REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2022
________________ Lux E Tenebris Trustees present their report, together with the audited accounts of Lux E Tenebris for the year ended 31December 2022.
Reference and Administrative Information
Lux E Tenebris was registered with the Charity Commission for England and Wales as Charity No. 1165550 on 12 February 2016. The Charity’s registered primary place of operation is 27 De Hague Road, Norwich, NR4 7EY. Lux E Tenebris is a not for profit organization dedicated to restoring dignity and giving hope and pride to the disadvantaged people in our community.
Lux E Tenebris aims to promote community engagement, bridge communities, and create a sense of self-worth in all deprived in the and in Zimbabwe, we pursue a poverty reduction agenda in where we are concerned with the critical work of supporting Zimbabwe’s destitute to improve the quality of their lives and promote wellbeing through advancing items and services. We aim to empower people and enable them to become self-sufficient.
Our Strategic Goals:
• To support the disadvantaged children in Zimbabwe to enhance their lives through education and through supporting their families and communities address poverty through various initiatives.
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To improve the socio-economic status of the families of children benefiting from Lux E Tenebris supported programmes.
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To engage with diverse community members in ways that will bring awareness to the plight of the deprived.
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To improve knowledge and confidence of community members
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To improve community engagement as a way to improve community perceptions
Our Objectives:
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To support the less privileged children to access education and other basic needs
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To facilitate school partnerships between Zimbabwe and England as a means of raising awareness of difference and diversity and an appreciation of different cultures of the word.
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To facilitate community events, activities and training opportunities where people meet and learn from each other.
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To empower community members with knowledge and information through tailored workshops to respond to the needs of the diverse communities as well as equip with life the young skills.
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To identify activities of common interest to community members and encourage participation
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To develop partnership working relationships with local stakeholders
Structure, Governance and Management
Lux E Tenebris is governed by its Constitution dated 5 February 2016. This constitution is filed with the Charity Commission.
Governance
The governing body of Lux E Tenebris consisting of at least three trustees who are legally responsible for its governance and management, meets a minimum of four times annually. There were five (5) Trustees who served throughout the year
namely: Luxley M Musoni - Chairperson Esther Jana - Trustee Rutendo L Juru - Trustee Rumbidzai G S Gabi - Trustee Tsitsi R V Rabeca – Trustee
Management:
Trustees set the charity’s strategy and policy and ensure these are appropriately implemented through four committees that meet regularly and refer to Council with recommendations, except where urgent decisions are required. In this case, the Chairman is consulted to carry out specified tasks until Council can fully consider the issues involved. Trustees in turn are supported by volunteers and advisors in UK and in Zimbabwe.
1 Wellbeing Committee: The committee meets regularly to advise the trustees on all aspects of wellbeing affecting beneficiaries of funding, trustees, volunteers and the local and international community that the CIO can address. They provide knowledge and consider requests for support. They are responsible for assessing requests for support as well as initiating projects to be involved in.
2 General Purposes and Finance Committee: The Committee is responsible for the appointment of auditors and recommendation of expenditure. They are responsible for formulating the budget and monitoring it. The Committee is responsible for maintaining the bank account and responsible for investments and borrowings on behalf of the CIO.
3 Fundraising Committee : The committee meets three times a year and is primarily responsible for reviewing the financial affairs of the Charity and making recommendations to Council. This includes considering the strategic plan, annual budget and performance against budget, management of the Charity’s investments, and the annual accounts and report of the auditors. The committee also acts as a sounding board to consider proposals from the Executive prior to presentation to Council. The committee is responsible for fundraising and ensures strategy matches its aims and objectives.
4 International Committee : The committee meets at least three times a year and is charged with overseeing the Charity’s international work, considering future approaches, and reviewing progress on existing projects.
Activities carried out during the year: Zimbabwe:
- Our Zimbabwe project coordinators – Yolanda Muzomba and Rutendo Musoni continued to lead the Zimbabwe team of volunteers and the projects.
*We paid tuition fees of US$1 000.00 (£791.73) to a young Zimbabean - Ralph Tadiwanashe Musonza who had dropped out of his BA Gen 2nd year studies at University of Johannesburg due to failure to raise the tuition. The parents have promised to make a donation to Lux E Tenebris once they are back on their feet.
*We no longer have students at Magaya Primary School in receipt of fees from Lux E Tenebris. We have discussed with the school to pursue a gardening project which
would provide skills to the children and food to the community. We would provide the tools and seeds. Our volunteers will work with the school to ensure the project is a sucess. The new head of Magays will be comimg back to Lux E Tenebris after discussing with his staff and Education Officers in the District Offices.
*The team have received donations of clothing and groceries throughout the year that has been passed on to one family whose head - Taurai Mufudza, was involved in an accident while mining and whose story was aired on social media. He had all fees and uniforms purchased and therefore did not require fees for the children paid. A relationship has been buit with the family and the family has not lacked in food throughout the year while the father continues to receive medical treatment.
UK
*To assist in the delivery of the charitable objectives, the activities for 2022 continued to hold meetings online using the Zoom platform.
*We continued to host Zoom workshops in “Death and Dying – responses to bereavement” which continue to be very popular. Among Africans, this has been a difficult subject to discuss, but each day we continue to welcome people grieving especially losses of jobs, loss of relationships and losses through living with illnesses. We intend to find more ways to access the African community to talk on grief and loss especially talk of death and preparations for it.
Lux E Tenebris Plans for the future
The Charity’s strategic objectives for the 2023 will continue to focus on: *Recruiting sponsors and regular donors.
*Recruitment of trustees
Adoption of different projects i.e. supporting struggling informal orphanages Starting income generating projects in Zimbabwe.
Matters on which we are required to report by exception
We declare that there are no serious incidents or other matters that trustees should have reported to the Commission but have not done so.
Lux E Tenebris Detailed Income and Expenditure Account for the Year Ended 31 December 2022
| £ | £ | |
|---|---|---|
| B/F | ||
| Bank | 3 203.88 | |
| Cash on hand | Nil | |
| Sub total | 3 203.88 | |
| Turnover | ||
| Income: | ||
| Donations | 206.08 | |
| Trustees Contributions | 744.00 | |
| Sub Total | 950.08 | |
| Total | 4153.96 |
| Administrative Expenses: |
||
|---|---|---|
| IT & website hosting | 96.00 | |
| Paid school fees | 791.73 | |
| Total expenses | 887.73 | |
| Cash on hand | Nil | |
| Cash at Bank | 3266.23 | |
Notes :
The following provisions were made but not withdrawn as they were donated back
- Provision for audit costs = £200.00