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2023-09-30-accounts

Charity registration number: 1165546 Company registration number: CE005399

RADNORSHIRE INDOOR BOWLS ASSOCIATION

ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2023

RADNORSHIRE INDOOR BOWLS ASSOCIATION

ANNUAL REPORT AND FINANCIAL STATEMENTS

FOR THE YEAR ENDED 30 SEPTEMBER 2023

INDEX

Page
1 - 4 Report of the Trustees
5 Independent Examiner’s Report
6 Statement of Financial Activities
(including Income and Expenditure Account)
7 Balance Sheet
8 - 12 Notes to the Financial Statements

RADNORSHIRE INDOOR BOWLS ASSOCIATION

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 SEPTEMBER 2023

The Trustees (who are also the Directors for the purpose of Company Law) present their report, together with the Financial Statements of the Charity for the year ended 30 September 2023.

OUR PURPOSE AND ACTIVITIES

Objectives of the charity as stated in the constitution are as follows:

ACHIEVEMENT AND PERFORMANCE

The RIBA actively encourages local people of all ages to visit the bowls stadium with the offer of a free taster session to introduce them to the game of bowls. The bowls and bowling shoes are provided free of charge and a complimentary coaching session is provided to teach them the basics of the game. They are given the opportunity to enjoy a game of bowls, meet some of the members, and try out all of the stadium facilities which include free parking, changing rooms, a dining area, and a licensed bar. Hot meals, snacks, and beverages are available from these in-house facilities.

The total membership of the RIBA at the end of 2022/23 season was 205 members (compared to approximately 200 members in 2021/22). A breakdown of these 2022/23 membership figures shows that the RIBA had 183 adult members (compared to 182 adult members in 2021/22), 5 Juniors (compared to 0 Juniors in 2021/22), 12 Social Members (compared to 12 Social Members in 2021/22), and 5 Life Members (compared to 6 Life Members in 2021/22). The RIBA has 12 members who are registered as disabled (2022 – 12).

The RIBA runs various league competitions for the members, held during the day and in the evenings, to encourage members to regularly participate in competitive bowling. A different league competition is organised every weekday, throughout the winter season.

RIBA members regularly play Home & Away fixtures on Saturdays and Sundays over the autumn and winter months, in both the National Club Championships on Saturdays and the National Team Championships on Sundays, plus Over 60’s Men’s League played on Wednesdays, all organised by Welsh Indoor Bowls.

Of special note is the Veterans’ League Competition, held on Thursday afternoons throughout the winter season, for the benefit of our Seniors. This league competition helps to encourage our senior bowlers to keep active and it also provides them with opportunities to socialise with other senior members. This helps to widen their social contacts and allows communication across the peer group. This all helps to promote a healthier lifestyle and mental well-being.

The bowls stadium is usually kept open during the summer months for 4 hours each weekday to enable members and visitors to play bowls.

The RIBA actively encourages disabled people to participate in the sport and regular weekly coaching/playing sessions are provided for our disabled bowlers to enjoy a game of bowls every Friday. This session is also open to disabled non-members. The RIBA can cater for disabled wheelchair bowlers and visually impaired bowlers. We currently have five wheelchairs with two motorised that are specifically designed for use on the rink. All disabled bowlers are welcome at the RIBA, irrespective of their disability. The RIBA also supports a policy of inclusivity for our disabled bowlers by encouraging them to fully participate in all club, league and cup competitions.

There is also a Junior Bowls Section, for members under 18 years of age, who receive regular weekly coaching and playing sessions. The club has sought to introduce the game of bowls to local juniors by offering taster sessions to local primary schools and hosting birthday parties and providing coached sessions along with meals for their entertainment.

The charity has a dedicated team of approximately 30 volunteers, who regularly support our charity. Normally a team of volunteer stewards help to keep the indoor bowls stadium open throughout the year. In the winter season the stadium is open for everyone to play bowls, from October to April, (10am – 9.30pm, seven days a week, subject to bookings). We have reduced opening hours throughout the Summer season. The stadium is open for bowls from May until September from 10am –4pm on weekdays, with weekend openings by prior arrangement.

