85 Crofton Road. Orpington, 8R6 8HU, 01689 836 825 07801328 415 3° July 2024 Rev'd Jessle Danlels-whlte, Cray Valley Parfsh, CIO St Andrews Church, Lower Road. Orpln8ton. BR5 4AL Dear Rerfd Daniels-white. Examlnatlon of A(counts for the Parlsh I have completed a thorough examlnatlon of the accounts. bank ststements and other financial cords for this parish in the past financial year and can conflrni that they represent a true and accurdte record of the finances of the Parbsh for the financial year recorded. Your5 slncerelv. knjp Mlchael Lawson. BA. AKC. Independent Financial Examiner
PCC ACCOUNTS
Year Ending 31 December 2023
CRAY VALLEY PARISH
Receipts & Payments Accounts
PAROCHIAL CHURCH COUNCIL OF CRAY VALLEY BENEFICE
RECEIPTS & PAYMENTS ACCOUNT
FOR THE YEAR ENDED 31 DECEMBER 2023
| RECEIPTS & PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2023 |
|||||||||
|---|---|---|---|---|---|---|---|---|---|
| TOTAL | TOTAL | ||||||||
| Unrestricted | Designated | Restricted | FUNDS | Unrestricted | Designated | Restricted | FUNDS | ||
| Notes | Funds | Funds | Funds | 2023 | Funds | Funds | Funds | 2022 | |
| £ | £ | £ | £ | £ | £ | £ | £ | ||
| Receipts | |||||||||
| Voluntary income | 2a | 17,371 | 8,229 | 25,600 | 34,163 | 8,201 | 42,364 | ||
| Activities for generating funds | 2b | 1,838 | 1,838 | 497 | 497 | ||||
| Investment income | 2c | 29 | 373 | 537 | 939 | 14 | 54 | 95 | 163 |
| Church activities | 2d | 24,462 | 150 | 24,612 | 21,749 | 1,523 | 23,272 | ||
| Other incoming resources | 2e | ||||||||
| 43,700 | 373 | 8,916 | 52,989 | 56,423 | 54 | 9,819 | 66,296 | ||
| Payments | |||||||||
| Costs of generating voluntary income | 3a | ||||||||
| Fund-raising trading costs | 3b | ||||||||
| Church activities | 3c | 60,901 | 8,700 | 69,601 | 42,515 | 12,396 | 54,911 | ||
| Total resources expended | 60,901 | 8,700 | 69,601 | 42,515 | 12,396 | 54,911 | |||
| Excess of Receipts over Payments | (17,201) | 373 | 215 | (16,613) | 13,908 | 54 | (2,577) | 11,385 | |
| Transfers between funds - transfers in | 2,400 | 2,400 | 2,400 | 210 | 2,610 | ||||
| Transfers between funds - transfers out | (2,400) | (2,400) | (2,610) | (2,610) | |||||
| (19,601) | 2,773 | 215 | (16,613) | 11,298 | 2,454 | (2,367) | 11,385 | ||
| Bank current and deposit accounts 1 January 2023 | 26,700 | 11,509 | 20,344 | 58,553 | 15,402 | 9,055 | 22,711 | 47,168 | |
| Bank current and deposit accounts at 31 December 2023 | 4 | 7,099 | 14,282 | 20,560 | 41,940 | 26,700 | 11,509 | 20,344 | 58,553 |
| CHECK NOTE 4 | 7,099 | 14,282 | 20,560 | 41,940 | 26,700 | 11,509 | 20,344 | 58,553 | |
| (0) | 0 | 1 | (0) | 0 | 1 | 1 | |||
| CHECK ASSET | 7,099 | 14,282 | 20,559 | 41,940 | 26,700 | 11,509 | 20,344 | 58,553 | |
| 0 | 0 | 1 | 1 | (0) | 0 | 1 | 1 |
PAROCHIAL CHURCH COUNCIL OF CRAY VALLEY BENEFICE
STATEMENT OF ASSETS AND LIABILITIES
| STATEMENT OF ASSETS AND LIABILITIES | |
|---|---|
| Notes Cash and bank deposits Current accounts Deposit accounts Church repair fund 4 Other monetary assets Gift Aid Tax claim outstanding Investment assets COIF Charities Investment Fund Income Units Assets retained for Church Use St Andrews Church Hall values at insurance value St Mary's Church Centre valued at Insurance value Liabilities DBF Fees Charity Payments Utility Bills |
General Designated Restricted Endowment 2023 General Designated Restricted Endowment 2022 Fund Fund Funds Fund Total Fund Fund Funds Fund Total £ £ £ £ £ £ £ £ £ £ 6,211 - 5,428 11,639 25,500 - 6,028 31,528 888 15,131 16,018 1,200 14,316 15,516 14,282 14,282 11,509 11,509 |
| 7,099 14,282 20,559 41,940 26,700 11,509 20,344 58,553 |
|
| - - - - - - - - - - |
|
| - - - - - |
|
| 963 963 963 963 |
|
| - - - 963 963 963 |
|
| 125,887 125,887 125,887 125,887 100,000 100,000 100,000 100,000 |
|
| - 225,887 - 225,887 225,887 225,887 |
|
| 150 150 - - - - - |
|
| 150 150 |
Approved by the Parochial Church Council on…………………………………………………….. and signed on its behalf
Treasurer
Chairman
The accompanying notes form a part of these financial statements.
