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2020-12-05-accounts

Free to Be Kids

Registered Charity No: 1165678

Trustees’ Annual Report

For the accounting period ending 5[th] December 2020

Like most organisations, Free to Be Kids’ operations, finances and plans have been impacted profoundly by the global pandemic and resulting lockdowns throughout this financial year.

With the charity’s core residential work becoming impossible to run due to government restrictions, the organisation pivoted to launch new online programmes and deliver more local, smaller scale work compatible with physical distancing. Throughout, the delivery of meaningful interventions to the charity’s most vulnerable beneficiaries remained the priority, with many families expressing that this work was their only positive support during lockdown periods. Alongside this, the Leadership Team worked hard to balance the need to remain in a stable financial position, so as to ensure the quick resumption of the organisation’s signature nature-based residential work as soon as restrictions eased.

Without Free to Be, the children we support would have no access to time spent outdoors or in nature. Many have felt the impact of the pandemic more acutely than most, with more than 1 in 10 losing a family member to Covid in the first wave alone. However much the charity’s core work was needed pre-2020, the impact of lockdowns and the pandemic have multiplied this tenfold. As such, the charity took steps to ensure it was in a position to deliver such work quickly once restrictions allowed, designating funds to these projects and making use of furlough where needed to manage impact on finances, all whilst continuing to provide ongoing support to the most vulnerable.

As a result of careful financial management through the period, the charity remains in good financial health, despite suffering a circa 6% decrease in turnover. (Which should be set in the context that a 25-50% increase had been forecast.) The main financial impact being an inability to secure longer term grant funding against the charity’s main residential work, such work having been prevented by Covid regulations for almost the whole of this financial period.

Objectives and Activities

Free to Be Kids (colloquially ‘Free to Be’) supports particularly vulnerable children and young people in London who are struggling with, or who are at risk of developing, emotional health difficulties. Included within this are many children who are currently being prevented from fulfilling their potential, both at school and in their wider lives, by difficulties with low confidence and self-esteem, challenges managing social relationships, or significantly negative views of themselves and their capacity to achieve.

We support these children by providing a range of therapeutically structured and nature based residential programmes (both one-off respite and longer term intervention); young leaders’ projects; and local mentoring, which support vulnerable children to change their stories about who they are, and who they can be.

In turn this supports young people to feel and to do better, at school, at home, and in their wider lives. Our projects are educational in the broadest of senses – helping young people who have experienced significant disadvantage to learn about the world, themselves and to further develop their confidence, self-belief and the broader social and emotional skillset needed to thrive.

Our main programme, Thrive Outside, offers a range of nature based residential projects and respite breaks across the year, which are structured in ways that enable participation from young people who

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would be unlikely to successfully engage with more mainstream support for their emerging emotional or mental health challenges. Common barriers to accessing support include poverty, the extent of their emotional or behavioural difficulties or ingrained negative views of adults due to interactions at school, home, or elsewhere. Our projects are carefully structured to overcome these barriers and support children and young people to find a sense of belonging and connection. Longer term follow-on support for the most in need is provided through our Journey Programme, a series of small group, high intervention, residentials attended by the same cohort of young people with complex needs over a year, and through our London-based mentoring programme, which provides one to one support during evenings and weekends.

Our Young Leader’s programme supports teenagers who have particularly benefited from our projects but who are too old to return on Thrive Outside as participants, to be trained to return as Young Leaders, providing incredible role modelling and support to younger peers.

Free to Be is also able to create bespoke commissioned residential projects for particularly vulnerable young people, as and when capacity allows. Increasingly, we are looking to influence the sector via the provision of advice and support to smaller volunteer run organisations running residential projects for disadvantaged young people.

Free to Be aims to work in partnership with organisations offering ongoing work, including work with parents, so that our residentials and other projects form part of a wider, multi-organisation package of support that adds up to more than the sum of its parts.

We are committed to continuing to measure the impact of the change we support in young people.

Free to Be is run by a very small staff team of 3, keeping core costs to a minimum. The charity relies upon and benefits immensely from several thousand hours of volunteer support each year. We believe it is the special qualities uniquely brought by volunteers – their particular passion, creativity and commitment to come together to make things work and to do the small things well, which makes what we offer so special.

Model

Free to Be’s focus is on children’s emotional worlds – helping disadvantaged children to experience pride, exploration and adventure whilst supporting them to feel free to be children during their time with us, away from the weight and challenges of often complex home lives. First and foremost, we’re a children’s emotional health charity who use the power of residentials and time spent in the outdoors to create meaningful change, rather than a ‘holiday’ or ‘summer camp’ focussed organisation. Crucially, we aim to use the in-depth relationships built with ‘hard to reach’ children on their initial residential, to provide in-depth support to those most in need throughout the year.

We work with schools, social services and other organisations to reach the children who need this type of support the most.

Many of the children we support arrive with beliefs about themselves that they are ‘unimportant’, ‘bad’, ‘failing’, ‘a problem’ or somehow ‘broken’, ‘damaged’ or ‘different’. Free to Be fundamentally believes that every child deserves to experience joy and adventure within their childhood.

As a result, we structure all of our projects to support children to more often feel special, proud and valued and to provide regular opportunities to feel successful and brave. Nature, the outdoors, creative arts, engaging with animals and cooking are key parts of most projects. Many learn to swim, ride a bike or camp out for the first time and meet adults with backgrounds and perspectives very different from their own. Children come away with memories which last a lifetime, and with a much richer sense of their own potential.

Our model is built around the concepts of attachment, resilience and working relationally and empathetically to help young people explore who they are and who they want to be in the world. Projects incorporate the concept of the ‘safe stretch zone’ to support young people to feel safe to explore new beliefs about themselves. Participating in new experiences, overcoming safe challenge and

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experiencing learning in a space very different to traditional classroom environments helps children who are often struggling in mainstream education to develop greater self-esteem, build confidence and resilience, develop social problem solving skills, and to identify leadership or other qualities which have perhaps not come to the fore in other settings. For many, it marks a real change in how they think and feel about themselves. In turn, opening up new paths for their future.