A team of volunteer qualified coaches provide regular coaching sessions to all players non-members and members alike. Coaching is also provided for our disabled bowlers and the young bowlers, under 18 years of age, in our Junior Section.

1

RADNORSHIRE INDOOR BOWLS ASSOCIATION

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 SEPTEMBER 2023

ACHIEVEMENT AND PERFORMANCE (CONTINUED)

The bar and catering facility is now run by a franchisee.

PLANS FOR THE FUTURE

The charity will work towards achieving the aims stated in its business plan, revising and developing these in response to all relevant factors. In summary the plan includes:

PUBLIC BENEFIT STATEMENT

The trustees of the RIBA confirm that this report provides a summary of the main activities undertaken by the charity to carry out its charitable purpose for the public benefit.

FINANCIAL REVIEW

The Financial Statements show net income for the year of £9,454 (2022 - Net income £1,588). Income was up from £52,190 in 2022 to £62,656 in 2023 due to a Grant from the Peoples Postcode Lottery of £17,394 but Expenditure also increased to £53,202 compared to £50,602 in 2022.

Income was generated from a number of sources. The main source of income were Green Fees of £25,816 down slightly from £26,226 in 2022. Grants received in the year totalled £17,394 compared to £5,378 in 2022. Membership Subscriptions were £8,366 up from £8,233 in 2022. Income from other activities included Fund raising income, sale of club merchandise and income from the catering franchise and totalled £6,576 which was down from £9,389 in 2022.

The most significant expenditure costs were the stadium Light and Heat which was £20,090 (2022 - £15,280), Repairs and Maintenance £4,275 (2022 - £6,810) and the stadium Cleaning Costs £5,779 (2022 - £6,656).

Fixed Assets are valued at £13,751 compared to £16,460 in 2022, Current Assets total £135,951 compared to £123,788 in 2022 and Current Liabilities are £4,929 up from £4,325 in 2022. The RIBA is the freeholder of the stadium, grounds and car park.

RESERVES POLICY

Previously, Radnorshire Indoor Bowls Association was required to ensure that free monies are available in each financial year to meet any reasonable foreseeable contingency. The free reserves at 30 September 2023 were £98,524 (2022 - £85,969).

INVESTMENT POLICY

In furtherance of its objects, and for no other purposes, the Company has the power to invest the monies of the Charity not immediately required for its purposes in or upon such investments, securities or property as may be thought fit, subject nevertheless to such conditions and such consents as may for the time.

2

RADNORSHIRE INDOOR BOWLS ASSOCIATION

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 SEPTEMBER 2023

LEGAL AND ADMINISTRATIVE DETAILS

Charity Name: Radnorshire Indoor Bowls Association Registered Charity Number: 1165546 Registered Company Number: CE005399 Registered Office: Recreation Ground Off Spa Road Llandrindod Wells Powys LD1 5EY Trustees: John Dackers Chair Paul Vaughan Tristan Blanchard Don Jenkins Resigned March 2023 Treasurer to March 2023 Maureen Beckingsale Betty Morgan MBE Corinne Worsley Secretary John Yearsley Resigned February 2024 Shanaz Dorkenoo Steventon Roger Smith Co-opted January 2023 Appointed April 2023 Resigned September 2023 Gillian John Appointed February 2024 Treasurer from February 2024 Bankers: HSBC plc The Co-operative Bank plc Middleton Street P.O. Box 101 Llandrindod Wells 1 Balloon Street Powys Manchester LD1 5ER M60 4EP Independent Examiner: A C Jones BSc (Econ), FCA Andrew Jones & Co Chartered Accountants The Old Surgery Spa Road Llandrindod Wells Powys LD1 5EY

3

RADNORSHIRE INDOOR BOWLS ASSOCIATION

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 SEPTEMBER 2023

GOVERNING DOCUMENT

RIBA is a Charitable Incorporated Organisation and is a registered Charity with the Charity Commission governed by its constitution.

ORGANISATION

The policy and management of the affairs of the Charity shall be managed by the Trustees

RISK REVIEW

The Trustees have conducted their own review of the major risks to which the Charity is exposed and systems have been established to mitigate those risks. These procedures are periodically reviewed to ensure they still meet the needs of the Charity.

