Charity Number 1165513 York RI (A Charitable Incorporated Organisation) Trustees. Report and Financial Statements for the year ended 31 March 2025
Contents
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| Charity Information ..................................................................................................... 1 | Charity Information ..................................................................................................... 1 | Charity Information ..................................................................................................... 1 | Charity Information ..................................................................................................... 1 | Charity Information ..................................................................................................... 1 | Charity Information ..................................................................................................... 1 | Charity Information ..................................................................................................... 1 | Charity Information ..................................................................................................... 1 | Charity Information ..................................................................................................... 1 |
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| Statement from Chair of Trustees .................................................................................. 2 | ||||||||
| Report of the Trustees.................................................................................................. 3 | ||||||||
| ...................................... 16 | ||||||||
| Independent Report .................................................................................... 17 |
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| Statement of Financial Activities ................................................................................... 18 | ||||||||
| Balance Sheet ............................................................................................................ 19 | ||||||||
| Statem | 20 | |||||||
| Notes to the Financial Statements ................................................................................ 21 |
York RI
Charity Information
Charity number 1165513
Registered Office
The Sports Centre Queen Street York YO24 1AD
Email: info@yorkri.org.uk Website: www.yorkri.org.uk Telephone (office): 01904 624383
Trustees
Sean Heslop (Chair) Granville Miller (Treasurer) Chris Smith Bob Doyle Dermot Heslop Heather Robertson Alistair Gourlay Douglas Low (Appointed 24 April 2025)
Solicitors
Rollits LLP Forsyth House Alpha Court Monks Cross York YO32 9WN
Independent Examiner
Jessica Lawrence Azets Audit Services Limited 12 King Street Leeds LS1 2HL
Bankers
HSBC 13 Parliament Street York YO1 8RS
HR advisers
Stallard Kane 11-23 Market Street Gainsborough Lincolnshire DN21 2BL
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York RI
Statement from Chair of Trustees
I am honoured to introduce the ninth Annual Report of the York RI charity.
As last year we have continued to increase usage by members and partners at both our sites, at Queen Street and New Lane.
As always, I thank the members of the Board, the staff of the York RI CIO and all the volunteers, who have contributed to the success of York RI CIO. This year again I thank particularly those volunteers and employees who have spent much extra time and effort to continue to increase the availability of our facilities and the diversity of activities.
Of particular interest, I am pleased to report that having last year agreed a lease extension to April 2027 with Network Rail for our Queen Street site we are in the early stages of a negotiation to purchase our Queen Street facilities from Network Rail. Many thanks to trustee Chris Smith for leading on the lease and possible purchase.
We are busy exploring what a purchase of Queen Street means to fund raising for the purchase and modernisation of our Queen Street facilities and how this may affect our operations and activities at our New Lane site.
I thank again Network Rail and City of York Council for their support as we work towards a long term future for Sporting and Cultural activities to continue at Queen Street and New Lane. This is a massive challenge for York RI CIO.
We have started fund raising specifically for our proposals for Queen Street which we are combining with World Cup.
Sean Heslop Chair
Date:
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York RI
Report of Trustees for the year ended 31 March 2025
The Trustees are pleased to present their annual report together with the financial statements of the charitable incorporated organisation (CIO) for the year ended 31 March 25.
The financial statements comply with the Charities Act 2011, Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standards applicable in the UK and the Republic of Ireland (FRS102) (effective 1 January 2019).
Organisation Status
The CIO is a registered charity number 1165513 with the registration dated 10 February 2016.
York RI is a Charitable Incorporated Organisation (CIO) governed by a constitution registered with the Charity Commission on 10 February 2016, as amended April 2016. The charity received a transfer of all the assets and liabilities of the York Railway Institute (an unincorporated Community Amateur Sports Club) on 1 April 2016.
York RI CIO remains the owner of the Pike Hills Golf Course and the land used by York Sailing Club which are both let our on long leases at a peppercorn rent and as such no value has been assigned to them in these financial statements.
York RI has adopted the 'Association' model of the CIO constitution. Trustees are elected by the members of the charity at the Annual General Meeting each year, to serve for a period of up to three years. Membership of the charity is open to anyone (individual or organisation) who is interested in furthering its purposes, and who, by applying for membership, has indicated his, her or its agreement to become a member and acceptance of the duty of members set out in the constitution.
There are 15 Trustee positions on the Board. In order to ensure continuity, one-third of the elected Trustees retire at each AGM by rotation. Retiring Trustees are eligible to put themselves forward for re-election, and may serve for a maximum of three three-year terms before taking a break of at least three years. Vacancies on the Board during the year may be filled by co-option, co-optees serving until the next AGM.
