2023-04-30-accounts - Royal Sutton Coldfield Community Town Hall Trust

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Trustees' Report			I to 4
Reference and Administrative Details
Statement ofTrustees'		Responsibilities
Independent Examiner's		Report
Statement ofFinancial		Activities
Balance Sheet
Notes to the Financial	Statements		10to 19

The trustees	present	the annual	together with the financial	together with the financial	statements
2023.
Trustees			R Mason (Chair)
			RLudlsm (Treasurer)
			CBridges (Secretary)
			JCairns
			D Pears
			RWalton
			KWard
Senior Management		/ Leadership	Julie Rennison, Managing	Director
Team			N Furlong, Venue Manager
Charity Registration		Number	1165712
Principal Office			Royal Sutton Coldfield Town Hall
			Upper Cliiion Rd
			Sutton Coldfield
			B736DA
Independent	Examiner		Bissell dt Brown Midlands		Ltd
			Chartered Certified Accountants
			Charter House
			56High Street
			Sutton Coldfield
			West Midlands
			B72 1UJ

	Statem	ent ofFinancial	Activities for th	e Year Ended 3	0April 2023
						Total
				Unrestricted	Restricted	2023
			Note
Income and Endowments		from:
Donations and legacies				2,495	1,930	4,425
Charitable activities				808,480	625	809,105
Investment income				668		668
Total income				811,643	2,555	814,198
Expenditure on:
Charitable activities				(856,180)	(24,821)	(881,001)
Total expenditure				(856,180)	(24,821)	(881,001)
Net expenditure				(44,537)	(22,266)	(66,803)
Net movement in funds				(44,537)	(22,266)	(66,803)
Reconciliation offunds
Total funds brought	forward			(6,395)	310,083	303,688
Total funds carried	forward		16	(50,932)	287,817	236,885
				Unrestricted	Restricted	Total
				funds	funds	2022
			Note	8
Income and Endowments		from:
Donations and legacies				101,118	31,276	132,394
Charitable activities				578,879	534	579,413
Investment income				20		20
Total income				680,017	31,810	711,827
Expenditure on:
Charitable activities				(704,492)	(57,081)	(761,573)
Total expenditure				(704,492)	(57,081)	(761,573)
Net expenditure				(24,475)	(25,271)	(49,746)
Net movement in funds				(24,475)	(25,271)	(49,746)
Reconciliation offunds
Total funds brought	forward			18,080	335,354	353,434
Total funds carried forward			16	(6,395)	310,083	303,688

		(Registration number: Balance Sheet as at30	1165712) April 2023
				2023	2022
			Note
Fixed assets
Tangible assets				266,326	269,354
Current assets
Stocks			10	6,506	5,920
Debtors			11	42,016	50,180
Cash at bank	and in hand		12	208,968	237,108
				257,490	293,208
Creditors: Amounts		falling due within one year	13	(246,931)	(203,874)
Net current	assets			10,559	89,334
Total assets	less current liabilities			276,885	358,688
Creditors: Amounts		falling due after more than one year	14	(40,000)	(55,000)
Net assets				236,885	303,688
Funds ofthe	charity:
Restricted income funds
Restricted funds				287,817	310,083
Unrestricted	income	funds
Unrestricted	funds			(50,932)	(6,395)
Total funds			16	236,885	303,688

Unrestricted
funds	Restricted	Total
General	funds	funds
8		8
2,495	1,930	4,425
2,495	1,930	4,425
101,118	31,276	132,394

Room Hire Income	Room Hire Income
In house shows	/ concerts
Sate offood and	drinks
Other income
Total for 2023
Total for 2022

Unrestricted
funds	Restricted	Total
General	funds	funds
266,597		266,597
338,457		338,457
195,625		195,625
7,801	625	8,426
808,480	625	809,105
578,879	534	579,413

			Unrestricted
			funds	Total
			General	funds
				8
Interest receivable	and similar income;
Interest receivable		on bank deposits	668		668
Total for2023			668		668
Total for 2022			20		20