TRUSTEES’ RESPONSIBILITIES

The Trustees are responsible for preparing the Trustees’ Report and the Financial Statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Charity law requires the Trustees to prepare Financial Statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charity for that period. In preparing these Financial Statements, the Trustees are required to:

The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the Financial Statements comply with the Charities SORP. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The Report of the Trustees has been prepared in accordance with the Statement of Recommended Practice - Accounting and Reporting by Charities (SORP 2015).

Approved by the Trustees on 6 March 2024 and signed on their behalf by:

J F Dackers Chairman

4

RADNORSHIRE INDOOR BOWLS ASSOCIATION

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF RADNORSHIRE INDOOR BOWLS ASSOCIATION

I report to the trustees on my examination of the accounts of the Charitable Incorporated Organisation for the year ended 30 September 2023, which are set out on pages 9 to 15.

Respective Responsibilities of Trustees and Examiner

As the charity’s trustees, you are responsible for the preparation of the accounts in accordance with requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable directions given by the Charity Commission under section 145(5)(b) of the Act.

Basis of Independent Examiner’s Report

My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.

Independent Examiner’s Statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

A C Jones BSc (Econ) FCA Andrew Jones & Co Chartered Accountants The Old surgery Spa Road Llandrindod Wells Powys LD1 5EY

8 March 2024

5

RADNORSHIRE INDOOR BOWLS ASSOCIATION

STATEMENT OF FINANCIAL ACTIVITIES (INCLUDING INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 30 SEPTEMBER 2023

INCOME
Note
Donations and Legacies
Charitable Activities
Other Trading Activities
Other Income
Investment Income
TOTAL INCOME
2
EXPENDITURE
Costs of Raising Funds
Charitable Activities
TOTAL EXPENDITURE
3
NET INCOME/(EXPENDITURE)
BEFORE TRANSFERS
Transfers Between Funds
4
NET INCOME/(EXPENDITURE) AND
NET MOVEMENT IN FUNDS FOR THE
YEAR
Total Funds Brought Forward
Total Funds Carried Forward
Unrestricted
Funds
£
260
51,950
6,576
2,177
877
61,840
21
51,973
51,994
9,846
-
9,846
135,088
144,934
Restricted
Funds
£
-
-
-
816
-
816
-
1,208
1,208
(392)
-
(392)
5,160
4,768
Total
Funds
Year Ended
30/9/2023
£
260
51,950
6,576
2,993
877
62,656
21
53,181
53,202
9,454
-
9,454
140,248
149,702
Total
Funds
Year Ended
30/9/2022
£
1,318
39,932
9,389
1,464
87
52,190
175
50,427
50,602
1,588
-
1,588
138,660
140,248

The statement of financial activities includes all gains and losses recognised in the year.

All incoming resources and resources expended derive from continuing activities.

The notes on pages 8 to 12 form an integral part of these Financial Statements.

6

RADNORSHIRE INDOOR BOWLS ASSOCIATION

BALANCE SHEET AT 30 SEPTEMBER 2023

FIXED ASSETS
Note
Tangible Assets
5
CURRENT ASSETS
Stocks
Debtors
6
Cash at Bank and In Hand
CURRENT LIABILITIES
Creditors falling due within one year
7
NET CURRENT ASSETS
NET ASSETS
10
THE FUNDS OF THE CHARITY
Unrestricted Income Funds:
General Funds
Designated Funds
Unrestricted Funds
8
Restricted Funds
9
TOTAL FUNDS
10
2023
£
£
13,751
13,751
709
12,606
127,565
140,880
(4,929)
135,951
149,702
112,275
32,659
144,934
4,768
149,702
2022
£
£
16,460
16,460
150
553
127,410
128,113
(4,325)
123,788
140,248
102,429
32,659
135,088
5,160
140,248
2022
£
£
16,460
16,460
150
553
127,410
128,113
(4,325)
123,788
140,248
102,429
32,659
135,088
5,160
140,248
140,248

The financial statements were approved by the board of Trustees on 6 March 2024 and signed on their behalf by:

…………………… ……………………

J F Dackers Mrs G John Chairman Treasurer

The notes on pages 8 to 12 form an integral part of these Financial Statements

7

RADNORSHIRE INDOOR BOWLS ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2023

1 ACCOUNTING POLICIES

Basis of Preparation

The Financial Statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) – (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102).

