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2020-12-31-accounts

Charity Number: 1165546 Company Number: CE005399

RADNORSHIRE INDOOR BOWLS ASSOCIATION

ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020

RADNORSHIRE INDOOR BOWLS ASSOCIATION

ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020

CONTENTS

Page 1 - 8 Report of the Trustees 9 Independent Examiner’s Report 10 Statement of Financial Activities (including Income and Expenditure Account) 11 Balance Sheet 12 - 18 Notes to the Financial Statements

RADNORSHIRE INDOOR BOWLS ASSOCIATION REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2020

TRUSTEES’ ANNUAL REPORT FOR THE PERIOD

From 1[st] January 2020 to 31[st] December 2020

Charity name: Radnorshire Indoor Bowls Association (RIBA)

Charity registration number: 1165546

Company Number : CE005399

OBJECTIVES AND OBJECTIVES

SORP reference
Summary of the purposes of the
charity as set out in its governing
document		 Para 1.17 (i)The advancement of amateur sport by promoting the
game of bowls for the benefit of residents in Llandrindod
Wells and the county of Powys
(ii) The provision of facilities for learning, coaching and
playing the game of bowls for the benefit of residents of
Radnorshire and the wider area, which includes the County
of Powys with the object of improving the health, fitness
and overallconditions of life.
Summary of the main activities in
relation to those purposes for the
public benefit, in particular, the
activities, projects or services
identified in the accounts.		 Para 1.17 and
1.19		 The RIBA actively encourages local people of all ages to
visit the bowls stadium with the offer of a free taster
session to introduce them to the game of bowls. The bowls
and bowling shoes are provided free of charge and a
complimentary coaching session is provided to teach them
the basics of the game. They are given the opportunity to
enjoy a game of bowls, meet some of the members, try out
all of the stadium facilities which include free parking,
changing rooms, a dining area and a licensed bar. Hot
meals, snacks and beverages are available from these in-
house facilities. Due TO Covid-19 we had to close the club
from 10thMarch through to the end of the year, which
obviously had an impact on membership numbers.
The total membership of the RIBA at the end of 2020 was
191 members (compared to 191 members at the end of
2019). A breakdown of these 2020 membership figures
show that the RIBA had 29 Full Members (compared to 30
full members in 2019), 4 Juniors (compared to 3 Juniors in
2019), 138 Seniors (compared to 138 Seniors in 2019), 17
Social Members (compared to 13 Social Members in 2019)
and 3 Life Members (compared to 4 Life Members in
2019). The Senior Members are men and women aged
60+. The Senior Members form 72% of the total RIBA
membership in 2020 (compared to 73% in 2019). The
RIBA has 7 members who are registered as disabled.
The RIBA runs various league competitions for the
members, held during the day and in the evenings, to
encourage members to regularly participate in competitive
bowling. A different league competition is organised on
every weekday, throughout the winter season.
RIBA members regularly play Home & Away fixtures on
Saturdays and Sundays over the autumn and winter
months, in both the National Club Championships on
Saturdays and the National Team Championships on
Sundays, plus Over 60’s Men’s League played on
Wednesdays, all organised by the Welsh Indoor Bowls
Association.
Of special note is the Veterans’ League Competition, held
on Thursday afternoons throughout the winter season, for
the benefit of our Senior Members. This league
competition helps to encourage our senior bowlers to keep
active and it also provides them with opportunities to
socialise with other senior members. This helps to widen
their social contacts and allow communication across the
peer group. This all helps to promote a healthier lifestyle
and mental well-being.