			Unrestricted	funds	Restricted	Total	Total
			Designated	General	funds	2023	2022
					g
Event fees				297,831		297,831	226,935
Alcohol &	food			73,194		73,194	51,139
Equipment	hire			17,739		17,739	12,835
Wages				235,989		235,989	205,751
Independent	examiner	fee		1,500		1,500	1,500
Staff training				754		754	550
Rates				(3,791)		(3,791)	11,914
Heat & light				44,430		44,430	18,877
Insurance				16,720		16,720	12,450
Repairs &,renewals			6,603	26,095	16,681	49,379	89,208
Telephone				4,749		4,749	4,156
Computer				3,035		3,035	2,061
Bad debt				764		764	193
OKice costs				1,934		1,934	1,193
Advertising				17,010		17,010	20,190
Fixtures depreciation				3,293		3,293	2,311
Legal &professional			16,855	26,120	5,069	48,044	40,885
Employers	NIC			10,973		10,973	6,121
Accountancy				4,000		4,000	5,965
Employers	pension			3,867		3,867	2,791
Cleaning				4,889		4,889	6,089
Subscriptions				3,932		3,932	4,942
Plant Depreciation				1,806	3,071	4,877	4,157
Bank fees				27,115		27,115	20,112
Donations				125		125
Sundry				8,649		8,649	9,188
Travel							60
			23,458	832,722	24,821	881,001	761,573

9 Tangible fixed assets
	Land and	Furniture and
	buildings	equipment	Total
		8
Cost
At 1 May 2022	250,000	37,443	287,443
Additions		5,142	5,142
At 30April 2023	250,000	42,585	292,585
Depreciation
At 1 May 2022		18,089	18,089
Charge for the year		8,170	8,170
At 30April 2023		26,259	26,259
Net book value
At 30April 2023	250,000	26,326	266,326
At 30April 2022	250,000	19,354	269,354

	Notes to	the	Financial	Statements for th	e Year Ended	30April 2023
				Balance at I	Incoming	Resources	Balance at 30
				May 2022	resources	expended	April 2023
				8		8
General
General fund				(129,674)	811,643	(832,722)	(150,753)
Designated
Sir Doug Ellis	- Town Hall	Support
(RF-002)				123,279		(23,458)	99,821
Total unrestricted funds				(6,395)	811,643	(856,180)	(50,932)
Restricted funds
Public Donations - Renovation			Project
(RF-001)				9,409	2,555	(5,069)	6,895
Brimingham City Counci R&M			Grant
(RF-003)				25,148		(16,681)	8,467
RSCTC - Tech	Grant (RF-004)			10,526		(3,071)	7,455
Birmingham City Council - Freehold Asset
Transfer (RF-005)				250,000			250,000
Town Hall Users Company		Ltd	(RF-009)	9,000			9,000
Operational Reserve (RF020)				6,000			6,000
Total restricted	funds			310,083	2,555	(24,821)	287,817
Total funds				303,688	814,198	(881,001)	236,885

					Balance at I	Incoming	Resources	Balance at30
					May 2021	resources	expended	April 2022
						8	8
Unrestricted	funds
General
General fund					(131,307)	680,017	(678,384)	(129,674)
Designated
Sir Doug Ellis - Town Hall			Support
(RF-002)					149,387		(26,108)	123,279
Total unrestricted		funds			18,080	680,017	(704,492)	(6,395)
Restricted
Public Donations		- Renovation		Project
(RF-001)					9,081	2,810	(2,482)	9,409
Brimingham	City	Counci RstM		Grant
(RF-003)					53,157		(28,009)	25,148
RSCTC - Tech Grant (RF-004)					14,116		(3,590)	10,526
Birmingham	City	Council - Freehold Asset
Transfer (RF-005)					250,000			250,000
Town Hall	Users	Company	Ltd	(RF-009)	9,000			9,000
BccBusiness Restart Grant			(RF013)			18,000	(18,000)
Fete Grant	(RF014)					5,000	(5,000)
Operational	Reserve (RF020)					6,000		6,000
Total restricted funds					335,354	31,810	(57,081)	310,083
Total funds					353,434	711,827	(761,573)	303,688

	Notes to the Financial Statements f	or the Year Ended 30April 2023
		2023	2022
Staffcosts during	the year were:
Wages and salaries		235,989	202,486
Social security costs		10,973	6,121
Pension costs		3,867	2,791
		250,829	211,398

as follo	ws:
		2023		2022
		No		No
Charity	staff		23		26

			Total
			Unrestricted	Unrestricted
			funds	funds
			2023	2022
Income and Endowmeats		from:
Donations and legacies			2,495	101,118
Charitable activities			808,480	578,879
Investment income			668	20
Total income			811,643	680,017
Expenditure on:
Charitable activities			(856,180)	(704,492)
Total expenditure			(856,180)	(704,492)
Net expenditure			(44,537)	(24,475)
Net movement in funds			(44,537)	(24,475)
Reconciliation offunds
Total funds brought	forward		(6,395)	18,080
Total funds carried	forward		(50,932)	(6,395)

