Trustees. Annual Report for the period
Period start date
01
Period end d810
31
2022
2023
From
Section A
Reference and administration details
Charity name
The Mayor of Pelerborou9h Charity Fund
Other names charity Is known by
Registered charity numb8r lif any)
1165640
Charity's prinGipal address
Town Hall, Bridge Street
Peterborough
Cambridgeshire
Postcode
PE11HQ
Names of the charity trustees who manage the charlty
Datos acted if not for whole
Trustee namg
Offi¢8 lif any)
Name of ￿r$On lor bodyl erttil￿d
toa
olnt tru5tè•
If a
Cllr Nick Sandford
Susan Proclor
Rachel Edwards
Gul Nawaz
Chrislabel Saltmarsh
Mayor
Treasurer
Trustee
Trustee
Trustee
01.06.23- 31.05.24
13.09.17 - to-date
06.06.18 -to-date
21.05.19-to-date
21.05.19-to-d8te
Section B
structure, governance and management
Descrlptlon of the charity's trusts
Constitution
Typ8 of governing document
How the charity is constituted
Association
Trustee selection meth(xJs
Appointed by
Additional governance Issues (Optional information)
TAR
March 2012

You may choose to include
additional information, where
relevanl, about..
Every May a new Mayor of Pelerborough is elected at the first full Council
meeting after any elections. At this time, the existing Charity Fund
committee retires, and the new Mayor appoints a new committee, from
which the Chair, Secretary and Treasurer are elected.
policies and procedures
adopted for the induction and
training of trustees.
the charity's organisational
structure and any wider
network with which the charity
The Mayor will nominate one or more charities for whom he or she will
fundraise throughout their term of office. The new committee will include
representatives from the nominated Gharities.
The Mayor of Peterborough's Charity Fund has no employees.
Administrative support is provided by the Council and nominated charities.
relationship with any related
parties.,
trustees, consideration of
major risks and the system
and procedures to manage
them.
Each new Committee takes responsibility for the finalisation of f inancial
accounts relating to the previous Mayoral year. Due to the level of annual
gross income falling under £250,000 per year, an independent
examination of the accounts (rather than an audit) is required and this is
provided by the Local Authority's Internal Audit Service.
Section C
Ob'ectives and activities
The Mayor of Peterborough is elected to serve a term of one year, and
during this year, income will be generated through fundraising events
throughout the city of Peterborough which are organized by The Mayor of
Peterborough's Charity Fund and f rom donations by individuals and local
organisations. The income is applied to support the Mayor's nominated
local charitabl8 organisations within the city of Peterborough or any other
Gharilable projects which The Mayor of Peterborough's Charity Fund
deem worthy and to promote such other charitable purposes as may fr(xn
time to lime be determined.
Summary of the objects of the
charlty set out in its
governing document
During the course of the Mayoral Term of Office, the appointed members
of the Charity Committee plan events to raise funds and these are in
addition to the annual civic events.
Summary of the main
activities undertaken for the
public benefit in relation to
these objects (include within
this section the statutory
declaration that trustges have
had regard to the guidance
issued by the Charity
Commission on public
benefit)
Following the next Mayoral Term of Office the following guidance will be
added to the agenda for appointed Trustees and guidance will be
provided at the meeting for appointed Trustees to read
None of the M PCF'S members or trustees have received remuneralion or
other benefits from the Charity.
Additional details of objectives and activ&ties (Optional information)
You may choose to include
further slalements, where
relevant, about..
policy on grant making.,
policy programme related
Investm8nt',
contribution made by
volunteers.
The Fund has no significant assets and typically makes no grants, other
than the final disbursement of all funds raised to the nominated charities.
No Invastments are made and there are no endowmer)ts or restrlcted
funds.
TAR
March 2012

Section D
Achievements and performance
Summary of the main
achievements of the charity
during the year
During the term of office for 2023-2024, the Mayor, Cllr Nick Sandford
appoint his nominated charities, all of which received their share of the
total funds following the end of his terrn of off ice.
Additionally, a donation from a local solicitors office was received and this
was added to the overall total of funds raised and was distributed to the
nominated charities.
There were several events held during Cllr Sandford's term of office such
as the Traditional Opening of the Bridge Fair & Sausage Supper, Curry
Evenings, A Guided Walk, Quiz Night, Chocolate Bingo Evening. Easter
Egg Tombola and the Mayors Finale Ball.
A huge thank you to all organisers, volunteers and contributors that gave
their time to organise events for the Mayors Nominated Charities.
Section E
Financial review
There would be no reserves as all of the funds raised during the year
would be split equally between the nominated charities. The Mayors
Charity Fund does not direclly employ any staff. Assistance is provided
from Local Authority Civic Office and the nominated Charities when
organising evenls. Advice on insurance cover for events will be sought
when holding events Depending on venue, this would be the Local
Authority's or one of the nominated charities who is acting as the main
organiser. This hel s to reduce risk of signif icanl unexpected costs.
Brief statement of the
charity's pollcy on reserves
Detalls of any funds materially
in deficlt
There are no funds that would be materially in def icit associated with the
Mayor's Charity Fund.
Section F
Declaration
The trustees declare that they have approved the trustees, report above.
Signed on behalf of the charity's Irustees
Slgnature(s
Full name{s)
Q&Ci4 SL Lf>Op(LEJS
Position (eg Secretary, Chair,
etc)
Date
TAR
March 2012

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Susan ProG￿r
EXPuthi￿ &Mernbprs Sety￿e5

We have completed our review of the 2023/24 MPCF accounts and are happy with the final accounts statement as set out in "Accounts Workbook Sandford 2324 Final" (as things stood on 7.3.25). Please can you present this and the Trustees Annual Report for 23/24 to MPCF in time for the next meeting (which In believe is scheduled for 27.3.25), arrange for these documents to have appropriate sign off at the meeting, and let me have copies of the signed off documents. These documents will also need to be uploaded to the Charity Commission website by 31.3.25.