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RADNORSHIRE INDOOR BOWLS ASSOCIATION

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2020

The bowls stadium is usually kept open during the summer
months for 4 hours each weekday (except Thursdays) to
enable members and visitors to play bowls. However, that
has not been possible this year..
The RIBA actively encourages disabled people to
participate in the sport and regular weekly
coaching/playing sessions are provided for our disabled
bowlers to enjoy a game of bowls every Friday. However,
again it has not been possible to do so this year apart from
the first two and a half months. This session is also open to
disabled non-members. The RIBA can cater for disabled
wheelchair bowlers and visually impaired bowlers. We
currently have five wheelchairs with one motorised that are
specifically designed for use on the rink. All disabled
bowlers are welcome at the RIBA, irrespective of their
disability. The RIBA also supports a policy of inclusivity for
our disabled bowlers by encouraging them to fully
participate in all club, league and cup competitions. This
year three of our disabled members were chosen to
represent Wales in the Commonwealth Games, which due
to Covid-19 did not take place.
There is also a Junior Bowls Section, for members under
18 years of age, who receive regular weekly coaching and
playing sessions. The club has sought to introduce the
game of bowls to local juniors by hosting birthday parties
and providing coached sessions along with meals for their
entertainment. Not during the pandemic.
Statement confirming whether the
trustees have had regard to the
guidance issued by the Charity
Commissiononpublic benefit		 Para 1.18 The trustees of the RIBA confirm that this report provides a
summary of the main activities undertaken by the charity to
carry out its charitable purpose for the public benefit.

ADDITIONAL INFORMATION (OPTIONAL)

You may choose to include further statements where relevant about:

SORP reference
Policy on grant making Para 1.38 The Marketing/Fundraising Committee was set up to look at
ways of generating new grant and fundraising opportunities
for our charity. This year we have been successful in
attaining financial support for putting in place social
distancing measures and sanitising equipment. An
application for financial assistance although delayed is
expected shortly (March 2021) from Bags of Help (Tesco-
Ground Force), which will be put towards the transport cost
for local school sessions. We are entering into our third year
of sponsorship with our Shirt Sponsors “Butterfills” and “The
Chip Shop.” A total of £800 was generated enabling the club
to reduce the cost of the shirt to members by £10 per
person. A builder of social housing who offers grants to local
non-profit organisations has provided a contribution towards
the replacement of six sets of bowling shoes (which are
provided free of charge to individuals who do not have any).
Policy on social investment
including program related
investment		 Para 1.38 N/A
Contribution made by volunteers Para 1.38 The charity has a dedicated team of approximately 25
volunteers, who regularly support our charity. Normally a
team of volunteer stewards help to keep the indoor bowls
stadium open throughout the year. However due to the
pandemic this year has seen only just over two months of
bowls has been possible. In the winter season the stadium
is open for everyone to play bowls, from October to April,
(10am - 10pm, seven days a week). We have reduced
opening hours throughout the Summer season. The stadium
is open forbowlsfrom May untilSeptember from 10am –

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RADNORSHIRE INDOOR BOWLS ASSOCIATION

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2020

4pm on weekdays, (except Thursdays) with weekend openings by prior arrangement. The members’ bar is regularly kept open by a team of volunteers during the winter season, but it is closed during the summer. A team of volunteer qualified coaches provide regular coaching sessions to all players non-members and members alike. Coaching is also provided for our disabled bowlers and the young bowlers, under 18 years of age, in our Junior Section.

