Trustees' Annual Report for the period
Period start date Period end date Day Month Year Day Month Year 1st Jan 2020 To 31st Dec 2020
From
Section A Reference and administration details
Charity name The Friends of Sir Charles Parsons School
Other names charity is known by Registered charity number (if any) 1165658 Charity's principal address Sir Charles Parsons School Westbourne Avenue, Walker, Newcastle upon Tyne Postcode NE6 4ED
Names of the charity trustees who manage the charity
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Helen Clarkson Whole year
2 Joanne Anderson Whole year
3 Janette Keen Whole year
4 Jason Swann Whole year
5
6
7
8
9
10
11
12
13
14
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16
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Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
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Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Charity Constitution Type of governing document
- (eg. trust deed, constitution)
Unincorporated How the charity is constituted
- (eg. trust, association, company)
Appointed by charity committee Trustee selection methods
- (eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
-
the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
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Summary of the objects of the charity set out in its governing document
The purpose of the charity is to support the work of Sir Charles Parsons School by funding for specialist equipment and resources.
Over the last year the charity’s activities have been greatly affected by the Covid-19 pandemic. Despite this the charity have still been able to successfully operate with the main achievements including:
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
Organising ‘Virtual Fairs’ in terms of a booklet sent to families and friends to detailing the crafts, bakes and competitions regularly held at our three pre-pandemic ‘Coffee Mornings’ Spring, Summer and Winter. Wherein the charity could continue to fundraise by selling such items to our supporters.
Purchase of the ‘Velo-Plus Electric Wheelchair Accessible Cycle’ and full refurbishment of our previously purchased ‘Duet Cycle’ which has ensured every single one of our students can access to ‘Bikes and Trikes’ within our school.
Continued support for our charities ongoing initiatives such as ‘Rag-Bag’ recycling scheme and collection tins on display at local businesses.
- One volunteer organised his own sponsored run event, through which he was able to raise nearly £500.
The charity has been able to undertake these events thanks to the support of the volunteers who manage and contribute towards the charity. Volunteers have successfully prepared accounts for audit.
Additional details of objectives and activities (Optional information)
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You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
Section D Achievements and performance
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Section D Achievements and performance
Summary of the main achievements of the charity during the year
Trustees have had regard for the public benefit guidance. All decisions have been made to ensure that the charity provides purpose to a ‘sufficient section of the public’.
The two main objectives of the charity continue to be:
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1) To develop effective relationships between staff, parents and others associated with the school.
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2) To engage in activities or provide facilities or equipment which support the school and advance the education of the pupils.
Unfortunately due to the pandemic objective one has not been met in the way we would expect, in terms of bringing our community together at social fundraising events. However, we have maintained interactions between our community and parents through our ongoing initiatives which have been well supported, as well as through the virtual fairs.
Objective two has been met by raising funds through a range of initiatives, which has then allowed us to purchase specialist equipment such as the Velo-Plus bike, as well as smaller occupational therapy items.
Section E Financial review
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Brief statement of the charity’s policy on reserves
The charity have agreed (through the finance committee) that the charity will always hold a reserve of £6,000. The committee agreed that this amount would be sufficient to cover any unforeseen circumstances, such as damage to the specialist equipment provided to the school.
Details of any funds materially in deficit
There is a very slight deficit of the funds highlighted in the annual accounts. This is due to the lack of public fundraising opportunities available to our volunteers due to the ‘COVID 19’ ongoing pandemic.
