FRIENDS OF FLECKNEY LIBRARY Chari No: 1165571 FINANCIAL STATEMENTS for tbe year ended - 31ST RCH 2025 JOHN BIRD Chartered Accountants 26, Brookfield Str¢¢t Sy5ton LEICESTER LE7 2AD
FRIEf4DS OF FLECI(NEY LLBRARY INDEX TO THE FINANCIAL STATEMENTS FOR THE YEAR Ef4DED 31ST MARCH 2025 Page Report of the trnstees Legal ]d administrative details Report of the independent examiner Accounting policies Statement of financial activitie5 io Balance sheet 11-12 Not¢s to the financial staternents
TRUSTEES ANNUAL REPORT for the period 1°, April 2024- 31st March 2025 Section A Reference and administration details Charity nam The Friends of Fleckney Library other names charity is known b 1. TFOFL 2. Fleckney Community Library Registered charity number {if any) 1165571 Charity's principal address Fleckney Community Library chool Street Fleckney Postcode E8 8AS Names of the chaTity trustees who manage the charity Dates acted If not fL)r whole Namp of person lor body) entitled to oint trustee if an Trustee name Office lif any) Linda Marsh211 Stephen Robson Andrew Weatherby Stephen Bilbie Janet Earwaker Chairman TFOFL Members Vice Chaimian As above Treasurer As above tNot8.' reslgnedJun8 2025] As above As above Ruth Hughes Fran Hutchinson As above As above Jennifer McNair As above As above As above Jill Richardson Kathy Rudge Bernie Slribling Wendy Whiting Names of tho trustees for the charity, rf any, (for example, any cu5todiarJ trustees) ame Dates acted if not for whole ear None 10 As above 12 As above Names and addresses of advisers {Optional information) e of adviser Name Address IA Name of chief executive or names of senior staff members (Optional information) IA TAR August 2025
TRUSTEES ANNUAL REPORT for the perlod 1" ApTII 2024- 31st March 2025 Section B Structure, governance and.mana ement Description of the charity's trusts Conststulion Type of governing document l$.q. trust deecl consliluliun, How the charity is conslitut8d t8.g. tiusl, association. c.ompany Charitable Incorporated Organisalion (Association) Trustee selection methods lu.g. appoiiilecl *Jy, elect6ci by, ounding Trustees came forward as volunteers from the community. rustees to b8 elected by Charity Member5 at subsequent Annual General eetings of the Charity in a¢cordanc8 Wlth the Constitution. Additional governance issues (Optional infoTrnatlon) The Founding Trustees are a voluntary group who took over the running of Fleckney Library from Leicestershire County Gouncil (LCC) on 7 March 2016 on a 10 year lease and grant agreement. We were part-funded by grants from LCC until March 2022 and continue to receive in-kind sUPPOrt for some services lincludlng provision of publi¢ computer IT servicesl and remain part of the LCC Library Service. The Charlty must develop its own income generation streams to ensure future sustainability. We have recruited and manage a team of volunteers to help us deliver library services in Flgckney and several of the Trustees are actively involved in the day-to-day operations of the library as Lead Voluntegrs. We are part ofthe county-wide network of Community Managed Libraries and Trustee representatives meet quarterly with representatives from a cluster of local CMLS, attended by LCC Support Officers. You may choose lo include additional information, where relevant, about.. policies and procedures adopted for the induction and training of trustees.. the charity's organisational Structure and any wider network with which the charity works", relationship with any related parties,. trustees, consideration of Major risks and Ihe system and procedures to manage thern. The challenges we face in 2025 will be: Raising the profile of the charity to increase membership levels and financial support from the community Increasing room hire and aGtivities at the library to further improve income generation. Preparations for renewal of the lease arrangements with LCC by March 2026. Section C Ob"ectives and activities 1. To advance the education of the general public in Fleckney in Leicestershire and the surrounding area, in particular but not exclusively, by the provlsion of a volunteer-run cornrnunity managed library providing access to community education and opportunities for learning. Summary of the objects of the ¢harlty set out in Its governing document 2. To promote for the benefit of the residents of Fleckney and the surrounding area the provision of a public library for recreation and or other leisure time occupation of indlviduals who have need of such facilities by reason of their youlh, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the condition of lif8 of the said residents TAR Augu312025
TRUSTEES ANNUAL REPORT for the period 1" Aprll 2024 - 31st March 2025 The main activities undertaken for public benefit in relation to th8 Charity's objects are- 1.Operation of a public lending library and associated activities and services 2.Provislon of resources and IT facilities, delivery of recreational and educational events and services for the benefit and enjoyment of tha local community 3.Provision of facilitles for user groups and other hirers. The library has become an integral part of the community, engaging 8ffectively with other local groups and organisations. Summary of the main activities undertaken for the public beneflt in relation to these objects (include withln thls section the statutory declaration that trustees hav8 had regard to the guidance issued by the Charlty Commission on public benefit) The Trustees declare that we hav8 had due