||**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**| |---|---|---|---|---|---|---|---|---| ||**From**|Period startdate|||**To**|Period end date||| |||01|04|2021||31|03|2022| ## **Section A Reference and Administration details** **Charity name** Friendship Link and Action Group ## **Other names charity is known by** FLAG Bedford |**Registered charity number**
**(if any)**
**Charity's principal**
**address**|
1165681|
1165681| |---|---|---| ||PrioryMethodist Church|| ||63 Newnham Avenue|| ||Bedford|| ||**Postcode**|MK41 2QJ| ## **Names of the charity trustees who manage the charity** ||**Trustee name**|**Office (if**
**any)**|**Dates acted if not**
**for whole year**|**Name of**
**person/body**
**entitled to**
**appoint trustee**| |---|---|---|---|---| |1|Laura M Peggs|Chairperson|Re-elected 02/12/21|FLAG
membership| |2|Tracey Brightman|Treasurer|Re-elected 02/12/21|FLAG
membership| |3|Linda Clements|Secretary|Re-elected 02/12/21|FLAG
membership| |4|Gordon J Cooke||01/04/21 - 02/12/21|FLAG
membership| |5|Louise Breden||Re-elected 02/12/21
Retired 18/02/22|FLAG
membership| |6|Brendan Gaunt||Elected 02/12/21|FLAG
membership| |7|Jessica Grugeon||Elected 02/12/21
Retired 18/02/22|FLAG
membership| Page **1** of **8** **Names of the trustees for the charity, if any, (for example, any custodian trustees) –** None **Names and addresses of advisers (Optional information) –** None **Name of chief executive or names of senior staff members (Optional information) –** None ## **Section B Structure, Governance and Management** ## **Description of the charity’s trusts** Type of governing document (e.g. trust deed, constitution) How the charity is constituted (e.g. trust, association, company) Trustee selection methods - (e.g. appointed by, elected by) Constitution Association Model Elected by members ## **Additional governance issues (Optional information)** In addition to our constitution FLAG has 16 Policies and Procedures, to enable trustees to deal with all foreseen eventualities. The Policies and Procedures are reviewed by the FLAG Trustees annually or bi-annually, as appropriate, or sooner in response to changes in any relevant legislation, contractual arrangements, good practice or in response to an identified failing in its effectiveness. Trustees are elected annually from the membership by the membership. The trustees focus on carrying out activities suggested by the members that elect them, providing it is safe and appropriate to do so. A thorough risk assessment is carried out before any activity or event to assess its suitability. After each activity or event a review is carried out, by the trustees, to see if there is anything that can learned or improved for future events. ## **Section C Objectives and Activities** The objects of the CIO are: The promotion of social inclusion among disabled people in Bedford Borough and the surrounding area, who are socially excluded from society, or parts of society, because of being disabled in particular but not exclusively by: Page **2** of **8** - providing recreational facilities and opportunities for disabled people their family, friends and carers; - outings and social trips including transport to and from home. During the latter part of 2021/2022, when Covid restrictions were lifted, FLAG successfully continued with its programme of weekly drop-ins, monthly coffee afternoons and committee meetings (held approximately every six weeks). ## **Additional details of objectives and activities (Optional information)** Our volunteers play a vital role in the running of FLAG. They are essential for providing the practical support needed to run a group for people with disabilities. Their activities include pushing wheelchairs, preparing for local events, and carrying food and drinks. FLAG volunteers work very hard driving members to and from events, essential as many members are unable to use public transport and are unable to drive. If a volunteer is unable to transport a member or a member is a wheelchair user, then