APPLAUSE RURAL TOURING REPORT OF THE TRUSTEES AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 Charlty number 1165632 applause RURAL TOVRING CONTENTS Page Report of the Trustees Statement of flnancial actlvltles Balance sheet Notos to the financ4al sL*ements 9-12 Independent examinerfs report 13 Applause Rural Touring Report of the Trusloos for the ye•r ended 31 Mavch 2021 applause The trustees are pleased lo present their report together wth the financial statements of the charity for the year ended 31 March 2021. The financral statements comth with the Charibes Act 2011, the charity's c4)nskn'tution. and Accounting and Reporting by Chartties.. Statement of Recommended Practice applicable to charities preparing their accounts in accordan￿ with the Financial Repoitng Standard applicable in the UK and Republic of Ireland {FRS 1021 {effectNe 1 January 20151. REFERENCE AND ADMINISTrATION DETAILS Charity registration number. 1165632 Principal address.. The Yard, 2a Speklhurst Road. Southborough. Tunbridge Wells, Kent, TN4 ODP Director-. Dawn Badland Bankers.. CAF Bank Limited. 25 Kings Hill Avenue, Kings Hill, West Malling, KenL ME19 4JQ STRUCTURE, GOVERNANCE AND MANAGEMENT The charity is a charitsble incoTporated organisation ICIO) govemed by its constitution dated 27 January 2016. The charity was registered wtth the Charty Commission on 16 February 2016. The charity is governed by the board of trustees. The board meets quartedy land more often if required) and decides on the strategic direction the charity should take, the perfomiance targets that should be set and examines the recent actNib'es and perf0rrnan￿ of the chanty. The day lo day operations of the charity are delegated to the Director. Recrultment & appointment of trnGt•es Trustees are r￿rUIted in conjuncb.on wth ongoing needs and skills analysis to provide balanced ar*d informed Govemance for the Charity. No more than 12 and no ￿S than 3 persons may ￿ elected. Appointments are agre￿1 by the Trustees for a fixed tenn after which Tfustees may be re-elected. Risk management The Trustees have a duty to plentify and review the risks to which the charity is exposed and lo ensure appropriate controls are in place to provide reasonable assurance against fraud and error. The Trustees meet on a quarterly basis and assess any risks to the Charity including monitonng of the Risk Register the content of which is infomied by consultation with staff, Board and stakeholders. Applause Rural Touring Report of the Trustees for the year ended 31 March 2021 applause Trnst•OS The trustees who served during the year and to the dale of thi5 reF)Ort were.. Nigel Bofton Amanda Carpenter (resigned 20 Juty 20211 Rachel Daly (appointed 2 February 2021} Hannah Deeble (appointed 16 March 2021) Julie Flower Helen Graves Daniel King {appointed 27 April 2021) Louise Knight Kal Portman Smith OBJECTNES AND ACTIVITIES The object of Applause Rural Tourin9 as set out in its constitubon is". The advar￿ent of arts to the benefit of the general public in rural andlor isolated communities in the South East of EnglarKI by. in particular bLrt not exclusively. programming, commissioning and facilitating delivery of artistic experiences- working with artists to help develop their understanding of. and woth for, these communities., and by extending the reach of arts provision by developing local venues and supporting and training volunteer organiseTS. Isolated in this context means i501ated from arts provision by physical, sccial or ￿nOmiC reasons. Public benefft The IrLtstees have complwj with the duty in sectM)n 4 of the 2011 Charities Act to have due regard to guidance published by the Charity Commission. induding public benefit guidance. We have teferred to the Charity Commission's general guidance on public benefrt when revEwing our aims and objectives and in planning our futute activities. The charity furthers its charitable purposes for the public benefit by.. opening up artistic opwrtunities to rural coMmun￿eS in Kent and Sussex and working with high qualty cultural practiboners lo develop and champion theirwork in njral a￿a$. ACHIEVEMENTS AND PERFORMANCE Our vision is to inspire and develop culiural engagement in rural a￿a$ and those areas with limited access to curtural opportijnity across Kent, Sussex and the WKler southeast. We achieve our vision by developing opportunities for rural and other commun￿"eS to work with us as volunteers and professional partners creab.ng great cultural expenences for audiences and participants. We WOTk with cultural practitioners and arts and non-arts partners