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
| Section G | Declaration | Declaration | |
|---|---|---|---|
| The trustees declare that | they have approved the trustees’ report above. | ||
| Signed on behalf of the charity’s trustees | |||
| Signature(s) | |||
| Full name(s) | Helen Clarkson | Joanne Anderson | |
| Position (eg Secretary, Chair, etc) |
Chair Person | Secretary | |
| Date | 06/12/2021 | 06/12/2021 |
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SCHOOL NAME:SCHOOL FUND LEDGER 2020/21FOSCPS
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PREVIOUS YEARS CLOSING BOOK BALANCE / CURRENT YEAR OPENING BALANCE 20168.01
INCOME BANKINGS / DIRECT CREDIT EXPENDITURE BALANCE
15/01/2009/01/2009/01/2009/01/2010/01/2010/01/2014/01/2014/01/2014/01/2014/01/2014/01/2014/01/2014/01/2021/01/2021/01/2021/01/2022/01/2021/01/2021/01/2022/01/2027/01/2027/01/2027/01/2028/01/2028/01/2028/01/2029/01/2031/01/2031/01/2003/02/2003/02/2003/02/2003/02/2003/02/2004/02/2006/02/2006/02/2007/02/2007/02/2010/02/2012/02/2012/02/2013/02/2020/02/2024/02/2024/02/2025/02/2025/02/2026/02/2026/02/2027/02/2025/02/2028/02/2005/03/2010/03/2010/03/2006/03/2002/03/2003/03/2003/03/2003/03/2004/03/2004/03/2004/03/2004/03/2005/03/2005/03/2006/03/2006/03/2006/03/2006/03/2009/03/2010/03/2010/03/2010/03/2010/03/2011/03/2011/03/2012/03/2006/05/2013/05/2020/05/2021/05/2028/05/2001/06/2001/06/2001/06/2001/06/2003/06/2010/06/2001/07/2001/07/2008/07/2008/07/2008/07/2015/07/2009/07/2010/07/2010/07/2010/07/2010/07/2010/07/2010/07/2010/07/2010/07/2010/07/2010/07/2010/07/2010/07/2010/07/2010/07/2010/07/2010/07/2010/07/2010/07/2010/07/2010/07/2010/07/2010/07/2010/07/2015/07/2013/08/2017/08/2021/08/2008/09/2022/09/2022/09/2022/09/2022/09/2022/09/2022/09/2030/09/2030/09/2001/10/2002/10/2002/10/2002/10/2002/10/2002/10/2002/10/2002/10/2002/10/2005/10/2005/10/2005/10/2007/10/2009/10/2009/10/2007/10/2007/10/2019/10/2019/10/2009/10/2009/10/2013/10/2016/10/2019/10/2022/10/2022/10/2022/10/2023/10/2023/10/2023/10/2023/10/2023/10/2022/10/2002/11/2013/11/2009/11/2010/11/2016/11/2019/11/2027/11/2027/11/2027/11/2024/11/2024/11/2024/11/2024/11/2024/11/2024/11/2024/11/2024/11/2024/11/2024/11/2024/11/2024/11/2024/11/2024/11/2027/11/2030/11/2008/12/2008/12/2008/12/2021/12/2014/12/20 Date bacs1/cap1bacs5/cap2 Recpt No 12722261272227127222812722291272230127223112722321272233127223412722351272236127223712722381272239127224012722411272242127224312722441272245127224612722471272248127224912722501272251127225212722531272254127225512722561272257127225812722591272260127226112722621272263127226412722651272266127226712722681272269127227012722711272272127227312722741272275127227612722771272278127227912722801272281127228212722831272284127228512722861272287127228812722891272290127229112722921272293127229412722951272296127229712722981272299127230012723011272302127230312723041272305127230612723071272308127230912723101272311127231212723131272314127231512723161272317127231812723191272320bacs 10bacs 11bacs 12bacs 14bacs 15bacs 16bacs 17bacs 19bacs 20bacs 22bacs 23bacs 24bacs 25bacs 26bacs 27bacs 28bacs 29bacs 30bacs 31bacs 32bacs 33bacs2bacs3bacs4bacs6bacs9 Virgin money giving Panto trip payment Panto trip payment Hawkhirst payment from CSCalvert trust payment from ESPanto trip payment Panto trip payment Xmas pudding payment Ebay and gumtree sales towards Hawkhirst Hawkhirst payment from SFHawkhirst payment from JJDonation in leui of gifts towards (Electric bike)Calvert trust payment from TRXmas cake sale for coffee morningCalvert trust payment from JGPanto trip payment Calvert trust payment from ACHawkhirst payment from DRHawkhirst