FRIENDS OF FLECKTrIEY LIBRARY Chari No: 116557 FINANCIAL STATEMETr4TS - for the year ended- 31ST MARCH 2024 JOHfq BIRD Chartered Accountants 26, Brookfield Street Syston LEICESTER LE7 2AD
FRJINDS OF Fcl{l¥£y LIBRARY ITADEX TO FINANCL4L STATfi MENrs rioli THE YEAR ENDED 31ST MAIiCH 2024 Page Report of the trustets Legal and admini5trdtive details Report of the indepcnd¢nt examiner Accounting policies io Statement of financial activities li Balance sheet 12-13 Notes to the financial statements
Trustees. Annual Report for the period Period start date Period end date onth Day Month arch ear From 023 024 Section A Reference and administration details Charity nam e Friends of Fleckney Library Other names charity is known b 1. TFOFL 2. Fleckney Community Library Registered charity number (if any 1165571 Charity's principal address Fleckney Community Library chool Street Fleckney Postcode E8 8AS Names of the charity trustees who manage the Charity Dates acted if not forwhol8 ear Name of person lor bodyl entitted to f>lnt trustee if an TFOFL Members Trustee name Office lif any) Linda Marshall stephen Robson Andrew Weatherby Stephen Bilbie Janet Earwaker Chairman VI Chairman As above Treasurer As above As above As above Ruth Hughes Fran Hutchinson Jennifer MGNair Jill Richardson Kathy Rudge Beinie Stribling Wendy Vvhiling Names of the trustees for the charltyy if any, (for example, any custodian trustees) Name Dates acted if not for whole ear None As above As above As above As above 10 As atsove As above 12 As above Names and addresses of advisers {Optional informationl e of adviser Name Address IA Name of chief executive or names of senior staff members (Optional information) NIA TAR November 2024
Section B Structure. governance and management Descrlption of the charity's trusts Type of goveming documen le.g. trust deed. conslilulionl onstitution How the charity is constituted le.g. trust, association, Company Charitable Incorporated Organisation (Association) Trustee selection method le.g. appointecl by, elected by) Founding Trustees came forward as volunteers from the community. rustees to be elected by Charity Members 8t subsequent Annual General Meetings of the Charity in accordance with the Constitution. Additional governance issues (Optional information) The Founding Trustees are a voluntary group who took over the running of Fleckney Library from Le1$te[sh]re County Council (LCC) on 7 March 2016 on a 10 year lease and grant agreement. We were part-funded by grants from LCC until March 2022 and continue to receive in-kind support for some services lincluding provision of public computer IT servicesl 2nd remain part of the LCC Library Service. The Charity musl develop its own income generation streams to ensure future sustainability. We have recruited and manage a team of volunteers to help us deliver library services in Fleckney and several of the Trustees are actively involved in the day-to-day operations of the library as Lead Volunteers. We are part ofthe county-wide network of Community Managed Libraries and Trustee representatives meef quarterly with representalives from a cluster of local CMLS, attended by LCC Support Officers. You may choose to include additional information, where relevant. about.. policies and procedures adopted for the induction and training of truslees., the charity's organisalional structure 2nd any wider neOrk with which the charity works., relationship with any related parties., trustees, consideration of major risks and the system and procedures to manage them. The challenges we face will be: Increasing room hire and activities at the library to improve income generation. Retention of existing & recruitment of new volunteer workfor¢e for future sustainability. Preparations for renewal of Ihe leas8 arrangem8nts with LGC by March 2026. Section C Objectives and activities l o advance the educatlon OT the general publiG in FleGkney in Leicestershire and the surrounding area. in particular but not exclusively, by the provision of a volunteer-run community managed library providing access to community education and opportunities for leaming. Summary of the objects of the charity set out in its governing document 2. To promote for the benefit of the residents of Fleckney and the surrounding area the provision of a public library for recreation and or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the condition of life of the said residents TAR November 224
The main activities undertaken for public benefit in relation to the ChaTity's objects are.. 1.Operation of a publiclonding library and agsociatod gctivities and services 2.Provision of reSoUrS and IT facilities, delivery of recreational and educational events and servlces for the benefit and erijoyrTi¢iII of the local community 3.Provision of facilities for user groups and other hirers. Summary of the main activities undertaken for the publlc beneflt In relatlon to these objects (include within this section the statutory declaration that trustees have had regard to the guldance issued by the Charity Commission on publi¢ bonefst) The library has become an integral part of the community, engaging effectively with other local groups and organisations. The Trustees declare that we have had dug regard to the guidance issued by the Charity Commission on public benefit and confirm that