Achievements and Performance

SORP reference
Summary of the main achievements
of the charity, identifying the
difference the charity’s work has
made to the circumstances of its
beneficiaries and any wider benefits
to society as a whole.		 Para 1.20 The most significant achievement of the charity this year
has been the development and entry of our disabled
bowlers on a national level. This saw some of our members
achieve commendable results in their disabled categories,
in the Welsh Learning Disability Categories, winning three
Gold medals.
The charity has sole ownership of the stadium, car park and
grounds, which will ensure that the RIBA will be able to
continue to provide a top-class international stadium to
promote the game of bowls in Mid- Wales, for the benefit of
our local residents and the wider community.
The RIBA normally runs various league and cup
competitions throughout the winter season to encourage
members to regularly attend and fully participate in these
bowling events.
The facilities of the RIBA are regularly publicised to
businesses (particularly hotels) in the local community, to
the local press and to various organised groups. We hope
that this will encourage more people to come along to the
RIBA to find out what is on offer, have a taster bowls
session, and hopefully consider joining the club.
The RIBA is proud of its catering facility and contracted
caterer who has entered into her third year providing
meals/menu for all customers. A variety of hot meals,
snacks and beverages are available in the dining area and
a special mention for the Christmas Menu and service,
which is well supported. This catering service has proved to
be very popular with our members and is much appreciated
by them. It has also been opened up to the general public
and has resulted in further interest with membership being
taken up by members of the public.
Social media in the form of Facebook has been widely used
to advertise events, such as competitions, club matches
and social evenings in the form of Bingo and Quiz Nights.
The club has a site for bowls and catering posts which are
well supported by club members. They have helped the
RIBA to raise its profile, both in the local community and
now further afield. Welsh Bowlers Chat has also been
utilised to spread the word about RIBA, to the wider bowling
communitywithin Wales.

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RADNORSHIRE INDOOR BOWLS ASSOCIATION

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2020

ADDITIONAL INFORMATION (OPTIONAL)

You may choose to include further statements where relevant about:

Achievements against objectives set Para 1.41 More policies have been added in order to endorse the
functioning of the Charity. For the second year Budgets
have been set by the Committee/Treasurer to increase the
accountability for financial management to members.
Performance of fundraising activities
against objectives set		 Para 1.41 The trustees have continued to work on fundraising
activities. Although Powys County Council have again felt
the pinch in the way of reduced funding by central
government RIBA has secured Business funding in an effort
to remain viable.
The Marketing/Fundraising Committee having actively
sought and obtained advice from PAVO about applying for
grants is continuing to look for opportunities to obtain
funding. With plans to develop the much-needed disabled
parking bays we expect our efforts to be rewarded in 2021.
Investment performance against
objectives		 Para 1.41 Treasurer
Our deposit Account balance at 1 January 2020 was
£109,732.16 interest earned during 2020 was £115.48 and a
deposit made of £2,000.00 giving a balance of £111,847.64
as of the 31stDecember 2020.
Further consideration may be given in 2021 on looking to
invest some of these monies into an higher interest source.
Other N/A

FINANCIAL REVIEW

Review of the charity’s financial
position at the end of the period		 Para 1.21 Treasurer
For the year ended 31stDecember 2020:
The charity like all other organisation suffered badly during
2020 due to the Covid 19 pandemic requiring a prolonged
lock down. The charity suffered a net loss of £22,957.
Income was down from £61,717 in 2019 to £42,544 in 2020.
Fixed assets stand at £11,742. Current assets total
£138,540. The Bar trading account shows a net surplus
income of £608 (Compared to £4,235 in the previous
financial year).
Income was generated from a number of sources.
Membership subscriptions were £8,393 Green Fees,
Competition and League Fees brought in £11,068. Grants
received were £6,000 (Unrestricted) and 2,000
(Unrestricted). Donations were £1,980 (Unrestricted) and
£4,419 (Restricted). A number of other activities were also
held throughout the year e.g. Fund raising, Sale of club
Shirts, Bingo, venue hire, catering franchise and
sponsorship generating income of £4,062 and we also
received Sundry Receipts of £404 and Interest of £115.
Funds from our Junior, Men’s and Ladies sections totalling
£4,419 were introduced to the accounts as restricted Funds.
The most significant expenditure costs were: the stadium
heating and lighting (£2,652) repairs & maintenance
(£28,370) stadium cleaning costs, (£3,428). Insurance
(£2,770) Office costs (£1,823) Management Fees (£8,087).
Various other expenditure items made up a total
expenditure of£65,501.