The Board carries out an annual skills audit and seeks to actively recruit new candidates for Trusteeship who can contribute to filling identified gaps in the Board's knowledge, skills and experience. New Trustees receive a Trustee Handbook providing key information about the charity, Trustees and staff. The first Board meeting following the AGM includes an induction session for new Trustees; and new Trustees are 'partnered' with an existing Trustee for support and information during their first six months on the Board.
The Board is aware of the need to ensure ongoing development of its members. During 2024/25 the Board undertook an exercise to identify which areas each trustee will take responsibility for and this will also highlight any areas we have insufficient expertise. This will inform any recruitment of new trustees.
The Board meets monthly. Each meeting receives reports from sub-committees to whom specific responsibilities are delegated under the scheme of delegation. The Board has agreed delegated authorities for authorisation of expenditure and other commitments.
a) Finance Committee
The role of the Finance Committee is:
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To ensure York RI has a consistent and effective approach to managing its resources.
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To evaluate the financial performance of the organisation and ensure financial resources are used appropriately and in accordance with the objectives of York RI.
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To ensure that appropriate advice and recommendations are made to the Board to ensure the ongoing viability of the organisation.
Finance Committee is chaired by the Treasurer and its membership includes the Treasurers of each Site Committee. The Committee meets quarterly.
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York RI
Report of Trustees for the year ended 31 March 2025
Organisation Status (continued)
b) Staffing Committee
The role of the Staffing Committee is:
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To ensure York RI has a consistent and effective approach to managing its human resources
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To ensure that York RI develops an effective personnel strategy consistent with its objectives and with statutory and legal requirements.
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To act as advisory body to the Board on matters affecting staff and volunteers.
To act as the formal body for staff discipline and grievance matters.
To provide support and guidance to the senior staff on staffing matters as required.
Membership of the Staffing Committee is drawn from the Board of Trustees. Professional advice on staffing matters is obtained from StallardKane under an insured contract.
c) Site Committees for the two sites operated by the charity: Queen Street and New Lane The Site Committees have delegated authority for the day to management of their Site. Site Committees are made up of representatives of the various sections and clubs that use each Site and include at least one Trustee on each Site Committee. Site Committees are responsible for developing and proposing the budget for their Site (for approval by the Board); overseeing activities on the Site; ensuring effective communication between the Board and sections; and developing plans for service and Site improvements. Any decisions relating to financial commitments outside the agreed budget, legal issues or staffing/HR issues must be referred to the Board.
Many activities at the Sites are run by the sections and clubs, which are managed by committees of volunteers elected by the members of each club. These are described in more detail below. The sections and clubs are accountable to the Board and report through the Site Committee structures. Other activities are run by the charity directly with support from paid staff.
The charity employs an average of 13 staff. Day to day management of staff is delegated to: Caroline Knight, Manager (New Lane) Heather Robertson (Queen Street)
Risk management
The Board has paid particular attention to a range of risks faced by the charity and has implemented measures to reduce or mitigate these risks. The Board had recognised that post COVID and the restructure of the York CIO there was the need to properly review the RIsk Register and this was undertaken in 2024/25.
The main risks identified by the Board during 2023/24 have been:
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Governance. The devolved structure of the organisation, with much decision-making taking place at Section level through volunteer committees, is a strength of the charity but also presents some potential risks in terms of transparency and accountability. The introduction of Site Committees, with Trustee representation on each, has been put in place to improve communication between the Board and sections whilst retaining as much devolved autonomy for sections as is reasonably possible. The Board retains responsibility for ensuring that all activities are delivered in line with best practice in terms of safety and quality; and for strategic planning to ensure the effectiveness and viability of the charity as a whole.
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External: the particular risks in relation to the future of the Queen Street Site were minimised with the agreement of new lease to April 2027. And further work is continuing to understand the possible purchase and modernisation of our Queen Street facilities.
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The York Station Project was commenced in 2023 and in April 2024 there were two closures of Queen Street between York Station and Blossom Street for all vehicles and pedestrians. Due to detailed planning by all partners the impact to our Queen Street facilities were minimised. A good working partnership with the Contractors, SISK, Network Rail and City of York Council has continued to minimise any effects on our Queen Street activities.
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York RI
Report of Trustees for the year ended 31 March 2025
Organisation Status (continued)
- As stated in our 2022/23 report a part of the Station Project an operational replacement Band Room has to be in situ before the existing band room is demolished. A possible solution has been identified which will result in a replacement bandroom which is being finalised for design and costs, A separate CIO has been authorised by the Charity Commissioners for the Band which will be activated, as and when, the replacement facilities are available.
Objectives and activities
York RI's charitable objects are:
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the promotion of community participation in healthy recreation through the provision of facilities for playing particular sports within the area of York; and
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the promotion and advancement of education by the encouragement of the arts through the provision of facilities for the general public to participate in the arts of drama, mime, dance, music, painting and sculpture, photography, cinema, literature and poetry and to improve the general standard of dramatic productions in York and elsewhere; and
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the provision of facilities in the interests of social welfare for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the condition of life of the said inhabitants.