regard to the guidance issued by the Charity Commission on public benefit and confirm that all our operations and activities are in accordance wth such guidance. Additional details of objectives and activitles (Optional information} The Charity is not a grant-malung organisalion. The Charity does not currentTy hold any investments. Our volunteers make a signrficant and much-valued contribution to the successful running of the Ilbrary and the Charity is dependent on and grateful for their commitment of time, help and support. The Charity has no employees and nong of the trustees or volunteers is paid or rernunerated, other than Ihe reimbursement of reasonable expenses and expenditure on behalf of the Charity. You rnay choose to include further stalements, where relevant, about.. policy on grantmaking., policy programme related investment. contribution made by volunteers. ection D Achievements and performance Summary ofthe maln achievement5 of the charlty during the year Achievements and initiatives of the Charity over the last year: Retention of a knowledgeable board of Trustees with monthly supported by a volunteer secretary. Retention of a core gmup of original charity volunteers who have be8n actively involved in delivery of library services and recruitrnent of 2 new volunteer5. Successfully supporting Duke of Edlnburgh Award student volunteers thls year- one Bronze award completed, a Gold Award nearing cornpletion of an 18-month placement & a second Gold Award student commenced in 2025. Good relationships & support among trustees and active volunteers very much a Community leam effortwhere everyone's contribution is valued and appreclaled. Successful introduction of the new Library Management System in February 2025 and training of our volunteers. The g Anniversary of the Communily Managed Librarywas celebrated with a coffee morning and a $8le in March 2025. TAR August 2025
TRUSTEES ANNUAL REPORT for the period 1° April 2024 - 31st MaTch 2025 Section D Libra erformance. Total library books issued in the year 1 April 2024- 21 March 2025.- 10825 Total number of new library joiners: 200 Total number of active borrowers: 450 The Reading Agency's Summer Reading Challenge 2024 attracted 143 children aged 4-11 years to lake part with 116 [81 Q/ol completing the challenge to read 6 books over the sthool summer holidays. Activities The weekly Litt18 Ducklings Story Time including a Stay-&-Play session last year and attendance has inGreased this year. Several sales of books, toys and bric-a-brac also took place this year, fundraising for the charity. We have a selectlon of handmade crafts and gift items for sale, generating commission income for Ihe charity. Weekly Knit & Natter Drop-ln session continues to be increasingly well-attended. A Baby Sensory franchise has continued to regularly hire facilities at the library with up to 12 parents and their babies attending èach sesslon. New Life Church's wgekly free 'Lunch at the Library. for the local community has been very much enjoyed, including a community Christmas Lunch, with up to 20 people attending each week. NHS Health Visitors have hired the meeting room for 4 week Let's Get Talking, sessions, typically supporting 6 8 famllies and thelr children. The library has hosted year group visits from the local primary school and 8 3-sesslon Readiness for School course. Vve also hosted visits for members of the local Squirrels & Beavers groups, working towards their library badg8s in the autumn. Other activities & drop-in sessions this year included.. Fleckney Gardening Group annual plant sale Christmas Wreath Making course Library took part in th8 village's Fleckney Festival Christmas event in December. Income from room hlre is increasing and w8 have Continued to offer occasional raffles this year. We are also a charily registered with the Harborough Lotto and receive a share of the ticket sales nominating TFOFL each month. Premises Successful grant application to Harborough District Council secured 90010 of the cost of in5talllng LED lighting throughout the library & purchase of new display and refreshments equipment A donation from a local resident funded the cost of new vertlcal blinds in the main library TAR August 2025
TRUSTEES ANNUAL REPORT for th8 period 1°, April 2024- 31st March 2025 Section E Financial review We are a not-for-profit organisation and all funds received or generated directly support the purposes of the Charity and sustainability of the library. Surpluses genèrated are carried forward towards our on-going liabilities and running costs in subsequent years and we seek to retain sufficient reserves to cover events or situations that may occur. Brief statement of the charity's policy on reserves Detalls of any funds materially in deficit There are no funds in defcit. Further financial review details (Optional Informatlon) You may choose to includ8 additional information, where relevant about: the charity's principal sources of funds (including any fundraising)., how expenditure has supported the key objecllves of the charity., investment policy and objectives including any ethical investment policy adopt8d. The Charlty's principal source of funds was initially the annual grant received from Leicestershire County Council. This grant-funding ended in March 2022.Exlending and sustaining our own income generation opportunities is now essential to enable the charity to meet its running costs, including cost of internal repairs and maintenance. Other lesser income streams