|||||||||
|---|---|---|---|---|---|---|---|
|**Trustees' Annual Report**|||||**for theperiod**|||
|**From **|Period start date|||**To**|Period end date|||
||01|04|2020||31|03|2021|



## Section A                        Reference and administration details 

**Charity name** UK Guan Yin Citta Dharma Door Buddhist Charity Foundation 

**Other names charity is known by Registered charity number (if any)** 1165696 

**Charity's principal address** Units 5-6, No.8 Lyon Way 

|<br>Units 5-6, No.8 Lyon Way|<br>Units 5-6, No.8 Lyon Way|
|---|---|
|||
|Greenford||
|London||
|**Postcode**|**UB6 0BN**|



## **Names of the charity trustees who manage the charity** 

|1<br>2<br>3<br>4<br>5<br>6<br>7<br>8<br>9<br>10<br>11<br>12<br>13<br>14<br>15<br>16|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**<br>**year**|**Name of person (or body)**<br>**entitled to appoint trustee (if**<br>**any)**|
|---|---|---|---|---|
||Tze Wei Siow|Chair|Acted from 2nd Dec 18<br>upto date||
||Tuck Heng Cheah|Trustee|Acted from 2nd Dec 18<br>upto date||
||Guat Faung Eyu|Trustee|Acted from 2nd Dec 18<br>upto date||
||||||
||||||
||||||
||||||
||||||
||||||
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||||||
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## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** 

**Name Dates acted if not for whole year** 

March **2012** 

**TAR** 

1 



## **Names and addresses of advisers (Optional information)** 

**Type of adviser Name Address** 

## **Name of chief executive or names of senior staff members (Optional information)** 

## **Section B              Structure, governance and management** 

## **Description of the charity’s trusts** 

Constitution Type of governing document (eg. trust deed, constitution) CIO How the charity is constituted (eg. trust, association, company) Appointed Trustee selection methods (eg. appointed by, elected by) 

## **Additional governance issues (Optional information)** 

- Policies and Procedures adopted for training of Trustees:- 

- You **may choose** to include 1. Assisted by one of the Volunteer Assistant Trustees who qualified 

- additional information, where ACCA, regular training was provided by her job. 

- relevant, about: • policies and procedures Structure and network with which the charity works:adopted for the induction and 1. All Trustees including One Chair Trustee and all volunteers are unpaid, regular volunteers travel from and to events outside London will be paid by 

- training of trustees; charity. 

- • the charity’s organisational 2. Regular hosting Free Vegetarian Tasting Event, Workshops provided all structure and any wider free to public and our community. network with which the charity 3. Liaising with local community centres on a regular basis. works; *** Due to pandemic, all the travel and activities has been temporally 

- • relationship with any related suspended. *** 

- relationship with any related parties; 

Relationship with Related Party:- 

- trustees’ consideration of major risks and the system and procedures to manage them. 

The Trustees give significant donations to the charity and there is no reimbursement of expenses occurred for this year end. 

- Major Risk and procedures to extenuate it:1. Cash Donation would be scrutinized regularly by Trustees, review on monthly basis normally would be two volunteers on daily duty. 2. Two signatures would be required on the Day Duty Log Book CCTV in place wireless connected to chair trustee's phone Only trained and trustworthy volunteers would have access to cash. 

- *** Temple was not opened to the public during locked down period apart from daily duty volunteer. Hence, there is no cash donation from visitor, only cash donation brought in from daily duty volunteer on behalf other donator *** 

March **2012** 

**TAR** 

2 



## **Section C                    Objectives and activities** 

-Promoting the teaching, study, practice and practical application of Buddhism and Guan Yin Citta in the UK. **Summary of the objects of the** -Organising public events and facilitating the public dissemination and **charity set out in its** interchange of ideas and information about the practice of Buddhism. **governing document** -Promoting activities to foster racial and religious harmony, equality, diversity and peace. The charity activities its far different compared to last year during this pandemic: - -Hosting online Buddhist teaching class for the children for a virtual **Summary of the main** practice. **activities undertaken for the public benefit in relation to** -Hosting online meeting to interchange of ideas and information about **these objects (include within** the practice of Buddhism for members and local community. **this section the statutory declaration that trustees have** -Sent out free disposal masks to members, vulnerable elderly and local **had regard to the guidance** community who in need during early typical Covid-19. **issued by the Charity Commission on public** -Keep in touch regularly via called and message between members and **benefit)** elderly who in need, helps, attention and concern right through the year. -All these to make peoples and local community aware of us and provide another method for free advice during locked down period. 

