2021-03-31-accounts

Boxmcmy aThJ Warners Etsj Neighbouth(K¥J Association Accounts and ttwtts report for the y¢ar eThled 31 MaTch 2021 Charity number 1165570

Report of ¢he Trnstees for the Y￿r Ended 31 Mareh 2021 INTRoDU￿10N The Trustees present their report with the financial statement5 of ihe charity ftir the year ended 31 March 2021. The trustees have adopted the provisions of Accounting and Rep)riing by Charities.. Statement of Recommended Practice applicable to clwitie5 prepaTing their accounts in accordance wilh ihe receipts and payments basis. This 15 thc fifth reSM)rt for this charity which w&$ re87￿cred in the forni of a Chariiable Incorporated Organisation (CIO) on the 15 Febrnary 2016 to take over th¢ assets. liabilities and activities of the Warners End Nei8h¥thood Association (WENA) which was an unincorp)raled registered charily. registration number 302384. WENA trdnsfeTred its &ssets, liabilities and activities io this ¢harity on the l April 2016 and subsequently the ComTnunily Cenlre I￿e and all remaining outstanding itern5. WENA has now been closed and its registrdtion wilh the Chariiy Commission removed. OBJEcfivES AND AcfiviTIES Obje¢ts- Th¢ objects of the CIO are= (a) to promote the benefit of the inhabitants of the area of benefii without di51indion of sex, sexual orientation, age. disabilily. nationality. Tace or of political. religious or other opinions, by associating togeiher the said inhabitants and the staiutory authorities. voluntary and other organisaiions in a comrnon effort lo advance education and io provide facilities in the inlere51s olsocial welfare for Tecrealion and leisure-timc occupation with the objecl of improving the conditions of life for ihe said inhabitants- Ib) to eslabli5h. or 5ccure ihe LStablisbmcnt of, a Community Centre and to maintain and managc ihe sarnc (whcther alone OT in co-operalion wilh any statutory authority or other person or l￿dy) in furtherance of the Objects" {c) to promthe such other chantable purwjses as may from lime to time be delemiined. The Charity shall be non-party in politics and non-sectarian in religion. The arca of benefil (-area of benefit") shall be the Dacorum Borou8h Elcctordl Wards of Boxmoor and that part of Chaulden and Warners End a5 con5tiluted on 3 May 2￿7 10 the ea51 and north of Shrubhill Common. The m8in &ciivities undeffaken to further the purposes of the charity have been lo improve the ambicnce and facililies of the Community Cenlr¢ lo make li an ideal choice for users who meet the needs of our area of benefit. We also run Little Ac(ths Pre-school which 15 OFSTED regisiered and delivets the Early Years Foundation Stage for 2 to 4 year olds {inclusiv¢). Ai ils last OFSTED Inspeclion Little Ac0rn5 w&$ rated Go(xl. The Tn￿leeS in delivering its services have regard to the Charity Commission's guidance on public benefit. As well as providing facililies to hire (three meeting rfy)ms and th¢ main hall) of which the majority of the Ass￿Lation 8en¢ral fvn(ts are devoied (he A&8ociation Tuns a weekly Bingo session, weekly Internct Café session and a monthly Tea Dance. whil￿ these activitie5 are open to all, the majority of users are senior ciliz¢n5. ACHIEVEMENTS AliD PERFORMANCE Whilst the Associ31ion h&% attempted to run as near norn]al service as ￿Ssible. the Covid-19 pandemic has had a considerable impacl of ihe Association, given in more ddail in Section 4 of this report. The Community Centre was ¢losed on the 23 March 2020 al￿ remained closed until it reopened on I. septem￿ 2020. Unforrunatcly. jusi &$ the privale hires began to pick up the Cenlre was again c105ed (except for a very small number of exempt activiti¢5) on lh¢ 5, November 2020. It briefly reopened under severe restriclions on 2 December. moved into more severe Tier 4 reslriciion on the 21" December 2020 which in turn turned into another lockdown which lasted in

