Charity registration number. 1165712 Royal Sutton Coldfield Community Town Hall Trust knowm as SCART Annual Repon ond Financial Styternents for the Year Ended 30 April 2024
Royal Sutton Coldfield Comnjunity ToJYn Hall Trust known as SCART Contents (continued) Truste¢$' Report Ito4 Reference And Admini8tralive Dethils Sthtement of Ttustees, Responsibilili¢S Independent Examine9 Report Statem¢nt of Financial Activities Balance Sheet Notes to the Financial Statemenls 101018
Royal Sutton Coldfield Community Toivn Hall Trn5t known as SCART Trnstees, Report The trustees present the annua] report togeth with the financial statements of the charity for th¢ year ended 30 April 2024. Trusttes C Bridges, (Co-chair Business) R Mason. (C(pChair Arts) R Ludlam, (Trwurer) J Calms D Pear& K Ward R Walton K Hu5sain M Evan8 A M Sirnpson E Carnell, Interim Venue Manager (to 0810212024) E Carnell, General Mana8er (From 08102Q024) Senlor MAll8ger / lad¢rshlp TeAm Chrlty Re81gtrntlon Numlxr 1165712 Prlnclpal Offiee Royal Sutton Coldfield Town Hall Upper Clifton Rd sUtn Coldfield B73 6DA Independent Ex8mlDer Bissell & Brown Midlands Ltd Chartered Certified Accountants ChJrt¢r Houge 56 High Street Sutton Coldfield West Midlands B72 IUJ Page I
Royal Sutton Coldfield Community Town Hall Trust known as SCART Trustees, Report (continued) ObJectiv¢s and aetlvltles Objects ond alm5 To further or benefit the residents of Sutton Coldfield, North Binningham communities of Erdington. Siockland Green, Great Ba)T, and the neighbourhood, without di51inction of sex, sexual orientation, race or political. religiou$ or other opinions, by a5sociaiing together the said residents and the local authorities, Voluntary and other organisations in a comTnon effort to advance educaiion and provide facilities in the interests of entertainment for recreation and leisure time occupation with the objective of improving the conditions of life and education through the arts of the residents. In furtherance of these objects but not otherwise, the Trus¢ees shall have power: _ to establish or se¢ur¢ the establishtnent of Sutton Coldfield Town Hall. and to maintain or manage or co-operate with any ststutory auihority in the maintenance and management of this property as centre for activities promoted by the Charity in tth¢rance of the above object5. The TTUSt'y mission is for people to have the ability to develop creative ideas and to partake in arLs and reereational activitie5, by providing the facilities and opportunitie5 to enable perfonnance. education, group work and so¢ial events and in so doing preserve and protect a historic building at the heart of the Royal Town ofsullon Coldfield. dev¢lop a mo¢ivat¢d and skilled staff learn working with an additional team of volunteers to maximise revenue, improve ¢i¢l¢¢Y and deliver more 5¢rvic¢5 and tIvItieS for le55 ¢08t, generate new income for the Royal Town of Sutton Coldfield through incre&sing footfall through the Town Hall, build a'sinking nd, for the ongoing mainienance of the building, and stage a major appeal to raise circa £5 million for a Renovation Project to trAnsforn] the building into & fit-for-PUTpose modern hub for rheatre, music and arts. The Trustees anticipate that, with its charitsble status, strong volunteer network, and support of local busine55¢s and other organisation5, Sutton TO Hall will continue to provide a range of activities and 5ervice5 currently availabl¢ and d¢v¢lop new ones. FAndrqlslng dlsclos4res This was a v¢ry Challenging year for the Trust. Our fundraising efforts were severely restri¢t¢d by laek of resources to focus on applications and ihe nature of the fvnding bodies focus a5 they adjusted post ¢ovid. No significant fund5 were raised during ihe period for either operational support or renovation application. Public donations of £793 were receive¢ general dOnlnS added to restricted fimds and specific don&tion5 to operational P&L Major capital ndraising for the Renovation Project has on¢e again been held in abeyance during this period. The trustees confimi that they have complied with the requirements of se¢tion 17 of the ChArities Aet 201 I to have due regard to ihe public ben¢fit guidance published by the Charity Commission for England and Wales. Pag¢ 2