## **Additional details of objectives and activities (Optional information)** 

We have planned and applied for some of the government funding specially for the Covid-19 this year. The decision was declined due to charity did not meet the criteria and requirement for those relevant funding. 

You **may choose** to include further statements, where relevant, about: 

Contributions received from public, members and volunteers are strictly monitored. No investment should be made from donations under any circumstances. 

- policy on grantmaking; 

- policy programme related investment; 

- contribution made by volunteers. 

March **2012** 

**TAR** 

3 



Section D                      Achievements and performance 

**Summary of the main** Entered the early 2021, the world still suffering with Covid-19. We were **achievements of the charity** aware that we can’t be there to support each other in person especially **during the year** during the locked down period. But through a donation of £3000 to British Red Cross, it has gone to support the most vulnerable communities, including families who are in refugee camps, suffering from the effects of the coronavirus pandemic with minimal healthcare provisions and the frontline medical aid workers supporting them. Plus, 21,000 pieces of Type IIR Masks which cost £630 were donated to the British Red Cross response for use by frontline volunteers and staff who will be using masks for crisis response work and independent living services. Please check the link as below for more detail:https://www.gycitta.org.uk/charity-donation-helps-the-british-red-crossprovide-ppe-and-other-resources-to-those-struggling-with-the-pandemic/ 

**Section E                    Financial review** 

|**Brief statement of the**<br>**charity’s policy on reserves**<br>**Details of any funds materially**<br>**in deficit**|We have achieved all above while maintain a healthy financial position,<br>as we have regular donations from volunteers and members, no loan or<br>debt taken in the year and we have no intention to do so in the next 12<br>months.<br>As we are facing the Covid issue, lots of beneficial community’s activities<br>won’t be able to carry out as usual as previous year, which mean the<br>expenditure was less than usual. Moreover, we have planned to move<br>the temple to a more accessible location with a new contract plus utilities<br>bill on top. Hence, we must plan carefully with the expenses.<br>The new temple can hold a good number of guests if running any<br>community activities such as vegetarian events. This will be saved up on<br>hiring other venue in term of cost wise or a small fee to hire a next door<br>venue for a bigger space if essential. All our suspended beneficial<br>activities will be run as normal as soon as the daily Covid cases is under<br>control.|
|---|---|
||No deficit in this financial year due to the rental which is our bigger<br>expenses has been paid off for 2 years on last financial year. We have<br>vacated the temple when the lease came to the end of October 2020<br>more over the temple was not allow opened to the public. The entire<br>inventory has been removed and stored at unit storage in term of rental<br>wise. Although we have donated to British Red Cross to support peoples<br>suffering from Covid-19, but we are still showing £9,000 of surplus over<br>this financial year.|



March **2012** 

**TAR** 

4 



## **Further financial review details (Optional information)** 

You **may choose** to include Sources of Fund: No government Grant, mainly relied on Donations from additional information, where members and public, we would only have expected people to donate relevant about: after they have benefited from our help and Buddhism teaching • the charity’s principal promoted, hence no street raising fund events have ever been held. sources of funds (including any fundraising); Main Expenditures: Landlord has charged £5320 for renovation fees from • how expenditure has rental deposit while we vacated the temple in Greenford. Other expenses such as telephone and broadband, removal expenses, unit storage rental supported the key objectives and Zoom Meeting subscription. These decisions and expenses will be of the charity; strictly reviewed and scrutinized by the trustees. 