Main activities undertaken to achieve the charitable objects
York RI fulfils its charitable objectives by providing a wide range of facilities to enable the general public to play amateur sports, participate in healthy recreation and to participate in the arts, musical and theatre productions and wider community-based activity.
York RI develops and operates sporting, recreational, social and cultural activities for the benefit of the public.
The amateur sports for which the York RI provides facilities all promote health and fitness (which range from stamina, strength, suppleness, agility and speed for the sports activities to those closed skill activities such as shooting, archery and bowls, which require a high level of accurate technique, hand/eye co-ordination and skill).
Membership is open to all sections of the community and anyone who wishes to become a member of York RI may do so. Membership is affordable to maximise community participation and to ensure that no-one is excluded from participation because of inability to pay. The charity offers discounted membership rates available to non-members at affordable prices. There is extensive use of the facilities by local organisations with similar objectives, such as schools and voluntary organisations.
members and users to enhance the facilities available. The Trustees have had regard to Charity Commission guidance on public benefit in their decision-making.
These are:
Queen Street (leased from Network Rail)
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York RI
Report of Trustees for the year ended 31 March 2025
Objectives and activities (continued)
The site includes a gymnasium, Dance studio, Dojo, 2 squash courts, several activity rooms and a standalone building for the band room. Activities still available at the site include: Badminton (9 courts) Squash (2 courts) Table Tennis (2 permanent tables) Judo (dedicated dojo) The Dance Studio Brass bands (dedicated band rehearsal room used by 3 bands)
In addition to regular use by the RI's volunteer-led Sections, the facilities are used by members of the public on a pay to play basis. They are also regularly used by local schools at discounted rates, and by local clubs and societies who do not have premises of their own, for example Aikido, Badminton and Table Tennis clubs. Extensive availability is given to the police, fire service, county and area associations and national governing bodies for competitions and coaching.
The Dance Studio continues to provide facilities for a number of dance organisations and other users.
New Lane (freehold)
The site at New Lane provides facilities for a range of outdoor sports and community activities and was refurbished to Sport England standards in 2009. The main activities run by the RI sections are Rugby Union, Football and Netball, with training and match facilities, associated changing rooms and spectator and clubhouse accommodation. The facility provides for all sections of the community, with provision for adults and juniors, male and female, able and challenged. There is level access and adapted toilets. The RI sections work with local schools and community groups to promote active lifestyles and provide a pathway from junior to adult participation. In 2020/21 Archery came to New Lane
The Community Hall provides a base for gymnastics and exercise classes and hosts other community events. Such as a St Leonards Hospice and Cancer Research UK fund raising days.
In February 2020, New Lane became the drop off/pick up location for a Park and Stride facility for two local primary schools, Our Lady Queen of Martyrs and Acomb. This is a joint venture with City of York Council, the schools, Sustrans, and ourselves to improve the air quality of the locality and enable the pupils to actively be involved with exercise and improving their local environment. The Holgate Ward Councillors funded a short roadway to enable a safe one-way traffic system to be instigated on the New Lane site and COLAS undertook the work as part of their commitment to the local community.
Since 2020/21 an organisation called Evolve has been using the site to run courses for pupils excluded from mainstream education, operating three days per week and in September 2024 will be operating five days a week and have used also our Queen Street site in 2022/23. Zumba and Judo (a different club to our RI one). Also we are a venue for Community celebrations and commemorations such as birthdays, weddings and wakes.
the Holgate Harriers group.
In late 2021 the new training/meeting room was completed with funding from York RI CIO and a number of partners including the City of York Council, the CO-OP Community Fund, the Yorkshire Terriers Rugby group and a longtime committee member. The room and kitchen are in regular use and bring in some much needed revenue.
Strategy for the year
The Strategy for the year was to complete a new lease for Queen Street, increase activities and plan for the future for our activities at both Queen Street and New Lane whilst recognising within a few years the Queen Street Sportscentre will need refurbishment. During 2024/25 with the possible purchase of Queen Street arising the CIO is reviewing the effects of the possible purchase on the activities and future of York RI CIO.
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York RI
Report of Trustees for the year ended 31 March 2025
Achievements and performance
Priority 1: To maintain existing sports, cultural and recreational provision for the benefit of York residents In collaboration with our partners, City of York Council and our local community we have continued to develop a strategy for the future of York RI CIO.
Continuing to working with partners to provide a replacement bandroom.
Queen Street Site
Monday/Wednesday Badminton Club The club has had a good year and competitive season. A particular achievement was the club's involvement in the 24 Hour Badminton-athon fundraiser which kicked off the fundraising campaign to buy the Queen Street venue.