Royal Sutton Coldfield Community Town Hall Trust known as SCART Trustees, Report (continued) Golni conee The accounrs have been prepared on a going concern basis. The charity returned a nei loss of £l15.369 in the year. resulting in a net balance sheet surplus of £116.516 at 30 April 2024. The Trnstees recogni5e that the stafying model for the operalional bu5ine5s has been ineffe¢tive. Going forward into 2024125 th¢ Tntst expects to complete a full organi5ational review and implement a restrltcture. The risk to the operdting business through building dilapidation ahead of the Renovation Project remains. This risk continues to have been effectively managed, however. th¢ Trusie¢s r¢co8nis¢ that this is an orea for urgent focus in 2024125. Flnanclil revlew 2023-24 has b¢¢n anoihcr Challenging year for OpeTalions. The e95ential re-structuring adiyity ¢omplet¢d in this period $¢riously a(f¢cl¢d gur ability to conduct busine55 a5 usual. The full bu5ine5s plan was refreshed under the auspices of the Transfomiation Proje¢t and application wa5 made to Royal Sutton Coldfield Town Council for a cash flow r¢lief loan of £IOOK. this was granted in October 2023 and enabled the Trust to continue operation5. This loan and a pr¢viou5 loan are embedded in the business plan and all repayments are up to date. A significant £70,002 operating losy was incurred {£114.192 net movement of unrestricted ndS off-set ihrough £44,190 of designated fund uiilisation for exceptionol operating expenges). A5 planned. El full organisational review was completed in the finartcial year 2023124, a new 5 year business plon created and structural changes implemented including o number of giaff ¢honges. Aciive capital fundraising was again Slow during this period,. however the Trusi ha$ progressed fvnding from the West Midlands Combined Authority to en8ble roof repairs and other essential works. This fvnding was ogreed in principle in D¢¢ember 2023, but detailed funding a¥reement5 were not completed within this financial year. it is expecied thai ihese fvnds will achieved durin8 the FY 2024f25. The Trust was ITr receipt ora £IOK grant from the CritTel Tn1 to assist with building improvemenis. Achiev¢m¢nl$ 4nd rfornianc¢ This y¢ar hag been very focused on achieving the structural changes necessary to enoble the Trust's trading model to succ¢¢d. By the year end or8anisational changes had largely been completed and actions underway to address the procedural improvement5 required within the troding operations. The Trust is confident a sustainable trading Position will b¢ achi¢vcd during ihe next financial year. Although capital ndraiSIng has been slow, the agreement in principle for an £800K grant from the W¢$t Midlon(ts Combined Authority is a key achievement and should make a real difference 80ing forward. Page 3
Royal Sutton Coldfield Community Town Hall Trust knoivn as SCART Trustees, Report (¢ontinued) Alms and key objectives for future peTlods 2024-2025 accounting triOd should be a year of consolidation of operations for the Town Hall, building on the operational re-structure and thould allow focu5 to be given to progressing the Renovation ProjE¢l. The Trust will prioritise the following objEctives= ['. Development of the capital funding program and funding requests 2.. ConfirnJin8 the emergency fimding specifically for the roof repaiT and comm¢n¢¢m¢n¢ of the program 3.. P051 re-organisation tradin8 improvements leading to sustainable tradin8 perfoTmance. 4.. Expand the portfolio to ¢ncornpa5s a wider range of th¢ arts and culiural spectrum Str¥etiir¢? governanee and management The tnjstees confimi that they have complied with the requirern¢rtts of section 4 of the Chariiie$ Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wale$. The Trusi 15 8 Charitable Incorporated Association (CIO) registered with Charities Commission 23rd Feb 2016 with the charity number 1165712. The strUcre of the Board wa5 amended by special meeting on the 26th June 2023, The Chair was split into two ¢l¢ments with Claire Bridge5 becoming Co-chair {Bu5iness) wilh responsibility for strdte8y and busine55 planning, operation5, finan¢es, stafF/HR, annual delivery plans and monitoring, tran5fomiation plan io create a new, fit.for-purpose operdtions model. Capital Appeal and carnpaign and ¢hairing Board meetings. Richard Mason becoming Co-chair {Arts) with responsibility for future artislic ambitlOll5, 5¢eking and ¢5tablishing arti$¢i¢ partnerships, artistic ambassador for the Trust and initiation of new artlStic prop05als. As staled previously. the Trust undertook a fvll operational reaorganisation during this financial p¢riod led by external Business Transfomation consultant$. A key component of this effort was to str¢ngth¢n the business processes ond resilience of the organisaiion. lure ofgovernlng documenl The Trust 15 governed by a constitution last amended in July 2018 in PTeparation for transfer of the freehold of ihe building to ihe Trust and at this point the charitable aims were updated and the Trust renamed (frorn Sutton Coldfield Arts & Recreational Trust). manaxemen1frnnw0rk All strategic decision making is undertaken at Trustee Board level, day