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RADNORSHIRE INDOOR BOWLS ASSOCIATION

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2020

During the lockdown period it was decided to take
advantage of this to carry out some much needed
maintenance.
The charity has taken advantage of any grants available to
us due to the pandemic and have several projects planned
for 2021.
Statement explaining the policy for
holding reserves stating why they
are held		 Para 1.22 As owners of the stadium and grounds the Trustees are
responsible for maintenance. The current funds are being
allocated to a number of projects, repairs and improvements
to the facilities at the RIBA.
We need to hold reserves to cover the cost of any planned
and unexpected repair and maintenance costs. With future
plans for disabled parking bays and a possible extension for
additional storage and possible conference room (In
Planning).
The RIBA will also be responsible for up to 50% of the
ongoing costs to maintain and repair the shared access
road on the Pavilion site. Trustees have now appointed a
Centre Manager under contract to the RIBA and this will
mean a lower profit in this and next year’s financial
statements.
Additional reserve funds will also be needed to supply and
fit anewbowls carpet (£35,000+)withinthenext2-3 years.
Amount of freereservesheld Para1.22 £99,532
Reasonsfor holdingzeroreserves Para1.22 N/A
Details of fundmateriallyindeficit Para1.24 N/A
Explanation of any uncertainties
about the charity continuing as a
going concern		 Para 1.23 The Trustees consider that there are no material
uncertainties about the Charity’s ability to continue as a
going concern

ADDITIONAL INFORMATION (OPTIONAL)

You may choose to include further statements where relevant about:

The charity’s principal sources of
funds (including any fundraising)		 Para 1.47 The RIBA’s principal source of funds is the receipt in
payment of green fees These are payable at an hourly rate,
which all patrons pay to play bowls in the stadium.
Members also pay an annual membership fee, in addition to
their green fees. Details of this income are shown in the
Financial Reviewsectionofthisreport.
Investment policy and objectives
including any social investment
policy adopted		 Para1.46 N/A
A description of the principal risks
facing the charity		 Para 1.46 Failure to attract sufficient volunteers/trustees to maintain
the running of the charity.
Although, due to the pandemic our membership levels are
under pressure, a principal risk is a reduction in membership
year on year with an aging populous in which to recruit new
members. Hence the club’s promotion of activities with
junior members and invitations to schools to utilise the
facilities.
Other This year has seen the introduction of new policies.
Financial Management and Equality / Diversity are two that
should greatly assist in maintaining a defined resolution and
process by which the committee can deal with certain issues
that may have caused problems in years gone by.
Policy Documents are now on display within the club for all
to see and abide by.

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RADNORSHIRE INDOOR BOWLS ASSOCIATION

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2020

STRUCTURE, GOVERNANCE AND MANAGEMENT

Description of charity’s trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25 Charity Commission Scheme
How is the charity constituted?
(e.g. unincorporated association, CIO)		 Para 1.25 Charitable Incorporated Organisation
Trustee selection methods including
details of any constitutional provisions
e.g. election to post or name of any
person or body entitled to appoint one
or more trustees		 Para 1.25 At the 2019 AGM the membership approved the re-
appointment of three trustees, Tristan Blanchard, Don
Jenkins and Maureen Beckingsale, who had retired and
then been re-appointed under Section 13(b) of our
constitution, where one-third of trustees retired using the
rotational system.

ADDITIONAL INFORMATION (OPTIONAL)

You may choose to include further statements where relevant about:

Policies and procedures adopted
for the induction and training of
trustees		 Para 1.51








This year the trustees have created an introduction booklet
explaining all about the club, its facilities and how it operates.
Additional guidance has been sought from on-line sources
such ashttps://www.volunteernow.co.uk/publicationsand
https://www.diycommitteeguide.org/resource
Powys Association of Voluntary Organisations has been a
good source of training for the officers of the Charity.
The club requests the Trustees to annually submit a
declaration stating that they are fit and proper to hold the
positionof Trustee.
The charity’s organisational
structure and any wider network
with which the charity works		 Para 1.51