The charity constitutes a public benefit entity as defined by FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).

Preparation of Accounts on a Going Concern Basis

The trustees consider that there are no material uncertainties about the charity’s ability to continue as a going concern.

Exemption from Preparing a Cash Flow Statement

The charity opted to adopt Bulletin 1 published on 2 February 2016 and have therefore not included a cash flow statement in these financial statements.

Incoming Resources

Incoming resources including capital grants for the purchase of fixed assets are included in full in the Statement of Financial Activities when these are receivable.

Income represents amounts receivable in the year and includes donations, grants, membership subscriptions, green fees, venue hire and interest received.

Resources Expended

Resources expended are accounted for on an accruals basis exclusive of VAT. Expenditure is directly attributable to specific activities and has been included in cost categories of costs of generating funds, charitable expenditure and governance of the Charity. Where costs cannot be directly attributed to these categories in respect of administration expenses, it is estimated based on activity levels that 90% of these costs are attributable to direct charitable expenditure and 10% to governance.

Tangible Fixed Assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life:

Freehold Property 0% on cost Fixtures and Fittings 6.67% / 10% / 20% on cost

Freehold Property is considered to be at least equal to the carrying value of Freehold Property in the Financial Statements and therefore no depreciation has been provided on the building as this would be immaterial.

Voluntary Help and Gifts in Kind

No value is put on voluntary help or on gifts received that cannot be quantified.

Debtors

Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid after taking account of any trade discounts due.

Cash at Bank and in Hand

Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

Creditors and Provisions

Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

Accounting for Separate Funds

The financial statements of a charity must differentiate between restricted and unrestricted funds.

Restricted funds are funds subject to specific conditions, imposed by the donor or by the specific terms of the charity appeal less amounts expended for these purposes. Designated funds are income funds of the Charity which have been set aside for specific purposes, less amounts expended for these purposes. Unrestricted funds are all the other funds of the charity.

8

RADNORSHIRE INDOOR BOWLS ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2023

2
INCOME
Donations and Legacies:
Donations
Income from Charitable Activities:
Grants Receivable
Membership Subscriptions
Green Fees
League and Competition Entry Fees
Other Trading Activities:
Bar Takings
Catering Franchise
Venue Hire
Sponsorship and Advertising
200 Club
Lottery King
Powys Lotto
Pool Table
Merchandise
Fund-raising Income
Other Income:
Sundry Receipts
Investment Income:
Interest Received
TOTAL INCOME
Unrestricted
Funds
£
260
260
17,394
8,366
25,816
374
51,950
-
3,500
-
115
265
410
56
-
866
1,364
6,576
2,177
2,177
877
877
61,840
Restricted
Funds
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
816
816
-
-
816
Total
Funds
Year Ended
30/9/2023
£
260
260
17,394
8,366
25,816
374
51,950
-
3,500
-
115
265
410
56
-
866
1,364
6,576
2,993
2,993
877
877
62,656
Total
Funds
Year Ended
30/9/2022
£
1,318
1,318
5,378
8,233
26,226
95
39,932
897
2,766
20
1,205
245
187
140
26
610
3,293
9,389
1,464
1,464
87
87
52,190

9

RADNORSHIRE INDOOR BOWLS ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2023