to day management is undertaken by the appointed senior manager- Liz Carnell, who was appointed interim Venue Manager on 7th Aug 2023 and subsequently confirnied as General Manager 8th February 2024 The Trust was represented during this period by Enoch Evans LLP solicitors and utilised Lloyd5 banking service5. Poliey and priKedurcs and HR poli£ics arE the responsibility of the senior manager, who is support¢d by a proftssional HR advi50r {HR Caddy of Upper Clifton Road, Sutton Coldfield). The Trust carries out a wide range of ongoing risk asse55Tnents and the associated policies are the responsibility of the Managing Director. The Trust has a continuously developing Business Continuity plan. Page 4
Royal Sutton Coldfield Community Town Hall Trust known as SCART Funds held as custodian trustee on behalf of others Descnplion ofihe assets held in cap&eity The Trust is Continuing to provide a bankin¥ facility for th¢ Tudor Community Sports TTUSL holding cash on their behalf and enacting payments and receipts of monies. Name nd obJee15 the charlty on whose behalf fhe #ssets are held and how thlsfalls wlthth ihe cusiodlofv chÈTrlty's objects Tudor Community Sports Trust (Registered Charity No: 1188620) operates under le&%ehold from Birniingham City Council The sports grounds located at Tudor Road Sutton Coldfield, which abut the site operated by the Royal Sutton Coldfield Commlznity Towi Hall Trust. The charity aims to operdie the facilitie5 for th¢ b¢n¢fit of ihe local community encouraging wide participation in sports. The Trust fvrther aims to improve and dcvelop the facilities for long terni sustainability. The aims of ¢his Charity are ¢omplirn¢ntary to those of the Royal Sutton Coldfield Community Town Hall TTU5t, ¢sp¢cially in resp¢cl of the con5¢rvation and community use of a key landmark historical site within the Royal TowTr or Sutton Coldfield. De¢4llf tsfarrongemtntsforsqfe ¢Mslody ondsegregailon ofjuch essetsfrom the charlty'J own qs5ets A separate bank account has been &llocaied for the holding and management of these funds. the Trust mainiains close liaison with the Tudor Community Sports Trnst as reuards related transactional mana8¢ment. Monies held and transacted are reflected in these accounts on the balance sheet, outside the P&L. The alal report WJS approved by the trustees of the charity on signed on its behalf by-. C Bridges Trusie¢ R Ludlam Trus Page 5
Royal Sutton Coldfield Community Town Hall Trust known as SCART Statement of Trustees, Re$ponsibiIities Th¢ ttW51ees are responsible for preparing ¢h¢ trusiees, report and the finoncial sthtements in accordance with the United Kingdom A¢¢ounting Standards Iurtited KingdoTD G¢nerally A¢¢epted A¢¢ourtiing Practice) and applicable law and regulations. The law applicable lo charities requires the trustees to prepare financial statements for each financial year which giv¢ a true and fair view of the State of affairs of the charity and of the incoming resources and applicaiion of resources of the charity for that period. In pr¢paring these financial stalements, the trustces are required to= s¢l¢¢t suitsble a¢¢ounting poli¢ie$ and then apply them consistently. observe the methods and prin¢ipl¢s in the Charities SORP; make judgemenis and estimates that are reasonable and prudent. stsie wherher applicable accountin8 siandards have been followed subject to any material departures disclosed and explained in the financial statements; and prepare the financial statements on the going concern basis unless it 15 inappropriate to PTe5urnc ¢h81 ¢he charity will continue in business. The trustees hre responsible for keeping proper accountiTtg records thY4t disclose with reagonable accuracy ot any time the financial position of the charity and enhble them to ensure that the finan¢iAI statements comply with the Charities Aci 2011, the Charities (Account5 and Report5) Regulations 2008, and the provisions of the consiiiution. The trustees are also r¢spon8ibl¢ for safeguarding the assets of the chaTity and hence for taking r¢a50nabl¢ steps for the preveniion and d¢¢ertion of fraud and other irregularities. The rrustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company's website. Le8islation governing the preparation and dissemination of financial s¢at¢ment5 may differ from legislation in other jurisdictions. Approved by the trtlee8 of the chariry on . signed on lis behalf by.. C Bridges Trustee Tru Page 6
