Charity Registration No 1165685 Company Registration No 09808829(England and Wales)
## **GREENBANKS CARE TRUST**
## **A COMPANY LIMITED BY GUARANTEE**
**TRUSTEES REPORT AND FINANCIAL STATEMENTS**
**FOR THE YEAR ENDED 31 OCTOBER 2023**
GREENBANKS CARE TRUST
Page 1
## **Legal and Administrative information**
Patrons Mrs Fiona Sunley Mrs Sally Rumbellow
Trustees Stuart Abel Matthew Archer Chairman Dominika Ayerst Matthew Gurney Michael Moore FCA Treasurer Sally Crump
Registered office Greenbanks Green Hills Barham Canterbury Kent CT4 6LE Bankers: Lloyds Bank plc Canterbury Branch PO Box 1000 BX1 1LT Independent Examiner Mrs J E Sherwood 29 Cherry Orchard Chestfield Whitstable Kent CT5 5NH
Page 2
## **GREENBANKS CARE TRUST**
## **TRUSTEES REPORT**
## **FOR THE YEAR ENDED 31 OCTOBER 2023**
The Trustees (who are also directors of the charitable company for the purposes of company law) present their annual report together with the financial statements of Greenbanks Care Trust (the charitable company) for the year ended 31 October 2022. The Trustees confirm that the annual report and financial statements of the charitable company have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the Companies Act 2006, the Financial Reporting Standard for Smaller Entities (effective January 2015) and the Statement of Recommended Practice.
## **Structure, governance and management**
a) _Constitution_ The charitable company is registered as a charitable company limited by guarantee and was set up by a Memorandum and Articles of Association on 5 October 2015 and is a registered charity number 1165685.
The reference and administration information is set out on page 1 of the financial statements
b) _Method of appointment of election of trustees_
The management of the charitable company is the responsibility of the trustees who are elected and co-opted under the terms of the Memorandum and Articles of Association.
- c) _Policies adopted for the induction and training of trustees_
The Trustees have been chosen with a view of their providing the charitable company with a range of skills expedient to setting up, development and management of the running of the Greenbanks Care Trust.
d) _Organisation structure and decision making_ The charitable company is relying upon the guidance issued by the Charity Commission in relation to decision making. There is no formal scheme for training trustees at present but this will be kept under close review
## **Objectives and Activities**
The Charity supports people with learning disabilities, to live happy and fulfilling lives by the provision of accommodation, sustenance, education, training and care, to enable the beneficiaries to contribute as far as possible to their own well-being and maintenance and to ensure that they live happy and useful lives.
## **Achievements and performance**
The Greenbanks Care Trust met periodically to receive updates on the trust finances and discuss the future of the Trust and its capacity to meet long-term objectives. As always, we are thankful to the staff for the care they have provided to residents ensuring they remain safe and well looked after.
Unfortunately there was no opportunity for fundraising during the year, we did though receive £3,355 from annual membership and other contributions from members and £1,605 from other donations and Grants. We did though most importantly receive two legacies during the year totalling £316,224. We would like to thank the donors for these two wonderful gifts, this will enable the Trust to work towards its long term objectives.
The Trust was able to contribute £380 towards residents Christmas presents. We will continue to work with the Greenbanks board to ensure that the money is put towards suitable projects.
Due to the substanial legacies the Board have decided to transfer a further £285,000 to the designated share purchase fund, increasing it to £300,000 in total.
Page 3
## **GREENBANKS CARE TRUST TRUSTEES REPORT FOR THE YEAR ENDED 31 OCTOBER 2023**
## **Plans for the future**
The Directors hope they will be able to again build up the momentum achieved prior to the pandemic and continue to deliver the long-term
objectives set out in the original strategy. We set out again below the Boards objectives which remain unchanged .
- To develop and implement a fundraising strategy to increase income to the Trust from external organisations
- To continue to work with the Greenbanks Board to promote the close working relationship between the two bodies.
- To undertake training and develop knowledge within the trustee cohort to support the inspection regime
- To continue to raise awareness of Greenbanks within the local community through participation in local activities and promotion of the Trust.
- To accept donations of shares should the opportunity arise
We are in discussion with Greenbanks House Board about how the Trust might support the long-term business model of the House now that it has significant funds, including removing the barrier to entry. Various options are being considered
The Trust is in a position to receive shares from families who wish to donate them and to maintain those shares in trust. This is purely on a voluntary basis and is entirely at the discretion of shareholders. If a donation were to be received we would work closely with the Board to ensure that any future placement is managed in accordance with normal procedures.