Achievements and performance (continued)
In competition the teams have done well, the Yorkshire League 1st team maintains its position in Division 1, and the 2nd team has gained promotion to Division 2. Other notable achievements are the Ladies 1st team won the York and District title again, and our Mixed 1st narrowly missed out on the trophy. Our Mixed 3rd team gained promotion in the 1st division in York and District which means we know have 3 mixed teams all competing in the top division.
The club has faced some division between players but had a productive AGM earlier this month and has a plan to bring groups back together.
The cost of shuttles is the main concern finance wise, and agreed at the club AGM was an increase in match fees to try and cover the additional expense.
Badminton England have required that all affiliated clubs have a dedicated Welfare Officer, this person required specific training and a specific BE DBS check. The club has a good eye on safeguarding in any case due to the involvement in the Juniors section and we've had 2 volunteers agreeing to undertake the training to be the club welfare officers.
We changed chairperson with Heather Robertson standing down and it will be Alison Hyde as the chairperson. The club also elected their officers with the addition of an ordinary member to ensure an odd number for voting purposes, and continues to work on a constitution for further improvements to working practices.
The club is generally positive about the future, and keen to be involved in as many aspects of fundraising as they can.
The Juniors had an extremely positive experience with Aripin as a coach, and they are looking at funding him for another year. They have been shortlisted/selected for a Skipton Building Society small grant, and will now go through the voting process to see what if anything they will receive.
Tuesday/Thursday Badminton
Tuesday Thursday badminton club has enjoyed its second year of stability hovering around 40 full time members with plenty of guests coming and going during that time too.
We play for 6 hours almost every week (the RI only closes for bank holidays and essential maintenance which allows us to play all year round!) in the last year have welcomed several new players to the club. The club now always fills 5 courts every club night. With an estimated 30 players playing around two hours per night. Last year we entered several teams into the York league one team (the mens B) comprised of completely new players who'd never played competitively before joining the club. Players who play in the teams tend to stay as members long term which is important to maintaining a regular membership and having a strong community.
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York RI
Report of Trustees for the year ended 31 March 2025
Achievements and performance (continued)
The average age of the club has dropped significantly with lots of younger players joining over the last year. A few players have left due to moving away and injury but the new members have kept the numbers going. We would expect to perhaps have 50 members by the time the new season starts in September as we have several guests playing who we would expect to join shortly. For the first time since covid we've had so many people coming down we ran out of guest pegs! A real testament to how friendly and welcoming our club is to new and intermediate players.
The club intends to do an internal league over the summer months in order to select teams for next year this seems to be quite exciting for the membership and might lead to us growing more quickly in the future. A lot of badminton is being played.
York RI Band Section
member of York RI Band for over 60 years and for much of that time led the Trombone Section with distinction. He served as Chairman of the Section for many decades, which comprises York RI, York RI Golden Rail and York RI Development Bands, and in this role led the organisation with wisdom, good 1960s wh Section elected James Lolley as its new Chairman and he will lead a committee of experience and youth to
The York RI Development Band is now in its 13th year, and it continues to fulfil its role as a training band. It also performs at various public engagements, enabling players to have the experience of performing in public and also helping to generate funds on Wednesday evenings, and caters for various ages and skill levels, ranging from absolute beginners to returners, and also for people who just want to play a brass instrument at that level. Basic music tuition is available to new beginners, free of charge for an initial period, along with the free loan of an instrument if required, and all students are welcome to join the band when they have reached a suitable skill level. Eventually, anyone progressing to a good standard will have the option of moving up to one of the higher bands. Resulting from the holding of a recruitment event, an additional group of new beginners has been created, and it is anticipated that, following a period of tuition, they will join the band, boosting the membership by up to a dozen new players.
The York RI Golden Rail Band provides its members with a welcoming band room environment in which to play brass instruments and to rehearse a varied and exciting repertoire of music for public performances. Members have the opportunity to continually improve their musicianship and obtain satisfaction from giving performances to a high standard, as acknowledged by their appreciative audiences. The band is building on its successful celebrations for its 40th Anniversary by continuing to innovate with new concerts, smaller ensemble engagements and collaborations with other musical organisations. This is in addition to our wellestablished engagements at weekends in the summer, remembrance events in autumn, and concerts and carolling in the Christmas period. The band continues to attract new members and has a good attendance at its weekly rehearsals which are held on Tuesday evenings. New players include those who have progressed from the Development Band.