include charity membership and donations, sale of donated books 8nd other items, donations for refreshments & we hire rooms out to local groups and organisations. Some of these streams continued to be on hold or limited last year but have continued lo improve In 2024125. SoTne residual benefit remains in our deposit account from the £25,000 Retail, Hospitality and Leisure Grant we received in April 2020. The charity's financial position remains secure as at 31 March 2025, although monthly income was less than monthly expenditure for some of the year, and all our liabilities have been met this year. We r8ceived a granl of £7911.45 this year from Harborough District Council's Rural Comrnunilies Grant which part-funded installation of LED lighting throughout the building which will yield a reduction in our electricity costs. We also received S106 funding totalling £3743.86 frorn Leics County Council of which £315.86 funded stationery items and Ihe remainder will go towards the cost of developing a study area in the library in 2025. IFurther S106 funding has been received for this project in th& 2025126 linanci81 year.1 All funds are Invested back into the library and directly support our key ob-eGtives and rovision of libra services. Section F Declaration. The trustees declare that they have approved the trustees. report above. Slgned on behalf of the charity's trustees Signature{s) Full namels Position le.g. Secretary, Chair etc Dat Linda Marshall Weatherby Chairman Treasurer TAR August 2025
FRIEf4DS OF FLECKNEY LIBRARY LEGAL Af4D ADMINISTRATIVE DETAILS FOR THE YEAR Ef4DED 31ST MARCH 2025 Charity registration number: 1165571 R¢8iStered address: 25 Lodge Road Fleckney Leicestershire LE8 8BX TnteeS.' L. Marshall S. Robson A. Weatherby J. EaTwaker J. McNair K. Rudge IL Huglies J. Richardson B. Stribling S. Bilbie W. Whiting F. Hutchinson Bankers.. Co-operative Bank plc Independent Examiner.. John Bird Chartcred Accountants 26 Brookfield Street Syston Leicester LE7 2AD Solicitor: Josiah Hincks Solicitors Tlie Manse 22 De Montfort Street Leicester LEI 7GB
FRIENDS OF FLECKNEY LIBRARY INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES I report on the financial statements for the year ended 3 1st March 2025. which are set out on pages 9 to 13. Respective responsibilities of the trustees and examiner The trustees are responsible for the preparation of the finan¢ial statement5'. you consider that the audit requirement of section 144(2) of the Charities Act 2011 (the Act) does not apply and that an independent examination is needed. It is my responsibility to examine the accounts under section 145 of tlie Act and to state, on the basis of procedures specified in the General Directions given by the Charity Commis510llers und¢r section 145(5)(b) of the Ac¢ whether particular matters have come to my attention. Basis of independent examiner's report My examination was Caled out in accordance with the General Directions given by the Charity Commissioners. An examinatioll iiicludes a review of the accounting records kept by the Cliarity and a comparison of the financial statements preseLlted with those records. It al80 includes consideration of any unusual items or disclosures in the financial statements, and seeking explanations from you as trustees Concerning any such matters. Tlie procedures undertaken do not provid¢ all the evidence that would be required in an audit, and cons¢queiitly I do not cxpress an audit opinion on the view given by the financial statements. Independent examiner's statement In connection with my examination, no matter has Gome to my attention: i) which gives me reasonable cause to believe that in any material respect the requirements al to keep accounting records in accordance with section 130 of th¢ Act. and b] to prepare financial statsments which accord with the accounting records and to cotnply with the aoUnt}rtg requireinents of the Act have not been met. or ii) to which. in my opinion. attention should be drawn in order to enable a proper understanding of the financial statements to be reached. J W Bird FCA JOHN BIRD Chartered Accountants 26 Brookficld Street Syston LEICESTER LE7 2AD
FRIEI+IDS OF cKEy LIBRARY ACCOUNTING POLICIES FOR THE YEAR ENDED 31ST MARCH 2025 BASIS OF PREPARATION The financial statements have been prepared in accordance with the provisions of the Statement of Re¢ommend¢d Practice: AoUnting and Reporting by Charities (the SORP) issued in March 2005 end in accordance with the Charities Act 2011 and tlie Financial Rcporting Standard appli¢able in the UK and Republic of Ireland (FRS 102)- They have been prepared under the historical cost convention. The principal accounting policies ar¢ set out below. ]T+lCOMtNG RESOURCES Dollations and gifts All monetary donations and gifts are included in full in the statement of financial activities when received. Activitie5 for generating funds Income is included when receiv¢d. Investment in¢ome Investment income is recognised when received. RESOURCES EXPEf4DED Expenditure is charged on a paymeni basis. Tangible fixed assets Depreciation is provided at the following annual rates to write down each asset ov¢r its estimated useful life: Fixtures and furniture . 3 years straight lin¢ FUND ACCOUNTING Unrestricted funds are donations and other incoming resources receiv¢d or generated for expenditure on the general objectives of the Charity. VALUE ADDED TAX (VAT) All items of expenditure are shown inclusive of VAT. as the charity is unable to recover this.
