is a joint ntUre between the Lincolnshire Citizens AdiAce companies to represent them as a consolidated entity in relationships with Lincolnshire County Council. The liability of the company to CAL as a member is limited to £1. 17