FLAG will pay up to £20 per event for a non-wheelchair taxi and up to £40 for a wheelchair accessible taxi. FLAG has recently increased the amount it will contribute for wheelchair users to a maximum of £40 as the cost for wheelchair taxis is considerably higher. FLAG offers to refund volunteers all out of pocket expenses and pays for their meals or entry fees. FLAG now employs one Coordinator for ten hours a week to help with the everyday running of FLAG, but they are ultimately accountable to the trustees. ## **Section D Achievements and performance** Between the period from March 2020 until August 2021 when Covid-19 regulations were in force, FLAG was largely non-operational due to the vulnerable nature of our members and Trustees. However, we still managed to contact members by phone and messenger and sent out our quarterly newsletters. As restrictions were lifted, we held a committee meeting in September 2021, where we decided to prepare to restart all of FLAG’s activities. Our priority was to hold an AGM for 2020/21, which we did on 2[nd] December 2021, where our members elected or re-elected the Trustees. In January 2022 we recruited an Events and Activities Coordinator, who started work on 17[th] February and whose salary is funded by a grant from the Harpur Trust. Page **3** of **8** 17[th] February 2022 we held the first committee meeting of the returning Trustees and Coordinator. Weekly Drop-ins on Thursday afternoons resumed the following week. 29[th] March 2022, we went to Milton Keynes Theatre to see the musical “We Will Rock You” which had been cancelled from March 2020 because of the first Covid lockdown and rescheduled, it was a great success and enjoyed by all. ## **Section E Financial review** ## **Brief statement of the charity’s policy on reserves.** FLAG’s reserves policy is to have a minimum of six months’ reserves for continuation of the charity. ## **Further financial review details (Optional information)** The majority of FLAG’s income is obtained through grants and awards. All of which we greatly appreciate. It cannot be underestimated their vital role and contribution to the work that FLAG aims to achieve. Awards all go to the benefit of out wider membership. ## **Section F Declaration** **The Trustees declare that they have approved the Trustees’ Annual Report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s)** Laura M Peggs Tracey Brightman **Position (eg** Chairperson Treasurer **Secretary, Chair etc) Date** Page **4** of **8** ## Independent Examiners’ report to the Trustees of **Friendship Link & Action Group** for the year ended 31st March 2022 ## **I report on the accounts of the charity.** ## **Respective responsibilities of the Trustees and Examiner.** The charity’s Trustees are responsible for the preparation of the accounts. The charity’s Trustees consider that an audit is not required for this year under section 144(2) of the Charity’s Act 2011 (the 2011 Act) and that an independent examination is needed. ## **It is my responsibility to:** - examine the accounts under section 145(2) of the 2011 Act. - follow the procedures laid down in the general directions given by the Charity’s Commissioner under section 145(5)(b) of the 2011 Act, and - state whether particular matters have come to my attention. ## **Basis of independent examiner’s report.** My examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view, and the report is limited to those matters set out in the statement below. ## **Independent examiners statement.