Many of our most vulnerable young people return to us year on year with our respite projects becoming an integral part of their childhoods. As the charity grows our ambition is to continue to develop our long term support offer even further, creating maximum benefit from the initial residentials children attend.

Structure, Governance and Management

Free to Be Kids is a registered Charitable Incorporated Organisation (C.I.O), registered charity number 1165678, and is governed via its constitution and its ‘Policy & Procedures’ manual. The charity is commonly known as ‘Free to Be’. As an organisation built around delivering direct support to vulnerable children, with an emphasis on residential work, Free to Be recognises the special responsibilities it holds in respect of safeguarding and child protection. Safer recruitment procedures are in place governing the recruitment of volunteers to projects and include: enhanced DBS checks renewed at least every three years, provision of two references, in-person interviews, and completion of a training/selection course covering safeguarding, boundaries, behaviour support and other core topics. All components of projects, from use of residential sites and minibuses to every activity session, are subject to thorough risk assessment. Where external instructors are required, they are selected in line with the relevant standards for accreditation. Policies in these areas are carefully developed in accordance with current legislation and sector best practice and are reviewed every two years.

Free to Be has Public Liability and Personal Accident insurance in place covering all of its activities.

The charity is led by a small paid leadership team with governance provided by the separate Trustee Board. Between them the leadership team have in excess of thirty years’ experience leading interventions and residential work with extremely vulnerable young people, charity management and supporting families with complex needs. The charity’s safeguarding provision is led by Mike Gee who is a consultant social worker with approaching twenty years’ post-qualifying practice and particular experience working with vulnerable children in non-mainstream settings. Further detail regarding the leadership team’s background and experience is available at www.freetobekids.org.uk.

The trustees as of the end of the financial period are: Mrs Rosie Macpherson (nee Atkinson) (Chair) Mrs Amy Gutcher (Treasurer) Ms Madeleine Maxwell Mr Chris Butterfield Mr David van Eeghen Dr Gemma Cheney Mrs Debbie Boughtflower

All trustees have confirmed they will retain their positions for 2021. The Board will undertake a skills and gaps audit through the charity’s next financial year to identify any areas for development.

Trustee meetings continue to take place at least termly. The Board includes senior professionals qualified in the fields of charity accountancy, clinical psychology and family law and encompasses the following areas of expertise:

Chartered accountancy and financial controls. Clinical psychology, Social Care and CAMHS. Public and private family law; UK Court system. Residential support and outreach therapeutic youth work. Social enterprise strategy; funding; impact and evaluation. Charity management and strategy. Looked After Children & foster care.

Achievements and Performance

Inevitably, the Charity’s focus this year has been on adapting services to continue delivering powerful support within the evolving Covid 19 restrictions, whilst ensuring the Charity remained in a stable financial position allowing it provide key support as we emerge from the pandemic.

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Key achievements were:

As the country emerges from the pandemic, the charity is in a good position to return to delivering therapeutic nature based residentials for children most impacted by Covid 19 and lockdowns. Prepandemic, the strategic plan had aimed to double residential project numbers from 9 projects in 2018 to 19 in 2020. The need for this work has increased exponentially during the pandemic and the charity remains committed to a return to delivering residentials accessible to hard to reach children as soon as these projects become legally runnable. (Update – at time of writing this retrospective report in summer 2021, the charity has resumed running residentials targeted solely at vulnerable young people, being one of the first in the UK to do so. The need post-Covid is so high that the aim is now to deliver even more support projects – 21 residentials over the period July 2021- July 2022.)

Programmes delivered:

Like many others, the charity was faced with a need to re-design its delivery in March 2020 to operate in a radically new world. Inevitably programmes run were very different to those previously envisaged. The Board made a strategic choice to focus resources on enhanced support to existing vulnerable young people, anticipating virtual delivery would work better with hard to reach young people who already held a trusting relationship with the organisation, rather than engage new young people in 2020.

Thrive Inside Virtual Support Programme (March – September 2020): Launched immediately in response to the first lockdown to deliver emotional support, positive virtual activities and support with schoolwork to our most vulnerable existing young people. Existing trained volunteers were matched to hard to reach young people who would have been at risk through lockdown.

Thrive Outside Localised Day Projects: (July – August 2020) With Thrive Outside residentials unable to run due to Covid restrictions, we redesigned the model to instead deliver outdoor adventure sessions (designed to build confidence and belief in one’s own potential), in children’s local areas. Projects were delivered at the height of the pandemic in a Covid secure way, with Free to Be Kids being one of just a few residential providers to run in-person work with vulnerable children in summer 2020 (rather than offer the spaces to household groups).

Thrive Mentoring Programme (year round): Individualised 6-12 month mentoring programme for young people who have previously attended a Thrive Outside gateway project and are in need of longer term support to build confidence and broaden horizons. This programme was delivered virtually during the times when in-person work was prevented.

Young Leaders Programme Continuing to train, mentor and support some of our older young people who return on Thrive Outside gateway projects as young leaders, to support younger peers.

Total participant numbers:

Individual
young people
Notes:
Thrive Outside Programme:
-Thrive Inside Virtual Support 34 Provided over 600 hours’ support through 450 one to one
sessions with our most vulnerable existingchildren.

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-Day Projects 53 We were unable to take new children, severely impacting
our usual numbers. But provided a series of days out to
engage in outdoor adventure after lockdown to existing
young people. For many it was their first time off their
street/estate since thepandemic hit.
-Journey Programme (pre-
pandemic)
13 2 cohorts (one of 7 children, one of 6) attended their final
Journey Project (previous 3 in 2019) pre-pandemic. Two
new cohorts of 8 each had starts delayed until 2021 due to
impossibilityof runningthis work non-residentially.
Thrive Mentoring 9 Year round mentoring. Delivered in-person for majority of
year but virtuallyApril – July.
Young Leaders' Programme 7 Phone support through lockdowns to our existing young
leaders.