The charity operates with three officers holding the positions
of Chair, Secretary and Treasurer. A committee of between 6
-12 trustees set policy and budgets for each year. A group of
volunteers known as stewards control the daily use of the
facility particularly the booking and charging of rink use. A
Manager for the facility has been contracted to run the day to
activities and the facilities belonging to RIBA. A caterer is co-
located providing a cafeteria service from the club’s kitchen
ona yearlyfranchise basis.
Relationship with any related
parties		 Para 1.51




The RIBA has developed a close working relationship with our
local PAVO group, based in Llandrindod Wells. PAVO have
provided us with valuable advice and support applying for
grants throughout the year.
Powys County Council provide a Disclosure Barring Service
which is usedforchecks oncoaches and contractors.
Other N/A

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RADNORSHIRE INDOOR BOWLS ASSOCIATION

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2020

REFERENCE AND ADMINISTRATIVE DETAILS

Charity name Charity name Radnorshire Indoor Bowls Association Radnorshire Indoor Bowls Association Radnorshire Indoor Bowls Association
Other name the charity uses RIBA
Registered charity number 1165546
Charity’s principal address Recreation Ground
Off Spa Road
Llandrindod Wells
Powys
LD15EY
Names of the charity trustees who manage the charity:
Trustee name Office (if any) Dates acted if not for whole
year		 Name of person (or
body) entitled to appoint
trustee (ifany)
1 Paul Vaughan Chairman RIBA Membership
2 Tristan Blanchard Trustee RIBA Membership
3 Ken Evans Trustee RIBA Membership
4 Don Jenkins Treasurer RIBA Membership
5 Maureen Beckingsale Trustee RIBA Membership
6 Betty Morgan MBE Trustee RIBA Membership
7 Corinne Worsley Secretary From Dec 2020 RIBA Membership

Corporate trustees – names of the directors at the date the report was approved

Director name

N/A

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

N/A

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity N/A
Name and objects of the charity on whose behalf the assets
are held and how these falls within the custodian charity’s
objects		 N/A
Details of arrangements for safe custody and segregation of
such assets from the charity’s ownassets		 N/A

ADDITIONAL INFORMATION (OPTIONAL)

Names and addresses of advisers (Optional information)

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RADNORSHIRE INDOOR BOWLS ASSOCIATION

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2020

Type of adviser Name Address
Independent
Examiner		 A C Jones of Andrew Jones & The Old Surgery, Spa Road, Llandrindod Wells, Powys,
LD1 5EY
Co Chartered Accountants
Solicitor Sydney G Thomas & Co West End House, 8, West Street, Builth Wells, Powys, LD2 3AH
Funding PAVO 30 Ddole Road Industrial Estate, Llandrindod Wells, Powys, LD1
6DF
Name of chief executive or names of senior staff members (Optional information)
Centre Manager- Michael Evans

Exemptions from disclosure

Reason for non-disclosure of key personnel details

N/A

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees:

The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees:		 The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees:		 The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees:
Signature(s)
Full name(s) Don Jenkins
Paul Vaughan
Treasurer
Position (e.g. Secretary, Chair, etc) Chair
13 May 2021
Date 13 May 2021

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RADNORSHIRE INDOOR BOWLS ASSOCIATION

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES

OF RADNORSHIRE INDOOR BOWLS ASSOCIATION

I report to the trustees on my examination of the accounts of the Charitable Incorporated Organisation for the year ended 31 December 2020, which are set out on pages 10 to 18.

Respective Responsibilities of Trustees and Examiner

As the charity’s trustees, you are responsible for the preparation of the accounts in accordance with requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all of the applicable directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent Examiner’s Statement

I have completed my examination. I confirm that no material materials have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

A C Jones BSc (Econ) FCA Andrew Jones & Co Chartered Accountants The Old surgery Spa Road Llandrindod Wells Powys LD1 5EY

25 August 2021

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RADNORSHIRE INDOOR BOWLS ASSOCIATION