all our operations and activities are in accordance with such guidan. Additional detalls of objectives and activities (Optlonal information) The Char(ty is not a grant-making organisation. The Charity does not currently hold any investments. You may choose to include further statements, where relevant, about: policy on grantmaking. policy pragramme relaled investment- Our volunleers make a significant and much-valued contribution to the successful running of the library and the Charity is dependent on and grateful for their commitment of time, help and support. The Charity has no employees and none ofthe trustees orvolunteers is paid or remunerated, other than the reimbursement of reasonable expenses and expenditure on behalf of the Charity. contribution made by volunteers. Section D Achievements and performance TAR November2024
Section D Achievements and performance Summary of the main achievements of the charity during thc ycar AGhievement3 and initiatives of tha Charity over the last yÈar: Retention of a knowledgeable board of 12 Trustees. Retention of a core group of original charfty volunteers who have been actively involved in delivery of library services and recruilment of 3 new volunteers. Successfully supporting 2 Duke of Edinburgh Award student volunteers this year- one Bronze award completed and a Gold Award student recruited November 2023 on an 18 month placement, Good relationships & support among trustees and active volunteers very much a community team effort where everyone's contribution is valued and appreciated. Monthly meetings of Trustees supported by a volunteer secretary. The 8 Anniversary of the Community Managed Library was celebrated with a coffee morning and a sale in March 2024. Libra erfOrman.. Total library books issued in the year 1 April 2023- 21 March 2024.. 11202 Total number of new library joiners: 223 Total number of active borrowers: 530 The Reading Agency's Summer Reading Challenge 2023 attracted 148 children aged 4-11 years to take part with 114177 %] GUITipl¥liiig the Ghallenge to read 6 books ovcr tho tschool 8ummor holidays. Th8 weekly Little Ducklings Story fime was extended to include a Stay-&-Play session last year and attendance has increased thib year. Several sales of books, toys and brio-a-brac also took Place this year, fundraising for the charity. We now have a selection of handmadc craftts and gift itams for s21e, genorating commission income for the ¢harity. Weekly Knit & Natter Drop-ln session continues to be increasingly well-attended. A Baby Sensory franchise has continued to regularly hire facilities at thg library with up to 12 parents and their babies altending each session. New Life Church's weekly free 'Lunch at the Library, for the local cornmunity has been very much enjoyed, including community Christmas Lunch, wilh up to 20 people attending each week. NHS Health Visitors have hired the meeting room for 4 week Let's Get Talking, sessions, typically supporting 6 8 families and Novernber 2024 TAR
Section D Achievements and performance their Lliildi-en. The Fleckney Gardening Group held their annual plant sale in Ihe summer and the Ilbrary took V<irl in Ihe village's fieckney Fcatival Chri5trnas event in Dernber. The library has hosted year group visits from the local primary school, a 4-session Readiness for School course and 4 drop-in sessions for a HIRE Get Work Ready project supporting people back into work. We also hosted a visit from 20 members ofthe local Squirrels group. working towards their library badge in the autumn. other activities & drop-in sessions this year included.. Easter Crafts for children Christmas Wreath Maklng Sewing Course Financial advice and Utility Warehouse energy advice Carers Week advi Income from room hire is increasing and we have continued to offer monthly raffle since January this year. We are also a charity registered with the Harborough Lotto and receive a share of the ticket sales nominating TFOFL each month. In respons8 to severe flooding in the village in January which led to the temporary closure of Fleckney Village Hall, we were pleased to be able to accommodate the Village Hall Management Committee mcctings, Flgcknoy History GroLlP mp.pfings and New Life Church Services at the library from January to March 2024. This generated unexpected room hire income for the library. TAR Novembei 2024
Section E Financial review We aro a not-for-profil organisalion and all funds received or generated directly support the purposes of the Charity and sustainability of the library. Surpluses g¢iitrral¥d are Garried forward toward8 our on-going liabilities and running Costs in subsequent years and we seek to retain sufficient reserves to cover events or situations that may occur. Brief statement of the charity's policy on reserves Details of any funds materially in deficit There are no funds in deficit. Further financial review details (Optional information) You may choose to include additional informalion, where relevant about= the charity's principal sources of funds (including any fundraising); how expendituro has supported the key objectives of the charity., investment policy and objectives including any ethical investment policy adopted. The Charity's principal source of funds was initially the annual grant received from Leicestershire County Council. This grant-funding