The York RI Band is the senior band, and plays to a very high standard competing in the Championship Section in the North of England. In the concert field York R I Band is a very busy band and undertook 20 engagements with a combined audience attendance in excess of 7000 in the last year including having the honour once again of leading the veterans as part of the City of York Remembrance Parade in November 2024 and also for veterans on the 80th Anniversary of D Day. The band has performed with the renowned Chapter House Choir on a number of occasions and did so again to a packed audience at Selby Abbey in a performance of the Mozart Requiem in June 2024. Other highlights included playing to a full audience with Skipton Choral Society at Skipton Town Hall and at Selby Abbey in a world premiere of the first ever collaboration with the Development Band at a Christmas Concert raising over £1,000 for Martin House Children's Hospice
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York RI
Report of Trustees for the year ended 31 March 2025
Achievements and performance (continued)
The band has an almost full membership and as well as its playing commitments enjoys regular social activities for its members. Looking to the year ahead the band will be honoured again to lead the veterans ber 2025. Other collaborations will include a concert Music Concert at the Crescent Club. The band will pay tribute to its former Chairman Clive Marshall at a spent his final weeks.
Judo Club 2024-25
Club is going well with some increase in junior members participating, senior sessions are well attended with a good age range, some older players matching younger ones, so encouraging for the coming year ahead. Purchase of a new landing mat as the existing one is not suitable for throwing on. Jamie and the other coaches did some voluntary help with the NYJF, laying mats, tea and coffee shop (club fundraising). British Judo has bookings at the Sports Centre up to March 2027.
Rifle Club Report 2024-25
The Club's membership continues to grow, reaching a total of 215 at the year end. Participation in league competitions with other clubs is increasingly popular, with a growing proportion of members entering leagues run by both the Yorkshire and the Cumbrian target shooting associations. Two members were placed in the Yorkshire finals (prone discipline) gaining a 2nd and 3rd. One member achieved a 2nd place in the National prone championships at Bisley.
All our evening and weekend sessions are well attended and it has been necessary to extend the hours of some of these to accommodate all those wishing to shoot.
For all of the tasks, such as opening the range, training new shooters, organising the competitions and supervising the safe operation of the shooting sessions, our volunteers are essential. They continue to put in many hundreds of hours to ensure that the Club continues to thrive.
Table Tennis Club
Table Tennis in York continues to thrive, bucking the trends in many areas. The York League would have been the biggest in Yorkshire, overtaking Hull had the Leeds and Bradford Leagues not amalgamated. The standard in York is high with elite players across the region choosing to play here.
York RI Table Tennis Club provides opportunities for members to play Table Tennis, both socially and in competitions including local league, Yorkshire League & National events. A core of members have significantly increased their number of training session over the last few months which has led to several new memberships being taken out. The two main tables at Queen Street are now available from 5pm to 10pm Monday to Thursday, 10am to 10pm on Friday and 10am to 4pm on Saturday.
In 2024/25, out of a membership of nearly 40, 6 competitive teams were fielded in the York and District League. In the new season there will be 7 teams with 7 new or retuning members. RI teams took part in more than 150 competitive matches between them. RI A were Division 1 runners up, with the C unable to hold on to their Division 1 place. 3 teams maintained their Division 2 status with another team doing well in Division 4.
RI members picked up 6 titles, and several runners-up spots in events in the York Closed Tournament, with Filip Wojtkowiak from RI A winning the inaugural Open title, and RI members also represented York e.
The York League open coaching sessions on Fridays based at RI have continued to be popular with new, improving and high-level players. More than 100 unique individuals have attended since September 2024, with sessions having to expand from 8 tables to 10. This number has included men and women, young people, people with disabilities and people from at least 10 different countries. Supporting this activity has led to increased RI membership and new developing clubs in the York area.
Queen Street was also the base for a Junior coaching and tournament series which attracted more than 20 young people from across York.
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York RI
Report of Trustees for the year ended 31 March 2025
Achievements and performance (continued)
Queen Street has also hosted National Governing Body registered tournaments which have attracted many nationally ranked junior, senior and veteran players. In addition, HMRC based their national tournament at Queen Street in November 2024, and have booked again for 2025. Participants benefited from:
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Improved/maintained physical and mental well-being through physical activity.
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Skills improvement and sharing through open practice and organised coaching.
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Inclusive social and inter-generational contact (table tennis is played at local level based on ability not age, gender or disability).
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People being more aware of York and the facilities at RI.
3 committee members contributed over 100 hours volunteer time, organising League teams, managing club activity and matches, participating in Site Committee meetings and acting as a representative for local and national tournaments.
The club's plans for 2025/26 include:
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Consolidate and grow Table Tennis involvement at RI and encouraging people returning to the sport.
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Increasing income to RI by attracting more ranking tournaments and British League fixtures where possible.
Table tennis in York continues to progress well. The York League, having grown slightly in the last year, is now second only in size to Hull in the Yorkshire region., and is considered to be of a high standard relative to the size of the City.