payment from SFHawkhirst payment from LDHawkhirst payment from JWHawkhirst payment from KAHawkhirst payment from CSHawkhirst payment from KSHawkhirst payment from KAHawkhirst payment from TPHawkhirst payment from CBDirect payment from Capital Client PayCalvert trust payment from MMCalvert trust payment from ECCalvert trust payment from HACalvert trust payment from BJHawkhirst payment from SFGumtree sales from CA for Hawkhirst Virgin money giving Travelling light commission for school photographsAmazon Europe Core - Payment donation Calvert trust paymnt from JGGumtree sales from CA for Hawkhirst Hawkhirst payment from DRHawkhirst payment from JWEbay sales from CA for HawkhirstHawkhirst payment from LDHawkhirst payment from CSEasy fundraising donationCapital client payProfit from CA for sale of pancakesPayment from SF for Hawkhirst Gumtree sales from CA for Hawkhirst Payment from JM for Calvert trustPayment from JJ for HawkhirstPayment from TP for HawkhirstPayment from KA for HawkhirstPayment from CB for HawkhirstPayment from ZH for HawkhirstPayment from TP for HawkhirstPayment from LD for HawkhirstPayment from RP for Calvert TrustPayment from ES for Calvert TrustGumtree sales from CA for Hawkhirst Payment from DB for HawkhirstPayment from CR for Calvert TrustPayment from JW for HawkhirstPayment from DR for HawkhirstPayment from JJ for HawkhirstDonation from Happy Days for Calvert trustPayment from AR for HawkhirstPayment from CR for Calvert TrustVirgin money givingVirgin money givingVirgin money givingAmazon europe core - online donationVirgin money givingEbay sales from CAPayment from CDT for DD HawkhirstDonation to school from WaitroseDonation to school from The Peter Harrison foundationVirgin money givingVirgin money givingDonation to school from VWDonation to school Donation from paypal giving fundDonation to school Refund from Calvert trust for residential due to Covid 19Virgin money givingDirect credit from Amazon Europe CoreDirect credit from Nathans WasteDirect credit from Easy Fundraising 100 + club payments 100 + club payments 100 + club payments 100 + club payments 100 + club payments 100 + club payments Payment from AG for 100+ clubPayment from SJ for 100+ clubDeposit direct from fundraising at school - error made by bank - duplicate deposit - but corrected on banPayment from SM for 100+ club100 + club payments100 + club paymentsVoid receipt as meant for budget book Payment from SH for 100 + club Payment from JW for 100 + club 100 + club payments from parents 100 + club payments from parents Direct credit from Nathans Waste - rag bag 100+ club payment from parents100+ club payment from parents100+ club payment from parents100+ club payment from parents100+ club payment from parents100+ club payment from JW100+ club payment from SW100+ club payment from JA100+ club payment from GS100+ club payment from RC100+ club payment from SB100+ cloub payment from AL100+ club payment from parents100+ club payments from parentsDonation to school form HFDirect credit from Amazon Europe - Fundraising Donations for children in needDonation to friends of from parent100+ club payment from parentsSpoiled receiptPayment in from Jo AndersonDeposit in North shileds - fundraising virtual coffee morningVirtual coffee morningMoney from SCPS for xmas activity refreshmentsDirect credit from Nathans waste - rag bagRefund from Newcastle Theatre Royal - for deposit for school visit Income Description (e.g Trip name / Charity / Misc detail etc)Column Totals 17.60 FundraisingExternal Charity 17.60 Christmas Sundries5.00 5.00 FundraisingMorning Coffee 778.85 752.8510.0016.00 Class trips533.00 