eff￿1 for the remaindcr of the Financial year. The Litde A¢orns Pre-school also closed on the 23 March 2020 and reopened 15, June 2020. Despite this. the Association continues to keep th¢ Community Centre in good order and has a rolling progTamme of redecoration and is planning lo continue to improve the facilities of the Centre. The aim of the improvements is to attra¢t of higher volume of both regular and one-off hiTer5. In respecl of regular hirers, the Association aims lo attract hirers who deliver services in line with ihe object5 of the Association. Throu8h its regular hirers there arc nomially many S￿10￿$ run each week which contribule lo a healthier living and lifestyles of the residents of our area of b¢nefil, however, in thi5 financial year for a limited period. In directly providing services itself, the Association seeks io provide services not otherwise PTovided by its regular hiffrs. In thai respecL whilst the weekly bingo sessions on a Monday ev￿Ing5 were restored briefly wben ihe Community Cenlre teopened, the previously run monihly tea dance5 did not ￿Start. W¢ also ran a wcekly Intemet Café. during the wiods the Centre was open, which enabled residents without iniernel acce55 to gain access to many seryices that are only easily available onlin¢. We also allow users to bring in their own LaptOP5 and Tablds. Our volunteers are on hand at these sessions to assist our users help them out wilh any problems they have. Where we identify a user in need of trdining. we signp)st ihem to Community Aclion Daconmi (CAD) who now the courses thai used to be run by DacoTum Communities for Learning wh05¢ Office was based in our Community Centre until they closed and transfe￿ed their a￿1vIlieS io CAD. FINANCIAL REVIEW The whole of ihis financial year was significantly impacted by ihe Covid-19 pandemic. For long pcriods ihc Communily Centre was closed and even during ihc peri¢Jds the Centre was open hircrs were very slow lo return. Even after Little Acorns reopcned some children w¢r¢ withheld frotn our PTe-5chool. This impacted on the income to the Associalion. and had it nol been for Covid Job Retenlion Scheme IJRS) and Covid Business Support grants would have resulted in a large deficit. However, as a restslt of thos¢ grants il resulted in a Su￿11 SUTplus of £1.9k in the General Fund5 which compared to lasl Y￿.$ surplus of £3.Sk. In respeet of its restricled funds {for the provision of the Little Acorns Pre-school) there was a deficit of £8.6k over the year. which resulted in an overall deficit of £6.7k. It should however be noted thai as Little Acorns continued lo receive its Education Grani for the year. we were advised ihai we could only claim JRS payments for (he proportion of staff costs covered by non-grant incolne. hence the much lower JRS income for Little Acorns. The Trustees continue to monitor ihe Little Acorns situation lo endeavour lo return it to a surplus so thai the restricted fund reserve Can be increased io the Icvel required by the Association's reserves policy. Whilst not all the income for Litde Acorns come5 in the fO￿n of education granis which means such income should be designated as restricted funding. the TTUStees have agreed lo treat all their income as if it was re5trirted income. The Association treats all rcmaining income and expenditUTe as unrestricted funds. The Trustees continu¢ to moniior risks for ihc Associatiorl and have a Risk Register that is reviewed annually. The Risk RegI￿er is used to infoTrn its decision regarding rescrves. 4.3.1 The Asso¢iation's Resetve Policy is to have a General Reserve Fund, plus designated reserve fvnds known as its Closure Fund and Major Repairs Fund. In respect of its Closure Fund the trllstees have set il at 3 months no￿al trading plus the cost of makin8 stsff redundanl. In determining the level of the Major Repairs Fund the Trustees. in March 2018 agreed that it would comprise two elements. the first a contingency sum to cover the COH of unforeseen major repairs (under its lease the A$5￿]atIOn is responsible lo foT non-structurdl internal repairs which includes items such as the hcaiing system) plus the cosl of any planned improvements to be carried during the following financial year. 4.3.2 Th¢ ASS￿la110￿.5 Reserve Policy in respect of Littl¢ Acorns is lo have a General Restricted Reserve