York RI Table Tennis Club provides opportunities for members to play Table Tennis, both socially and in competitions including local league, Yorkshire League & National events. Over the last year there has been a growing number of enquiries about the sport, with most people referred in the first instance to the coaching on Friday nights. The two main tables at Queen Street are now available from 5pm to 10pm Monday to Thursday, 10am to 10pm on Friday and 10am to 4pm on Saturday.
Squash Section
The Squash section has focused on increasing the number of people playing and attracting new players between April 2024 and March 2025.
The first part of this is creating a club atmosphere. We have run a club night every Wednesday which regularly attracts more than 8 players. We have two England Squash Level 1 coaches who attend Club night to help players develop if they wish. We then currently have three monthly mini-leagues which allows players to have games against different people with regular movement between leagues keeping it fresh. Both Club night and the Mini Leagues are open to members and non-members but just with a slight cost difference.
The York RI Squash team also competed in the York & District league for the first time since Covid. There were only a couple of times in the season when we could not play with the full 5 players and we achieved a respectable mid-table finish. It was great to hear other clubs talk about how happy they were that the RI was back playing which is testament to the history of the club. Thanks to the interest Team Squash generated we will have more players for next season. Team squash gives players something to aim for in terms of competition for members.
To increase wider awareness of the club we built a new website which details the club. The mini-leagues are published on here as are the reports from Team squash games which generates interest in the club and creates club spirit. We have also utilised technology like QR Codes and WhatsApp to enable potential new players to easily contact us and find out what is going on.
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York RI
Report of Trustees for the year ended 31 March 2025
Achievements and performance (continued)
New Lane Site
York RI AFC
The junior and senior, ladies' and men's football have had another strong year. We continue to train throughout the week and weekend with matches at weekends, with approximately 36 Teams of all ages competing in local leagues. Our numbers have remained strong in Junior Football with 350 boys and girls a team has been shown to be good for well-being and by having all ages from Junior U6 upwards to U16 we continue to provide a pathway into our senior teams, the club is able to keep local teenagers playing and has created a community feel across its training days with a large age range participating. The ladies team continue to flourish and play at a high standard against established football league clubs. Again another strong season for them, with our second adventure into the FA Cup bringing another exciting new dimension to Football at RI and with only a narrow defeat knocking us out in the first round proper to Stockport County. They also gained promotion from the North East Regional Womens Football League Southern finishing top by a point. Moving up to the Premier division with teams like Barnsley FC, Sunderland West End, Bradford City, Harrogate Town.
Lots of volunteers continued to contribute an estimated 6,500 hours to the running of the club and teams. Activities include: administration, coaching, planning and running training sessions, running matches, organising matches, reporting results, organising tournaments, attending tournaments across the country, fundraising, accounts, training and qualifications, engaging with teams and parents, recruiting to teams, responding to disciplinary, purchasing kit and equipment, tidying and sorting equipment, providing social media content, collecting subscriptions, organising events such as presentations day, responding to league requirements, affiliating to FA and league, registering players, reviewing FA health check and ensuring all have appropriate up to date qualifications, attending New Lane Committee meetings, attending and writing up minutes for York RI AFC committee meetings, to plan and manage pitch maintenance work, engaging with the local community and the other sports on the site.
We have over this year secured funding and raised money to upgrade the floodlights across the site to LED. With new lights on the floodlight pitch being put to excellent use. On the same pitch we have got funding for a ball protection system to stop losing balls into the beck, which we hope to construct over the summer.
We continue to pursue our application for a 3G pitch and are being supported by the Football Foundation and the North riding FA in assessing and receiving grants for this connected to the York Central Works, which will benefit the whole of the club not just the football section. The club's plans for 2023/234 are to appointed. We continue to be an FA Equality Charter Club and is a great achievement and a further acknowledgement of the hard work we put in as a club to be welcome to all. This year we have achieved Three Star standard due to our offer of disability football training something we are proud of and have also offered free training to local refugees which are currently housed in temporary accommodation in York. Which again shows our commitment to providing for the whole community and reaching out to all.
In conclusion it has been a tough year with the weather as climate change starts to bring more rain and with increased participation numbers it has been a juggling act with training and fixtures. But as a club we continue to grow so the future will be trying to get the balance with the numbers of teams and the facilities and pitches we can offer.
York RI Netball Report 2024/25
The netball section continues to thrive, approximately 80 members are actively involved in our senior We have fielded 11 teams in total in various competitions 1 team in the North Yorkshire County League, 4 teams in the York District League and 6 teams in our own York RI based Central League. Our teams have been very successful with very positive results all round.
We will again continue to offer our members the opportunity to be involved competitively during the summer months, which are traditionally outside of the main netball season.