Royal Sutton Coldfield Community Town Hall Trust l(nown a5 SCART Independent Examiner's Report to lh¢ trustees of Royal Sutton Coldfield Community Town Hall Trust I report to the trus$ on my examination of the a¢¢oupts of Royal Sutton Coldfield Comrnunity Town Hall TTUSt for the year ended 30 April 2024. Responsibilities and basi5 of report As the charity trustee5 of Royal Sutton Coldfield Community Town Hall Trust you are responsible for the prepa70n of the accounts in accordance wilh the requirements of the Charities Aci 2011 ('the Aa,). I report in respect of my examination of the Royal Sutton Coldfield Community Town Hall Tru5t'5 accounts carried out under $ection 145 of the 2011 Act and in Carrying out my examination I have followed all the applicable Directions given by the Charity Cornmi5sion under section 145(5)(b) of ihe Act. Independeml exwminer's statement Since Royal Sutton Coldfield Communiry Town Hall Trusi's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 201 l Act. l ¢onfim that l am qualified to undertake the examination because l am a m¢mb¢r of ACCA, which is one of the list¢d bodie5. I have completed my examinalion. I confirm that no material matters have ¢ome io my Attention in ¢onnection with the examination giving me ¢aus¢ to b¢lieve that in any material respect.. accounting records were not kept in respect of Royal Sutton Coldfi¢ld Community Town Hall Trust as requir¢d by section 130 of the Act. or 2. the accounts do not a¢¢ord with ihose records. or 3. the #¢¢ounts do not comply with Lhe accounting requirements concerning ¢he fom and conient of accounts set out in the Charitie5 (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view, which 15 not a matter considered as part of an independent examinaiion. I have no concerns and have come a¢ross no oth¢r Tnatt¢rs in connection with the examination to which attention should be drawm in this report in order to enable a proper underytandin8 of thc account5 to bc rcached. Pa Matthew5 FCCA 5sell & Brown Midlands Ltd Chartered Certified Accountants ACCA Chaner House 56 High Street Sutton Coldfield West Midlands B72 IUJ Pag¢ 7
Royal Sutton Coldfield Community ToTvn Hall Trust known as SCART Statement of Financial Activilies for the Year Ended 30 April 2024 Total 2024 Urtrwtrieted Restrieted Note Income and Endowments from: Donations and legacies Charitable activitie5 Investment income 261 862.546 2.566 532 10,000 793 872,546 2,566 Total income 865,373 10,532 875,905 Expendlture on: Charitable activities 1979,565) (16,7091 (996,274) Totsl expendiiure Nei expenditure (979,565) (16,709) (996,274) (114,192) (6.1771 (120.369) Net movement in ndS (114.192) (6,177) (120,369) Reconclllatlon of funds Total ndS brought forward Total fvnds carried forward (50.932) (165,124) 287,817 236,88S 16 281.640 116.516 UDreJlrlct rynd$ Reslrlcted runds Total 2023 Note Income and Endowments from: Donations and legacies Charitable activities Investment income 2,495 808,480 668 1,930 625 4,425 809,105 668 Total income 811,643 2,555 814,198 Expendlture on: Charitable activities (856,180) (24,821) {881,001) Totsl expenditure Ne¢ ¢xp¢ndilure 1856.180) (24,821) (881,001) (44,537) (22,266) 166,803) Net movement in fund3 (44,537) (22,266) {66.803) Recotyeili8tion of fund$ Total fijnds brought forward Total fimds carried forward (6.395) 310,083 303,688 16 (50,932) 287,817 236,885 The notes on pages 10 to 18 forni on integral part of these financial statements. Page 8
Royal Sutton Coldfield Community Town Hall Trust known as SCART (Registration nun)ber: 1165712) Balance Sheet as at 30 April 2024 2024 2023 Note Fixed assets Tangible assets 264.761 266,326 Current a88et$ Stocks Debtors Cash at bank and in hand 10 9,540 31,197 184,719 6,506 42,016 208.968 12 225,456 257,490 Credltors: Amounts falling due within one year Net ¢urrent (Ilbllltle3)lasyets 13 255.701 246,931) 30,245 Tothl assets lesg ¢urrent Il•bllltles 234.516 276,885 Cr¢dltors: Amounts falllni due after more one year Iyet sJ¢l$ 14 (118.(H)O (40,000) 116 516 236 885 Funds of the ¢hRrl¢y". R¢strl¢ted In¢om¢ funds ReslTlCted funds 281,640 287,817 Unr¢ylrl¢t¢d In¢ome fund$ Unrestricted fitnds (165.124 50.932 Totsl funds 16 116,516 236,885 The financial sthternents on geS 8 to 18 were approved by th¢ tru5t¢¢s, and authorised for issue on signed on their behalf by.. and C Bridges Trustee am Trustee The note5 on pages 10 to 18 fomi an integral part of these firwicial statements. Pag¢ 9
