## **Trustees’ Annual Report for the period** **From 01/04/2020 Period start date To 31/03/2021 Period end date** ## **Charity name: Burbage Community Library** ## **Charity registration number: 1165707** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The objects of Burbage Community**
**Library are (a) To promote for the benefit**
**of the residents of Burbage and**
**surrounding area or communities the**
**provision of a public library for recreation**
**and or leisure time occupation of**
**individuals who have need of such**
**facilities by reason of their youth, age,**
**infirmity or disablement, financial**
**hardship or social and economic**
**circumstances or for the public at large in**
**the interests of social welfare and with**
**the object of improving the condition of**
**life of the said residents. (b) To advance**
**the education of the public in Burbage**
**and surrounding area or communities, by**
**operating and managing a volunteer run**
**lending library**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**All the usual functions of a small**
**community lending library.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**Yes.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making |Policy on social investment
including program related
investment|Para 1.38|| |---|---|---| |Contribution made by
volunteers|Para 1.38|**The volunteers run the library and form**
**the management committee.**| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**This year has been hugely disrupted by**
**Covid19. The library has been shut down**
**from 18th March 2020 – 24th August 2020,**
**from 5thNovember 2020 - 7th December**
**2020, and from 31st December 2020 – 12th**
**April 2021. In between and after these**
**lockdowns the library has mostly been**
**operating in a very restricted fashion**
**after the extensive mitigations suggested**
**by the government (and welcomed by our**
**volunteers) were implemented. These**
**shutdowns explain the cancellations**
**listed below.**
**Wriggly Readers was cancelled for the**
**whole year.**
**Plans for another Afternoon Tea were**
**cancelled.**
**Our annual Xmas Faire and Prize Draw**
**were cancelled.**
**Room hire was non-existent for the whole**
**year.**
**However…**
**Library volunteers and locals have kept**
**the library grounds looking good, with a**
**lot of planting carried out.**
**The back office of the library was steadily**
**converted into a second-hand bookshop**
**with a lot of help with donations of books**
**and bookshelves from the community.**
**Some redecoration was also undertaken.**
**By July, “The Friendly Bookshop” was**
**largely ready, and it is planned to be**
**officially opened in September. We hope**
**that this new venture will substantially**
**help out in funding our library.**
**Enquiries into the feasibility of having a**
**“The Friendly Bench” were commenced**
**in August 2020 and it proved to be both**| **feasible and popular. Fundraising and planning then began in earnest and by July the project was fully funded and the bench and its supporting concrete slab were about to be constructed. It is planned to be officially opened in September. We believe that our Friendly Bench will be prove to be a great addition to our local amenities.** ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**With several Covid-related grants our**
**finances are currently in a very good**
**condition.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**Our reserves are kept to ensure that the**
**library will continue to be a public benefit**
**for as long as possible.**| |Amount of reserves held|Para 1.22|**£29,541**| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|| |Details of fund materially in
deficit
Para 1.24
Explanation of any
uncertainties about the