STATEMENT OF FINANCIAL ACTIVITIES (INCLUDING INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31 DECEMBER 2020

Total Total
Funds Funds
Unrestricted Restricted Year Ended Year Ended
Note Funds Funds 31/12/2020 31/12/2019
£ £ £ £
INCOME
Donations and Legacies 1,980 4,419 6,399 3,017
Charitable Activities 25,461 2,000 27,461 39,636
Other Trading Activities 8,165 - 8,165 14,603
Other Income 404 - 404 4,198
Investment Income 115 - 115 263
____ ____ ____ ____
TOTAL INCOME 2 36,125 6,419 42,544 61,717
____ ____ ____ ____
EXPENDITURE
Costs of Raising Funds - - - -
Charitable Activities 65,431 70 65,501 52,806
____ ____ ____ ____
TOTAL EXPENDITURE 3 65,431 70 65,501 52,806
____ ____ ____ ____
NET INCOME/(EXPENDITURE)
BEFORE TRANSFERS (29,306) 6,349 (22,957) 8,911
Transfers between funds 4 256 (256) - -
____ ____ ____ ____
NET INCOME/(EXPENDITURE) AND NET (29,050) 6,093 (22,957) 8,911
MOVEMENT IN FUNDS FOR THE YEAR
Total Funds brought forward 178,583 256 178,839 169,928
Prior Year Adjustment 5 (5,600) - (5,600) -
____ ____ ____ ____
Total Funds carried forward 143,933 6,349 150,282 178,839
____ ____ ____ ____

The statement of financial activities includes all gains and losses recognised in the year.

All incoming resources and resources expended derive from continuing activities.

The notes on pages 12 to 18 form an integral part of these Financial Statements.

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RADNORSHIRE INDOOR BOWLS ASSOCIATION

BALANCE SHEET

31 DECEMBER 2020

Note
FIXED ASSETS
Tangible Assets
6
CURRENT ASSETS
Stocks
Debtors
7
Cash at Bank and In Hand
LIABILITIES
Creditors falling due w ithin one year
8
NET CURRENT ASSETS
NET ASSETS
11
THE FUNDS OF THE CHARITY
Unrestricted Income Funds:
General Funds
Designated Funds
9
Restricted Funds
10
TOTAL FUNDS
11		 £
£
£
£
11,742
13,938
11,742
13,938
525
2,074
2,709
6,277
143,636
167,210
146,870
175,561
(8,330)
(10,660)
138,540
164,901
150,282
178,839
111,018
145,924
32,659
32,659
143,933
178,583
6,349
256
150,282
178,839
2020
2019
146,870
(8,330)
111,018
32,659

The financial statements were approved by the board of Trustees on 13 May 2021 and signed on their behalf by:

D W Jenkins P Vaughan
Treasurer Chairman

The notes on pages 12 to 18 form an integral part of these Financial Statements.

11

RADNORSHIRE INDOOR BOWLS ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020

1 ACCOUNTING POLICIES

Basis of Preparation

The Financial Statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) – (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102).

The charity constitutes a public benefit entity as defined by FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).

Preparation of Accounts on a Going Concern Basis

The trustees consider that there are no material uncertainties about the charity’s ability to continue as a going concern.

Exemption from Preparing a Cash Flow Statement

The charity opted to adopt Bulletin 1 published on 2 February 2016 and have therefore not included a cash flow statement in these financial statements .

Incoming Resources

Incoming resources including capital grants for the purchase of fixed assets are included in full in the Statement of Financial Activities when these are receivable.

Income represents amounts receivable in the year and includes donations, grants, membership subscriptions, green fees, venue hire and interest received.

Resources Expended

Resources expended are accounted for on an accruals basis exclusive of VAT. Expenditure is directly attributable to specific activities and has been included in cost categories of costs of generating funds, charitable expenditure and governance of the Charity. Where costs cannot be directly attributed to these categories in respect of administration expenses, it is estimated based on activity levels that 90% of these costs are attributable to direct charitable expenditure and 10% to governance.