Royal Sutton Coldfield Community Town Hall Trust knoiYD as SCART Notes to the Finaneial Statements for the Year Ended 30 April 2024 l Aceountittg poli¢i¢s Statement of ¢ompllanc¢ The financial 5tatement5 have been prepared in a¢¢ordance with th¢ se¢ond edition of the Charitie5 Statement of Recommended Practice issued in OctobeT 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011. Basis of preparation Royal Sutton Coldfi¢ld Community Town Hall Trust meets ihe definition of a public benefii entlty under FRS 102. The accounls (financial statements) hav¢ b¢¢n prepared urtder the historical cost convention with item5 recognised at cost or tran5aclion value unless otherwise stated in the relevant notels) to these accounts. The financial siatement$ ar¢ pres¢ni¢d in £'s and rounded to the nearest pound. Golng eoncern The financial statements have been prepared on a going concern basis. The trustees assess whether the uge of going concern is Appropriate i.e. whether (here are any material un¢ertain¢ies related io events or conditions that may casi significant doubl on the ability of ihe charity lo conlinue a5 a going eon¢em. The trustees make ihis a5s¢ssment in resp¢ct of a period of one year from the dale of approval of the finan¢ial slatements. The charity at the balance sheet has 8 surplus of £116,516 at 30 April 2024 and thi5 has ¢ontinued io increase after the year end. The Trustees are reviewing ways 10 generate more income and anticipate maintaining a rrading surplus over the coming year5. Income 8nd endowments Voluntary incorne including donation5, gifts, lega¢i¢$ and grnnts that provid¢ Core fundin8 or are of a general nature is r¢cognT5ed when the ¢harity has entitlement lo the income, il is probabl¢ tha¢ ¢h¢ in¢ome will be received and the amount can b¢ m¢a5ured with sufficient reliability. Don&ilofts &nd lega¢le$ Donations whi¢h have been ¢oll¢¢led for a $pe¢ifi¢ pury)ose are treated as restricted income. DÉlerredlMeome Income collected for events after the balance sheet are treated as defeed income. Expenditure All exp¢llditure is r¢cognised once there 15 a legal or constructive obligation io that expenditure, it is probable settlement 15 required and the amount can be measured reliably. All costs are allwated to th¢ applicable cxpenditure heading that aggregate Similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources, with ceniral staff costs allwated on the basis of tiTTre spent. and depreciation charges allocated on the portion of the asset's use. Other support costs allocated ba5¢d on the spread of staff Costs. Ch4nl4ble ocliwilies Charitable expenditure comprises those costs incurred by the charity in the delivery of its aetivities and service5 for its beneficiaries. It includes both costs that cart be allocated directly to such activities and those costs of an indirect nature nece55ary to support them. Page 10
Royal Sutton Coldfield Community Town HalI Trust known as SCART Notes to the Finaneial Statements for the Year Ended 30 April 2024 (continued) Governanee costs These include the costs attributable to the charity's compliance with constitutional and statutory requirements. including audit, strategic management and trustees meetings and reimbursed expenses. Taxatlon The charity is Considered to pas5 Ihe tests Set out in Paragraph I Schedule 6 of the Finatt¢e Act 2010 and therefore it meets the definition of a charitable company for UK corpordtion tax purpose5. Accordingly, the Charity 15 Potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part I l of the CorpoTation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that su¢h income or gains are applied exclusively to charitable purposes. Tanglble flxed assets Individual fixcd assets costing £0.00 or mor¢ are initially recorded at cost, less any subsequent accumulated depreciotion and subs¢quent accumulated impairniertt 1055e$. Depreclatlon and amortlsAtlon Depreciation is provhded on tangible fixed as5et5 50 as to write iTrff the ¢osi or valuation, I¢ ony estimated residual v4lu¢, over their expected u$¢ful ¢¢ollomic lif¢ a5 follows.. Asset clasy Office Equipment Theatre Equipment Deprecigltlon znethod and rnte 25•/o Straighi line 25Yo straight line Stock Stock is valued at the lower of cost and esiimated selling price less costs to Complete and sell, after due regard for obsoleie and slow movin8 Stocks. Cost is detemiined using the first-in, firsi-out (FIFO). Trode debtors Trade debtors ar¢ amounts due from ¢ustom¢r$ for merchandise sold or services p¢rfornied in the ordinary course of busines5. Trade debtors are recognis¢d initially at th¢ transaftion pri. Th¢y ar¢ 5ubsequ¢ntly mea$ur¢d ai amortised cost using the effective interest method. less provision for ÉmpaÉrment. A provision for the impairtn¢nt of trade debtors is established when there is objective ¢vid¢nc¢ that the charity will not be able to collect all amounts du¢ a¢rording to the original ternis of the r¢¢eivable5. Cgsh and CAsh equlvalents Cash and ¢a5h equivalents comprise cash on hand and call deposits, and other short-terni hi8hly liquid investmenls that are readily convertible to a known amount of cash and are 9ubje¢t to an insi8nifi¢ant risk of chan¥e in value. Trade creditors Are obligations to pay for goods or 5¢rvic¢s that have been acquired in the ordinary ¢ourse of business from suppliers. A¢counts payable ar¢ rla55ifi¢d as current liabilities if the does not have an unconditional right, at th¢ ¢Dd of the reporting period, to defer s¢ttl¢m¢nt of the creditor for at least twelve months after the reporting date. If th¢r¢ is an un¢onditional righi to defer settlement for at least twelve month5 after the reporting dat¢, th¢y ar¢ presented as non-currenr liabilities. Are recognised initially at the tfdnsaction price and sub5¢qu¢n¢ly eured at amortised cost using the effective interest method. Pag¢ll
