Glenridding Public Hall Reg. Charity No'.1165670 Tru5teesAnnual Report 2023124 At the beginning of our financial year 2023124, we had £50,680.67p in our 8arclays Community Account. This sum of rnoney includes Grants from Westmodand & Furness Council, £9.375.￿. Cumbria CommunÈty Fund, £l,IX(J and Freida Scott Tnjst £4,5(MJ. WÈ also re￿¢Ved a very generous donation from a local ￿SIdent ot £20.LUJ for which wè wère able to apply for Gift Aid. this gave us another £5,CKKI. The Grant Money and Donation are to pay for the long awatted extension, Storeroom, whith has now been completed except for decoration and some floor covering. We are atso having the floor in the main hall re- sanded and vamished in the last week of April the CO￿ for whith will be £3.756. We are very lucky that ten of our current Trustee5 are willing to stand again for r&election on April 2nd 2024. Sadty one of our Trustees. Joan Wear. passed away on Marth 6th this year at the age of 91 years. Joan has served on the PublK Hall Committee for many year5 and becoming a Trustee when we fomed a Charity in 2016. Joan was a very loyal and active member and she will be sorety missed. Due to the lon& wet, winter which delayed the buitding work of the new extension we had to cancel Some of our coffee moming5 and fundTristng. For hxals who did use the Hall we charged thèm a less fee for any inconvenience caused and for ts¥o funeral teas there wa5 no charge at all. Having missed for 2 years we welcomed back Penrith Churches whts organiie a Refugee Day and any organization working to raise money for Charity we always rnake these booking5 at a much reduced rate or even free of char8e. We did. however. have three weddingswiththree rn0￿ booked forthis comingyear. We arevery proud of our Hall, making irnprovements wherever and whenever we can and we will, as a￿aYs, endeavour to run the Public Hall for the benefrt of the residents of Patterdale Parish and for the general ptjblic at large. hopefully improving the condit50ns of lrfe and Offeri￿ a warm and wekoming venue for the benefit of people from all walks (rf lrfe. Elisabeth jacks￿ Trusteerrreasurer 3110312024 **Glenridding Public Hall Reg Charity 1165670 INCOME** **Financial Statement 1/04/2023 to 31/03/2024** ## **EXPENDITURE** |Hire of Hall
Rent from Caretakers Cottage
Car Parking Fees
Donations
Fund Raising
Gift Aid
Grants
**Total Income**
**Balance B/Forward 01/04/2023**
**Total**|£7,938.25
United Utilities Hall & Cottage
£2,842.70
EDF Electricity
£250.00
BT & Wi-Fi
£20,175.00
Insurance Premium
£2,747.74
Heating Oil
£5,000.00
Caretakers Wages Louise Greenwood
£14,875.00
Cumbria Payroll
Beacon Fire Protection Inspections
Web -site Renewal
Small Lotteries Registration EDC
Performing Rights Society
Repairs
Austin Kelso & Sons Repair to Cottage Woodburning Stove
Graham Kelso Electricals Lights
Austin Kelso & Sons Boiler Serviced
**£53,828.69**
**Total Expenditure**
**£9,635.12**
**Barclays Community Acc 31/03/2024**
**£63,463.81**
**Total**|£472.78
£1,258.73
£563.00
£1,324.01
£1,238.76
£5,439.00
£390.00
£287.76
£100.00
£20.00
£351.84
£227.40
£913.62
£196.24
**£12,783.14**
**£50,680.67**| |---|---|---| |||**£63,463.81**| Glenridding Village Hall-Annual internal audit report 2023124 Conducted by Suzanne Sharp 19th May 2024 Recommendations Sub-ect Proper book- keeping Conclusion Cashbook maintained and up to date, balances verified against bank slatemenls. Invol￿S and re￿iptS retained and agree to cashbook. Cashbook Casts and ￿conc11ed lo bank slalemenls. Recommendation- None No evidence of tenders received but understood this occurs. Purchasing authority unclear. Invoices ￿VieWed and evidence that these were approved by at least tsvo offi￿rS. Eviden￿ of Pety cash held but not counted. Recommendation: None Financial regulalionsl Standing ordersl | Payment controls Risk mana ement Budgetary controls Income controls EvKlence that risk management considered. Recommendation: None Budget if any not reviewed. Recommendation: None Prompt invoicsng, re￿Ipt and banking eviden￿d.NO documentary evidence of grants received in year however it is presumed that all conditions pertaining to the grant have been ftjifilled. Recommendation: None PC cashbook maintained. Verified to bankings and expenditure. Recommendation- None Payroii ager.cy rnga in year. deddfLlwP,s protsssee. Rècommendation: Continue lo ensure data protection guidelines are observed when retaining employee information eg employment contract and s -no evidence to su est controls aren't in Eviden￿ of continuing existence of owned and managed assets Checked regularly. Mal[)tenan￿ of property evIden￿d lo support ownership. Recommendation: It may be worth opening a deposit account for are cash either at Barcla or another rs utsble bank. Evidenced -ca5hbook record checked regulady against the bank slalements Recommendation: None NIA Re¢ommendation: None Pety cash rocedure Fayroll ¢onirols lace Asset control Bank reconciliation 10 Year end ro￿ureS In summary sufficient evidence to corbctude thal risk is minimal and that all appropriate controls are in pla￿ and adhered to. Signed Date.. Suzanne Sharp Intemal Auditor Willage Hall