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EASTHAM COMMUNITY CENTRE LIMITED

(A COMPANY LIMITED BY GUARANTEE)

REGISTERED COMPANY NUMBER: 07947565 (England and Wales)

REGISTERED CHARITY NUMBER: 1165552

REPORT OF THE TRUSTEES AND

FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

EASTHAM COMMUNITY CENTRE LIMITED CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

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||| |---|---| |CONTENTS|Page| |Company Information 3| |Trustees’ Report 4 to 6| |Independent Examiner’s Report 7| |Statement of Financial Activities 8| |Balance Sheet 9| |Notes to the Financial Statements 10 to 15|

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EASTHAM COMMUNITY CENTRE LIMITED (Limited by Guarantee) CHARITY & COMPANY INFORMATION FOR THE YEAR ENDED 31 MARCH 2021

REFERENCE AND ADMINISTRATIVE DETAILS

Charity Name

Eastham Community Centre Ltd (A Company Limited by Guarantee)

Registered Company Number 07947565 (England and Wales)

Registered Charity Number

1165552

Registered Office

Delamere Community Centre Delamere Avenue Eastham Wirral Merseyside CH62 9ED

Trustees/Directors

George Noel Thomas Kevin James Sutton Lewis Andrew Macdonald

Bankers

HSBC Bank 58 Bromborough Village Road Bromborough Wirral Merseyside CH62 7ET

Independent Examiner

Counting for Communities Ltd 16 Holmwood Drive Liverpool L37 1PQ

EASTHAM COMMUNITY CENTRE LIMITED (Limited by Guarantee) TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2021

The trustees, who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2021.

The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the Charities Act 2011 and the ‘Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)’.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The organisation is a registered charity and company limited by guarantee and the governing document is the company's memorandum and articles of association dated 13 February 2012 amended by special resolutions dated 15 October 2013, 18 August 2015 and 12 February 2016.

Induction and training of new trustees

Trustees are appointed on the basis of their ability to bring to the Board a range of skills to assist in the governance and development of the Charity. In addition, Charity Commission literature is given to all Trustees on an on-going basis in order to assist them to understand their legal responsibilities.

Organisational Structure

Eastham Community Centre Ltd is a registered charity with The Charity Commission, Charity Number 1165552 and a registered Company Limited by Guarantee with Companies House, Company Number 07947565. The Directors meet six times a year and are responsible for the strategic direction and policy of the charity.

Risk identification and management

The Board of Directors has reviewed the major risks to which the Charity is exposed. It has regularly reviewed the key financial information and has examined other operational and business risks which the Charity faces. It also confirms that there are established systems in place to mitigate significant risks and where necessary respond to them. The Board of Trustees seeks to maintain a level of unrestricted funds to meet a minimum of two years core running costs.

Public Benefit

When planning and programming activities for the local residents of The Wirral, the Trustees of Eastham Community Centre Ltd are mindful of the Charity Commissions guidelines on Public Benefit.

TRUSTEES’ ANNUAL REPORT - CONTINUED FOR THE YEAR ENDED 31 MARCH 2021

OBJECTIVES AND ACTIVITIES

The Objects of the Charity are to further or benefit the residents of Eastham, the wider South Wirral area and other Districts the Trustees shall deem appropriate, without distinction of gender, sexual orientation, race, age, disability or of any political, religious or other opinions. This will be achieved by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for the residents of Eastham. We seek to promote community involvement and cohesion, facilitate the provision of play and other activities for younger people and other activities which will benefit the residents of Eastham.

ACHIEVEMENT AND PERFORMANCE

Eastham Community Centre Ltd has had a very difficult year operationally due to the COVID 19 pandemic and the need to comply to government legislation and regulations. This resulted in the Community Centre being closed for most of the year

The Community Centre is heavily dependent on and supported by the increasing recruitment and involvement of volunteers, particularly during the ongoing COVID 19 pandemic.

The Centre continues to play a pivotal role in tackling Social Isolation in Eastham” and supporting individuals and families with a “bottom up” approach and continued support from partners, stakeholders and volunteers.

We have provided food hampers and delivered lunches and dinners, whenever and wherever possible for local residents and families over the year.

FINANCIAL REVIEW

The year ended with an increase in our surplus, primarily due to income from grants from central and local government. Successful bids were also made to other foundation trusts and partners and donations were received locally through residents to support individuals and families in Eastham and Wirral South.

However, income from regular users significantly decreased in the year due to enforced closures through government legislation and regulations.

We used grant funding to refurbish and improve our kitchen facilities and new kitchen equipment was purchased.

PLANS FOR THE FUTURE PERIODS

The Directors retain their confidence that Eastham Community Centre Ltd is established on a sound financial footing. Eastham Community Centre Ltd has now been operating independently of Wirral Borough Council for over 10 years as a company limited by guarantee. In that time, usage of the Delamere Community Centre by both regular and occasional users has increased considerably.

Efforts will be made to increase the number of volunteers who are active in both the user groups and occasional use of the Delamere Community Centre.