		Total
		Restricted	Restricted
		funds	funds
		2023	2022
Income and Endowments	from:
Donations and legacies		1,930	31,276
Charitable activities		625	534
Total income		2,555	31,810
Expenditure on:
Charitable activities		(24,821)	(57,081)
Total expenditure Net expenditure		(24,821) (22,266)	(57,081) ~25,271)
Net movement in funds		(22,266)	(25,271)
Reconciliation offunds
Total funds brought forward		310,083	335,354
Total funds carried forward		287,817	310,083

Detai	led St	at	ement ofFinancial Activities	for the Year Ended 30April 2	023
				Total	Total
				2023	2022
Income and Endowments		from:
Donations and legacies (anaiysed below)				4,425	132,394
Charitable activities	(analysed		below)	809,105	579,413
Investment income	(analysed		below)	668	20
Total income				814,198	711,827
Expenditure on:
Charitable activities	(analysed		below)	(881,001)	(761,573)
Total expenditure				(881,001)	(761,573)
Net expenditure				(66.003)	~(49.746
Net movement in funds				(66,803)	(49,746)
Reconciliation offunds
Total funds brought	forward			303,688	353,434
Total funds carried	forward			236,885	303,688

Detaile	d State	ment	ofFinancial Activities	for the Year Ended 30April 20	23
				Total	Total
				2023	2022
				8
Donations and legacies
Appeals and donations				1,930	2,276
Appeals and donations				2,495	1,640
UK Government grants - Restricted					29,000
UK Government grants					89,941
UK JRS Government	grants -	Unrestricted			9,537
				4,425	132,394
Cbarilable acllvllies
In house shows / concerts				338,457	226,597
Sale offood and drinks				195,625	111,169
Room Hire Income				266,597	239,490
Other income				625	534
Other income				7,801	1,623
				809,105	579,413
Inveslmenl income
Interest on cash deposits				668	20
				668	20
Cbarilable acliviliet
Opening stock				(5,920)	(3,378)
Alcohol and food				(73,780)	(53,681)
Direct costs					(350)
Direct costs				(297,831)	(226,585)
Closing stock				6,506	5,920
Hire ofother assets (Operating		leases)		(17,739)	(12,677)
Hire ofother assets (Spot hire)		- Restricted			(158)
Wages and salaries - Restricted					(3,265)
Wages and salaries				(235,989)	(202,486)
StaffNIC (Employers)				(10,973)	(6,121)
Staffpensions (Defined contribution)				(3,867)	(2,791)
Stafftraining				(754)	(550)
Rates				3,791	(11,914)
Light, heat and power				(44,430)	(18,877)
Insurance				(16,720)	(12,450)
Repairs and renewals				(6,603)	(10,737)
Repairs and renewals	- Restricted			(16,681)	(46,568)
Repairs and renewals	- Unrestricted			(26,095)	(31,903)
Telephone and fax				(4,749)	(4,156)
Computer software and maintenance			costs	(3,035)	(2,061)
Printing, postage and stationery				(1,934)	(1,193)

	Detailed	Statement ofFinancial Activiti	es for the Year Ended 30April 202	3
			Total	Total
			2023	2022
Trade subscriptions			(3,932)	(4,942)
Charitable donations			(125)
Sundry Expenses - Restricted				(1,227)
Sundry expenses			(8,649)	(7,961)
Cleaning			(4,889)	(6,089)
Travel and subsistence				(60)
Advertising			(17,010)	(20,190)
Accountancy	fees		(4,000)	(5,965)
Consultancy	fees		(16,855)	(15,371)
Consultancy	fees - Restricted		(5,069)	(2,482)
Consultancy	fees - Unrestricted		(26,120)	(22,997)
Legal and professional		fees		(35)
Bad debts written ofi'			(764)	(193)
Bank charges			(27,115)	(20,112)
Depreciation	ofplant and machinery		(3,071)	(3,031)
Depreciation	ofplant and machinery		(1,806)	(1,126)
Depreciation	offixtures	and fittings	(3,293)	(2,311)
Independent	examiner's	fee	(1,500)	(1,500)
			(881,001)	(761,573)