charity continuing as a going
concern
Para 1.23|Details of fund materially in
deficit
Para 1.24
Explanation of any
uncertainties about the
charity continuing as a going
concern
Para 1.23|| |---|---|---| |**Additional information (optional)**
You may choose to include further statements||where relevant about:| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Christmas Fayre and Prize Draw**
**100 Club**
**Second-hand book sales**
**Photocopying and printing**
**Library fines**
**Tea and Coffee sales**
**Room hire**| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**“Association” Model Constitution**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Elected at AGM**| **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|**“On the job” training**| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**We are linked to Leicestershire County**
**Council who provide training and**
**assistance as well as our book-stock.**| |Relationship with any related
parties|Para 1.51|**We are part of a cluster group of similar**
**local libraries.**| |Other||| ## **Reference and Administrative details** |Charity name|Burbage Community Library| |---|---| |Other name the charity uses|BCL| |Registered charity number|1165707| |Charity’s principal address|Burbage Community Library
Church Street
Burbage
HINCKLEY
Leics. LE10 2HZ| ||| **Names of the charity trustees who manage the charity** |1
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3
4
5
6
7
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||PhilipNaldrett|Chair||| ||Deborah Wilbur|Treasurer||| ||Anne Horslett|Secretary||| ||Carole Kemp|Volunteer
Coordinator||| ||Margaret Davies|||| ||Jane Dillon|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** Declarations The trustees declare that they have approved the trustees, report above. Signed on behalf of the charlty's trustees Slgnaturel$l Full namels) Position {eg Secretary, Chair, etc) trIAIiL Date Burbage Community Library Income and Expenditure 2020-2021 BURBAGE COMMUNITY LIBRARY Chair of 8urbage Community Library Date Prepared by-Treasurer Date ￿- Signed off bv Date Burbage Community Library Income and Expenditure 2020_20 Year End Bank £17,687.59 Income from 20-21 banked in 19-20 £6.00 Balance to year end £17,681.59 100 Club pay out for April in March £52.50 Plus cash in hand £6.50 Carries forward to 2020-2021 £17,740.59 Cheques issued in 19-20 not yet paid c/n 75 c/n 77 LCC Waste Wriggly Reader5 £31.24 £33.50 Carries forward to 2020-2021 £17.675.85 Invoices/ Credits in 19-20 to be reflected Brit15h Gas British Gas £190.42 -£171.90 Burbage Community Library Income and Expenditure 2019-2020 APRIL 2020 enln Balance in bank 31103J2020 £17,687.59 Non Da toDa in£omt LCC Support £568.50 Da toDa Income Book Related Card sales Craft Jigsaw Farmers Market Copying Memory Sticks Roorn Hire Donation Coffee etc I(￿j Club Cash 8alance April £30.SO £6.00 SO Hick5 & Mi115 Cash Incomè le$5 cash paid out Cash In hand for month Income for 20121 £30.50 £52.50 -£22.00 £605.00 endliure 01-M8y dd dd c/n 75 Hiscox Britlsh Gas LCC Waste £52.79 £249.70 £31.24 tash Joaubpayo￿￿MaY £52.50 c/t) 78 Proudcastle alarm & fir £762.00 dd Website E24.00 Expenditure £1,172.23 C105in Balance 0110512019 Cash in hand at 1st April Cash used Cash received Cash borrowed from M cash C/f £17.142.36 £6.50 £52.50 £30.50 £20.00 £4.50 Burbage Community Library Income and Expenditure 2020-2021 MAY 2020 enin Balance 0110512020 £17.142.36 Non Da toDa in¢ome 11-May LCC Grant 80% for painting 21-M3y Amazon 27-May LCC Covid grant 12-May HB8C Covid grant £1.248.00 £11.76 £1,324.00 £io.000.00 to Da Inctsme Book Related Card sales Craft Jigsaw Fèrmers Market copying Memory Slick5 Room Hire Donation Coffee etr IOQ Club Cash Balance May E6.00 SO Mills & Hicks Cash ITicome Less Cash Paid out Cash Paid Into Bank Total Income for 