Fund. of a nominal sum value plus a Closure Restricied Fund, the latter being based on the same riteria used for Ihe Association'5 Closure Fund. This policy indicalcs the need for a fund of £27k, whereas the iolal reserve5 of ilKir re5trictcd funds at the 31 March 2021 stood al £9.Sk. The ditTerence in the amounts mean5 Ihai the deficil of £17.5k. if necded. will be met from the Associalions general funds_ Thi5 a150 means that their General Reslricled reserve stand5 at L l -. 4.3.3 ' The leve15 of ihese reserves are detailed in Seciion Bl of the accounts contain¢d within this report. 4.4 Ai the dale of the approval of Ihis reW there are no uncertainti¢s abo￿ ihe charity's ability 10 continue as a goin8 concern. STRUCTURE GOVERNANCE AliD MANAGEMENT Governing d￿￿[￿ent Thc chaTiIy 15 conlrolled by its 8overning documenl (its Constitulion. which is based on the Communiiy Matters template for CIO'S) and con5titul¢s a Charitable Incorpordted Or8anisation. The charity is governed by a Management Committee which comprises of trustees ele¢ted at the Annual Generdl Meeting from amongst its members. In addition. Da¢orum Borough Council is enliiled to appoint two INstees to the Management Committee. REFERENCE AND ADMINisfRATIVE D￿Alls The charity 15 registered as Boxm¢y)r and Warners End Neighbourhood A551xialion. In addition to managing the Warners End Community Centre to serve the needs of its area of benefit the Association also runs an OFSTED registered Pre-school known as Litile Acorns Pre-school. Regisiercd Charity numlKT 15 1165570 with the Charity Comrnission for En8land and Wales. Principal athiress Warners End Communily Cent Stoneycroft Hemcl He￿p￿ead Hertfordshire HP13 Trustees 6.4.1 The following served as t￿￿1¢¢$ for th¢ Teporting peri(MJ. with the exceplion of Ian tAidlaw-Dickson who resigned in Ma￿h 2021. were tTUSlees of A55(Kiation at the dale of approval of this retx)rt: Angela Anlrobu5, Margaret Coxa8e (Chair). Ron Coxagc (Trcasurer). Alan Dickson, Graham Elliol (Vice Chair and DBC nominee). Fiona Guesi. lan Laidlaw-Di¢kson OBE (Secrclary). John Whltman (DBC nominee} and Yvonne Potlinger. Ind¢pcnd¢nl examiner Hi¢k5 and Company Chartertxl Accountants Vaughan Chambers Vaughan Road Ha￿en Herifordshir¢ AL5 4EE EXEMPTIONS FROM DISCLOSURE The charity does nol have any exemwions disclosure.

FUNDS HELD AS CUSTODIAN TRusfEE ON BEHALF OF OTHERS This charity does nol hold any fuTKls on behalfof others. Approved by order of ihe knrd of trnsiees on 3 May 2022 and Signed on its behalf by: Chair and TTUSlee