ended in March 2022.Extending and sustaining aur own income generation opportunities is now essential to enable the charity to meet its running costs, including cost of internal repairs and maintenance. other lesser income streams include charity membership and donations, sale of donated books and other items, donations for refreshments & we hire rooms out to local groups and organisations. Some of these streams continued to be on hold or limited last year but have continued to improve in 202312024. We still have some residual benefit in our deposit 8ccount from the £25,000 Retail, Hospitality and Leisure Grant we received in April 2020. Harborough District Council paid for a new external notice board to the V81ue of £992.00 from the Fleckney Improvement Plan Fund. The charity's financial position remains secure as al 31 March 2024, although monthly income was less than monthly expenditurè for some of the year. As this yearfs accounts show, the financial position of the charity remains healthy in spite of some restrictions on income generation and all our liabllltles were mel thi5 ytr<ll'. All funds are invested back into the library and directly support our key objectives and provision of library seNlces. Section F Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Slgnature(sl Full name(sl Linda Marshall rew Weatherby Position {e.g. Secretary, Ghair, etcl Chairman reasurer Dat TAR NovembEr2024
FluErDs OF FLECKNEY LIBRAIiY LEGAL AND ADIVIITrIISTRATIVE DETAILS FOR THE YEAR ENDED 31ST MARCH 2024 Charity registration numb¢r'. 1165571 Registered address: 25 Lodge Road Flecl(ncy Leicestcrshire LE8 8BX Trustees: L. Marshall S. Robson A. Weatherby J. Earwaker J. McNair K. Rudge R. Hugh¢s J. Richardson B. Stribling S. Bilbie W. Whiting F. Hutchinson Bankers: Co-operative Bank pl Independent Examiner: John Bird Cl]artered Accountants 26 Brookfield Street Syston Leicester LE7 2AD Solicitor: J08iah Hincks Solicitors The Manse 22 De Montfort Street Leicester LEI 7GB
FRIEf4DS OF FLECKNEY L]RARy DEfENDfi Nr lS HEPORT TO TRUSTEES I report on the fu1claI statements for the year ended 31st MaTch 2024, which aTe set out on pages 9 to 13. Respective rolponsibilities of *he trustees and examlner The tsustees aTe responsible for the pryaration of the financial 8tsternents: you consider that the audit requirement of section 144{2) of the Cbarities Act 2011 (the Act) does not apply and that an independent examination is needed. It is my responsibility to examine thc accounts undcr scction 145 of the Act and to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under section 145(5)Ib) of the Act, whether particular matters have come to my attention. Basis of independent examiner's report My examination was caTried out in accordance with the General DireotioDS given by the Charity Commissioners. An examination includes a review of thc 8QUntillg Tccords kept by the ChaTity and a comparison of the financial statements presented with those records. It also includes consideration of any unusual items or disclosures in the financial statements. and seeking explanations from you as ttustees concerning any such matters. The Procedures undertaken do not provide all the evidcnce that would be Tequired in an audit, and consequently I do not express an audit opinion on the view givcn by the f]nancial statements. Independent examiner's statement In connection w&th my examination. no matter has come to my attention: i) which give5 me reasonable cause to believe that in any material respect the requirements a] to keep accounting records in accordance with section 130 of the Aol and b] to prepare financial ststements wm.ch accoTd with the aecounring records and to comply with tbe accounting requirements of the Act have not been met. or ii) to which, ill niy opinion, att¢ntion should be &awn in order to enable s proper underst9nding of the financial statements to be reached. JW Bird FCA JOHN BIIID Chartered Accountants 26 Brookfield Street Syston LEICESTER LE7 2AD
FRIEf+lDS OF FLECKNEY LIBRARY ACCOI]NfiNG FOLICIEI S FOR TItE YEAR EIWED 31ST MARCH 2024 BASIS OF PREPARATION The fmancial statemcnts have been prepared in acGoTdance with the provisions of the Ststement of Rcoommended Practice: Accounting and Reporting by Charities (the SORP) issued in March 2005 and in accordance with the ChaTitics Act 2011 and the Financial Reporting Stalldard applicable in the UK and Republic of Ireland (FRS 102). They have been prq)aTed under the historical cost convention. The principal accounting policies are set out below. INCOMllqG RESOURCES Donatlons and gifts All mi>netary donations and gifts are included in full in the siatemcnt of fmancial activities whcn rcceived. Activitles for generatlng funds Income is included when received. Investment Income Investment income Ts recognised when received. BESOiJRCES EXPETr4DED Exp¢ndibJre is charg¢d on a payment basis. Tangible red assets Depreciation is provided at the following annual Tates to write down each asset over its pstimated use1 life: Fixttwes and fillnitUTe '. 3 years straight line FUND ACCOUNfJNG Ujjrestricted funds are donations and other incoming resources re¢eived or genernted for expenditure on the geneig1 obj?.ptivp.% nf the Charity. VALIJE ADDED TAX (VAT) All items of expenditure are shown inclusive of VAT, as the charity is unable to recover this.