Trustees will continue to offer practical support to the home on a voluntary basis.
## **Review of financial position**
The charity has received income of £322,285 (2022 £10,677) during the year on which it anticipates receiving Gift aid of £915 (2022 £1,296) and incurred expenditure of £722 (2022 £4,250) resulting in a surplus of £321,563 (2022 £6,427)
## **Public benefit**
When considering the Greenbanks Care Trust activities, the trustees have complied with the duty in Section 4 of the Charities Act 2011 to have due regard to the Charity Commission's general guidance on public benefit.
Page 4
## **GREENBANKS CARE TRUST TRUSTEES REPORT FOR THE YEAR ENDED 31 OCTOBER 2023**
## **Trustees' responsibilities in financial statements**
The Charity Trustees are responsible for preparing a trustees' annual report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England and Wales requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, of the charity for that period. In preparing these financial statements, the trustees are required to:
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles in the Charities SORP;
- make judgements and estimates that are reasonable and prudent;
- state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements; and prepare the financial statements on the going concern basis unless it is inappropriate to
- presume that the charitable company will continue in operation.
The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations and the provisions of the Trust deed. They are also responsible for safeguarding the assets of the charity and for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The Trustees are responsible for the maintenance and integrity of the corporate and financial information. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.
On behalf of all the Trustees I would like to thank all those who have contributed time, money and creative talents to further the aims of the Trust and support its work for the benefit of the residents of Greenbanks House.
Approved by the board on the 23rd April 2024
Matt Archer Chair of the Greenbanks Care Trust
Page 5
## **GREENBANKS CARE TRUST**
## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF GREENBANKS CARE TRUST**
I report to the charity trustees on my examination of the accounts of the company for the year ended 31st October 2023 which are set out on pages 6 to 9.
## **Responsibilities and basis of report**
As the charity Trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (''the 2006 Act'').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your Charity's accounts as carried out under section 145 of the Charities Act 2011 (''the 2011 Act''). In carrying out my examination I have followed the Directions' given by the Charity Commission under section 145(5)(b) of the 2011 Act.
## **Independent examiner's statements**
The Company's gross income exceeded £250,000, and I confirm that I am qualified to undertake the examination by being a qualified member of the Institute of Chartered Accountants in England and Wales, which is one of the listed bodies.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- 1 accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or
- 2 the accounts do not accord with those records; or
- 3 the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination; or
- 4 the accounts have not been prepared in accordance with the Charities SORP (FRS102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
## **Use of Report**
This report is made solely to the Company's Trustees, as a body, in accordance with section 145 of the Charities Act 2011 and regulations made under section 145 of that Act. My work has been undertaken so that I might state to the Company's Trustees those matters I am required to state to them in an Independent examiner's report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the Company and the Company's Trustees as a body, for my work or this report.
Mrs J E Sherwood 29 Cherry Orchard Chestfield Whitstable Kent Date 24th April 2024 CT5 3NH
Page 6
## **GREENBANKS CARE TRUST**
## **Statement of Financial Activities Year ended 31 October 2023**
|**Notes**
**Voluntary Income**
Income from Members
Donations and Grants
Gift aid claim
Legaacies
**Fundraising**
**Investment income**
**Total income**
**Expenditure on:**
2
Raising funds
Charitable activities
**Total expenditure**
**Net Income/expenditure**
**Transfers between funds**
**Net movement in funds**
**Reconciliation of funds**
Total funds brought forward
**Total funds carried forward**|**Unrestricted**
**fund**
3,355
1,605
915
316,224
186
322,285
_-_
722
722
321,563
(285,000)
36,563
6,682
43,245|**Restricted**
**fund**
-
-
-
-
-
-
-
-
-
-
-
-
-
47
47|**Designated **
**fund**
-
-
-
-
-
-
-
-
-
-
-
285,000
285,000
15,000
300,000|**Total**
**Total**
**funds**
**funds**
**2023**
**2022**
**£**
**£**
3,355
7,677
1,605
1,360
915
1,296
316,224
-
-
344
186
-
322,285
10,677
-
-
722
4,250
722
4,250
321,563
6,427
-
-
321,563
6,427
21,729
15,302
343,292
21,729|**Total**
**Total**
**funds**
**funds**
**2023**
**2022**
**£**
**£**
3,355
7,677
1,605
1,360
915
1,296
316,224
-
-
344
186
-
322,285
10,677
-
-
722
4,250
722
4,250
321,563
6,427
-
-
321,563
6,427
21,729
15,302
343,292
21,729|
|---|---|---|---|---|---|
||||||10,677|
||||||-
4,250|
||||||4,250|
||||||6,427
-|
||||||6,427
15,302|
||||||21,729|
All of the Charity's activities are continuing.