Referrals & Need:

Pre-pandemic referrals continued to be very high, and we were heavily over-subscribed for Thrive Outside Easter residentials prior to their forced cancellation in March. As usual, referring organisations included a wide range of primary and secondary schools operating in deprived areas of London, specialist homelessness charities, Social Services teams, Young Carers’ projects, housing associations and a range of other community and charitable organisations. Families referred were often dealing with multiple, often inter-linked, issues of poverty, emotional and behavioural challenges and historical trauma. Referrers’ primary goals were: for children referred to grow in confidence and selfesteem by being supported to take on and overcome new challenges; to have a fresh/neutral safe space to practice social skills; to make lasting happy memories and experience growth in feelings of pride, value and adventure amidst what for many were exceptionally challenging circumstances.

Of those referred to us in 2020:

For 98% these difficulties were impacting emotional health, leading to emotional or social difficulties assessed within either their school or home environment. In particular, the majority struggled with issues relating to low self-confidence, low self-esteem and very limited views of their own worth and potential.

The pandemic magnified the disadvantage our young people already face – with the majority living in over-crowded housing, having very limited access to outside space, and many living in households featuring domestic abuse, or parental challenges with mental health, all of which were significantly worsened by the pandemic. Our survey conducted after the first lockdown showed that: ● 1 in 10 had lost a family member to Covid

Volunteers & staffing:

Volunteers continued to be a key resource, with many existing volunteers increasing their time commitment to ensure children received the support they need. With minibus capacity on day projects severely limited due to physical distancing requirements, we were unable to induct a new volunteer cohort in 2020. Volunteer recruitment remained strong however, and our training programme was adapted to be delivered online, meaning we remain in a strong position for the resumption of residential work in 2021.

Throughout the year, the organisation sought to remain financially viable, making use of the furlough scheme during times of year when projects weren’t due to run. Staffing remained at 2.4 full time equivalent staff, supplemented during the summer with 1 sessional staff member.

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With demand and need for our projects accelerating hugely following the pandemic, there will be a clear need for increased staffing levels once residential work resumes and the financial landscape becomes clearer. A priority for 2021-22 will be securing funding to support the staffing increases necessary for Thrive Outside projects and year round support to be offered to more young people in need of it.

Impact:

The trustees place a high value on evidencing the value and impact of the services Free to Be provides. At the end of projects young people complete child focussed feedback forms allowing us to gather their stories, drawings and the words they use to describe themselves. Adult volunteers complete observation sheets and structured feedback opportunities are provided for referrers and for parents. In an average year:

In subsequent follow up with referrers (largely school SENCOs but also social-workers/youth-workers) 100% of those responding in 2017, 2018 and 2019 reported change in emotional health/social skills which endured into the new school term including better peer interactions; managing better when things go wrong; having greater belief in their own potential. (Referrers survey not completed 2020 as limited numbers of new referrals taken.)

Further detail regarding the specific performance and impact of the charity’s work in 2020, particularly work in response to the pandemic, can be found within our 2020 Impact Report, accessible here: http://b178f8fe-31cc-4d9f-a80d7ba4e806829a.filesusr.com/ugd/02c029_010ef9e07d2a4682a51866537759c526.pdf?utm_source=se ndinblue&utm_campaign=Impact_Report&utm_medium=email

Risk

As for all charities, the Covid pandemic presented a significant risk to our services and financial stability. Our work to mitigate those risks, deliver effective support to our most vulnerable beneficiaries, and maintain financial stability are detailed throughout this report.

Beyond Covid, the charity did not experience any major incidents of risk relating to its operations, reputation, finances nor the safeguarding or welfare of participants during the period.

The trustees continued to maintain, review and update a register of significant risks to the charity’s operation and ongoing effectiveness. The trustees confirm that the major risks to which the charity may be exposed, including new risks arising from the pandemic, continue to be kept under review and that systems are in place and functioning effectively to manage any such risks.

Financial Review

The charity’s ordinary financial year commences on 6[th] December each year, that being the anniversary of the signing of the draft governing document and the commencement of charitable activity.

Having experienced significant growth 2018 to 2019 (income more than doubling from £90,585 to £202,985, project and beneficiary numbers seeing similar growth), the Trustees were expecting income to rise to circa £250-300,000 in 2020, against a strategic plan that anticipated delivering more projects than ever before, including piloting work outside London. Like most charities however, the pandemic severely impacted fundraising, leading to income dropping just under 6% to £191,555.

The flexibility of funders was a major support with a higher percentage than normal of income deferred to the following financial year, due to funded projects not being runnable in 2020. Although a quick reading of the accounts shows a £44,925 cash surplus, the majority of this is necessarily designated to underwrite 2021 salaries, with several long term salary grants reaching the end of their 3 year cycles

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in 2020-21, and it being impossible to seek to renew/replace these until the charity’s main residential work becomes possible to implement again as Covid restrictions ease. This is highlighted by a nearly 27% drop in grant funding from £131,533 in 2019 to £96,451 this year. Whilst this approach provides good financial security for the immediate future, the need to secure longer term grant funding against salaries is a key aim once residential work becomes possible again. Until that point, it is likely the charity will need to continue holding a higher percentage than usual of unrestricted income from sponsored events, referrer contributions, and other sources, against future salaries, limiting flexibility and potential for growth.

Income from delivering charitable services saw a drop from circa. £15,000 to just under £5,000, directly due to restrictions meaning fewer projects could be delivered, and referrers being less willing (or able) to pay for projects delivered virtually. Balanced against this we have experienced significant demand from referrers seeking to refer young people to residential projects once they can resume, and, once this work is viable, we expect to be heavily over-subscribed once more, leading to a projected increase from 2019’s figures for planned 2021 delivery.