Royal Sutton Coldfield Community Town Hall Trust Iinown as SCART Notes to the Finan¢i&l Statements for the Year Ended 30 April 2024 (eontinued) Fund accounting Unre5tricied in¢orn¢ lknnds are general fvnds that are available for use at the trustees discretion in fijrtherance of the objecliyes of the charity. Designated ndS ar¢ unrestri¢t¢d funds sei aside for specific purposes at the discreiion of the trusiees. Restricted income fimds are those donated for use in a particular area or for specific purposes, the use of which is restri¢t¢d to that ar¢¥4 or purpose. Penslons #nd other post r¢tlrement obligations The charity operates a defined contribution pension sch¢m¢ which is a pension plan under which fixed contributions are paid into a pension nd and the charity has ryo legal or con5tru¢tive obligation to pay further contributions even if the fund does not hold suificient assets to pay all employe¢5 the b¢n¢fits relating to employee Service in the CUent and prtor periods. Contributions to defined contribution plaThs are r¢co8ni5ed in the Statement of Financial Activitie5 when they are due. If contribution payments exceed the ¢ontribulion du¢ for 5ervi¢e, the excess 15 recognised as a prepaymenl. 2 Ineome from donxtion$ #nd legAcles Unrestrlcted fund$ Gen¢rnl R¢stricled funds Total fund5 Regular giving and capital donations 261 532 793 Total for 2024 261 532 793 Totsl for 2023 2,495 1,930 3 Ineome from chArltable aetlvltles Unrestrlcted funds Genernl Rextrkttd funds Total fund$ Room Hire Income In house shows / concerts Sale of food and drI[S Other income Grants 202,506 394,652 249,363 9,725 6,3(Ml 202.506 394,652 249,363 9,725 16,300 10,000 Total for 2024 862,546 10,000 872,546 Total for 2023 808,480 625 809,105 Page 12
Royydl Sutton Coldfield Community Town Hall Trust known as SCART Notes to the Financial Statements for the Year Ended 30 April 2024 (continued) 4 Investment Ineome UnrestTlcted funds Gener41 Total funds Interest receivable and similar income. Int¢r¢st receivable on bank deposits 2,566 2,566 Total for 2024 2,566 2,566 Total for 2023 668 668 5 Exp¢ndlture on ¢harltabl¢ a¢llvl¢les Unre5trtcted funds Deg18nated Gener81 Restrlcted fundj Total 2024 Total 2023 Event fees Alcohol and food Wages Sub¢ontra¢t Employers NIC Employers pension sff training Independent examiner fee Accountsncy Legal and professional Rates Heat and light InsuTan¢e Repairs and renewals Cleaning Telephone Computer Offiee ¢osts Equipm¢rt¢ hire Advertlsing Sundry Subscriptions Donations Bank fees Bad debt Plant d¢preciation Fixtures depreciation 301,824 93,257 239.533 27,112 10,178 3,071 1,333 1,500 4.725 31,767 8,185 40,810 19,775 44,445 6,416 5,327 1,651 6.675 21.232 12,756 6.252 4,862 301.824 93,257 247,767 27,112 10,178 3,071 1,333 1,500 4.725 63.247 8,185 40,810 19.775 62,303 6.416 5,327 1.651 6.675 21,232 12,756 6.252 4.862 297,831 73,194 235,989 .234 10,973 3.867 754 I,soo 4.000 48,044 (3,791) 44.430 16.720 49,379 4.889 4,749 3,035 1.934 17.739 17.010 8,649 3,932 125 27,115 764 4,877 31,480 4.476 13,642 38.629 1.479 1,807 774 38,629 1.479 4,874 774 3,067 44.190 935.375 16,709 996,274 881,001 Page 13
Royal Sutton Coldfield Community Town Hall Trust known as SCART Iyotes to the Financial Statements for the Year Ended 30 April 2024 (eontinued) 6 Trustees remuneration and expenses No Inle¢s. ftor any p¢rson$ ¢onne¢teil with them, have reccived any remunerntion frorn the Charity during the year. 7 Independent ¢Jgmirter'$ remun¢r*tion 2024 2023 Examination of the finan¢ial 5t&tem¢nts 1,500 1,500 During the y¢aT £4,750 (2023.. £4,000) was paid for other 5ervice5 provided in addition to remuneration for the independent examination. 8 TAxatlon The ¢harity is a registered charity and is therefore exempt from taxaiion. 9 Tan8lble fixed Assets Land bulldin8$ Fyrftityr¢ ond equipmertt Total Coyt At l May 2023 Additions 250,000 42.585 4,083 292,585 4,083 At 30 April 2024 250,000 46,668 296,668 D¢preel#tlon At l May 2023 Charge for the year 26,259 5,648 26,259 5,648 At 30 April 2024 31,907 Net book value At 30 April 2024 250 000 14,761 264,761 At 30 April 2023 250,0 16.326 266.326 The property was valued by Walton & Hipkiss (Commercial) Ltd, an independent valuer. The valuation is ¢oDsid¢red to represent to open market value at the balance sheet date. 10 Stoek 2024 2023 Stocks 6,506 Page 14
