||||||||| |---|---|---|---|---|---|---|---| |**Trustees' Annual Report**|||||**for theperiod**||| |**From**|Period start date|||**To**|Period end date||| ||01|04|2020||
31|03|21| ## **Section A Reference and Administration Details** **Charity name** Friendship Link and Action Group **Other names charity is known by** FLAG Bedford **Registered charity number (if any)** 1165681 **Charity's principal address** Priory Methodist Church 63 Newnham Avenue Bedford Postcode MK41 9QJ **Names of the charity trustees who manage the charity.** ||**Trustee name**|**Office**
**(if any)**|**Dates acted if**
**not for whole**
**year**|**Name of**
**person/body**
**entitled to appoint**
**Trustee**| |---|---|---|---|---| |1|Laura M Peggs|Chairperson|N/A|FLAG membership| |2|TraceyBrightman|Treasurer|N/A|FLAG membership| |3|Linda Clements|Secretary|N/A|FLAG membership| |4|Rosalyn Graham||Upto 08/01/21|FLAG membership| |5|Gordon J Cooke||N/A|FLAG membership| |6|Louise Breden||28/11/19 to
present|Co-opted by FLAG
Committee| |7|Linda Payne||10/10/19 to
present|Co-opted by FLAG
Committee| **Names of the trustees for the charity, if any, (for example, any custodian trustees) –** None. ## **Names and addresses of advisers (Optional information) –** None. **Name of chief executive or names of senior staff members (Optional information) –** None. Page **1** of **6** ## **Section B Structure, Governance and Management** ## **Description of the charity’s trusts** |Type of governing document
(e.g. trust deed, constitution)
How the charity is constituted
(e.g. trust, association,
company)
Trustee selection methods
(e.g. appointed by, elected by)|Constitution| |---|---| ||Association Model| ||Elected by members| ## **Additional governance issues (Optional information)** In addition to our constitution FLAG has 16 policies and procedures, to enable trustees to deal with all foreseen eventualities. The Policies and Procedures will be reviewed by the FLAG Trustees annually or bi-annually, as appropriate, or sooner in response to changes in any relevant legislation, contractual arrangements, good practice or in response to an identified failing in its effectiveness. Trustees are elected annually from the membership by the membership. The trustees focus on carrying out activities suggested by the members that elect them, providing it is safe and appropriate to do so. A thorough risk assessment is carried out before any activity or event to assess its suitability. A review is then carried out, by the trustees, to see if there is anything that can learned or improved for future events. ## **Section C Objectives and Activities** The objects of the CIO are: The promotion of social inclusion among disabled people in Bedford Borough and the surrounding area, who are socially excluded from society, or parts of society, as a result of being disabled in particular but not exclusively by: • providing recreational facilities and opportunities for disabled people and their carers; - outings and social trips including transport to and from home. During 2019/2020, FLAG successfully continued with its programme of weekly drop-ins, monthly coffee afternoons and committee meetings (held approximately every six weeks) until our activities had to stop in March 2020 due to Covid-19 restrictions. ## **Additional details of objectives and activities (Optional information)** Our volunteers play a vital role in the running of FLAG. They are essential for providing the practical support needed to run a group for people with disabilities. Page **2** of **6** Their activities include pushing wheelchairs, preparing for local events, and carrying food and drinks. FLAG volunteers work very hard driving members to and from events, essential as many are unable to use public transport and are unable to drive. If a volunteer is unable to transport a member or a member is a wheelchair to then FLAG will pay up to £20 per event for taxi fare. FLAG has recently increased the amount it will contribute for wheelchair users to a maximum of £40 as the cost for wheelchair taxis is considerably higher. FLAG offers to refund volunteers all out of pocket expenses and pays for their meals or entry fees. FLAG employs one administrator for five hours a week to help with the everyday running. ## **Section D Achievements and Performance** FLAG has been unable to resume our normal activities due to Covid-19 and the nature of our vulnerable membership and Trustees. The AGM is unable to take place remotely due to the majority of our membership not being online. We write to our membership to keep them updated and we are all keen to hold the AGM as soon as possible. ## **Section E Financial Review** ## **Brief statement of the charity’s policy on reserves** FLAGs reserves policy is to have a minimum of six months’ reserves for continuation of the charity. ## **Further financial review details (Optional information)** Although FLAG did not operate as normal during 2020/21 it did have some income and expenses (see Accounts 2020/21). At the beginning of the FLAG financial year 1[st] April 2020 FLAG had Unrestricted Reserves of £7677.99 with Restricted Reserves of £423.68. Restricted Reserves are for the essential costs of