to wogress meaningful and rekvant cultur activity. We operate 3 key delivery routes, these are- to support and creale excellent a￿"s11C and creative opportunity. To increase parbcipation & engageft￿nt opportunities for rural communities and to create rural touring model which resilient and sustsinable Applause Rural Touring Report of the Trustees for the year endod 31 March 2021 applause Increase particlpation & engagement opportunities for rural communltles Dur¢ng 2020 and 2021. the restn"ctions Caused by COVID 19 led us to find delivery solutions as we reimagined how we work with a growing range of partners and people. We rethought our offer lo communities and how we could work ￿0s$ ind1￿ and outdoor touring in a more integrated way to increase promoter participation. We began our joumey into digital work and successfully developed audio work for radio. Wth the anticipation thal a reguLar touring Programn￿ would not take pla￿ in spring 2021 we developed a hugely successfvl and exquisite set of podcasts in partnership with South Downs Nab'onal Park Authority. We reimagined the Inn Crowd partnership project by devising 10 remote residences and a campaign with Pub is the Hub called Wnter Wamiers, both wtth national reach. We have continued to rebuild our promoter and community engagement plans with a refreshed forward looking focus. Initial activity indicates a large take up of our work for summer 2021 with new rna￿ets opening up such as back to the High Street inib"atwes and Library based activity. Support and ¢reate excellent artlstic and ¢realfve Oppor￿nity During 2020121 one of our priortties focussed on supporting the artists we work wtth, particularly those commissioned by u5, we Contsnued to do this and in addit￿n developed new partnerships to deliver specifically desKJned learning opportunity for arbsts to engage wth the unKiue concept driving our successful outdTr)r model. Our commissioned artists We￿ fulty supForted during the latter part of the year lo finalise their work ready for touring in surnr￿r 2021. Through our Inn Crowd project we supported newly devised remote residenryes and a poems for pubs campaign as well as digital works. There was Considerable artistic output during 2020-21 gNen the drfficutt eireumstsnces under which we were operating. This continued work has set us in a strong Frf)sf(ion to deliver a fast growing set of touring opportunib'es in 2021. Croat¢ a rural touring model which is rnsllient and sustsinable With a history of arbstirally ambibous worK a shift in gear and outlwk wthin the Applause team has enabled it to devise refreshed priorrties and maximvze muttiple opportunities that have emerged over the course of 12 months. A small worlrforce presents challenges but a reworking of roles and engagement of new staff structure has enabled Applause to engage in new partnerships and opportunities driving ft)rward a greater preseno, enhan￿ programme and increased engagement poler¢lial. Growth in both our staff and board of Tnjstees has also enabled us to embed confident and informed business plannin9 for the coming ￿riOd. FINANCIAL REVIEW The income of the chanty amounted to £537,819 {2020: £447.237) wfth net inconE of £264,874 12020 net expenditure of £8.714} Reserves polFcy The policy of the charty is to have free reseryes of six months, operating costs to fund its work (currently budgeted at £83.7191. Unrestricled reserves at 31 Ma￿h 2021 were £228,78212020.' £182.8481. As at 31 March 2021 the assets of the ¢harity are considered adequate lo fuknl its obligations and the trustees consider the stale of our financial affairs lo be satisfactory. Applause Rural Touring R•port of the T￿￿te08 for the year ended 31 March 2021 applause PLANS FOR THE FUTURE Our output during the year has remained high despite the continuab'on of restrictions due to COVID 19. We will be devising a 2022-23 business pLan in full consumation wsth staff and trustees to be submtlted to Art5 Counryl Eng]and for the extension period of NPO agree￿￿￿t9. A tange of new partnerships developed during the past year ￿11 be a signfficanl development for our work moving forward. TRUSTEES. RESPONSIBILMES IN RELATION TO THE FINANCIAL STATEMENTS The charity trustees are r85ponsible for preparing a trustees, annual report and financial statements in a¢¢ordan¢e with applicable and United Kingdom Accounting Standards (United Kingdom Generalty AC￿pted Accounting Pfacticel. The law applicable to charrties in England and Wales requires the charity trustees to prepare financial ststements for each year whith give a true and fair