Page 7
## **GREENBANKS CARE TRUST**
## **Balance sheet**
## **As at 31 October 2023**
|**Notes**
**Fixed assets**
**Current assets**
Debtors
3
Cash at bank
_Total current assets_
**Liabilities**
Amounts falling due within one year
4
_Net current assets_
**The funds of the Charity**
Unrestricted funds
Restricted funds
6
Designated fund
5|**2023**
**2022**
**£**
**£**
**£ £**
-
-
214,211
1,296
129,920
20,757
344,131
22,053
839
324
343,292
21,729
343,292
21,729
43,245
6,682
47
47
300,000
15,000
343,292
21,729|**2023**
**2022**
**£**
**£**
**£ £**
-
-
214,211
1,296
129,920
20,757
344,131
22,053
839
324
343,292
21,729
343,292
21,729
43,245
6,682
47
47
300,000
15,000
343,292
21,729|
|---|---|---|
||||
|||21,729|
|||6,682
47
15,000|
|||21,729|
For the financial year in question the Company was entitled to exemption under section 477 of the Companies Act 2006 relating to small companies.
No members have required the Company to obtain an audit of its accounts for the year in accordance with section 476 of the Companies Act 2006.
The Directors acknowledge their responsibility for complying with the requirements of the Act with respect to accounting records and for the preparation of the accounts.
Approved by the Trustees on the 23rd April 2024 and signed on their behalf by:
Treasurer………………………………………………..
Michael J Moore FCA
**GREENBANKS CARE TRUST**
Page 8
## **Notes to the Financial Statements For the Year Ended 31October 2023**
## **1 Accounting Policies**
The principal accounting policies adopted, judgements and key sources of estimation uncertainty in the preparation of the financial statements are as follows:
## a) **General information and basis of Preparation**
The charity constitutes a public benefit entity as defined by FRS 102. The financial statements are prepared under the historical cost convention.
The Charity constitutes a public benefit entity as defined by FRS 102. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16th July 2014 as updated through Update Bulletin 1 published on 1st January 2019, the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), the Charities Act 2011, Companies Act 2006 and UK Generally Accepted Practice as it applies from 1 January 2019
There are no material uncertainties related to events or conditions which would cast doubt on the Charity's ability to continue as a going concern.
The significant accounting policies applied in the preparation of these financial statements are set out below.
## b) **Incoming resources**
All incoming resources are included in the statement of financial activities when the charitable company is legally entitled to the income and the amount can be quantified with reasonable accuracy.
No amounts are included in the financial statements for services donated by volunteers.
Income tax recoverable in relation to donations received under gift aid or deeds of covenant is recognised at the
Fundraising income is recognised when the income is receivable.
## c) **Resources expended**
All expenditure is accounted for on an accruals basis and has been included under expense categories that aggregate all costs for allocation to activities. All expenditure includes attributable VAT which cannot be recovered. Where costs cannot be directly attributed to particular activities they have been allocated on a basis consistent with the use of the resources.
Costs of generating funds include fundraising, publicity costs and non-charitable trading activities together with their related support costs.
Support costs are those costs incurred directly in support of expenditure on the objects of the charitable company and are allocated across charitable and non-charitable activities on a pro-rata basis guided by the value of attributable costs, unless they can be attributed directly, being a measurement considered representative of the specific input into each activity.
Governance costs include those costs associated with meeting the constitutional and statuette requirements of the Charity and include Independent examination fees.
## d **Company Status**
- The charitable company is a company limited by guarantee. In the event of the charitable company being wound up, the liability in respect of the guarantee is limited to £10 per member of the charitable company. The address of the registered office is given in the Charity information on the Legal & Administrative Information page of these financial statements.