100.00120.00173.0080.0050.0010.00 100+ Club2524.00 1000.00264.00120.00108.00108.00132.0072.0060.0012.0012.0012.0012.0048.0024.0024.0048.0024.0048.0024.0048.0084.0012.0024.0048.0012.0012.0024.0036.0048.0024.00 All Sponsored buckets/tinsEvents eg collection 6658.10 5000.00250.00294.20160.00120.00205.00111.9910.6230.5972.5845.0020.0010.0018.8068.4060.0012.0084.0054.805.005.005.005.729.40 Residential 16788.24Trips 11202.001000.00170.00158.50300.00130.00150.00170.00280.00100.00217.16300.00130.00200.00100.00150.00100.00100.00100.00150.0020.0020.0020.0030.0020.0030.0020.0030.0030.0030.0030.0020.0030.0040.0069.1070.0070.0020.0030.0080.4850.0050.0020.0050.0090.0020.0075.0090.0080.0090.0010.0050.0041.0050.0050.0055.00 Money Virgin 606.18 154.60204.5090.0025.0045.2657.5021.32 4.00 4.00 Control Total Restricted FundingGrant 0.00 27910.97Income 27910.97Total 11202.001000.005000.001000.00100.00170.00120.00158.50250.00300.00130.00150.00170.00294.20280.00100.00217.16300.00130.00200.00100.00150.00100.00100.00100.00154.60204.50150.00160.00120.00264.00120.00108.00108.00132.00205.00752.85111.99173.0080.0020.0050.0020.0020.0030.0010.0020.0010.0030.0020.0030.0030.0030.0030.0020.0030.0040.0069.1070.0070.0020.0030.0010.6280.4850.0050.0020.0050.0030.5972.5890.0020.0075.0090.0080.0090.0010.0050.0041.0050.0050.0055.0090.0025.0045.0045.2657.5020.0010.0021.3218.8072.0060.0012.0012.0012.0012.0048.0024.0024.0048.0024.0068.4048.0024.0048.0084.0012.0024.0048.0012.0012.0024.0036.0048.0024.0060.0017.6012.0084.0016.0054.804.005.000.000.000.000.000.000.000.004.000.000.000.000.005.000.000.005.005.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.005.720.000.000.000.000.000.000.000.000.000.000.000.000.000.009.400.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 11202.00 Amount 1044.50 1455.00 5355.00 1000.00350.00 120.00 220.00 460.00 294.20 630.48 217.16 745.00 681.00 154.60 204.50 120.00 456.00180.00156.00120.00216.00234.60752.85127.99173.0040.00 69.10 50.00 10.62 30.59 72.58 90.00 25.00 45.26 57.50 40.00 21.32 18.80 12.0012.0012.0024.0024.0072.0068.4096.0024.0048.0012.0012.0024.0036.0048.0084.0054.80 ### 4.00 4.00 5.00 5.72 9.40 258/02/202014/01/202024/01/202027/01/202031/01/202003/02/202010/02/202013/02/202002/03/202004/03/202009/03/202012/03/202002/06/202015/07/202001/10/202001/10/202011/12/202012/12/2020 Date 1 cash in hand from previous year) Deposit Slip No (BACS / Statement Interest) 0466640466660466680466710466720466750466780466800466810466840466861000510466914668546693466954669746699530025300353005 No / bacs7bacs8bacs 13bacs 18bacs 21 Chq No 100171Lake District Calvert trust - 6th form residential100172Mrs Nadeem - refund for Calvert trust100173Save the children - Xmas jumper day 100174Southpaw - Contoured relaxation chair100175Cancelled chequed, error on cheque100176Keiths Coaches Limited - Panto trip travel100177Theatre Royal - Annual theatre trip 100178Ms Simpson - over payment of residential100179Ms Young - 100+ club winnings100180Unused cheque100181FOSCPS - Petty cash100182Mr Kelly - Calvert trust refund100183Mrs Goodwin - Calvert trust refund100184Parent of ES - Calvert trust refund100185Mrs Docherty - Calvert trust refund100186Spoiled unused cheque100187Mr Johnson - Calvert trust refund100188Ms Simpson - Calvert trust refund100189Care of DS - Calvert trust refund100190Calvert trust refund100191Mrs Clelland - Calvert trust refund100192Mrs Craven - Calvert trust refund100193Spoiled unused cheque100194Mrs Macleod - Calvert trust refund100195Mr Mehdi - Calvert trust refund100196Mrs Mustafa - Calvert trust refund100197Mrs Charlton - Calvert trust refund100198Mr Maughan - Calvert trust