191120 £6.00 £52.5 £6.00 ndlture DD DD Hiscox British Gas £54.90 £9.90 I￿ aub pay outjunè £52.50 1010512020 cln 79 Proudcastle £246.00 DD Spoton IT £24.00 Total Income E12,589.76 £334.80 £Z9.397.32 ExpenditUTe via bank Closln Balance at bank at 116120 Cash blf from April Cash spent Cash deficit Borrowed from Mwr Owed to MWF inc from May C25h in hand £4.50 £52.50 -£48.00 £50,00 £70.00 £2.00 Burbage Community Library Income and Expendlture 102￿2021 JUNE 2020 110612D20 £29.397.a2 Non da to DI Intom* Dayt¢ Intome BookR4?ted (ard sales Craft Jww Farmer5 Market Copylne emrys¢iths Raom Hire DonaiiOD CvtfEe Èt£ IW Club Cath balance Intome Total c35h received LessnThn ￿ Paklout Pwd Into 8ènk rotal Income for 20ni E& £s.( Inc £6dire(t ￿ ￿nk £& £6.00 £6.00 ndhure 01-JuD dd 08.jun DD Htscox Brit15h 473 £1039 £5230 2Z4vn Par?mounl Bu￿￿1￿￿4 dn81 £i.w.rw) l&Jun D spot￿ IT £24.00 Expenditu￿￿3 bank £1.649.L2 Closl Bala At £27.754.10 Cash blf trom F Cash speTrt Cash dEfiÈrt 6otrOwel IrDm Mwt Owed roMW7 cvw14bve Cash In hand tsiso -£50.50 £S0.SO £120.50 £0 Burbage Community Library Income and Expenditure 2020-2021 JULY 2020 nln 2810512020 £27.754.20 Non da tooa Inc 02-Jul LCC Support 03-Jul LCC Grant 2O%for painting £568.50 £312.(h) Toda Intome Book Related Card sale5 Craft Farmers Market Copying Memory Sticks Roorn Hlre Donation Coflee etc 100 Club Cash Balance Djrertto bank Less Cash paid out Paid into 83nk £0.00 52.5 enditure l-jul DD -Jul 82 British Gas Leicestershire CC-5ecuritV £97.56 £143.32 IC#Xlub Pay 1xrtforA￿ySt Amazon re￿d iterns £219.9 DD 5poton.net £24.00 21-Jul CID 77 Expendltvr¢Toral Wriggly Readers É33.50 £570.8 051 Balanee 0110812020 28.336.32 Cash blf from Jur Cash spent Cash deficit 8orrowed from Owed to Mwfcumulative Cash in hand £0.00 £272.48 -£272.48 £272.48 £392.98 £0.00 Burbage Community Library Income and Expenditure 20-2021 AUGUST 2020 Èala7bte 2810712020 É28.336.Y2 13-Aug Amazon Smilè 15.07 Da me August 8(￿k Related Ctrrd sales Craft Jiesaw Farmers Market Copyln8 Memory Sticks Room Hirè Oonat10n Collee etc IOD Club Cash Balancp Income f4.17 £12.{￿ ) Hicks & Mi115 £6from July £16.17 Lesscash Paldout £52.50 Ex HiS￿X £109.46 É75.31 £99.36 -Aug OD Aug tln 83 LCC Waste ser¥tce5 l&Jul IC*ThbPayo￿forSepternber Axnazon rec￿dIt¢1￿s 28-Aug DD E24.(X) Expendlture £32L16 losl Bahnce 0110912020 £28.055.26 Cash blf from july C45h tÈteived Cash 5PEnt Cash defldt Borrowed from MWT Owed to Mwt cumulative Cash in hand £o.ry) £417 £122.49 -£118.32 £119.99 £512.97 £1.67 Burbage Community Library Income and Expenditure 2020-2021 SEPTEMBER 2020 0110912020 118,055.26 NDhD ¢0 LCCGr3nt £S68.50 sh Sc3reciow Fest￿31 £13￿0 To September Bwk Related Card 5è5¢s Craft Ji85aw Farrners Market CDpy￿8 MemOrySticks Room Hire Donation ¢fftettc IIKitlub Cash èalance 2020 BAC £6.IXI 2021 BAC £9D. Cash Income le55Ca5h Paidour £220. EA oi L/lO DD 2￿sep DD 03-Sep HiXOX 8ritishGas £54.73 £71.40 I￿0b?aVO￿tl0r￿-tvtser £55.LV 22Aug 84&86 O¥SÈp tssh 28-Sep DD AutonHti¢Acee551Chubb Makro inc returTr5' Sporon £253.80 £92. £24. 03.5ep tlTh 85 l(Qaub LiceF E20. Expeodrcure £571.83 Ck)Sins Balance 29109J2020 £28,289.83 Cash b￿{rOmA￿EvsI Cash ￿ceiVed Cash spent Cash deficit Borrowed from MWY Owed to MWT cumulative Cash in hand £1.67 É130. £147 90 -£15,23 £IS.23 É529.20 £0. Burbage Communlty Library Income and Expendlture 2020-2021 ocroBER 2020 29mn020 £28389.83 To HeartofEng￿ndccCv £L.670 ottobet eookA4ated Card ￿¢5 Craft Jgsaw Fannet5 Markei Copylr Mwnoryst Donatw) C¢tf¢eÈtr Iwc Cash B4laDcp £17.85 BAfS 2020 Clwue2010 Cèsh 2021 Ch¢qu*$2021 2021 156 E519. D4ytodayln¢¢mt Daytoday+ ￿nIs le￿ Cash Paid Out Cash CarrkdlnTO Novembgr & Chs9UPsivBank É536.85 E536.85 405. É47L t DD DD 21- BIMsh Gas £64. 