A major success amidst the challenges of the pandemic was diversification of income streams. With grant funding reduced, the importance of individual donations and sponsored events magnified. Despite the 5[th] Anniversary celebration event/fundraising gala needing to be postponed, income from individuals and events tripled from £17,554 (2019) to £46,308, and we are eternally grateful for all those supporters who ran marathons, climbed mountains or otherwise contributed to this huge effort. As well as growth in this area, we experienced growth in monthly recurring direct debit donations, and entered discussions to deliver work in 2021 under the Government’s Holiday Activities and Food programme, with income from Government contracts in the next financial year expected to exceed £40,000 as a result – an increase from zero in 2019 and 2020.

Programmes and projects were again delivered on budget, albeit those programmes and budgets altered markedly as a result of the pandemic. Direct project costs (excluding project support costs such as salary and office) dropped significantly compared to the previous year directly due to virtual work having fewer associated costs than residential/direct work. These savings in costs, whilst still delivering high levels of support to the charity’s existing young people, allowed the charity to retain key staff even as some long term grant funding came to an end.

There were no items of exceptional expenditure this financial year. The charity was successful in securing a significant grant from Newton Consulting to cover the purchase of our first ever minibus, however in consultation with Newton payment of these funds was deferred to 2021 as purchasing a minibus when little direct work was possible would lead to unnecessary depreciation of the asset.

All staff directly support the planning and running of projects and Free to Be does not employ specialist fundraising or other dedicated ‘back office only’ staff. Consequently, in excess of 99% of the charity’s expenditure in 2020 again related directly to delivery and management of projects and provision of support to young people. With circa 0.4% relating to governance and the cost of raising funds.

Key project costs for the year included activity instructor costs for Thrive Outside Covid response day projects, volunteer accommodation and transport costs for the same, and activity and food costs for mentoring sessions.

Despite the pandemic, the charity remains in stable financial health at the end of the 2020 year and has again been able to place advance deposits for project accommodation for some of the following years’ projects. Once Covid restrictions ease to allow residential work to resume, significant growth is expected in order to meet unprecedented demand for services.

Reserves statement:

In response to the challenging financial landscape created by the pandemic, the trustees reviewed and amended Free to Be’s reserves policy within the year.

Reserves policy now requires the charity to hold a minimum level of reserves of three months' salaries and operating expenditure, as well as sufficient separate project funds set aside to deliver the projects planned in the next six month period.

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Reserves stood at £75,744 at the end of the financial year, and therefore were in accordance with the charity’s reserves policy. The trustees intend a swift return to providing crucial residential work as soon as restrictions allow, and anticipate some of these funds will be used towards that aim.

Future development

We recognise that whilst virtual ways of engaging have real potential and merit, they are no long-term substitute for directly spending time with others. The charity’s core aim for 2021 is to work towards being able to safely deliver residential work once more even if some levels of Covid restrictions remain. However, in the shorter term, whilst this remains impossible, our immediate priorities are to continue delivering effective support to the charity’s existing vulnerable beneficiaries as the pandemic and restrictions remain and vary and to also explore effective ways to reach new beneficiaries within these constraints.

Core aims for the 2021 operating period are:

Registered Address & Contact details

From October 2021, the charity’s registered address will be:

Free to Be Kids Living Space 1 Coral Street Lambeth London SE1 7BE 0203 778 0323; hello@freetobekids.org.uk; www.freetobekids.org.uk

Free to Be holds no formal relationship with Living Space beyond the provision of office space.

Declarations

The trustees declare that they have approved the contents above as a true reflection of the charity’s activities, operations and financial position within the 2019-20 operating period.

Signed on 30[th] September 2021:

Mrs Rosie Macpherson (Chair)

Mrs Amy Gutcher (Treasurer)

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Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/
members of
On accounts for the year
ended
Set out on pages
Responsibilities and
basis of report
Charity Name
Free to be Kids
Charity Name
Free to be Kids
Charity Name
Free to be Kids
5 December 2020 Charity no
(if any)
1165678
1-21
(remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above
charity (“the Trust”) for the year ended 05/ 12 / 2020.
As the charity's trustees, you are responsible for the preparation of the
accounts in accordance with the requirements of the Charities Act 2011
(“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: Date: 1/10/21 Name: Tiffany King Relevant professional ACA qualification(s) or body (if any): Address: 70 Clock House Road

Oct 2018

1

IER

Beckenham BR3 4JT

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

Oct 2018

2

IER

Free to Be Kids Free to Be Kids Free to Be Kids Charity No
(ifany)
1165678
Annual accounts for theperiod
Period start date 06/12/2019 To Period end
date
05/12/2020
Section A Statement of financial activities
Recommended categories by
activity
Guidance Notes
Incoming resources (Note 3)
Income and endowments from:
Donations and legacies
S01
Charitable activities
S02
Other trading activities
S03
Investments
S04
Separate material item of income
S05
Other
S06
S07
Resources expended (Note 5)
Expenditure on:
Raising funds
S08
Charitable activities
S09
Separate material item of expense
S10
Other
S11
S12
S13
Net gains/(losses) on investments
S14
S15
Extraordinary items
S16
S17
S18
Other gains/(losses)
S19
S20
Reconciliation of funds:
S21
S22
1
Total
Net movement in funds
Total funds brought forward
Total funds carried forward
Total
Net income/(expenditure) before investment
gains/(losses)
Net income/(expenditure)
Transfers between funds
Other recognised gains/(losses):
Gains and losses on revaluation of fixed assets for the charity’s own use
Unrestricted
funds
Restricted
income
funds
Endowment
funds
Total funds
Prior year
funds
(restated)
£
£
£
£
£
F01
F02
F03
F04
F05
44,657 113,809 - 158,467 175,282
4,900 - - 4,900 14,705
- - - - 12,872
81 - 81 126
- - - - -
- 28,108 - 28,108 -
49,638 141,917 - 191,555 202,985
19 38 - 57 352
7,470 138,605 - 146,075 186,494
- - - - -
449 50 - 499 468
7,937 138,693 - 146,630 187,314
41,701 3,224 - 44,925 15,671
- - - - -
41,701 3,224 - 44,925 15,671
- - - - -
- - - - -
- - - - -
- - - - -
41,701 3,224 - 44,925 15,671
34,044 - - 34,044 18,372
75,745 3,224 - 78,969 34,044