view of the state of affairs of the ¢harity and of the incoming resources and applicakn.on ol reSoUr￿s, of the charity for that period. In preparing the financial statements. the trust￿ are required to". ' select suitable accounting policies and then appty them consistenty,- ' observe the methods and principles in the appluble Charities SORP", . make judgements and estimates that are reasonable and prudent., ' state whether applicable accounting stsndards have been followed, subJ'e¢t to any material departures that must disdosed and explained in the financial statements.. prepare the financial statements on the going cOr￿*M basis ￿n￿S it is inappropriate to presume that the tharity will conts.nue in business. The trustees are resp)nsible for keeping proFer &(*unts"ng records that disclose with reasonable aceuraey at any time the financial posth.on of the charity and to enable them to ensure that the financial statements comply with the Chatities Act 2011, the appli¢able Charities (Account5 and Report51 RegtJlatH)ns. and the provisions of the conslitulion. They are also responsible for safeguarding the assets of the charty and taking reasonable steps fr)r the p￿ventIOn and detection of fraud and other irregularitses. The trustees are responsible for the maintenance and integrity of the charity and financial information included on the charity's websrte in accordance with legislatr.on in the United Kingdom goveming the preparation and dissemination of financial statements. Approved by the trustees and signed on their behatF by Kat Portman Smith Trustee 2 December 2021 Applause Rural Touring Statoment of Financial Activitses for the year ended 31 March 2021 applause Totsl lunds 2021 un￿$&￿d Restrthd fimds funds 2020 2ry20 rotal funds 2020 nds 2021 funds 2021 INCOIIJE.. Grants and donatpJns Touring prCgrarn￿ iThxme Bank interest 185.363 4.425 1.671 347,C60 {7 f80. 116 49. 116 1.083 203,472 13,450 383.588 62,566 1.083 3.725 1.671 TOTAL INCO 230315 EXPENDITURE.. Touring programm& artBts' f885 AJtist develorment Promotsrtraining & deve1opft￿nt Audience development & markei Staff training 8 deVelawr￿nt Fundraising costs Professional fees Salaries & freelance staff costs Tmvel ¢o$i$ Premises Gosts 7.4C() 17.255 84.129 28.530 45.062 53.297 729.191 8t.827 2.000 37,184 11,308 12,834 720 139.941 iQ.794 30.752 49,999 67,254 13,066 57 455 720 105.485 147 11.653 35,K2 2.657 10,361 3.747 26.823 7.561 12.834 720 140.481 479 1S,147 720 97.982 2,569 16,063 41.959 7.625 14.689 332 3.494 TOTAL EXPENDITURE 116707 NET INCOMEIIEXPENDITUREI 35.221 229.653 264M74 (71786) 5.072 (8,7141 Transfer8 ￿tween 30.713 130.7131 56.222 156.222) MOVEMENT IN FUNDS 65.934 42 436 TOTAL FUNDS AT 1 APRIL 2020 162.848 249.402 120.412 137,704 258,716 The notes on pages 9 to 12 fomi part of these financial statements. The slalemenl of financial activities includes all gairFs and losses in the year. All income and expenditure derive from continuing activities. Applause Rural Touring Balance Sheet at 31 IAarch 2021 applause 2021 2Q20 CURRENT ASSErs Debtors Cash at bank and in hand 768 530 291 5,Ot4 531.059 292,553 LIABILITIES CREDITORS- amoLEnls falling due wilhin one year NET CURRENT ASSETS 514 276 249 402 NEf ASSETS FUNDS OF THE CHARrrY Restricted funds 285,494 86,554 Unresthcted funds 228 782 162 848 TOTAL FUNDS Signed on behalf of the trustees Kat Portman Smith Tnjstee 2 December 2021 Applause Rural Touring Notes to the Accounts for tho yoar ended 31 March 2021 applause ACCOUNTING POLICIES al Accountin i) B8&s ofp￿￿tiOn The accounts have pre￿red in accor11an￿ wih Accounting and Reporting by Chari￿8.. Statement of RecomnEnded Pracbce applThble to charities preparing their accounts in accordan￿ wrth the FinancBI Retxyting Stsndard applicable in the UK and Republic of Ireland {FRS 1021 leffeclive 1 January 20151- {Charitses SORP {FRS 10211, the Financial Reporbng Standard applicable in the UK and Republ￿ of Ireland IFRS 1021 and the Charities Act 2011. Applause Rural Touring meets the deffniti)n ofa publ￿ benefft ￿tty under FRS 102. Assets and liabilities are lnits.al￿ ￿cOgnised at h￿tor￿] cost or transaction value unkss otherw￿e stated in the re￿vant a￿ountr"r0 pdKy notels). ii) Preparation ofthe accourts (M a gc¥ng l)￿CeM ba It is the trustses, view that there are material uncertainlES regarding Applause Rural Touring'$ ability to conb'nue in business for the foreseeab￿ fv￿re tskn.ng into actounl all avaiLgble infomiation. and have nerther the intention nor the need to liquidate or CL¢rtail materially the scale of its operats"ons, and have prepared the accounts on