PAROCHIAL CHURCH COUNCIL OF CRAY VALLEY BENEFICE
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023
1 Accounting Policies
The financial statements have been prepared in accordance with the Church Accounting Regulations 2006 using the Receipts & Payments basis. Receipts and payments include income as received and expenditure when irrevocably paid.
The accounts include monetary transactions, assets and liabilities for which the PCC is responsible in law. They do not include the accounts of church groups which owe their main affiliation to another body, nor those that are informal gatherings of church members.
Funds
Unrestricted funds are general funds which can be used for PCC ordinary purposes. These include designated funds which can be redesignated.
Restricted funds represent (a) donations or grants received for a specific object or invited by the PCC for a specific object, and (b) income from trusts and endowments which may be expended only on those restricted objects provided in the terms of the trust of bequest. The funds may only be expended on the specific object for which they were given. Any balance remaining unspent at the end of the year must be carried forward as a balance on that fund.
Endowment funds are funds, the capital of which must be maintained; only income arising from investment of the endowment may be used either as restricted or unrestricted funds depending upon the purpose for which the endowment was established.
The following assets are recognised but not necessarily valued in the Statement of Assets and Liabilities: Movable church furnishings held by the Churchwardens on special trust for the PCC and which require a faculty for disposal; Land and buildings held on behalf of the PCC.
The following assets are recognised and a monetary value given as part of the description in the Statement of Assets and Liabilities: Bank and deposit accounts; Amounts owing from HMRC where a formal claim has been made; Investment assets.
Liabilities are recognised and a monetary value given in the Statement of Assets and Liabilities where the supply had been received by 31 December.
PAROCHIAL CHURCH COUNCIL OF CRAY VALLEY BENEFICE
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023
2 Receipts
| 2 | Receipts | ||||||||
|---|---|---|---|---|---|---|---|---|---|
| TOTAL | TOTAL | ||||||||
| Unrestricted | Designated | Restricted | FUNDS | Unrestricted | Designated | Restricted | FUNDS | ||
| Funds | Funds | Funds | 2023 | Funds | Funds | Funds | 2022 | ||
| £ | £ | £ | £ | £ | £ | £ | £ | ||
| a | Voluntary income | ||||||||
| Planned giving by standing order | 11,924 | 11,924 | 12,787 | 12,787 | |||||
| Planned giving envelopes | |||||||||
| Gift Aid - One-off | 25 | 25 | |||||||
| Income tax recoverable | 3,086 | 3,086 | |||||||
| Collections | 3,504 | 3,504 | 2,529 | 2,529 | |||||
| Charity Collections | |||||||||
| Donations and appeals | 1,943 | 1,943 | 1,790 | 8,201 | 9,991 | ||||
| Income tax recoverable on one off | gifts | ||||||||
| Legacies/Grants | 8,229 | 8,229 | 13,946 | 13,946 | |||||
| 17,371 | 8,229 | 25,600 | 34,163 | 8,201 | 42,364 | ||||
| b | Activities for generating funds | ||||||||
| General fundraising | 1,453 | 1,453 | 347 | 347 | |||||
| Parish Magazine/Notes/Candles | 385 | 385 | 150 | 150 | |||||
| 1,838 | 1,838 | 497 | 497 | ||||||
| c | Investment income | ||||||||
| Dividends and interest | 29 | 373 | 537 | 939 | 14 | 54 | 95 | 163 | |
| 29 | 373 | 537 | 939 | 14 | 54 | 95 | 163 | ||
| d | Income from Church Activities | ||||||||
| Church Centre rental | 2,431 | 2,431 | 1,608 | 1,608 | |||||
| St Andrews Church Hall rental | 16,606 | 16,606 | 16,370 | 16,370 | |||||
| Fees from weddings, funerals, etc | 5,425 | 5,425 | 3,771 | 3,771 | |||||
| DBF element of fees | |||||||||
| Pre-School Deposits | |||||||||
| Funshine Club | 150 | 150 | 1,523 | 1,523 | |||||
| Social Committee | |||||||||
| 24,462 | 150 | 24,612 | 21,749 | 1,523 | 23,272 | ||||
| e | Other incoming resources | ||||||||
| Legal Fees | |||||||||
| Cray Fisher | |||||||||
| Other income | |||||||||
| Total receipts | 43,700 | 373 | 8,916 | 52,989 | 56,423 | 54 | 9,819 | 66,296 | |
| Check to R&P | 43,700 | 373 | 8,916 | 52,989 | 56,423 | 54 | 9,819 | 66,296 |
PAROCHIAL CHURCH COUNCIL OF CRAY VALLEY BENEFICE
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023
3 Payments
TOTAL TOTAL Unrestricted Designated Restricted FUNDS Unrestricted Designated Restricted FUNDS Funds Funds Funds 2023 Funds Funds Funds 2022 £ £ £ £ £ £ £ £
-