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York RI
Report of Trustees for the year ended 31 March 2025
Achievements and performance (continued)
years and 16 years. We recruit new players almost weekly mostly by word of mouth and we find ourselves once again almost at full capacity. Our youngsters have all been active in competition and we have fielded teams in the local NetballYork League we fielded 2 x U16 teams, 2 x U15 teams, and 3 x U14 teams. We run 2 x U13 and 1 x U12 team, 1 x U11 team which are involved in monthly tournament sessions, Our We continue to run holiday camp style sessions during longer holidays to offer netball at an affordable rate to offer our youngsters the chance to continue netball activities during the school holidays these camps often recruit new members.
The Walking Netball group is still operational, and has approx. 15 ladies in the group. The weather so far this year has really impacted on these sessions though.
We have needed to fundraise this year to help with court maintenance, we were hugely grateful to have all of our floodlights updated to LED lighting thanks to funding raising initiated by the football section. We have had to address the safety of our playing surface and this is quite costly we had to have courts professionally cleaned and we are currently waiting for a spell of decent weather so that the courts can be painted with a special paint which will hopefully overcome the slipperiness due to wear and tear which we currently experience in damp/wet weather conditions obviously this has been a huge problem for us during the winter/spring & it is a big safety concern. This cost of this work will be near enough £10k but should give the courts a further 4 5 years of use before a resurfacing is required.
York RI Rugby Club
The York RI RUFC 23/24 season has seen many challenges but has ended encouragingly with a new sense of recovery.
players moving away. A sustained and energetic recruitment campaign has been fruitful, with the team finishing the season in much better player numbers. Sadly a few games were cancelled as the player number dripped, but we start 24/25 in a much stronger position. A league restructure has meant that there fo
The Templars inclusive team has had another successful year in terms of retention and recruitment. They continue to attract both gay and straight players, this is due to their positivity and openness. A highlight for this season is their trip to Paris to play at the French rugby headquarters, as part of the 2024 Rugby World Cup Celebrations. The team play in the IGR league which pits them against teams from across the north, this, however results ion a lot on travel for away fixtures and sadly the pool of teams to play against is limited so there are not as many opportunities to play as the team would like. To combat this we are looking to create a 2nd XV made up of older 1st team players and those from the Templars who would like more game time. The aim is to double the number of opportunities for the Templars and provide a less frequent social option for the older and more fringe 1st team players.
for those who played and the fantastic support we had there on the day. Plans are afoot to reinvigorate Fundraising underway for new playing kit. There is hope that the new 2nd XV will help bring players through from the Templars and attract new players who may be able to take the jump into the 1st team.
The Survivors group of ex-players has had another great year, bringing together approx. 100 people for work closely with Caroline to maximise the number of opportunities for social events.
Our touch team has seen a full year of activity, this is remarkable given that touch rugby is seen as a in June, with over 100 taking part.
12
York RI
Report of Trustees for the year ended 31 March 2025
Achievements and performance (continued)
Sadly, the bad weather in early 2024 damaged the posts on the first team pitch and the floodlights on the 2nd team pitch. Plans are underway to replace the posts and make repairs to the floodlights in readiness for the coming season
Priority 2: To review the financial viability of some services/facilities and put in place initiatives to improve this.
During 2023/24 the Charity has continued to focus on building our activities and usage up post COVID19. By restricting opening times for members at our Queen Street site and working with partners to enable their use of our facilities during the day and at weekends the site is proving viable.
environment surplus from social hirings has dropped. The site is generating a small surplus which will only cover minor works. Actions are in hand to improve the surplus generated at New Lane.
Priority 3: To review operational and staffing arrangements to ensure the charity is run efficiently and effectively.
The Trustees have put in place arrangements for devolved management of the two Sites through the system of volunteer Site Committees. This ensures that day to day decisions can be taken at a localised level and with input from the volunteers involved in running the various Section activities, whilst the Trustees retain overall control and responsibility. This approach is now embedded across all Sites.
Volunteers have always been and will continue as an essential part of York RI's activities, fulfilling a wide range of roles including administration, committee members, coaching, organising competitions and events, and assisting with fund-raising and other activities. We have started to increase our staffing and the current view is there is insufficient market for daytime offerings at our Queen Street site and we need to ensure our New Lane site becomes able to generate sufficient surpluses to become more viable. However, at both of our Sites hirings to other users especially during weekdays is improving.
Priority 4: To work on a longer-term strategic plan for the charity, to enable it to maintain and develop excellent sporting and community facilities that will meet the needs of York residents in the long term.
As a first stage in longer term planning, the Trustees agreed the following working framework:
Values:
York RI aspires to be an open, inclusive and outward-facing organisation that serves the whole York community.
Our foundations are rooted in the spirit of sharing and mutuality of the historic Railway Institute, and we remain committed to working together to provide high quality, affordable and enjoyable experiences for all, regardless of ability or income.
We are a volunteer-led organisation which values the commitment and diverse contributions of all our users and members. Together, we encourage and enable everyone to achieve their aspirations, in a safe, sociable and welcoming environment.