** In connection with my examination, no matter has come to my attention: 1. which gives me reasonable cause to believe that in any material respect the requirements: - to keep accounting records in accordance with section 130 of the - 2011 Act: and, - To prepare accounts which accord with the accounting records and - comply with the accounting requirements of the 2011 Act. Have not been met, or 2. to which in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed Date Carolyn Smith FMAAT. Licenced and regulated by AAT under licence number 6102. Page **5** of **8** Friendship Link & Action Group Receipts & Payments A ccount for the year ended 31 March 2022 2021 2022 U nrestrict￿l Restiicknl Total Furn18 F￿dI FUMIS R￿elP1S 3150.00 Grants & Donations 200.CIG 0.00 200.00 37.18 Fundra ksing 0.00 M embership Fees 0.00 Contributions to E vents 21.80 0.00 21.80 25.00 0.00 25.00 o.oo o.oo 0.00 0.00 Tealcoffee Aftemoons 0.00 0.00 0.00 3187.18 Total R￿eipts 246JO 246.80 PayrTEnt3 0.00 Wages, Nl & penS￿n O.IlO AGM Expenses 0.00 E 4Ent Costs o.Do 619.04 619.04 37.45 131.75 169.20 989.SQ 0.00 989.50 0.00 E vents CoathtrTrvel Costs 44.40 583.00 627.40 0.00 Room Hi 0.00 247.50 247.50 226.94 Volu nteer Tralel Expenses 246.40 285.63 36.29 321.92 232.10 0.00 232.10 142.78 Equipment 163.57 Posta9es 21.60 P hotocopying 90.00 Telephone 87.38 Consumables 20.50 0.00 20.50 63.10 0.00 63.10 54.4Q 0.00 54.40 90.QO 0.00 9).00 55.71 0.00 55.71 40.56 W ebgtefft ubliaiy 0.110 M emberships 0.00 Sundryp a￿nefits 1019.23 Total Payments 0.00 0.00 0.00 0.00 0.00 0.00 1911.67 1617.58 3529.25 2167.95 Met Receipts l (PayThMts) 8101.67 Cash Fundsat start ofthis Period (01104r21) 0.00 Transfers betV￿en Fund5 -Ifj64￿7 -1617,58 -3282.45 6931.18 3338.44 10269.62 -1 OIJO.00 IIKIO. 10269.62 Cash Fund5 at end d tl#s Period (31103122) 4266.31 2720.86 6987.17 Page6of8 Friendship Link & Action Group Statement of Assets and Liabilities at 31 March 2022 2021 2022 Cash Assets 91.71 Bank kcounts 8774.71 Cash in Hand 8866A2 Total Recelits 7081_18 3_31 7084A9 Other Monetary Lssets Prepa￿￿nt (Insurance 2022r23) WJbRY Event b'ckets resceduled for Marth 2022 0.00 196_10 1403.50 0.00 185.00 1588.50 Donat￿n$ by cheque re Ros Graham RIP, not banked 0.00 196.10 Assets Retained f or Charty's oN¥n use Stock (of Po*age Stamps) 56.50 26.40 26AO Llabilities 0.00 Creditors - (Room Hire l F￿otOco￿ong Mar 2022) 41.80 Creditors - (PrepaynEnts from Merrt•ers re Craft Fund) o_oo Creditors - (Cash borrowed- Tracey Bruhtman - Treasurer) Creditors - (Holl￿ - Expenses) 0.00 Creditors - (IIwJRY- Ta)as) 200.00 Creditors - (PrepaynEnts from Men*>ers re Event) 241.80 137.50 41_80 30.00 0.00 40.52 70.00 0.00 319A2 10269.62 Reserve5 6987.17 Page7of8 Friends hip Link & Action Group N￿e5 to the Accounts for the year end￿ 31 Maich 2022 1 Al￿rualS Acccrtmts Retss to xctsJnts Fyyed on a'trLe arLI f¥irf bs 15 in Kcud8ncewtiti accourting St￿d￿￿$ and the rnethods w1￿1p￿S of 8Fp11th￿ Ststerrenl of Rec0fTm￿dÈd PTBCt*Tr ISORPI. In c￿tr￿st b T￿￿￿ts and pSyry￿nts 8c£ourts, where nc*Jne and exp&rKliture s ¥L￿nt￿l when the Mc￿eY is receN&d or pgtrJ ￿t. 8LSJL4b accounts r￿d the ofa p￿ti￿Le[ ￿tsVtywF￿n trere 15 ertr(￿rn￿t U Frfcèats4'1ty aboL* incnft*. and experses. when the li￿lIty s I￿￿red The ststen*rt of firnncial ISOFAI Sho￿ s 811 ￿cor￿rg re50Lwces, and re5 ￿rGe5 exwdèd dLYing the year18nd fu coffpary tharIt￿ onty, ircuThe and exwditure account ex￿FI wh¥e the SOFA the incorre ar￿ exFenth'tLre accourti. 2 lknnts ar•d Donations RestrI￿d Unfe5trp*d SLndry Grant5 and D￿stK￿$ 0.00 0.00 0.00 0.00 3 FuDdsATraly5i5 Opwing 8018n Re￿pts Pwmwts Transfvs Cl(sirvJ 8aLgrce Rt5trthd Funds The H8ry)ur Trust Donst"C(IS Te R05 RIP 1.858.44 0.00 .93129 0.00 72T.15 1,030.00 850.00 0.00 0.00 0.00 1.OX¢.rKJ The Wixarrtr* TrL6t 0.00 .650.00 0.00 Dropn Cists ITrfd from uThe5t￿￿e￿) 0.00 0.00 -3829 1,filO.00 1.((Jo.00 33.71 1338.44 0.00 -1,e11 K8 2.72) Un restricled Funds Gew81 Fund 6,931.18 0.00 200.00 -1,&34B7 -1,cnono 0.00 4.2e6.31 0.00 0.00 e.931.18 200.00 -1 ,,)J J,?,J 4.2￿1.31 Total Fund5 10.289e2 200.00 0.00 4 Truskn5' RqnuTrpraion Durvw the £319.12 w85 rein￿￿$&1 to2 Trustee5 1 Enpby* fcrf *pEnses i￿Llre 5 f4055ary of Terms Restricted Fund s ". These we fur¢s gwen to the th•ty. subpc*tO Sp￿fiC restrhaicns set by tPe th*nu. bJt Still within the gen￿￿ obièL*s d the tharty. Creditor5 .' These sre srrounts ¢)wed by the &wty, birt nd pwd during the ac¢4)Jntir¥ Prepay￿5 '. The5 e 8Te swvKe5 th8t thwty h85 ￿K* 8dv8rry but us￿1 dkwing ttr aca)urting pwiixl. Page8of8