Tangible Fixed Assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life:

Freehold Property 0% on cost Fixtures and Fittings 5% / 6.67% / 10% / 20% on cost

Freehold Property is considered to be at least equal to the carrying value of Freehold Property in the Financial Statements and therefore no depreciation has been provided on the building as this would be immaterial.

Voluntary Help and Gifts in Kind

No value is put on voluntary help or on gifts received that cannot be quantified.

Debtors

Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid after taking account of any trade discounts due.

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RADNORSHIRE INDOOR BOWLS ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020

Cash at Bank and in Hand

Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

Creditors and Provisions

Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

Accounting for Separate Funds

The financial statements of a charity must differentiate between restricted and unrestricted funds.

Restricted funds are funds subject to specific conditions, imposed by the donor or by the specific terms of the charity appeal less amounts expended for these purposes. Designated funds are income funds of the Charity which have been set aside for specific purposes, less amounts expended for these purposes. Unrestricted funds are all the other funds of the charity.

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RADNORSHIRE INDOOR BOWLS ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020

2 Income

Donations and Legacies:
Donations
Income from Charitable Activities:
Grants Receivable
Membership Subscriptions
Green Fees
League and Competition Entry Fees
Other Trading Activities:
Bar Takings
Catering Franchise
Venue Hire
Sponsorship and Advertising
200 Club
Lottery King
Heart of Wales
Pool Table
Merchandise
Fund-raising Income
Other Income:
Sundry Receipts
Investment Income:
Interest Received
TOTAL INCOME		 Unrestricted
Funds
£
1,980
1,980
6,000
8,393
10,981
87
25,461
4,103
625
2,310
75
145
167
-
139
56
545
8,165
404
404
115
36,125		 Restricted
Funds
£
4,419
4,419
2,000
-
-
-
2,000
-
-
-
-
-
-
-
-
-
-
-
-
-
-
6,419		 Total Funds
Total Funds
Year Ended
Year Ended
31/12/2020
31/12/2019
£
£
6,399
3,017
6,399
3,017
8,000
-
8,393
9,336
10,981
30,300
87
-
27,461
39,636
4,103
8,538
625
1,397
2,310
-
75
-
145
550
167
137
-
649
139
-
56
-
545
3,332
8,165
14,603
404
4,198
404
4,198
115
263
42,544
61,717

14

RADNORSHIRE INDOOR BOWLS ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020

3

4

6

Costs of Raising Funds:
Fund Raising
Charitable Activities:
Costs Directly Allocated to Activities:
Bar Costs
Insurances
Business and Water Rates
Light and Heat
Telephone
Cleaning Costs
Repairs and Maintenance
Management Fees
Office Costs
Advertising
Card Machine Fees
Licences
Competition and Travel Costs
Trophies and Prizes
Bursaries for Internationals
Sundry Expenses
Catering
Merchandise
Subscriptions and Donations
Depreciation and Amortisation
Input VAT Adjustment
Governance Costs (See below)
Analysis of Governance Costs
Management Fees
Light and Heat
Office Costs
Telephone
Accountancy
Independent Examiner’s Fee		 Unrestricted
Funds
£
-
-
3,495
2,770
617
2,652
552
3,428
28,370
8,087
1,823
609
376
746
450
940
25
316
97
20
50
2,196
5,604
2,208
65,431
899
295
203
61
500
250
2,208		 Total Funds
Restricted
Year Ended
Funds
31/12/2020
£
£
-
-
-
-
-
3,495
-
2,770
-
617
-
2,652
-
552
-
3,428
-
28,370
-
8,087
-
1,823
-
609
-
376
-
746
-
450
-
940
-
25
70
386
-
97
-
20
-
50
-
2,196
-
5,604
-
2,208
70
65,501
-
899
-
295
-
203
-
61
-
500
-
250
-
2,208

15

RADNORSHIRE INDOOR BOWLS ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020

4 TRANSFER BETWEEN FUNDS

TRANSFER BETWEEN FUNDS
Unrestricted Restricted
Funds Funds
£ £
The transfer between funds in the year are:
Transfer of Core costs from Unrestricted Funds to Restricted - -
Funds:
Transfer of Unrestricted Funds to Restricted Funds 256 (256)
256 (256)

5 PRIOR YEAR ADJUSTMENT

The prior year adjustment is an overstatement of the VAT debtor totalling £2,854 and the under provision of creditors totalling £2,746.