3
EXPENDITURE
Costs of Raising Funds:
Fund Raising
Charitable Activities
Costs Directly Allocated to Activities:
Bar Costs
Business and Water Rates
Insurances
Light and Heat
Cleaning Costs
Repairs and Maintenance
Environmental Disposal Fees
Office Costs
Advertising
Website Fees
Telephone
DBS Checks
Bank Charges
Card Machine Fees
Licences
Competition and Travel Costs
Trophies and Prizes
Bursaries for Internationals
Sundry Expenses
Catering
Merchandise
Donations
Depreciation of Owned Fixed Assets
Governance Costs (See below)
Analysis of Governance Costs
AGM Expenses
Light and Heat
Office Costs
Telephone
Accountancy
Independent Examiner’s Fee
Unrestricted
Funds
£
21
21
-
1,146
3,040
18,081
5,779
6,187
1,835
1,005
-
225
753
33
126
449
431
1,684
640
25
2,590
343
937
50
2,709
3,905
51,973
380
2,009
112
84
960
360
3,905
Restricted
Funds
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
1,020
-
-
188
-
-
-
-
-
1,208
-
-
-
-
-
-
-
Total
Funds
Year Ended
30/9/2023
£
21
21
-
1,146
3,040
18,081
5,779
6,187
1,835
1,005
-
225
753
33
126
449
431
2,704
640
25
2,778
343
937
50
2,709
3,905
53,181
380
2,009
112
84
960
360
3,905
Total
Funds
Year Ended
30/9/2022
£
175
175
756
944
2,882
13,759
6,656
6,810
1,485
1,276
35
1,000
612
175
220
446
360
2,067
944
250
2,851
68
615
50
2,871
3,295
50,427
356
1,529
142
68
840
360
3,295

10

RADNORSHIRE INDOOR BOWLS ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2023

4 TRANSFER BETWEEN FUNDS

There were no transfers between funds in the year.

5
TANGIBLE FIXED ASSETS
Cost or Revaluation
At 1 October 2022
Additions
At 30 September 2023
Depreciation
At 1 October 2022
Charge for year
At 30 September 2023
Carrying Amount
At 30 September 2023
At 30 September 2022
6
DEBTORS
Other Debtors
Prepayments
7
CREDITORS: Amounts falling due within one year
Other Creditors
Accruals
Membership Fees in Advance
Freehold
Property
£
391
-
391
-
-
-
391
391
Equipment,
Fixtures &
Fittings
£
109,008
-
109,008
92,939
2,709
95,648
13,360
16,069
2023
£
500
12,106
12,606
2023
£
360
2,500
2,069
4,929
Total
£
109,399
-
109,399
92,939
2,709
95,648
13,751
16,460
2022
£
-
553
553
2022
£
2,562
1,200
563
4,325

11

RADNORSHIRE INDOOR BOWLS ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2023

8
UNRESTRICTED FUNDS
Unrestricted Funds:
General Funds
Designated Funds:
Building Fund
Total Unrestricted Funds
9
RESTRICTED FUNDS
Restricted Income Funds:
Mens Section
Ladies Section
Junior Section
Total Restricted Funds
At
1/10/2022
£
102,429
32,659
135,088
At
1/10/2022
£
1,985
2,109
1,066
5,160
Income
£
61,840
-
61,840
Income
£
756
-
60
816
Expenditure
£
(51,994)
-
(51,994)
Expenditure
£
(1,078)
-
(130)
(1,208)
Transfers
£
-
-
-
Transfers
£
-
-
-
-
At
30/9/2023
£
112,275
32,659
144,934
At
30/9/2023
£
1,663
2,109
996
4,768

The purposes of Restricted Income Funds are:

Men’s Section - funds for men’s section activities.

Ladies Section - funds for Lasection activities.

Junior Section - funds for Junior section activities.

10 ANALYSIS OF NET ASSETS BETWEEN FUNDS
Unrestricted Funds - General Funds
Unrestricted Funds - Designated Funds
Restricted Funds
Tangible
Fixed
Assets
£
13,751
-
-
13,751
Net
current
Assets
£
98,524
32,659
4,768
135,951
Total
£
112,275
32,659
4,768
149,702

11 TRUSTEES REMUNERATION AND EXPENSES

No remuneration directly or indirectly out of the funds of the Charity was paid or payable in the year to any Trustee or to any person or persons known to be connected with any of them.

A total of £304 was paid to 4 Trustees as reimbursement of expenses incurred and for travel and attendance at external meetings on behalf of RIBA.

12 TAXATION

The company is registered as a charity and is therefore not liable to Corporation Tax.

12