We will strive to further build and maintain our relationships with our regular users and potential new users to maintain the current and future sustainability of the Delamere Community Centre. We will continue to pursue opportunities for future funding to improve the facilities and services at the Centre to develop our local community offer further.

EASTHAM COMMUNITY CENTRE LIMITED (Limited by Guarantee) TRUSTEES' ANNUAL REPORT - CONTINUED FOR THE YEAR ENDED 31 MARCH 2021

STATEMENT OF TRUSTEES RESPONSIBILITIES

Company law requires the Directors to prepare financial statements for each financial period that give a true and fair view of the state of affairs of the company and of its income and expenditure for that period. In preparing those financial statements, the Directors are required to:

select suitable accounting policies and then apply them consistently.
make judgements and estimates that are reasonable and prudent.
prepare the financial statements on the going concern basis unless it is inappropriate to
presume that the company will continue as a going concern.

• state whether applicable accounting standards have been followed, subject to any material departure disclosed and explained in the financial statements.

The directors are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the company and to enable them to ensure that the financial accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

By Order of the Board

INDEPENDENT EXAMINATION TO THE MEMBERS OF EASTHAM COMMUNITY CENTRE LIMITED (Limited by Guarantee) FOR THE YEAR ENDED 31 MARCH 2021 I report on the accounts for the year ended 31 March 2021 set out on pages 8 to 15. Respective responslbilltses of tnjstees and examln•r The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is required. It is my responsibility to: examine the accounts under section 145 of the Charities Act. to follow the procedures laid down in the General Directions given by the Charity Commission (under section 145 (5)(b) of the Charities Act, and to state whether particular matters have come to my attention. Basis of the independent examiner's report My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual ttems or disclosures in the accounts, and seeking explanations from the trustees conceming any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair view, and the report is limited to those matters set out in the statement below. Independent examiner's statement In connection with my examination, no matter has come to my attention" which gives me reasonable cause to believe that. in any material respect. the requirements" a. to keep accounting records in accordance with section 130 of the Charities Act,. and b. to prepare accounts which accord with Ihe accounting records, Comp with the accounting requirements of the Charities Act have not been met" or to which. in my opinion. attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed.. Name" Stephen Leonard BA, FCCA Counting For Communities Ltd 16 Holmwood Drive, Liverpool, L37 1 PQ

EASTHAM COMMUNITY CENTRE LIMITED (Limited by Guarantee) STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING AN INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31 MARCH 2021

Note INCOMING RESOURCES Income & endowments from: Donations and legacies 2 Charitable activities 3 Other trading activities 4 Investments 5 Total income RESOURCES EXPENDED Expenditure on: Raising funds 6 Charitable activities 7 Total expenditure Net income / (expenditure) for the year before transfers Transfers between funds 13 Net income / (expenditure) for the year RECONCILIATION OF FUNDS Total funds brought forward TOTAL FUNDS CARRIED FORWARD	2021 Unrestricted Funds £ 2,514 7,239 909 19 10,681 - 19,824 19,824 (9,143) - (9,143) 52,285 43,142	2021 Restricted Funds £ 52,619 - - - 52,619 - 26,842 26,842 25,777 - 25,777 4,289 30,066	2021 2020 Total Total Funds Funds £ £ 55,133 8,967 7,239 26,204 909 - 19 69 63,300 35,240 - - 46,666 34,688 46,666 34,688 16,634 552 - - 16,634 552 56,574 56,022 73,208 56,574

There are no recognised gains or losses other than the net movement in funds for the above two financial years. All incoming resources and resources expended derive from continuing activities.

The notes form part of these financial statements

EASTHAM COMMUNITY CENTRE LIMITED (Limited by Guarantee) BALANCE SHEET at 31 MARCH 2021

REGISTRATION NUMBER: 07947565

Note FIXEDASSETS Tangibleassets 9 CURRENTASSETS Debtors 10 Cashatbankandinhand 11 CREDITORS Amountsfallingduewithinoneyear 12 NETCURRENTASSETS TOTALASSETSLESSCURRENT LIABILITIES FUNDS Unrestricted funds 13 Restrictedfunds TOTALFUNDS		2021 Unrestricted Funds £ 4,992 2,273 36,854 39,127 (977) 35,155 43,142 43,142	2021 Restricted Funds £ 2,896 27,170 27,170 -	2021 Total Funds £ 7,888 2,273 64,024 66,297 (977) 65,320 73,208 43,142 30,066		2020 Total Funds £ 4,035 495 52,744 53,239 (700) 52,539
			27,170

			30,066			56,574
			30,066			52,285 4,289

For the year ending 31 March 2021 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

Directors’ responsibilities

The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476 of the Companies Act 2006
The directors acknowledge their responsibilities for complying with the requirements the Companies Act 2006 with respect to accountin.9 records and the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime.

The financial statements were approved by the Board of Trustees and were signed on its behalf.