6 TANGIBLE FIXED ASSETS

Cost
At 1 January 2020
Additions
Disposals
At 31 December 2020
Depreciation
At 1 January 2020
Charge for year
On Disposals
At 31 December 2020
Carrying Amount
At 31 December 2020
At 31 December 2019		 Freehold
Property
£
361
-
-
361
-
-
-
-
361
361		 Fixtures &
Fittings
Total
£
£
99,887
100,248
-
-
-
-
99,887
100,248
86,310
86,310
2,196
2,196
-
-
88,506
88,506
11,381
11,742
13,577
13,938

16

RADNORSHIRE INDOOR BOWLS ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020

7
DEBTORS
Other Debtors
VAT Debtor
Prepayments
8
CREDITORS: Amounts falling due
within one year
Creditors
Accruals
VAT Creditor
Membership Fees in Advance		 2020
2019
£
£
-
3,092
-
3,185
2,709
-
2,709
6,277
2020
2019
£
£
837
3,702
750
-
4,324
-
2,419
6,958
8,330
10,660

9 UNRESTRICTED FUNDS

General Funds
Designated Funds:
Building Fund
Unrestricted Funds:
Total Unrestricted Funds		 (Restated)
At
01/01/2020
£
140,324
32,659
172,983		 Incoming
Resources
£
36,125
-
36,125		 Outgoing
Resources
£
(65,431)
-
(65,431)		 At
Transfers
31/12/2020
£
£
256
111,274
-
32,659
256
143,933

Purpose of Designated Funds

The Trustees have designated funds to a building fund towards future repairs and maintenance costs.

17

RADNORSHIRE INDOOR BOWLS ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020

RESTRICTED FUNDS
Restricted Income Funds:
PCC - Disabled car park
Mens section
Ladies section
Juniors section
Disabled fund
Total Restricted Funds		 (Restated)
At
01/01/2020
£
-
-
-
-
256
256		 Incoming
Resources
£
2,000
852
2,141
1,426
-
6,419		 Outoing
Resources
£
-
-
-
(70)
-
(70)		 At
Transfers
31/12/2020
£
£
-
2,000
-
852
-
2,141
-
1,356
(256)
-
(256)
6,349

10 RESTRICTED FUNDS

The purposes of Restricted Capital Funds are for expenditure on Tangible Fixed Assets as detailed above. The purposes of Restricted Income Funds are:

Disabled Fund - funding for disabled facilities.
Powys County Council (PCC) - funding for disabled car park.
Men’s Section - funds for Men’s section activities.
Ladies Section - funds for Ladies section activities.
Junior Section - funds for Junior section activities.

11 ANALYSIS OF NET ASSETS BETWEEN FUNDS

Unrestricted Funds - General Funds
- Designated Funds
Restricted Funds		 Tangible
Fixed
Assets
£
11,742
-
-
11,742		 Net
Current
Assets
Total
£
£
99,532
111,274
32,659
32,659
6,349
6,349
138,540
150,282

12 TRUSTEES REMUNERATION AND EXPENSES

No remuneration directly or indirectly out of the funds of the Charity was paid or payable in the year to any Trustee or to any person or persons known to be connected with any of them.

No travel expenses were paid to a Trustee (2019 - £NIL).

TAXATION

The company is registered as a charity and is therefore not liable to Corporation Tax.

14

FINANCIAL STATEMENTS

The comparative figures have been restated to account for the Disabled Fund of £256 as a Restricted Fund.

18