Page 9
## **GREENBANKS CARE TRUST**
## **Notes to the Financial Statements For the Year ended 31 October 2023**
## **1 Accounting Policies (Continued)**
## **e) Fund accounting**
Unrestricted funds are available for use at the discretion of the Trustees in furtherance of the general objectives of the charitable company and which have not been designated for other purposes.
|**2023**
**Unrestricted**
**2 Charitable Activities**
Grant for equipment purchase
-
General grants
380
Support costs
342
722
Support Costs
Video call costs
16
Goverenance costs
Independent Examiner
300
Filing fee
26
342
**3 Debtors**
Gift Aid Claim
Legacies
4
**Liabilities**
Creditors:Amounts falling due within one year
Creditors
Accruals
**5**
**Designated Fund**
**Balance at**
**Incoming**
**1st Nov 2022**
**resources**
**£**
**£**
Share purchase Fund
15,000
-|**2023**
**restricted**
-
-
-
-
-
-
-
**Expenses**
**£**
-|**2023**
**Total**
**£**
-
380
342
722
16
300
26
342
**2023**
**£**
2,211
212,000
214,211
**2023**
**£**
539
300
839
**Transfer**
**£**
285,000|**2022**
**Total**
**£**
3,387
250
-|
|---|---|---|---|
||||3637|
||||-
-
13|
||||13|
||||**2022**
**£**
1,296
-|
||||1,296|
||||**2022**
**£**
324
-|
||||324|
||||**Balance at**
**31st Oct 2023**
**£**
300,000|
The Designated fund has been created by the Trustees to commence to put funds aside for a future purchase of Shares in Greenbanks House Ltd.
**GREENBANKS CARE TRUST**
Page10
## **Notes to the Finacial Statements**
## **For the Year ended 31 October 2023**
## **6 Restricted Funds**
|**Restricted Funds**||||||||||
|---|---|---|---|---|---|---|---|---|---|
||**Balance at**|**.**|**Incoming**||**Expenses**||**Transfer**||**Balance at**|
||**1st Nov 2022**||**resources**||||||**31st Oct 2023**|
||**£**|||**£**||**£**||**£**|**£**|
|Kitchen renovation|47|||-||-||-|47|
||47|||-||-||-|47|
**Kitchen renovation** A specific gift from the parents of one of the residents towards inprovement to the kitchen area.
## **Analysis of net assets between funds**
|**Unrestricted**
**funds**
**£**
Debtors
2,211
Cash at bank
41,920
Current liabilities
(839)
43,292|**Designated**
**funds**
**£**
212,000
88,000
-
300,000|**Total**
**funds**
214,211
129,920
(839)|
|---|---|---|
|||343,292|
## **7 Comparative figures of Financial Activities 2022**
|**Income from**:
Income from Members
Donations and Grants
Donations and Grants
Gift aid claim
Fundraising
Investment income
**Total income**
**Expenditure on:**
Raising funds
Charitable activities
**Total expenditure**
**Net Income/expenditure**
**Transfers between funds**
**Net movement in funds**
**Reconciliation of funds**
Total funds brought forward
**Total funds carried forward**|**Unrestricted**
**fund**
5,630
1,360
1,296
344
-
8,630
_-_
2,250
2,250
6,380
(5,000)
1,380
5,302
6,682|**Restricted**
**fund**
2,047
-
-
-
-
2,047
-
2,000
2,000
47
-
47
-
47|**Designate**
**fund**
-
-
-
-
-
-
-
-
-
-
5,000
5,000
10,000
15,000|**Total**
**Total**
**funds**
**funds**
**2022**
**2021**
**£**
**£**
7,677
3,185
1,360
2,020
1,296
716
344
121
-
-
10,677
6,042
-
-
4,250
633
4,250
633
6,427
5,409
-
-
6,427
5,409
15,302
9,893
21,729
15,302|**Total**
**Total**
**funds**
**funds**
**2022**
**2021**
**£**
**£**
7,677
3,185
1,360
2,020
1,296
716
344
121
-
-
10,677
6,042
-
-
4,250
633
4,250
633
6,427
5,409
-
-
6,427
5,409
15,302
9,893
21,729
15,302|
|---|---|---|---|---|---|
||||||6,042|
||||||-
633|
||||||633|
||||||5,409
-|
||||||5,409
9,893|
||||||15,302|