refund100199Parent of HA - Calvert trust refund100200Mrs Cullen - Calvert trust refund100201Mrs Rogers - Calvert trust refund100202Mrs Watson - Calvert trust refund100203Parent of RP - Calvert trust refund100204Parent of JG - Calvert trust refund100205NCC - gambling license 100206SM - 100+ club winnings100207ML - 100+ club winnings100208HF - 100 + club winnings100209TF - 100 + club winnings100210CG - 100+ club winnings100211JK - 100+ club winnings100212Newcastle city council - Audit100213Cancelled cheque - incorrect spelling of name100214Rhonda Krych - 100+ club winnings100215Refund for Hawkhirst for KA100216Refund for Hawkhirst for DB100217Refund for Hawkhirst CB100218Refund for Hawkhirst LD100219Refund for Hawkhirst SF100220Refund for Hawkhirst ZH100221Refund for Hawkhirst JJ100222Refund for Hawkhirst TP100223Cancelled cheque wrong name100224Refund for Hawkhirst DR100225Refund for Hawkhirst KS100226Refund for Hawkhirst CS100227Refund for Hawkhirst JW100228Refund for Hawkhirst AR100229Children in needBarry Whincup - Forest school from 19/20 grantBarry Whincup - Forest school from 19/20 grantGet cylcling - Velo plus cycleSensory direct - orderHelen Clarkson - Argos tram Payee / Description Column Totals (Separate Exp Reimburse Cash Float Log Kept) 500.00 500.00 Fundraising Charity 151.55 133.9517.60 Christmas Sundries0.00 FundraisingMorning Coffee 0.00 Class Trips728.00 555.00173.00 100+ Club413.50 50.0050.0050.0050.0050.0050.0050.0063.50 collection/buckets/ tinsSponsored Events eg 8488.63All 7943.14460.8020.0034.7029.99 Control Total Residential 18312.00Trips 11202.00130.00250.00250.00250.00250.00250.00250.00250.00250.00250.00100.00250.00250.00250.00250.00250.00250.00250.00180.00250.00250.00250.00150.00150.00150.00150.00150.00150.00150.00150.00150.00150.00150.00150.00120.0030.00 Restricted FundingGrant 541.97 391.00138.3712.60 Expenditure Total29135.6529135.65 11202.007943.14130.00133.95391.00555.00173.00500.00138.37250.00250.00250.00250.00250.00250.00250.00250.00250.00100.00250.00250.00250.00250.00250.00250.00250.00180.00250.00250.00250.00460.80150.00150.00150.00150.00150.00150.00150.00150.00150.00150.00150.00150.00120.0030.0050.0012.6020.0050.0050.0050.0050.0050.0050.0034.7029.9963.5017.600.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00 (Opening Bal + Income - Running Balance 18943.33Book Exp)20172.0120272.0120352.0120372.0120542.0120592.0120712.0120717.0120875.5120895.5120915.5121165.5121195.5110217.8610228.4810508.4810588.9610638.9610688.9610708.9610758.9610858.9610828.9610859.5511076.7111026.7111026.7110526.7110599.2910689.2910709.2911009.2911084.2911174.2911254.2911344.2911474.2911484.2911534.2911734.2911834.2911875.2912025.2912125.2912175.2912225.2912280.2913280.2913380.2913480.2913634.8913839.3913929.3913934.3913959.3914004.3914154.3914314.3919314.3919359.6519417.1519404.5519266.1819286.1819291.1819301.1819306.1830508.1830258.1830008.1829758.1829508.1829508.1829258.1829008.1828758.1828508.1828258.1828158.1828158.1827908.1827658.1827408.1827158.1826908.1826658.1826408.1826228.1825978.1825728.1825478.1825499.5025505.2225625.2225644.0225624.0225574.0225524.0225474.0225424.0225374.0225324.0225588.0225660.0225780.0225840.0225948.0225960.0218016.8818028.8818040.8819040.8819052.8819100.8819208.8819208.8819174.1819198.1819222.1819270.1819294.1819264.1919332.5919380.5919404.5919452.5919536.5919548.5919087.7919111.7919159.7919171.7919183.7919207.7919243.7919291.7919315.7919447.7919507.7919507.7919444.2919453.6919471.2919676.2919688.2919688.2919538.2919388.2919238.2919088.2918938.2918788.2918638.2918488.2918488.2918338.2918188.2918038.2917888.2917768.2917750.6917834.6918587.5418603.5418715.5318770.3318943.3318943.3318943.3318943.3318943.3318943.3318943.339993.519863.519729.569338.569348.569368.569378.569678.569708.569728.569728.569173.569203.569233.569263.569293.569423.569443.569473.569513.569582.669409.669479.669629.669699.669869.669889.669919.669923.66