01.14ov £55 24.5ep Ca DDlth87 £169.10 ExpendilviE EApendtur lessrashsurn £233.38 £409AY) ouLin020 £30,197.45 Ca5hblffrom September ts5hrethe Ca5bspe ts5hdefr¢it Borrowed from Mwr Ow?dto MWr¢um￿1atfve cash Jnhand EO.00 É405.00 -e339.15 E339.IS É868 3S £&oo Burbage Community Library Income and Expenditure 2020-2021 NOVEMBER 2020 0111112D20 £30,197.45 ToDa Iricome Amazon Smile £13.20 Toda Ineome Book Related Card sales Craft JiE￿w Famers Market Copying Memory sticks Room Hire onation Coffee etc IOOClub Cash Balance t>oy To Day iniorne £3.50 2020 BACS £12 Cheque5 2021 &sh2D21 BACS 2021 £132.IXI 12.00 £36.DJ £J92.OD 95.50 Ex endTrture DD Histox British Ga5 £109.46 £80.59 l-Nov DD I(XKJub Pa¥￿tf￿De￿mbeW £55.00 02-Nov cln 88 PATTester £110.92 21Qct OD Spoton £2Q(XJ Total expenditure Non tash Expendlture £270.SI 0111212020 £30.065.68 Cash b/ffrom ottober Cash rÈteived Cash spent Cash deficit Borrowed frorn Mwr Owed io MWTcumulative Cash in hand £0.00 £15.50 £55. -£39 $0 £39.50 £907.85 £0.00 Burbage Community Llbrary Income and Expenditure 2020-2021 DECEMBER 2020 65.6B ockftdate td5a*s thft cop￿￿8 RoomHire Donillon CofTeEÈt¢ IWOvb C•Sh￿l￿re 20108AC% the#ues7021 BAts2D2L £k32tsJ £288m £￿0D Total daytÈO*intèthÈ £85659 É8565Q lotalCathtrKbll 03tr rrf) 21&270ec OD ox entkShG35 ÉLOL38 £0 IIVJthbLfdiiforPAnuiry DD E24W ELIS 38 fL75.3E rtu14 zvi7n02Q £000 E500D -E500D ts5h5penl Cthdeffat E50X E95P 85 OvAdtohiwf ¢urnvtstwe hihh* Burbage Communlty Library Income and Expenditure 2020-2021 Janua 2021 lanr• £3Q.796.80 Bts)k Relar¢d Cardsales Craft Jlgsaw FatTner5 Mèrk Merh0ry5tirk5 Rwm Hire Owarion CDffee etc IOOaub Cash B￿a￿ce £130 £12. Total Da¥to D4yincomp Ello. ssCaShPald￿c*fft Cèsh banked rectto bank £54. hdknye 0210L& V2 DD 24& 25Jan DD £109.46 £E3.$0 8rff15hBaS £54.C4) 24-Jah DO SWT 0ThWÈb￿t@ £24.Cx) Toi31 Exp￿nd￿￿ £211.26 011021201A £30.769.51 Qshbllfrom Decernber Cash re￿ved shspeht Cash defsciL BOrr￿Vedfrlth MWT Owed tD Mwfcumulaiiye Cashin ha £0. £000 £54.W .£54.L¥J £54- £1.011.85 foo) 8ufbage Community LSbrary Income and Expenditure 2020-2021 Feb-21 3110112D21 to Da Intame li-Feb >hile £12.20 Baok Re4ied Jyw SIr￿ETSMa￿k¢¢ cop￿￿1 MémDry5tic Donatian Iwclub cash ￿ance £54. Totgl Dayro D&ylncomp Le55Cth Pa￿￿t É54.LYJ (KJ rect tDb?nkfoT ILK1[￿b&kn￿ b DD Histo £￿.7) DD SPOtonwetys¢e E34 É13Z.7 EaO.757.OL sbblffrornjanuary £OQD £000 Sh 5Wt shdèfitit OvéÈdfrom Owed fOMWTtumulatwt Cash in hand £54ao 5¢00 É5400 El.OSS EOQQ Burbage Communlty Llbrary Income and Expenditure 202￿2021 MARCH 2021 2810212021 £¥757AII Cardsa1•5 Jlysaw Room Hire £ss. Coffee et I￿)u￿b £a5h BalwKt Tot?Idèytodty Income Le55 Cash PawSOul ta5h clfto Dirernto £71ffj9 £54.00 15COX £5473 82.9Q 3&913 LCCW15fe It•X1ubPryortfot DD £221.6 £30.651.07 Pard back pAwr Loi ¢ln £29.911.22 thbllfiom FÈbrL4ry Cash re(Èl¥ed Éooo Émoo .É54.00 E54.00 £L.11985 £1.119.85 £0 Cashdèfich eorrDwedfrthm Mwr Owed tu Paidbackclng) ce Burbage Community Library Income and Expenditure 2021>2021 Year 20-21 Total eni Balanee 3ty0312020 £17,687.59 n¢ome LCC SupportGiènt Amazon LCC Other S106 Other Grants- Covid Carni¥allE¥ents Prize Draw Wrig81y Readers £2,274.00 52.23 El,56(X(K) É12.994. £130.CK) £(L(K) BoDk related Card sales Craft JiKsaw Farmers Market Copylng Memory 5ti(k5 Room Hlre Donation CofFeeetc l(n Club Cash Balance £o.th) £o.fy) £o.iYJ £0.00 £0.00 £0.00 £0.00 £0.00 £121.71 £0.00 £1.309.LM) £650 Dayto day income El,437.21 Total Income for 20121 El8.447.44 Ex Hiscox In5vrance £654.99 E867.11 £273.92 £0.00 £639.50 £1,560.OD £2,012 69 £92.90 £270.IKI E169.20 £20.00 £33.50 LCC SeThices Pettycash Expense5 IOIKlub Pay Out MajorBuiidingWork Maintenance Event Expery5es IF Cost5 Spoton Three Ring5 LiceTh5es Wri88ly Readers expenditure E6.593.81 èlf plus Income minUS expenditure 3110312020 £29.541.12 £IL853.63 Surplus for year Cash c/f to 2(h21 £o.IK) r2 nn rnrnrnrnrnrn 888=8>g obbob ww ¢> oo (D 8888 r4 rnrn 111 11111 rnrnrnt rnrnrnrnrnrnrn rTr 8￿&88