a Costs of generating voluntary income Stewardship costs
-
b Fund raising costs
| c | Church Activities | ||||||
|---|---|---|---|---|---|---|---|
| Missionary and charitable giving | 220 | 220 | |||||
| Ministry Costs | |||||||
| Diocesan Offer | 30 | 30 | |||||
| Expenses | 2,551 | 2,551 | 2,400 | 2,400 | |||
| Vicarage costs | 3,456 | 3,456 | 3,166 | 3,166 | |||
| Other Ministry costs | |||||||
| Church running expenses | |||||||
| Utilities | 4,553 | 4,553 | 2,374 | 2,374 | |||
| Insurance | 9,440 | 9,440 | 8,813 | 8,813 | |||
| Church maintenance & cleaning | 6,095 | 6,095 | 4,998 | 4,998 | |||
| Major Structural work | |||||||
| Upkeep of services | 5,035 | 5,035 | 3,659 | 3,659 | |||
| Organ Tuning and Playing | |||||||
| Parish Centre running expenses | |||||||
| Utilities | 541.84 | 542 | 470 | 470 | |||
| Cleaning & Maintenance | 42 | 42 | |||||
| Insurance | |||||||
| Hall running expenses | |||||||
| Utilities | 9,640 | 9,640 | 4,000 | 4,000 | |||
| Cleaning & Maintenance | 789 | 789 | 569 | 569 | |||
| Insurance | |||||||
| Funshine Club | 1,424 | 1,424 | |||||
| Social Committee | |||||||
| Administration | 11,397 | 11,397 | 10,621 | 10,621 | |||
| Upkeep of services | |||||||
| Other costs | 7,182 | 8,700 | 15,882 | 1,375 | 10,972 | 12,347 | |
| 60,901 | 8,700 | 69,601 | 42,515 | 12,396 | 54,911 | ||
| Total payments | 60,901 | 8,700 | 69,601 | 42,515 | 12,396 | 54,911 |
PAROCHIAL CHURCH COUNCIL OF CRAY VALLEY BENEFICE
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023
4 Statement of Fund Movements
| Unrestricted Fund General fund Designated Funds St Mary's Church Repair Fund Church Centre Repair Fund Curate's House Proceeds St Andrew Church Repair Fund St Andrew Disabled Entry Fund Restricted Funds Restoration Fund Charitable Giving Disabled Entry (Incl. M Deering Monies) Rossi's Rascals Funshine Club Social Fund Total bank and current accounts Total funds |
Bal b/fwd Income Expenditure Transfers Bal c/fwd 1 Jan 2023 between 31 Dec 2023 funds £ £ £ £ £ 26,700 43,700 -60,901 -2,400 7,099 26,700 43,700 -60,901 -2,400 7,099 3,469 117 0 1,000 4,586 0 0 0 0 0 0 0 0 0 0 8,040 256 0 1,400 9,696 0 0 0 0 0 11,509 373 0 2,400 14,282 13,444 432 0 0 13,876 £13876.22 0 0 0 0 0 1,659 8,257 -8,700 0 1,216 £887.53 in 1,216 39 0 0 1,255 213 150 0 0 363 The bank b 3,812 38 0 0 3,850 Business In 20,344 8,916 -8,700 0 20,560 58,552 52,989 -69,601 0 41,940 58,552 52,989 -69,601 0 41,940 |
|---|---|
The General Fund is available to the PCC for day to day income and expenses. Its assets are held in a Lloyds,Natwest Current and Reserve account and a Metro Current Account.
The Church, Church Centre and Chruch Hall Repair Funds have been designated by the PCC for the repair of those buildings. The monies are held in a deposit account with Rochester Diocese Board of Finance.
The Restricted Restoration Fund - This Fund is used for Church Maintenance projects.
Rossi's Rascals is a Restricted Fund for the Pre-school deposits.
The Disabled Entry Fund is a restricted fund for monies set aside towards this project.
The Funshine Club Fund is a restricted fund and includes the income and expenditure for the club. Only transactions which have been processed
The Social Fund is a restricted fund and includes the income and expenditure for the club. The Fund has it's own bank account.
The Valentine Sparrow Ecclesiastical Charity Endowment fund is held in a CBF Investment Fund. Dividends are credited to general funds.
PAROCHIAL CHURCH COUNCIL OF CRAY VALLEY BENEFICE
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023
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5 Staff costs
2023 2022
£ £
a Wages and salaries 0 0
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The PCC no longer employs a Parish Administrator
Payments of £1120 (£1120 2022) to the Organist were on a self-employed basis.
b Payments to PCC members
No other payments, apart from reimbursement of expenses, were made to PCC members.
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6 Missionary and charitable giving
2023 2022
£ £ £ £
Undesignated Special Undesignated Special
Collections Collections
Churches Together - - - -
0 0 0 0
----- End of picture text -----
7 Reserves policy
It is PCC policy to maintain a balance on liquid unrestricted funds (including Repair Funds), which equates to approximately 3 months' unrestricted payments, to cover emergency situations. The current balance on 'liquid' unrestricted funds at the year-end represents only one month's expenses.
7,099 60,901 12 5,075 1