Royal Sutton Coldfield Community Town Hall Trust known as SCART Notes to the Financial Statements for the Year Ended 30 April 2024 (eontinued) I l Dtbtors 2024 2023 Trade debtors Prepayment5 19.786 30,655 11,361 31,197 42,016 12 Cash And cA8b equlv8l¢nts 21124 2023 Cash on hand C8sh a¢ bank 2,455 182,264 6.635 202,333 184,719 208,968 13 Credltorg: gmounts fglllng due wlthln one year 2024 2023 Trnde creditors Other l¢)ans Other taxation and social security VAT grant repayable Other credito Accruals 103,854 22,0(K) 2,890 28,956 79,823 18,176 80,940 15,000 4.708 28,244 84,073 33,966 255,701 246,931 14 Creditors: amounts fAllltsg due after one year 2024 2023 Other loans 118,000 40.(H)O IS Pension and other schernes Defined contribution pengion scheme The ehaTity opernt¢5 a d¢fined contribution pension scheme. The pension cost charge for the year represents contributions payable by the ¢harity to the scheme and amounted to £3.07] (2023 - £3.867). Pagt 15
Royal Sutton Coldfield Community TOWD Hall Trust l(nown as SCART Notes to the Financial Statements for the Yeydr Ended 30 April 2024 (continued) 16 Funds Balance at I May 2023 Incoming resources Re5011T¢es expended Balance at 30 Aprll 2024 Unre5trleted hrnds General General thnd (150.753) 865.373 (936.237) (221.617) Dalgnoied Sir Doug Ellis- Town Hall Support (RF-O()2) 99,821 (44,190) (980,427) 55.631 To¢•1 unrestrl¢ted fund5 {50.932) 865,373 (165,986) R¢Jtrlcted fund* Publi¢ Donation$- Renovation Proje (RF-00 I) Birnlingham City Council R&M Grant (RF-003) RSCTC- Tech Grant (R-004) Bimiingharn City Council - Freehold Asset Transfer (RF4)05) Town Hall User5 CoTnpany Ltd (RF4K)9) Operational Resfflye (RF.020) Criffel Trust Renovation Grant (RF-021) 6.895 532 (4,422) 3,LM)S 8.467 7.455 (8,467) (3,067) 4J88 250.000 9,000 6,000 250,000 8247 6,000 10,000 (753) 10.O(X) Total rejtrlcted fund9 287,817 10,532 (16,709) 281,640 Totsl ndS 236,885 875.905 (997,136 115,654 Page 16
Royal Sutton Coldfield Community Town Hall Trust known as SCART Notes to the Financial Statements for the Year Ended 30 April 2024 (Continued) B414n¢e #t I MAY 2022 Incoming resources Resour¢es eypended Bglance at 30 April 2023 Unregtricted funds Gets¢rol General fjjnd (129,074) 811,643 (832,722) (150,753) Deslgnaled Sir Doug Ellis- Town Hall Support (RF-002) 123,279 23,458 99,821 Tot1 unr¢5trleted fundi 6.395 811,643 856,180 50,932 Restrl¢t¢d Public Donations . Renovation Project (RF-001) Binningham City Council R&M Grant (RF-003} RSCTC - Tech Grant {RF-004) Bimiingham City Council - Freehold Asset Transfer IRF-005) Town Hall Users Company Ltd (RF-009) Operaiional Reserve (RF-020) 9,409 2,555 (5,069) 6,895 25,148 10,526 (16.681) (3.071) 8,467 7.455 250,000 9,000 6,000 250.0(MI 9,0(M) 6,0(M) Totsl rIrkI¢d fund¥ 310,083 24,821 287,817 Tot1 funds 303 688 881,001 236,885 The specific purposes for which the funds are to be applied are as follows- RF01 Public Donations toward$ R¢novalion Project. Funds expended on Phase 2 of the renovation projeet. RF-002 Designated unrestricted fimd - £50k hcld &side a5 an emergency rescrve. Spend of rem4irtd¢r to be detemined by the Renovation Project t¢4m. £15.4k expended on Phase 2 {nominal budgct of £50K) . remaining expenditure on emergency repair5. RF.003 - Funds io be expended in line with Condilions of Grant Agreed with BCC. Various si8nificJnt structural issues have been addressed this year. RF.004 - Funds held for expenditure as per original agreement with donor and to cover depreciation costs of items purchased through these grant funds. RF-005 - Non-cash fvnd being the rnaet value of the freehold propety duc for re-valuation 2024. RF-009- Fund5 held against The8tre/technical 5pcnd. RF-013 - £18K Grant to support post-covid re-start, allocated to infra5tructurc improveTr]ents. RF-014 - Funds received to support production of open air fete, expended per agreement. RF.020 - Allocated as an operational reserve from CRF Round 3 Arts Council (UF19). Intended as emergency rerve nds for the operating business, subject to Trustee approval for re RF4>21- Criffel Trust Renovation Grant to Y15SlSt with buildin8 renovations. Page 17
Royal Sutton Coldfield CommuDity Town Hall Trust known as SCART Notes to the Financial Statements for the Year Ended 30 April 2024 {¢ontinued) 17 Stsff costs The aggregate payroll Costs were as follows: 2024 2023 Staffcosts during the year were: Wages and salaries Socirdl security cosis Pension ¢osl$ 239.533 10,178 3,071 252.782 235,989 10.973 3,867 250.829 The monthly Average number of per50n8 {includinB senior management ieam) employed by th¢ ¢h8riry durin8 the year as follows.. 2024 No 2023 Charity staff 24 23 No employee re¢¢iYed emoluments of rnore than £60,000 durin8 the year 18 R¢lated party transaetlonj There were no related pary transactions in the Pag¢ 18