FIUENDS OF FLECKNEY LIBRARY STATEMENT OF FJNANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST IVIARCH 2025 Unrestricted Restricted Funds Funds 2025 2025 Tota Funds 2025 Total Funds 2024 Note Income and Expenditure Incoming resour¢es Incoming resources from generated funds: Voluntary in¢ome Activities for generating funds Investment income Fundraising 3,041 2,134 1,535 4.277 3,041 11,655 13,789 1,535 4,277 1,009 2.432 1,162 4.548 Total incoming resources 10,987 11,655 22,642 9,153 Resource5 expended Charitable activities Cost of fundraising Governance costs 16,537 54 1,081 ,227 24.764 54 1.081 13,956 95 1,056 Total resources expended 17.672 8.227 25.899 15,107 Net outgoing resources for the year (6,685) 3.428 (3.257) (5.954) Total funds broUt forward 99,282 99,282 105,236 Totsl fund8 carrÉed forward £92,597 £3.428 £96,025 £99,282 The accompanying acwunting poli¢ie5 and notes forni an integral part of these financial statsments.
FRIENDS OF FLEcia+lEY LIBRARY BALANCE SHEET AT 31ST ThL4RCH 2025 Unrestricted Restricted Funds Funds 2025 2025 Total Funds 2025 Total Funds 2024 Note Fixed assets Fixtures & furniture Current assets Cash funds 92,597 3,428 96,025 99,282 Net assets £92.597 £3,428 £96,025 £99,282 Fund8 Unrestricted funds Restricted funds 92,597 3,428 99,282 £96,025 £99,282 The financial statements were approved by the Trustees on .. and signed on their behalf by: . 2025 L Marshall - Chainnan S RobsoD Vice Chairman The accompanying accounting poli¢i¢s and notes form an integral part of these financial statements. io
FRIETr4DS OF FLECKNEY LIBRARY NOTES TO THE FINANCIAL STATEI MENTS FOR THE YEAR ENDED 31ST MARCH 2025 Unrestricted Restricted Funds Funds 202S 2025 Total Funds 2025 Totsl Funds 2024 I VOLUNTARY INCOME Donations received Membership fees Market Harborough Lotto 2,536 320 185 2,536 320 185 567 210 232 £3.04 I £3.04l £1,009 2 AcfIviTIES FOR GEI f4EI RATING FUNDS Room hire Library services Grants received 1,929 205 1.929 205 11,655 11,655 2,150 283 £2,134 £11.655 £13,789 £2,433 3 INVESTIVJENT INCOME Cash deposits- Co-op Bank Plo. Instsnt access savings alc interest £1.535 £1,535 £1.162 4 FUNDRAISING Refreshments Book sales Sundry income Photocopying Plant and jam sales Bag sales Duck food sales Hamper and other raffles Toast Office books Tombola Greeting card commission Wool sold 1,731 262 581 435 89 1.731 262 581 435 89 1,402 646 673 416 85 14 66 885 21 126 163 52 90 453 90 453 208 428 208 428 £4,277 £4.277 £4,549
FRIENDS OF FLECIOIEY LLBRARY NOTES TO THK FINANCIAL STATEMENTS FOR THE YEAR ETr4DED 31ST MARCH 2025 CONTINUED Unrestricted Restricted Funds Funds 2025 2025 Total Funds Total Funds 2024 S CHARITABLE ACTIVITIES 2025 Water Repairs and maintenaiic¢ Cleaning & rubbish removal Insurances Light & heat Stationery & compvtsr consumables 685 6,627 ,593 878 6,743 685 7.911 14,538 1,593 878 6,743 327 512 5,003 1,334 841 6,266 316 £16,537 £8,227 £ 24,764 £13,956 6 COSTS OF FUNDRAISING Refreshment expenses Duck food purchases and bags LA)go merchandise purchased 35 19 35 19 20 75 £S4 £54 £95 7 GOVEI RJYANCE COSTS Online rota system subscription Accountancy Paypal charges Other expenses 168 648 168 648 162 630 260 260 256 £1,081 £1,081 £1,056 8 CASH AND BANK Cash deposits.. Co-op Bank PIC- Instant acces5 savings account 89.422 Co-op Bank PIC - Current account 2,949 Paypal account 49 Casli and clicques in harld 176 89,422 6.377 49 176 91,887 7,177 3.428 218 £92,597 £3,428 £96.025 £99.282 12