- investment policy and objectives including any No Investments can be made from Donations. ethical investment policy adopted. None of the Trustees were reimbursed out of pocket expenses and 3 of the Trustees donated a total of £850 over the financial year. 

## **Section F                     Other optional information** 

N/A 

## **Section G                    Declaration** 

## **The trustees declare that they have approved the trustees’ report above.** 

**Signed on behalf of the charity’s trustees** 

**Signature(s) Full name(s)** Tze Wei Siow **Position (eg Secretary, Chair,** Chairman **etc) Date** 9th January 2022 

March **2012** 

**TAR** 

5 



||**Charity Name**|**Charity Name**|**Charity Name**|**Charity Name**|**Charity Name**|**No(if any)**|**No(if any)**||**CC16a**||
|---|---|---|---|---|---|---|---|---|---|---|
||**UK GUAN YIN CITTA DHARMA DOOR BUDDHIST CHARITY**<br>**FOUNDATION**|||||**1165696**|||||
||**Receipts andpayments accounts**||||||||||
||**For the period**<br>**from**||Period start date||**To**||Period end date||||
||||4/1/20||||3/31/21||||
||||||||||||
|**Section A Receipts and payments**|||||||||||
||**Unrestricted**<br>**funds**||**Restricted funds**||**Endowment**<br>**funds**||**Total funds**||**Last year**||
||**to the nearest      £**||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**||
|**A1 Receipts**|||||||||||
|Donations|**16,946**||**-**||**-**||**16,946**||**21,322**||
|Interest|**10**||**-**||**-**||**10**||**38**||
|Rental Deposit Refund|**430**||**-**||**-**||**430**||**-**||
||**- 0**||**-**||**-**||**-**||**-**||
||**- 0**||**-**||**-**||**-**||**-**||
||**- 0**||**-**||**-**||**-**||**-**||
||**- 0**||**-**||**-**||**-**||**-**||
||**- 0**||**-**||**-**||**-**||**-**||
|**_Sub total_**_(Gross income for AR)_|**17,386**||**-**||**-**||**17,386**||**21,360**||
||||||||||||
|**A2 Asset and investment sales,**<br>**(see table).**|||||||||||
||**- 0**||**- 0**||**- 0**||**-**||||
||**- 0**||**- 0**||**- 0**||**-**||**- 0**||
|**_Sub total_**|<br>**- 0**||**- 0**||**- 0**||**-**||**- 0**||
||||||||||||
|**_Total receipts_ **|<br>**17,386**||**- 0**||**- 0**||**17,386**||**21,360**||
||||||||||||
|**A3 Payments**|||||||||||
|Telephone and broadband|**394 **||**-**||**-**||**394 **||**694 **||
|Storage Rent|**1,956**||**-**||**-**||**1,956**||**-**||
|Public transport|**-0**||**-**||**-**||**-**||**160**||
|Hotel+train+flight+other travel|**-0**||**-**||**-**||**-**||**-**||
|Office admin + event|**144**||**-**||**-**||**144**||**580**||
|Insurance|**-0**||**-**||**-**||**-**||**335**||
|Website host + design|**-0**||**-**||**-**||**-**||**-**||
|Professional fees|**1,080**||**-**||**-**||**1,080**||**-**||
|Independent Examination Fees|**650**||||||**650**||**550**||
|Donations to British Red Cross|**3,630**||**-**||**-**||**3,630**||**3,000**||
|Facebook promotion|**-0**||||||**-**||**-**||
|Bank charges|**-0**||**-**||**-**||**-**||**65**||
|Removal|**420**||**-**||**-**||**420**||**-**||
||||||||||||
|**_Sub total_ **|<br>**8,274**||**-**||**-**||**8,274**||**5,384**||
||||||||||||
|**A4 Asset and investment**<br>**purchases, (see table)**|||||||||||
||**- 0**||**- 0**||**- 0**||**-**||||
||**- 0**||**- 0**||**- 0**||**-**||||
|**_Sub total_ **|<br>**- 0**||**- 0**||**- 0**||**-**||**- 0**||
||||||||||||
|**_Totalpayments_ **|<br>**8,274**||**- 0**||**- 0**||**8,274**||**5,384**||
||||||||||||
|**_Net of receipts/(payments)_ **|<br>**9,112**||**-**||**-**||**9,112**||**15,976**||
|**A5 Transfers between funds**|**- 0**||**-**||**-**||**-**||**-**||
|**A6 Cash funds last year end**|**36,003**||**-**||**-**||**36,003**||**20,027**||
|**_Cash funds thisyear end_ **|<br>**45,115**||**-**||**-**||**45,115**||**36,003**||
||||||||||||
||||||||||||
|**Section B Statement of assets and liabilities at the end of the period**|||||||||||
|**Categories**|**Details**||||**Unrestricted**<br>**funds**||**Restricted funds**||**Endowment**<br>**funds**||
||||||**to nearest £**||**to nearest £**||**to nearest £**||
|**B1 Cash funds**|HSBC Current Account||||**23,792**||**-**||**-**||
||HSBC Savings Account||||**21,323**||**-**||**-**||