Room Hire, Administrator Salary, and Coach Hire and Taxi Fares. At the end of the financial year 31[st] March 2021 FLAG has Unrestricted Reserves of **£6931.18** , and Restricted Reserves of £3338.44. FLAGs Reserves in total stand at £10269.62. Most of FLAGs income is obtained through grants and awards. All of which we greatly appreciate. It cannot be underestimated their vital role and contribution to the work that FLAG aims to achieve. Awards all go to the benefit of out wider membership. Page **3** of **6** The majority of FLAGS income is obtained through grants and awards. All of which we greaty appreciate. It cannot be underestimated their vital role and contribub'on to the work that FLAG aims to achieve. Awards all go to the benefft of out wider membership. Section G Declaration The Trustees declare that they have approved the trustees. report above. Signed on behalf of the charity's trustees Signature(s) Full name(s) Position (eg Secretary, Chair etc) Date Page4of6 Independent examiner's report to the trustees of Friendship Link & Action Group for the year ended 31 March 2021 I report on the accounrs of the charlty. R¢spective responsibiltries of trustees and examlner The charity's crustees are responsible for the prepararlon of the accounts. The chari(y's trustees consider that an audit is nor required for thls year under section 144(2) of the Charities Act 2011 (the 201 l Act) and thar an Independen£ exarnlnatl¢)n Is needed. Ir Is my responslbllity to: examlne the accounts under sec¢lon 145 of the 2011 ACL follow the procedures laid down In the general directions given by the C￿rIty Commlssioners under secrlon 145(5)(b) of the 201 I ACL and srate whether particular marrers have come ro my attentlon. Basis of independent examI￿r.$ report My examinarion was carried out In accordance with the general directions glven by the Charlry Commlssion. An examlnation Includes a review of the accounrin% records kept by the chartty and a compartson ol the accoun presented with those records. It also Includes considerarion of any unusual irems or disclosures in the accounrs and seeking explana￿en5 from you as trustees concerning any such matter& The procedures undenaken do not provlde all the evldence that would be requlred in an audtL and consequently no opinion is given a5 to whecher the accounrs preseni a 'true and fair view, and the reporr is limited ro those matters set out In the staremenr below. Independent examlrber's statement In connectlon wlth my exarninatlon, no malter has come to my attentlon: l. which gives me reasonable cause to belleve that In any material respect rh• requirements.. keep accounting records In accordance wlth seC￿On 130 of the 2011 ACL. and 10 prepare accounts whlch accord with the accounung records and comply with the accounting requirements of the 201 I A hav• nor been me¢ or to wh*ch. In my opinion. attention should be drnwn In order to enable a proper understandin8 of rhe accounts to be reached. Signed Dare %1,,1(9oa4 . Carolyn Smith FMAAT Lkens•d and r•8ular•d by AAT ur•der Ikenc• numbor 6102 Page5of6 FLAG FLAG Bedford - Frlendshlp Llnk & Actlon Group Annual Accounts for year ending 31st March 2021 Year14 ACTUAL 201912020 -£3,933.20 -£480 99 -£723.71 -£1.058.39 -£535 81 -£2.134.56 -£8.866 66 £1,780.00 £o.(yJ £458.62 £6,750.(M) £335.(K) £987.23 £10,310.85 £1,444.19 Year 16 ACTUAL 202012021 £0.00 £0.00 4429.74 4226.94 362.55 £0.00 -£1.019.23 £0.00 £0.00 £0.00 £3.030.00 £120.00 £37.18 £3.187.18 £2,167.95 Year 15 BUDGET 202012021 £0.00 £0.00 -£429.74 -£226.94 -£362 55 £0.00 -£1,01g.23 £0.00 £0.00 £0.00 £3,030.00 £120.00 £37.18 £3,187.18 £2,167.95 Income and Expenditure Event Cos15 Te8lCoffee Aftemoon Costs Insurance l Overheads etc Committee l Drop-in Exps Admin Costs I Stamps elc Adminislralors Salary Expenditure Event Participants Contributions Tealcoffee Aftemoon Income Membership Fees l Donations Donats"ons - Reslricled DonatsonslGranls - Unrestricted Fundrai51ng Income Sutplus l Deficrt £0.00 £0.00 £0.00 £000 £0.00 £0.00 £0.00 £0.00 £0.00 £000 £0.00 £0.00 £0.00 £0.00 £0.00 Year 14 ACTUAL 201912020 Year 15 ACTUAL 202012021 Year 15 BUDGEt 202012021 Balance Sheet Assets Pelty Cash Cash at Bank Total As5els Li8bilrties Accruals I Prepayments Net Assets Resetves Current Year Surplus l Deficiency Reserves Total Resetves Resetves Summary Unreslricled reserves Restricted reserves Total Resetwes £100.00 £7,507.25 £6,147.56 £91.71 £8.774.71 £8.866.42 £100. £7,507.25 £7,607.25 -£8 2g £1 267.46 £1,25g.17 -1361.79 8101.67 -£1,403.20 £10.269.62 £000 £7,607.25 -f.1 403 20 £2.662.37 £1,444.19 £6,657.48 £8,101.67 £2,167.95 £8.101.67 £10.269.62 £949.17 £6,657 48 £7,607.25 £1,218.18 blf £1 444.19 £2.662.37 clf clf £7,677.99 £423.68 £8,101.67 £6,879.18 £3.390.44 £10.269.62 £7,607.25 £O.(K) £7,607.25 -£728.07 ￿3.3￿J.44 £2.662.37 SUMMARY - 2020121 £3,187.18 £1,019.23 £2 167.95 During the year Income was During the year Expenture was At Year End FLAG had a Surelus of At the beginning of 2020121 FLAG had Reserves of £8,101.67 At the end of 2020121 FLAG'S Reserves are £10 269.62 FLAG goes into its 16th year in a good financial position. We hope to resume nomial operatlons early summer 2021, Covid-19 permltting.. Page6of6