Section B Balance sheet

Current assets
Debtors (Note 9)
Cash at bank and in hand (Note 11)
Total current assets
Creditors: amounts falling due within
one year (Note 10)
Net current assets/(liabilities)
Total assets less current liabilities
Total net assets or liabilities
Funds of the Charity
Restricted income funds (Note 13)
Unrestricted funds
Revaluation reserve
Total funds
Signed by one or two trustees on behalf of all
the trustees
Guidance Notes
B07
B09
B10

B11
B12
B13
B16
B18
B19
B20
B21
Unrestricted
funds
£

Restricted
income
funds
Endowment
funds
Total this
year
£
£
£

Restricted
income
funds
Endowment
funds
Total this
year
£
£
£

Restricted
income
funds
Endowment
funds
Total this
year
£
£
£
Total last
year
£
449
2,840
-
3,289
7,107
~~75,294~~
~~101,886~~
~~-~~
~~177,180~~
135,675
~~75,744~~ ~~104,725~~ ~~-~~ ~~180,469~~ 142,782
- 101,501 - 101,501 108,738
~~75,744~~ ~~3,224~~ ~~-~~ ~~78,968~~ 34,044
~~75,744~~ ~~3,224~~ ~~-~~ ~~78,968~~ 34,044
75,744 3,224 - 78,968 34,044
3,224 3,224 -
75,744 - 75,744 34,044
-
-
~~75,744~~ ~~3,224~~ ~~-~~ ~~78,968~~ 34,044
Signature Print Name Date of
approval
dd/mm/yyyy
AmyGutcher 30/9/21

CC17a (Excel)

01/10/2021

2

Section C Notes to the accounts

Note 1 Basis of preparation

This section should be completed by all charities .

1.1 Basis of accounting

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The accounts have been prepared in accordance with:

the Statement of Recommended Practice: Accounting and Reporting by Charities • and with ✓ preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 • and with ✓ the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102)

The charity constitutes a public benefit entity as defined by FRS 102.*

1.2 Going concern

If there are material uncertainties related to events or conditions that cast significant doubt on the charity's ability to continue as a going concern, please provide the following details or state "Not applicable", if appropriate:

An explanation as to those factors that The charity has unrestricted 'free' reserves of £Xk at the year end, support the conclusion that the charity is a which is sufficient for it to continue its activities for the next 12-18 going concern; months. Disclosure of any uncertainties that make the Not applicable going concern assumption doubtful; Where accounts are not prepared on a going Not applicable concern basis, please disclose this fact together with the basis on which the trustees prepared the accounts and the reason why the charity is not regarded as a going concern.

1.3 Change of accounting policy

The accounts present a true and fair view and the accounting policies adopted are those outlined in note 2.

Yes
No
* -Tick as appropriate * -Tick as appropriate
Please disclose :
(i) the nature of the change in accounting policy;
(ii) the reasons
provides more r
and
why applying the new accounting policy
eliable and more relevant information;
(iii) the amount of the adjustment for each line affected
in the current period, each prior period presented and
the aggregate amount of the adjustment relating to
periods before those presented, 3.44 FRS 102 SORP.

1.4 Changes to accounting estimates

No changes to accounting estimates have occurred in the reporting period (3.46 FRS 102 SORP).

Yes
No
* -Tick as appropriate * -Tick as appropriate
Please disclose :
(i) the nature of any changes;
(ii) the effect of
assets and liabi
the change on income and expense or
lities for the current period; and
(iii) where practicable, the effect of the change in one or
more future periods.

1.5 Material prior year errors

No material prior year error have been identified in the reporting period (3.47 FRS 102 SORP).

Yes
No
* -Tick as appropriate

CC17a (Excel)

01/10/2021

3

Section C Notes to the accounts (cont)

Note 2 Accounting policies 2.1 INCOME

This standard list of accounting policies has been applied by the charity except for those ticked "No" or "N/a". Where a different or additional policy has been adopted then this is detailed in the box below.

Recognition of income These are included in the Statement of Financial Activities (SoFA) when: • the charity becomes entitled to the resources; · it is more likely than not that the trustees will receive the resources; and • the monetary value can be measured with sufficient reliability. There has been no offsetting of assets and liabilities, or income and expenses, unless required or Offsetting permitted by the FRS 102 SORP or FRS 102. Grants and donations are only included in the SoFA when the general income recognition Grants and donations criteria are met (5.10 to 5.12 FRS102 SORP). In the case of performance related grants, income must only be recognised to the extent that the charity has provided the specified goods or services as entitlement to the grant only occurs when the performance related conditions are met (5.16 FRS 102 SORP). Legacies Legacies are included in the SOFA when receipt is probable, that is, when there has been grant of probate, the executors have established that there are sufficient assets in the estate and any conditions attached to the legacy are either within the control of the charity or have been met. Government grants The charity has received government grants in the reporting period Gift Aid receivable is included in income when there is a valid declaration from the donor. Tax reclaims on Any Gift Aid amount recovered on a donation is considered to be part of that gift and is donations and gifts treated as an addition to the same fund as the initial donation unless the donor or the terms of the appeal have specified otherwise. Contractual income and This is only included in the SoFA once the charity has provided the related goods or performance related services or met the performance related conditions. grants Donated goods are measured at fair value (the amount for which the asset could be Donated goods exchanged) unless impractical to do so.