||**Charity Name**|**Charity Name**|**Charity Name**|**Charity Name**|**Charity Name**|**No(if any)**|**No(if any)**||**CC16a**||
|---|---|---|---|---|---|---|---|---|---|---|
||**UK GUAN YIN CITTA DHARMA DOOR BUDDHIST CHARITY**<br>**FOUNDATION**|||||**1165696**|||||
||**Receipts andpayments accounts**||||||||||
||**For the period**<br>**from**||Period start date||**To**||Period end date||||
||||4/1/20||||3/31/21||||
||||||||||||
|**Section A Receipts and payments**|||||||||||
||**Unrestricted**<br>**funds**||**Restricted funds**||**Endowment**<br>**funds**||**Total funds**||**Last year**||
||**to the nearest      £**||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**||
|**A1 Receipts**|||||||||||
|Donations|**16,946**||**-**||**-**||**16,946**||**21,322**||
|Interest|**10**||**-**||**-**||**10**||**38**||
|Rental Deposit Refund|**430**||**-**||**-**||**430**||**-**||
||**- 0**||**-**||**-**||**-**||**-**||
||**- 0**||**-**||**-**||**-**||**-**||
||**- 0**||**-**||**-**||**-**||**-**||
||**- 0**||**-**||**-**||**-**||**-**||
||**- 0**||**-**||**-**||**-**||**-**||
|**_Sub total_**_(Gross income for AR)_|**17,386**||**-**||**-**||**17,386**||**21,360**||
||||||||||||
|**A2 Asset and investment sales,**<br>**(see table).**|||||||||||
||**- 0**||**- 0**||**- 0**||**-**||||
||**- 0**||**- 0**||**- 0**||**-**||**- 0**||
|**_Sub total_**|<br>**- 0**||**- 0**||**- 0**||**-**||**- 0**||
||||||||||||
|**_Total receipts_ **|<br>**17,386**||**- 0**||**- 0**||**17,386**||**21,360**||
||||||||||||
|**A3 Payments**|||||||||||
|Telephone and broadband|**394 **||**-**||**-**||**394 **||**694 **||
|Storage Rent|**1,956**||**-**||**-**||**1,956**||**-**||
|Public transport|**-0**||**-**||**-**||**-**||**160**||
|Hotel+train+flight+other travel|**-0**||**-**||**-**||**-**||**-**||
|Office admin + event|**144**||**-**||**-**||**144**||**580**||
|Insurance|**-0**||**-**||**-**||**-**||**335**||
|Website host + design|**-0**||**-**||**-**||**-**||**-**||
|Professional fees|**1,080**||**-**||**-**||**1,080**||**-**||
|Independent Examination Fees|**650**||||||**650**||**550**||
|Donations to British Red Cross|**3,630**||**-**||**-**||**3,630**||**3,000**||
|Facebook promotion|**-0**||||||**-**||**-**||
|Bank charges|**-0**||**-**||**-**||**-**||**65**||
|Removal|**420**||**-**||**-**||**420**||**-**||
||||||||||||
|**_Sub total_ **|<br>**8,274**||**-**||**-**||**8,274**||**5,384**||
||||||||||||
|**A4 Asset and investment**<br>**purchases, (see table)**|||||||||||
||**- 0**||**- 0**||**- 0**||**-**||||
||**- 0**||**- 0**||**- 0**||**-**||||
|**_Sub total_ **|<br>**- 0**||**- 0**||**- 0**||**-**||**- 0**||
||||||||||||
|**_Totalpayments_ **|<br>**8,274**||**- 0**||**- 0**||**8,274**||**5,384**||
||||||||||||
|**_Net of receipts/(payments)_ **|<br>**9,112**||**-**||**-**||**9,112**||**15,976**||
|**A5 Transfers between funds**|**- 0**||**-**||**-**||**-**||**-**||
|**A6 Cash funds last year end**|**36,003**||**-**||**-**||**36,003**||**20,027**||
|**_Cash funds thisyear end_ **|<br>**45,115**||**-**||**-**||**45,115**||**36,003**||
||||||||||||
||||||||||||
|**Section B Statement of assets and liabilities at the end of the period**|||||||||||
|**Categories**|**Details**||||**Unrestricted**<br>**funds**||**Restricted funds**||**Endowment**<br>**funds**||
||||||**to nearest £**||**to nearest £**||**to nearest £**||
|**B1 Cash funds**|HSBC Current Account||||**23,792**||**-**||**-**||
||HSBC Savings Account||||**21,323**||**-**||**-**||