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VOLUNTARY FUND AUDIT CERTIFICATE
31st December 2020
Name of Account: Friends of Sir Charles Parsons School
Year Ending:
INCOME AND EXPENDITURE (I&E) ACCOUNT
| INCOME External Charity Fundraising Christmas Sundries Coffee Morning Fundraising Class Trips 100+ club Sponsored events Residential Trips My Donation - Virgin Money Restricted Grant Funding In Year Surplus / (Deficit) |
I&E Main Ledger Auditor Adjustments Cash receipts 17.60 5.00 778.85 533.00 2,524.00 6,658.10 16,788.24 606.18 - |
£ EXPENDITURE Total 17.60 External Charity Fundraising 5.00 Christmas Sundries 778.85 Coffee Morning Fundraising 533.00 Class Trips 2,524.00 100+ Club 6,658.10 Sponsored events 16,788.24 Residential Trips 606.18 Cash float reimbursement* - Exp on grant funded items 27,910.97 27,910.97 (C) (1,264.53) (A-B) |
I&E Main Ledger Auditor Adjustments Cash payments 151.55 - 80.00 - 172.00 728.00 413.50 166.50 8,488.63 121.35 18,312.00 500.00 (500.00) 541.97 |
£ Total 151.55 80.00 172.00 728.00 580.00 8,609.98 18,312.00 - |
|---|---|---|---|---|
| 541.97 | ||||
| 27,910.97 - - (A) |
29,135.65 (500.00) 539.85 (B) |
29,175.50 | ||
| 29,175.50 | ||||
YEAR END RECONCILIATION
| CASH BOOK SUMMARY Opening Balance as at: 01/01/2019 Bank/cheque 254.45 Unverified cash balance 20,168.01 In Year Surplus / (Deficit) (C) Closing Balance Bank/cheque 18,943.33 Unverified cash balance 214.60 |
YEAR END BANK RECONCILIATION £ 20,422.46 Cash at Bank 31/12/2020 Cash in Hand unverified cash balance 31/12/2020 Cash in Transit (1,264.53) 19,157.93 Less cheques not yet presented 100173 100176 100229 19,157.93 Represented by Restricted Funds 419.73 Unrestricted Funds 18,738.20 |
133.95 555.00 17.60 |
19,649.88 - 214.60 - 19,864.48 706.55 19,157.93 - |
|---|---|---|---|
Signed: (Chair) Date:
Auditors Statement
We have examined the financial records relating to this fund and consider that the accounts reflect a true and fair view of the operation of the fund, taking into account the auditors adjustments as explained in the notes below.
Signed: (Auditor)
Date: 3/12/21
Philip Slater, Audit, Risk and Insurance Manager
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VOLUNTARY FUND AUDIT CERTIFICATE
Auditors Notes, Observations and Recommendations
An audit adjustment has been made for the cash float reimbursement, to allow the actual cash expenditure and cash float balance to be separately shown in the above I&E account and year end reconcilation. All cash expenditure, cash float reimbursement and balance have been appropriately recorded by the school.
The account is supported by a Constitution which clearly sets out the fund purpose and responsbility. This was last updated April 2021
Appropriate controls exist to ensure that all bank transactions checked and authorised.
A suitable ledger is maintained to record all receipts and payments. The ledger provides a clear audit trail to source records and faciliates bank reconcilations which are prepared monthly and certified by a second officer.
All receipts and payments recorded in the ledger were confirmed to the bank statements.
A sample of income and expenditure transactions were tested and found to be well supported. Cancelled trip refunds were supported by the orignal payment schedule.
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