The cost of any stock of goods donated for distribution to beneficiaries is deemed to be the fair value of those gifts at the time of their receipt and they are recognised on receipt. In the reporting period in which the stocks are distributed, they are recognised as an expense at the carrying amount of the stocks at distribution.

Donated goods for resale are measured at fair value on initial recognition, which is the expected proceeds from sale less the expected costs of sale, and recognised in 'Income from other trading activities' with the corresponding stock recognised in the balance sheet. On its sale the value of stock is charged against 'Income from other trading activities' and the proceeds from sale are also recognised as 'Income from other trading activities'.

Goods donated for on-going use by the charity are recognised as tangible fixed assets and included in the SoFA as incoming resources when receivable. Gifts in kind for use by the charity are included in the SoFA as income from donations when receivable.

Donated services and Donated services and facilities are included in the SOFA when received at the value of facilities the gift to the charity provided the value of the gift can be measured reliably. Donated services and facilities that are consumed immediately are recognised as income with an equivalent amount recognised as an expense under the appropriate heading in the SOFA. Support costs The charity has incurred expenditure on support costs. The value of any voluntary help received is not included in the accounts but is described Volunteer help in the trustees’ annual report. Income from interest, This is included in the accounts when receipt is probable and the amount receivable can royalties and dividends be measured reliably. Income from membership Membership subscriptions received in the nature of a gift are recognised in Donations subscriptions and Legacies. Membership subscriptions which gives a member the right to buy services or other

Yes
No
N/a
Yes
No
N/a
Yes
No
N/a
Yes
No
N/a
Yes
No
N/a
Yes
No
N/a
Yes
No
N/a
Yes
No
N/a
Yes
No
N/a
Yes
No
N/a
Yes
No
N/a
Yes
No
N/a
Yes
No
N/a
Yes
No
N/a
Yes
No
N/a
Yes
No
N/a
Yes
No
N/a
Yes
No
N/a
Yes
No
N/a
Yes
No
N/a
Yes
No
N/a
Yes
No
N/a

p p g g y benefits are recognised as income earned from the provision of goods and services as income from charitable activities.

Yes
No
N/a
Yes
No
N/a
Yes
No
N/a

Yes
No
N/a
Yes
No
N/a
Yes
No
N/a
Yes
No
N/a
Yes
No
N/a
Yes
No
N/a
Yes
No
N/a
Yes
No
N/a
Yes
No
N/a
Yes
No
N/a
500
Yes
No
N/a
Yes
No
N/a
Yes
No
N/a
Yes
No
N/a
Yes
No
N/a
Yes
No
N/a
Yes
No
N/a
Yes
No
N/a
Yes
No
N/a

Settlement of insurance Insurance claims are only included in the SoFA when the general income recognition claims criteria are met (5.10 to 5.12 FRS102 SORP) and are included as an item of other income in the SoFA. Investment gains and This includes any realised or unrealised gains or losses on the sale of investments and losses any gain or loss resulting from revaluing investments to market value at the end of the year. 2.2 EXPENDITURE AND LIABILITIES

Liability recognition Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty.

Support costs have been allocated between governance costs and other support. Governance and support costs Governance costs comprise all costs involving public accountability of the charity and its compliance with regulation and good practice. Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources, eg allocating property costs by floor areas, or per capita, staff costs by the time spent and other costs by their usage.

Where the charity gives a grant with conditions for its payment being a specific level of Grants with performance conditions service or output to be provided, such grants are only recognised in the SoFA once the recipient of the grant has provided the specified service or output. Where there are no conditions attaching to the grant that enables the donor charity to Grants payable without realistically avoid the commitment, a liability for the full funding obligation must be performance conditions recognised. Redundancy cost The charity made no redundancy payments during the reporting period. Deferred income No material item of deferred income has been included in the accounts. Creditors The charity has creditors which are measured at settlement amounts less any trade discounts A liability is measured on recognition at its historical cost and then subsequently Provisions for liabilities measured at the best estimate of the amount required to settle the obligation at the reporting date Basic financial The charity accounts for basic financial instruments on initial recognition as per paragraph instruments 10.7 FRS102 SORP. Subsequent measurement is as per paragraphs 11.17 to 11.19, FRS102 SORP. 2.3 ASSETS Tangible fixed assets for These are capitalised if they can be used for more than one year, and cost at least use by charity They are valued at cost. The depreciation rates and methods used are disclosed in note 9.2. Intangible fixed assets The charity has intangible fixed assets, that is, non-monetary assets that do not have physical substance but are identifiable and are controlled by the charity through custody or legal rights. The amortisation rates and methods used are disclosed in note 9.5 They are valued at cost. Heritage assets The charity has heritage assets, that is, non-monetary assets with historic, artistic, scientific, technological, geophysical or environmental qualities that are held and maintained principally for their contribution to knowledge and culture. The depreciation rates and methods used as disclosed in note 9.6.1.4. They are valued at cost. Investments Fixed asset investments in quoted shares, traded bonds and similar investments are valued at initially at cost and subsequently at fair value (their market value) at the year end. The same treatment is applied to unlisted investments unless fair value cannot be measured reliably in which case it is measured at cost less impairment. Investments held for resale or pending their sale and cash and cash equivalents with a maturity date of less than 1 year are treated as current asset investments Stocks and work in Stocks held for sale as part of non-charitable trade are measured at the lower or cost or net progress realisable value. Goods or services provided as part of a charitable activity are measured at net realisable value based on the service potential provided by items of stock. W k i i l d t t l f bl l th t i lik l t th t t