CCXX R1 accounts (SS) 

05/09/2021 

1 



||||||**-**||**-**||**-**||
|---|---|---|---|---|---|---|---|---|---|---|
||**_Total cash funds_**||||**45,115**||**-**||**-**||
||(agree balances with receipts and payments<br>account(s))||||OK||||OK||
||||||**Unrestricted**<br>**funds**||**Restricted funds**||**Endowment**<br>**funds**||
||**Details**||||**to nearest £**||**to nearest £**||**to nearest £**||
|**B2 Other monetary assets**|Rent Deposit Old Unit (VAT Refund)||||**1,150**||**-**||**-**||
||||||||**-**||**-**||
||||||**-**||**-**||**-**||
||||||**-**||**-**||**-**||
||||||**-**||**-**||**-**||
||||||**-**||**-**||**-**||
||||||||||||
||**Details**||||**Fund to which asset**<br>**belongs**||**Cost (optional)**||**Current value**<br>**(optional)**||
|**B3 Investment assets**|||||||**-**||**-**||
||||||||**-**||**-**||
||||||||**-**||**-**||
||||||||**-**||**-**||
||||||||**-**||**-**||
||||||||||||
||**Details**||||**Fund to which asset**<br>**belongs**||**Cost (optional)**||**Current value**<br>**(optional)**||
|**B4 Assets retained for the**<br>**charity’s own use**|||||||**-**||**-**||
||||||||**-**||**-**||
||||||||**-**||**-**||
||||||||**-**||**-**||
||||||||**-**||**-**||
||||||||**-**||**-**||
||||||||**-**||**-**||
||||||||**-**||**-**||
||||||||**-**||**-**||
||||||||||||
||**Details**||||**Fund to which**<br>**liability relates**||**Amount due**<br>**(optional)**||**When due (optional)**||
|**B5 Liabilities**|Independent Examination Fee||||Unrestricted||**325**||||
||Professional Fee||||Unrestricted||**110**||||
||||||||||||
||||||||**-**||||
||||||||**-**||||
||||||||||||
|Signed by one or two trustees on behalf<br>of all the trustees|Signature||||Print Name||||Date of approval||
||||||Guat Eyu||||9th January 2022||
||||||||||||



CCXX R2 accounts (SS) 

05/09/2021 

2