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EASTHAM COMMUNITY CENTRE LIMITED (Limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

1. ACCOUNTING POLICIES

Basis of preparation and accounting convention

The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared under the historical cost convention, the Companies Act 2006, the Charities Act 2011 and ‘Accounting and Reporting by Charities: Statement of Recommended Practice for Charities’ applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). The charity has taken advantage of the disclosure exemption in preparing these financial statements, as permitted by FRS 102, the requirements of Section 7 Statement of Cash Flows.

The accounts are prepared in sterling, which is the functional currency of the charity and monetary amounts in these financial statements are rounded to the nearest £.

Going Concern

At the time of approving the accounts, the trustees have reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the accounts.

Income

Incoming recognition

All incoming resources are included on the Statement of Financial Activities (SoFA) when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy

Incoming Resources with Related Expenditure

Where incoming resources have related expenditure (as with fundraising or contract income) the incoming resources and related expenditure are reported gross in the SoFA

Grants and Donations

Grants and donations are only included in the SoFA when the Charity has unconditional entitlement to the resource.

Contractual Income and Performance Related Grants

This is only included in the SoFA once the related goods or services have been delivered.

Volunteer Help

The value of any voluntary help received is not included in the accounts.

Investment Income

This is included in the accounts when receivable.

Expenditure and Liabilities

Liability Recognition

Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to that expenditure.

Governance Costs

These include costs of the preparation and examination of statutory accounts, the costs of trustee meetings and cost of any legal advice to trustees on governance or constitutional matters.

EASTHAM COMMUNITY CENTRE LIMITED (Limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 31 MARCH 2021

Grants and Performance Conditions

Where the charity gives a grant with conditions for its payment being a specific level of service output to be provided, such grants are only recognised in the SoFA once the recipient of the grant has provided the specific service or output.

Grants payable without Performance Conditions

These are only recognised in the accounts when a commitment has been made and there are no conditions to be met relating to the grant which remain in the control of the charity

Fixed assets and depreciation

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. The following rates and methods are used:

Plant & Equipment - 25% straight line Fixtures & Fittings - 25% straight line IT Equipment - 25% straight line

All equipment, fixtures and fittings with an original cost of less than £300, are written off in the year in which the expenditure was incurred on the basis that due to the nature of the company’s activities, there is no expectation that the cost of the assets will be recovered in the way of future revenues.

Cash and cash equivalents

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts.

Financial instruments

The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.

Taxation

The charity is exempt from corporation tax on its charitable activities and is not registered for VAT. As a registered charity the company benefits from rates relief.

Fund accounting

Unrestricted funds - can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds - can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

INCOMING RESOURCES Note 2 Donations and legacies Wirral Council Co-op Asda Groundwork UK National Lottery Other CAW Community Foundation Heswall Round Table Steve Morgan PH Holt HMRC Job Retention 3 Charitable activities Room Hire 4 Other trading activities Other income 5 Investments Bank interest receivable RESOURCES EXPENDED 6 Raising funds Other	2021 Unrestricted £ - - 300 - 750 1,464 - - - - - - 2,514 2021 Unrestricted £ 7,239 7,239 2021 Unrestricted £ 909 909 2021 Unrestricted £ 19 19 2021 Unrestricted £ - -	2021 Restricted £ 32,161 - 600 500 - - 250 5,000 1,040 5,000 2,757 5,311 52,619 2021 Restricted £ - - 2021 Restricted £ - - 2021 Restricted £ - - 2021 Restricted £ - -	2021 2020 Total Total £ £ 32,161 1,675 - 5,281 900 515 500 1,000 750 - 1,464 496 250 - 5,000 - 1,040 - 5,000 - 2,757 - 5,311 - 55,133 8,967 2021 2020 Total Total £ £ 7,239 26,204 7,239 26,204 2021 2020 Total Total £ £ 909 - 909 - 2021 2020 Total Total £ £ 19 69 19 69 2021 2020 Total Total £ £ - - - -

EASTHAM COMMUNITY CENTRE LIMITED (Limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 31 MARCH 2021

Note 7 Charitable activities Governance costs (see below) Salaries Food purchases Cleaning fees Telephone IT Costs Website Light and heat Rates and water Gardening services Marketing Centre equipment Insurance Maintenance and repairs Post & Stationery Licences Sundry Summer/Xmas activities Depreciation	2021 Unrestricted £ 550 6,235 - 2,338 1,214 144 - 2,833 1,306 1,175 - 291 697 459 90 781 529 69 1,113 19,824	2021 Restricted £ - 5,311 18,956 - - - - - - - - - - - - - - 1,610 965 26,842		2021 2020 Total Total £ £ 550 500 11,546 11,318 18,956 - 2,338 2,285 1,214 2,817 144 144 - 365 2,833 3,511 1,306 873 1,175 2,067 - 307 291 1,092 697 985 459 1,686 90 43 781 158 529 1,490 1,679 4,141 2,078 906 46,666 34,688


				2021 2020
Included in Governance costs Independent examiner's fees				£ £ 550 500 550 500



8 Staff Costs and Employees Wages and salaries Social security costs Pension No employee earned £60,000 or more during the year The average number of employees during the year was:				2021 2020 £ £ 11,400 11,191 - - 146 127 11,546 11,318 2021 2020 1 1