Boxmoor and Warners End Neighbourhood A$5ociation Indepemden¢ Examlners Report to The Tr¥stees ofBox)noor nd WrThers End Neighbourhood Associtio I report on the accounts of Boxmoor and Warners End Neighlx)uho(Ml Asso¢ialion foT ihe period ended 31 Mar¢h 2021 which CQTnPTi5e ihe i￿Orne and eX￿](Ure account, balance sheet and relaled notes. This report is made solely ¢0 the tTUStees in accordance with Sections 145 of the Chariti¢s Act. My work has been undertaken 50 that I mighi slate lo ihe charity'5 trustees those matters l am requir￿ to State lo Ihem in an Independent Examiner's report and for no other purpox. To ihe fullest extent permitted by law. I do not accepl or assume Tesponsibility to anyone other than the clwity and the charity's trustees for my ¢xamination work. Respectlve responsibilitrs of trustees and exminer The charily's trustees are responsible for the prepatatlon of the ￿COUnts. The charity's trustees consider that an audit is not required for this year UJ]der section 144(2) of the Charities Act 2011 {the 2011 Act) and that an independent exaMIn￿10n is needed. li 15 my responsibility to- examine the accounts U￿￿T section 145 of the Act" lo follow the procedures laid dowTh in the General Directions given by the ChaTity Commission under section 145(51(b) of the chaTities A¢t' and to state whether particular matters have ￿me to my anenlii)n. Basis of independent ex¥miners report My examination was caTried oul in ￿e0rda1￿C with ihe Generdl DiTwtions given by ihe Charily Commission¢T. An examination includes a review of the accouniing ￿CordS kepl by the charity and a comparison of the account5 presented with those re￿rds. It a150 include5 C1)￿lderatIOn of any unusual items or disclosures in the ac¢ounts. and the seeking of explanattons from you as trnMees concerning any such matters. The pr￿edUreS undertaken do not provide all th¢ evidence ihat would be required in an audit an￿ consequently no opinion is gtve as io whdher the accounts present a 'lrue and fair view. and th¢ T¢PQrt is limited lo ihis matters set out in ihe statement below. Independent exgn)iner'$ statement In ¢onn¢ction with my examination. no matter has c(on¢ lo my aiienli(m: which gives me reasonable cause to believe ihat. in any mal¢rial Rspect. the requirements: (a) io keep accounting iecor(Ls in accordance with seciion 130 of the ¢haTili¢s ACL and to prepare accounts which accord with the accounting records and to comply with the accounting ￿qUIrements of the charities Act have not been met; or to Whic￿ in my opinion, attention shwld be drawn in order lo enable a proper understanding of the accounts to b¢ ¥ea¢hed. (b) Nick Aikman Hicks Chartered Accountants 83 High Street Hemel Hempstead Hertfordshlre HPI 3AH Date 5 May 2022

Boxmoor And Warners End Neighbourhood 1165570 Association Receipts and payments accounts

CC16a

	For the period from	01/04/2020 Period start date	To	31/03/2021 Period end date

Section A Receipts and payments

A1 Receipts	BWENA to the nearest £ 25 365 600 7,059 38 13,984 2 27,000 11,511	BWENA to the nearest £ 25 365 600 7,059 38 13,984 2 27,000 11,511	Little Acorns to the nearest £ 216 61,185 23 3,750 3,550	Little Acorns to the nearest £ 216 61,185 23 3,750 3,550	Endowment funds to the nearest £ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0	Total funds to the nearest £ 241 61,185 365 0 0 600 0 0 7,059 0 0 61 0 0 13,984 2 3,750 0 27,000 15,061	Total funds to the nearest £ 241 61,185 365 0 0 600 0 0 7,059 0 0 61 0 0 13,984 2 3,750 0 27,000 15,061	Last year Predecessor charity to the nearest £
Donations and fundraising	25		216			241		1,258
Grants			61,185			61,185		59,689
Bingo	365					365		2,342
Canteen						0		0
Copier & Private telephone						0		50
Damage deposits	600					600		5,850
DCFL office recharge						0		3,181
Early yearspupilpremium						0		0
Hall hire	7,059					7,059		52,308
Insurancepremium refund						0		0
HMRC refunds						0		0
Interest received	38		23			61		207
Lunch club receipts						0		0
Other income						0		0
Preschool charges	13,984					13,984		16,621
Refund of bank cahrges	2					2		0
Under 3year old fees			3,750			3,750		9,581
Utilitycharges refunds						0		0
Covid - 19 Business Supportgrant	27,000					27,000		0
HMRC JRSgrants	11,511		3,550			15,061		0
Sub total(Gross income for AR)	60,583		68,724		0	129,307		151,086
	0 0		0 0		0 0	0 0
A2 Asset and investment sales, (see table).
	0		0			0
	0		0			0		0
Sub total	0		0		0	0		0
Total receipts A3 Payments
	60,583		68,724		0	129,307		159,896
	35,137 552 70 50 2 6,000 1,100 429 5,326 327 1,950 2,075 5,457		57,328 480 73 35 66 2,594 491 1,678 789 663 10,838 3,146 325		0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0	92,465 1,032 144 50 2 6,000 0 1,100 464 0 66 0 0 0 0 7,920 0 0 818 0 3,628 2,865 663 0 0 10,838 3,146 0 0 325 0 5,457 0 0
Salaries & wages	35,137		57,328			92,465		92,542
Accountancy	552		480			1,032		965
Bank charges	70		73			144		132
Bingo	50					50		657
Canteen	2					2		127
Compensation	6,000					6,000		0
DAF expenditure						0		153
Damage deposit refunds	1,100					1,100		5,662
Dues & subscriptions	429		35			464		295
Early yeraspupilpremium expenditure						0		369
Equipment			66			66		3,063
Fundraising						0		292
Pre-School fund raisingexpenditure						0		0
Trainingexpenditure						0		241
Grant refunds						0		-1,841
Hall repairs & maintenance	5,326		2,594			7,920		54,888
Hospitality						0		580
IDACI Expenditure						0		208
Insurances	327		491			818		1,163
Legal						0		0
Administration	1,950		1,678			3,628		5,772
Otherprofessional services	2,075		789			2,865		0
Other teachingcosts			663			663		179
Overheads						0		0
Lunch club expenditure						0		3
Preschool rentpayments			10,838			10,838		12,269
Preschool facilitycharge expenditure			3,146			3,146		2,820
Purchases						0		0
Refund of hall hire fees						0		0
Staff training			325			325		518
Sundryexpenses						0		22
Utilitycharges	5,457					5,457		7,122
Welfare						0		3
						0		0
Sub total	58,475		78,506		0	136,981		188,201