Current asset
investments
The charity has has investments which it holds for resale or pending their sale and cash and cash
equivalents with a maturity date less than one year. These include cash on deposit and cash
equivalents with a maturity date of less than one year held for investment purposes rather than to
meet short term cash commitments as they fall due.
They are valued at fair value except where they qualify as basic financial instruments.
Debtors
Debtors (including trade debtors and loans receivable) are measured on initial recognition at
settlement amount after any trade discounts or amount advanced by the charity. Subsequently,
they are measured at the cash or other consideration expected to be received.
Work in progress is valued at cost less any foreseeable loss that is likely to occur on the contract.
Yes
No
N/a
Yes
No
N/a
Yes
No
N/a

Section C Notes to the accounts (cont)

Note 3 Analysis of income

Note 3 Analysis of income
Other informat
TOTAL INCO
Other:
Other trading
activities:
Income from
investments:
Donations
and legacies:
Charitable
activities:
Analysis Unrestricted
funds
Restricted
income
funds
Endowment
funds
Total funds
Prior year
£
£
Donations and gifts, including gift aid 36,307 10,001 - 46,308 17,554
General grants provided by government/other
charities
8,350 88,101 - 96,451 131,533
Donated goods,facilities and services - 15,708 - 15,708 26,195
Total 44,657 113,809 - 158,467 175,282
Delivering programmes 4,900 - - 4,900 14,705
- - - - -
- - - - -
Other - - - - -
Total 4,900 - - 4,900 14,705
- - - - -
- - - - -
- - - - -
Other - - - - 12,872
Total - - - - 12,872
Interest income 81 - - 81 126
Dividend income - - - - -
Rental and leasing income - - - - -
Other - - - - -
Total 81 - - 81 126
- - - - -
Other - furlough wages received from HMRC - 28,108 - 28,108 -
Total
ion:
ME
- 28,108 - 28,108 -
49,638 141,917 - 191,555 202,985
-
-
-
All income in the prior year was unrestricted except for:
(please provide description and amounts)
£154,485 of prior year income was restricted to specific
projects

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Section C Notes to the accounts (cont)

Note 4 Donated goods, facilities and services

Seconded staff Use of property Other

This year
Last year
£
£
This year
Last year
£
£
- -
- -
15,708 26,195
15,708 26,195

Please provide details of the accounting policy for the recognition and valuation of donated goods, Donated goods, facilities and services are recognised at the cost they would be to the charity, when this can be facilities and services. reliably measured.

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Section C Notes to the accounts (cont)

Note 5 Analysis of expenditure

Note 5 Analysis of expenditure Analysis of expenditure
TOTAL EXPENDITURE
Total other expenditure
Incurred seeking donations
Expenditure on
charitable
activities
Free to Be Projects
Total expenditure on charitable
activities
Other
Total expenditure on raising funds
Governance
Analysis
Expenditure on
raising funds:
Analysis Unrestricted
funds
Restricted
income
funds
Endowment
funds
Total funds
Prior year
£
£
Incurred seeking donations 19 38 - 57 352
Total expenditure on raising funds 19 38
-
57 352
Free to Be Projects 7,470 138,605 - 146,075 186,494
- - -
- - -
- - -
Total expenditure on charitable
activities
7,470 138,605 - 146,075 186,494
Governance 449 50 - 499 468
Total other expenditure 449 50 - 499 468
7,937 138,693 - 146,630 187,314

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Section C Notes to the accounts

Note 6 Details of certain items of expenditure

6 Fees for examination of the accounts

Please provide details of the amount paid for any statutory external scrutiny of accounts and other services provided by your independent examiner. If nothing was paid please enter '0' in the appropriate box(es).

Other fees (for example: financial advice, consultancy, accountancy services) paid
to the independent examiner
Independent examiner’s fees
Assurance services other than audit or independent examination
Tax advisory fees
This year
£
Last year
£
0 0
0 0
0 0
0
0

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Section C Notes to the accounts (cont)

Note 7 Paid employees

Please complete this note if the charity has any employees.

7.1 Staff Costs

Salaries and wages
Social security costs
Other employee benefits
Total staff costs
Pension costs (defined contribution scheme)
This year
£
Last year
£
74,741 64,871
10,314 8,952
7,115 7,204
- -
92,170 81,027

Please provide details of expenditure on staff working for the charity whose contracts are with and are paid by a related party N/A

Please give details of the number of employees whose total employee benefits (excluding employer pension costs) fell within each band of £10,000 from £60,000 upwards. If there are no such transactions, please enter 'true' in the box provided.

No employees received employee benefits (excluding employer pension costs) for the reporting period of more than £60,000

TRUE

Band Number of employees
£60,000 to £69,999
£70,000 to £79,999
£80,000 to £89,999
£90,000 to £99,999
£100,000 to £109,999

Please provide the total amount paid to key management personnel (includes trustees and senior management) for their services to the charity

7.2 Average head count in the year

The parts of the charity in which the employees work

This year
Number
Last year
Number
Fundraising - -
Charitable Activities 3 3
Governance - -
Other - -
Total 3 3

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Section C Notes to the accounts (cont)

Note 8 Defined contribution pension scheme or defined benefit scheme accounted for as a defined contribution scheme.

Amount of contributions recognised in
the SOFA as an expense
Please explain the basis for allocating
the liability and expense of defined
contribution pension scheme between
activities and between restricted and
unrestricted funds.
7115.18
All staff costs are funded from restricted funds, and therefore all
liabilities and expenses are allocated to restricted funds.

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CC173 (Excell 13 0111012021

Section C Notes to the accounts (cont)

Note 9 Debtors and prepayments Please complete this note if the charity has any debtors or prepayments.

9 Analysis of debtors Prepayments and accrued income Other debtors Total

This year
£
Last year
£
- -
3,289.0 7,107.0
3,289.0 7,107.0

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Section C Notes to the accounts (cont)

Note 10 Creditors and accruals

Please complete this note if the charity has any creditors or accruals.