FIUENDS OF ELECI<NEY LIBRRy STATEMENT OF FINANCIAL ACTIVNJF.8 FOR THE YEAR ENDED 31ST IWCH 2024 Unrestrlcted funds Note 2U24 2023 Income and Expenditure Illcoming resources tncoming resources from generated fimds: Voluntary income Activities for generating funds tnvestment income Fundraising 1,009 2,433 1,162 4,549 1.383 567 139 3,487 Tot21 incomfing resources 9.153 5,576 Resource5 expended Charitable activities Cost of fundraising Governance costs 13,956 95 1.056 13.018 15 942 Total resources expended 15,107 13.975 Net outgoing rÈsource5 for the year (5,954) (8.399) Unr¢strictsd funds brought foTward 105,236 113.635 UnrestriGted fimds carried forward 10 £99.282 £105,236 The accompanying accounting policies and notes forni an integral part of these fmancial statements. io
FRIE[s OF FLECIUEY LIBRARY BALAISCX SBIET AT 31ST MARCff 2024 Unrestricted fllnds 2024 2023 Note Fixed assets Fixtures & fjJmitUTe Current assets Cash fijnds 99.282 105,236 Net assets £99.282 £105236 Totsl unrestricted fund5 io £99282 £105236 The hnancial statements were approved by the Tru5t¥¥¥ vii and signed on their behalf by: u4)W2024 L Marshall - ChaiTJllan S Robson Vlee ChairD]an The accompanying accounting policies and notes forn an integral part of these financial statements. li
FRIENDS OF FLECKNEY LIBRARY NOTES TO THE FE¥AD4LIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2024 I VOLUNfARY INCOM 2024 2023 Donations Teceived Membership fees MaTket Harborough Lotto 567 210 232 908 235 £1,009 £1,383 2 ACTIVITIES FOR GENERATING Fuf4DS Room hire Lil)rary scrYicc5 2,150 283 328 239 £2,433 £567 3 INVESTMENT INcor Cash deposits Co-op Bank PIC- Instant ac¢ess savings alc interest £1,162 £139 4 Fuf4DRAISING Refresl)ments Bonk qAIp Sundry income Photocopying Pldiil atia j4LII 5alcs Bag sales Duck food sales Hamper and other Taftles Toast Office books Tornhnla Greeting card cornmission Wool sold 1,402 975 540 451 502 290 673 416 85 14 66 885 21 126 163 56 247 70 152 128 I I 52 67 £4,549 £3,487 12-
FiuEfiDS OF FLECKf4EY LIBRARY NOTES TO TH& FIIYAf4LIAL STATEMENTS FOR THE Y£AR ENDED 31ST MARCH 2024 5 CHABIKABLE ACTIVITLKS 2024 2023 Water liepairs and n]ntenance Cleaning & rubbish removal InsanceS Light & heat 512 5,003 1,334 841 6.266 481 4.622 1.563 751 5,601 £13,956 £13,018 6 COSTS OF FUNDRAIS1Tr4G Refreshment cxpen8CS Duck food purchases and bags Logo merchandise purchased 20 75 li £95 £15 7 GOVERNANCE COSTS Onlinc rota system subscription Accountancy Paypal chaTges Other expenses 162 630 145 594 23 180 256 £1,056 £942 8 TANGIBLE FIXED ASSETS FIxrtS & Net book value at l ApTiI 2U23 Additions at cost Dtpreeiation prnvided for year Netbook value at 31 March 2024 9 CASH AIID BANK Cash deposits: Co-op Bank PIC - Instant access savinES account Co-op RAnk PIC - CuNent acGount Paypal account Cash and cheques in hand 91.887 7,177 100,725 4,088 66 357 218 £99,282 £105,236 10 FufiD BALANCES Unrestricted fvnds- general £99,282 £105,236 13