A4 Asset and investment purchases, (see table)

	0		0		0 0	0
	0		0			0
Sub total	0		0		0	0		0
Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end
	58,475		78,506		0	136,981		188,201
	2,108		-9,782		0	-7,674		-28,306
	0		0		0 0	0		0
	0		0			0		0
	2,108		-9,782		0	-7,674		-28,306

Section B Statement of assets and liabilities at the end of the period

Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets	Signature Cash at bank and in hand Details Total cash funds (agree balances with receipts and payments account(s)) Details Details Details Details Fixtures & Fittings	BWENA to nearest £ 73,883 0 0	Little Acorns to nearest £ 16,110 0 0	Little Acorns to nearest £ 16,110 0 0	Endowment funds to nearest £
			16,110		0
			0		0
			0		0
		73,883	16,110		0
		Agreement Error Agreement Error Unrestricted funds Restricted funds to nearest £ to nearest £ 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Fund to which asset belongs Cost (optional) 0.00 0.00 0.00 0.00 0.00 Fund to which asset belongs Cost (optional) Unrestricted 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Fund to which liability relates Amount due (optional) 0.00 0.00 0.00 0.00 0.00 Print Name			OK
					Endowment funds to nearest £
					0.00
					0.00
					0.00
					0.00
					0.00
					0.00
					Current value (optional)
					0.00
					0.00
					0.00
					0.00
					0.00
					Current value (optional)
					0.00
					0.00
					0.00
					0.00
					0.00
					0.00
					0.00
					0.00
					0.00
					When due (optional)
					Date of approval

Sub IDlal N•tolrK•lptsl(p•ym•ntsJ A5 b•iw••n A6 C•8h la8t •nd 2.lOU (J.rni 17.IT41 128,3081 ,n2) 17.174 Q8JM) Section B Statement of assets and liabilities at the end of the period BWENA Lltll• A¢orn$ Endowment fvnds to nMrnst£ 81 Ctsh furn1 Total¢sh lunds fvn fvnds to Fw¥*¥V CLYrthitvd Cwr•nt ¥•1 B4 Asaets rotalned lorth• Nqrlty'• own u tthJ• 05 Llabllllles Sgr•J Date ol oval