that assumption. This has included a review of the effect of the COMD19 paThjeM￿ on the charity's operations. The trustee5 have reviewed the charity's financial postbon for the coming year and are satisfied that the charity will have sufficient funds, largely due lo the continued investment from Arts Council England and our main Local Authority contributors from whom grant funding is laryely received In advance. bl Fund Accountin - Unrestricted funds are availab￿ lor use at the discrelic￿ of the trustees in furtherance of the general objectives ofthe charty. - Restrthd Funds are subjected to restridjons on their exFenditure irrw)sed by the donor or grant award or through the temis ofan appwl. cl Income All Income is included in the staterrent of fmancial thib.es vthen Ihe charity is entitled to the income and the amount can te quantthed with reasonable accuracy. Income from fees recewed for fvture events are rwnised as income in theacc4)untsng in whth the event takes place. Expenditu￿ is rec¢>Jnised on an ￿ual$ bass as a Ikabilty is incurred. It ts reported as part of the expendrture to whth it reLates. Debtors Trade and other debtors are rem3nised al the settlement amount due after any trade discount offered. Prepayments are valued al the amount prepahj n8t ofany trade discounts due. Applause Rural Touring N¢)tes to the Accounts for the year ended 31 March 2021 applause ACCOUNTING POUCIES COPrnNUED Cash At Bank And In Hand Cash at bank and cash in hand includes cash and short term hvJhty Iquid investrnents with short malurty of three rnnlhs ¢Y ths from the date of acquisitrffl or opening ofthe depost or similar account. Credltors Creditors are recoJnwJ where the chanty has a pre5enl Ob1￿a￿.0n resulting from a past event that wll probabty resutt in the transfer of fvnds to a third party and the amount due to settSe the obligation can be measured or estimated reliabty. Creditors are nomialty recryJnised at their Settler￿nt affK)unt after allowiro for any traje dI￿unts due. Contributions to ion funds The charty makes available to all employ*s a defined conlribubon pension scheme operated by NEST. The pension costs charged to the Ststement of Financsal AclivitEs ￿present the amount of the contributions payable to the *henE in re$￿t of the accounting per￿. Leax5 Rentals under operating leases where substantially all of the benefits and risks of ownership remain with the lessor have been charged to the profit and loss account as incurrecs. Cash Flow Statement The charity has tsken advantage of the exempts'on from preparing a cash flow staterrenl in accordan￿ with FRS 102 on the ba&"s that it qualthes as a small entity. Co ration tax Appkquse Rural Touring is a registered charity and as such its income and gains falling wthin Secb'ons 471 to 489 of the Corporation Tax Act 2010 or Section 256 of Taxation of Chafgeable Gains Act 1992 are exempt from corporatson tax to the extent that they are applied lo its charitsble objectives. Year End&J 1.03.21 Year Ended 31.03.20 2. NEf INCOMEI EXPENDITURE Net incorrEllexpendrturel s stated aftertharging.. Rent payable under operaty.ng kase Prorerty Equipment Independent Examinerfs fee 4,971 2,030 720 4,971 1,872 720 io Applause Rural Touring Notes to the Accounts for the year ended 31 March 2021 applause Year End&J 31.03.21 Year Ended 31.03.20 3. STAFF COSTS AND NUMBERS Wages and Salaries Sooal Security Costs Pension Costs 111,139 4,477 2.258 2,736 The average numtrer of stsff empbyed during the year was 6 {2020'. 5). There were no employees with emoluments exceeding £60,000 per annum during the year. Employee benefrt5 totalled £32.635 {2020". £30.853) for the key management personnel of the charity. 4. TRUSTEES, REMUNERATION AND EXPENSES During the year a total of £nil12020. £15) was pahl to {2020: 1} trustee for reimbursement of travel expenses. 310321 31.03.20 5. DEBTORS Trade Debtors Other Debtors Prepayments 20 4,148 21 845 741 6. CREDITORS: AMOUNTS FALLING DUE wrrHIN ONE YEAR Trade Creditors other Taxes and Social Security Accruals and Deferred Income Pensions ContributKJns 3,924 2,605 9,689 565 21,594 1,676 19,533 348 Included in creditors above is deferred income relab.ng to income recewed in advance for events to be held in the following financial year as follows'.- Brought forward al 1 April 2020 Released to SOFA in year Reftjnded in year Receipts in the year deferr&J- events in 2021r22 275 1,725 11.7251 1275) 275 li Applause Rural Touring Notes to the Accounts for the yèar ended 31 March 2021 applause tT(WINfj 7. FINANCIAL COMMITkENTS Futu￿ minimum rentals payable under rth