10.1 Analysis of creditors

Accruals and deferred income
Total
Amounts falling due
within oneyear
Amounts falling due
within oneyear
Amounts falling due after
more than oneyear
Amounts falling due after
more than oneyear
This year
£
Last year
£
This year
£
Last year
£
101,501
108,738
-
-
~~101,501~~ ~~108,738~~ ~~-~~ ~~-~~

10.2 Deferred income

Please complete this note if the charity has deferred income.

Please explain the reasons why income is deferred.

The charity has received several grants in advance that relate to work that will be undertaken in 2021 - these total over £101k, and so have been reflected as deferred income as the charity has not yet run the projects that it relates to.

Movement in deferred income account
Balance at the start of the reporting period
Amounts added in current period
Amounts released to income from previous periods
Balance at the end of the reporting period
This year
£
Last year
£
108,738 45,194
101,501 108,738
- 108,738 - 45,194
101,501 108,738

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Section C Notes to the accounts (cont)

Note 11 Cash at bank and in hand

This year Last year £ £ Cash at bank and on hand 177,180 135,675 Total ~~177,180 135,675~~

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Section C Notes to the accounts (cont)

Note 12 Fair value of assets and liabilities

Please provide details of the charity's exposure to credit risk (the risk of incurring a loss due to a debtor not paying what is owed) , liquidity risk (the risk of not being able to meet short term financial demands) and market risk (the risk that the value of an investment will fall due to changes in the market) arising from financial instruments to which the charity is exposed at the end of the reporting period and explain how the charity manages those risks.

The charity is exposed to a low level of credit risk, as most grants are paid in advance. The charity holds a cash balance that can meet short term obligations as they fall due.

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Section C Notes to the accounts (cont)

Note 13 Charity funds

13.1 Details of material funds held and movements during the CURRENT reporting period

Please give details of the movements of material individual funds in the reporting period together with a balancing figure for 'Other funds'. The 'Total funds' figure below should reconcile to 'Total funds' in the blanace sheet.

* Key: PE - permanent endowment funds; EE - expendible endowment funds; R - restricted income funds, including special trusts, of the charity; and U - unrestricted funds

funds
Fund names Type PE, EE
**R or UR ***

Purpose and Restrictions
Fund
balances
brought
forward
£
Income
£
Expenditure
£
Transfers
£
Gains and
losses
£
Fund
balances
carried
forward
£
Unrestricted fund UR Generalpurposes of the charity 34,044 49,638 - 7,937 - - 75,745
Restricted fund R Restricted to specificprojects and salaries - 141,917 - 138,693 - - 3,224
Total Funds 34,044 191,555 - 146,630 - - 78,969

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Section C Notes to the accounts (cont)

Note 13 Charity funds (cont)

13.2 Details of material funds held and movements during the PREVIOUS reporting period

Please give details of the movements of material individual funds in the reporting period together with a balancing figure for 'Other funds'. The 'Total funds' figure below should reconcile to 'Total funds' in the blanace sheet.

* Key: PE - permanent endowment funds; EE - expendible endowment funds; R - restricted income funds, including special trusts, of the charity; and U - unrestricted funds

funds
Fund names Type PE, EE
**R or UR ***

Purpose and Restrictions
Fund
balances
brought
forward
£
Income
£
Expenditure
£
Transfers
£
Gains and
losses
£
Fund
balances
carried
forward
£
Unrestricted fund UR Generalpurposes of the charity 17,618 48,500 - 32,075 - - 34,043
Restricted fund R Restricted to specificprojects and salaries 754 154,485 - 155,239 - - - 0
Total Funds 18,372
202,985 - 187,314 - - 34,043

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Section C Notes to the accounts (cont)

Note 14 Transactions with trustees and related parties

If the charity has any transactions with related parties (other than the trustee expenses explained in guidance notes) details of such transactions should be provided in this note. If there are no transactions to report, please enter “True” in the box or "False" if there are transactions to report.

14.1 Trustee remuneration and benefits

None of the trustees have been paid any remuneration or received any other benefits from an employment with their charity or a related entity (True or False)

TRUE

In the period the charity has paid trustees remuneration and benefits. Please give the amount of, and legal authority for, any remuneration or other benefits paid to a trustee by the charity or any institution or company connected with it.

Name of trustee Legal authority (eg
order, governing
document)
Amounts paid or benefit value Amounts paid or benefit value Amounts paid or benefit value Amounts paid or benefit value Amounts paid or benefit value
This year Last year
Remuneration Pension
contribution
Redundancy
(including
loss of
office)/ex
gratia
Other TOTAL
£ £ £ £

Please give details of why remuneration or other employment benefits were paid.

Where an ex gratia payment has been made to a trustee, provide an explanation of the nature of the payment.

14.2 Trustees' expenses

If the charity has paid trustees expenses for fulfilling their duties, details of such transactions should be provided in this note. If there are no transactions to report, please enter “True” in the box below. If there are transactions to report, please enter "False".

No trustee expenses have been incurred (True or False) TRUE
Type of expenses reimbursed This year Last year
£ £
Travel
Subsistence
Accommodation
Other (please specify):
TOTAL

Please provide the number of trustees reimbursed for expenses or who had expenses paid by the charity

0

14.3 Transaction(s) with related parties

Please give details of any transaction undertaken by (or on behalf of) the charity in which a related party has a material interest, including where funds have been held as agent for related parties. If there are no such transactions, please enter 'true' in the box provided.

There have been no related party transactions in the reporting period (True or False)

TRUE

Name of the trustee
or related party
Relationship
to charity
Description of the
transaction(s)
Amount Balance at
period end
Provision for bad debts
at period end
Amounts
written off
during
reporting
period
£ £ £ £

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In relation to the transactions above, please provide the terms and conditions, including any security and the nature of any payment (consideration) to be provided in settlement. For any related party, please provide details of any guarantees given or received.

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