Royal Sutton Coldfield Community Town Hall Trust known as SCART Statement of FinaDcial Activities by fund for the Year Ended 30 April 2024 Total unrtrIcted Unrestrl¢t¢d 2024 2023 Ineome )Ind Endowments from: Donations and lega¢ie$ Clwitable a¢tivities Inv¢sttnent incotne 261 862,546 2,566 2,495 808,480 668 Total income 865,373 811,643 Expendlture OD.. Chorithbl¢ a¢liviii¢s {979,565) 856.180) Total expendittwe {979.565) (856.180) Net expenditure (114.192) (44.537) Nel movemeni in funds (114.192) (44.537) Re¢on¢lll&lloD of fund8 Totyl fimds brought forward (50,932) (105,124) (6.395) (50.932) Total fund$ Carried forward This page does tjot ftirni part of the statutory financial statements. Page 19
Royal Sutton Coldfi¢ld Community Town Hall Trust Iinown Yds SCART Statement of Financial Activities by fund for the Year Ended 30 April 2024 (continued) Total Restrlcted fund3 2024 Restricted funds 2023 Incorne And Endowments from: Donations and legaci¢$ Charitable activitie5 532 10,000 1,930 625 Total income 10,532 2,555 Expenditure on: Charitable ociivities (16.709) (24,821) Tolal ¢xpEnditure (16,709) (24.821) Net expenditure (6,177) (22266) Net movement in fijnits (6,177) (22266) Reco¢[118t10n of funds Totsl fimd5 brought forward 287,817 281,640 310,083 Total funds ¢arried forward 287,817 This pagt does rtot form part of the statlltory finan¢ial ststements. Pa8e 20
Royal Sutton Coldfield Community Town Hall Trust knojvn as SCART Detailed Slatement of Financial Activities for the Year Ended 30 April 2024 Total 2024 Total 2023 Ineome And Endowment$ from: Donations and legacies (analysed below) Charitsble activities (analysed below) Investment income {a[lY5ed below) 793 872.546 2,566 4,425 809,105 668 Total income 875,905 814.198 Expendlture on: ChaTltabl¢ a¢tivili¢s (analyg¢d below} {996.2741 (881,001) Total expenditure Net exwditure (996,274) (881,001) (120,369) 66,803) Net movement in ftmds (120,369) (66,803) Re¢on¢lll4tlon of funds Total funds brought forward Total funds catTied forward 236,885 303,688 116,516 236,885 Thls page does not fom) part of the statutory financial ststements. Page21
Royal Sutton Coldfield Community Town Hall Trust known gs SCART Detail Statement of Financial Aetivities for the Year Ended 30 April 2024 (eonlinued) Total 2024 Tot¥] 2023 Donailortf andl¢gaelÉs App¢als and donations Appeals and donations 532 261 1,930 2,495 793 4.425 Chariioble 4¢¢ilIeS Grants - other agencies Sponsorship In hose shows I concerts Sal¢ of food and drinks Room hire income Other income Other income 10,000 6,300 394.652 249,363 202,506 338,457 195.625 266,597 625 7,801 9,725 872,546 809,105 InvÉsiméAi Income Ini¢r¢st on cash d¢posits 2,566 668 2,566 668 Ch&rli&ble &ellvlile$ Opening stock Al¢ohol and food Direct cosis Closing Stock Hire of other assets {Operaiin8 leases) Wages and salaries Wages and salaries Staff NIC (Ernployers) Staff pension5 (Defined contribution) Subcontract C05t Staff training Rate$ Light, heat and power Insurance Repairs ftnd renewals Repairs and renewals - Restricted Repairs and renewals - Unrestricted Telephone and f&% Cornputer software and maintenance costs Printing. postage and stationery Trade subscriptions Charitabl¢ donations 16,506) {96291) (301,824) 9,540 {21,232) (8,234) 1239,533) {10,178) (3,071) (27,112) (1.333) (8.185) (40,810) (19,775) (4,470) (13.642) (44,445} (5,327) (1.651) (6,675) (4,862) {5,920) 173,780) (297,831) 6,306 {17,739) (235,989) (10,9731 (3,867) {754) 3.791 (44,430) (16,720) {6,603) (16,681) (26.095) (4,749) (3,035) (1,934) (3,932) (125) This page does not fonn part of the ststutory financial statements. Page 22
Royal Sutton Coldfield Community Town Hall Trust known as SCART Detailed Statement of Finanefial Actfvlties for tbe Year EDded 30 April 2024 (continued) Totsl 2024 Total 2023 Sundry expenses Cleoning Advert15in£ A¢countancy fees Consulian¢y fees Consultancy fees- Restricted Consultsncy fees- Unrestri¢t¢d Legal and prof¢$sional fees Bad debts written off Bank charges Depreciation of plant and macbin¢ry Depreciation of plant and tnachin¢ry D¢pr¢¢iation of fixture$ and fittin8S Independent ¢xamin&s fee (6252) (6.416) (12,756) (4,725) (21,895) (8,649) (4,889) (17,010) (4,000) (16,855) (5.069) (26.120) (31.767) (9.585) (1.479) (38.629) (3.067) (1,807) (774) {1,5(M) (764) (27,115) (3.071) (1,806) (3,293) (1,51K) 881,001) Thi$ does not forni part of the statutory financial Statements. Pag¢ 23