Vision:
To maximise the opportunities for people to enrich the lives of the whole community by their open and committed participation, now and in the future.
Mission:
To become recognised as a leading provider of exceptional value environments where everyone can contribute and participate in a wide variety of activities.
13
York RI
Report of Trustees for the year ended 31 March 2025
Plans for the future
York RI CIO has formed a Development Group to take the CIO forward as we manage the reshaping of our offerings as our Queen Street and New Lane sites change in response to our community needs. As stated earlier we are working with our partners, especially CoYC and Network Rail to define what is expected of York RI CIO and what we can achieve recognising the limitations of volunteers.
With this in mind we will be continuing to meet with partners to draw out how York RI CIO best goes forward for the City of York and beyond.
Key Management Personnel
accordance with inflation. The remuneration is benchmarked with charities of a similar size and activity to ensure that the remuneration is set fairly and not out of line with that paid for similar roles.
Financial review
Overview
The value of assets gifted to the York RI charity by the former Railway Institute on 1st April 2016 was £1.3million.
The gift of assets included land and buildings, notably the freeholds at Pike Hills and New Lane, together with plant and machinery plus fixtures and fittings at all York RI sites. All property and equipment used by sections and all monies in section bank accounts belongs to the charity. With the restructure York RI CIO has granted leases to the new Golf and Sailing CIOs at a peppercorn rate and gifted such things as plant and machinery where appropriate.
A full balance sheet is supplied in the enclosed accounts.
These accounts show consolidated income and expenditure for the charity in line with recognised practice.
During the year, total income excluding donations was £564,146 (2024: £493,020) and total expenditure £534,184 (2024: 412,309), showing an overall surplus of £29,962 (2024:£80,711). This included a depreciation charge of £25,602.
The transition to charitable status enabled York RI to secure mandatory rate relief which has been achieved along with a further discretionary relief from City of York Council. In total this was a saving of £70k per year. In October 2018 York RI CIO submitted to The City of York Council for continuation of rate relief and this has been granted for the next three year period.
Fund-raising policy
Section 162A of the Charities Act 2011 requires charities to make a statement regarding fundraising includes donations from individual and corporate supporters.
We confirm that all solicitations are managed internally, without the involvement of commercial participators, professional fundraisers or third parties. The management of all income generation falls within the control of the Trustees Board. The charity complies with the Code of Fundraising Practice set out by the Fundraising Regulator. We have received no complaints in relation to our fundraising activity for the year under review
14
York RI
Report of Trustees for the year ended 31 March 2025
Reserves policy
The charity needs to maintain free reserves in order to manage variations in cash flow over the year, and to meet unexpected repair and maintenance needs as they arise. The Trustees have agreed that at this stage, an appropriate level of reserves would be the equivalent of three months running costs for the charity (134k). At 31 March 2025, the free reserves held by the charity were £543,906 (2024: £515,931).
The Trustees will be reviewing the reserves policy in the light of the restructure and future repair and maintenance schedule for buildings and equipment.
Sean Heslop Chair of Trustees Date:
15
York RI
Report of Trustees for the year ended 31 March 2025
The T accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England and Wales requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that year. In preparing these financial statements, the Trustees are required to:
-
Select suitable accounting policies and then apply them consistently;
-
Observe the methods and principals in the Charities SORP;
-
Make judgements and estimates that are reasonable and prudent;
-
State whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
-
Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
16
York RI
Independent
report to the Trustees of York RI
I report to the trustees on my examination of the financial statements of York RI for the year ended 31 March 2025.
This report is made solely to the charity's trustees, as a body, in accordance with Section 145 of the Charities Act 2011. My independent examination work has been undertaken so that I might state to the charity's trustees those matters I am required to state to them in an Independent Examiner's Report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the Charity and the charity's trustees as a body, for my independent examination work, for this report, or for the opinions I have formed.
Responsibilities and basis of report
As the trustees of the charity you are responsible for the preparation of the financial statements in the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of Institute of Chartered Accountants in England and Wales, which is one of the listed bodies.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by section 130 of the Act; or 2. the financial statements do not accord with those records; or
-
the financial statements do not comply with the applicable requirements concerning the form and content of financial statements set out in the Charities (Financial statements and Reports) Regulations 2008 other than any requirement that the financial statements give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
Jessica Lawrence Azets Audit Services Limited Chartered Accountants
Date:
12 King Street Leeds LS1 2HL
17
York RI
Statement of Financial Activities for the year ended 31 March 2025
| Total | Total | ||
|---|---|---|---|
| 2025 | 2024 | ||
| Note | £ | £ | |
| Income from: | |||
| Donations and legacies: | |||
| Donations | 4 | - | 29,883 |
| Grants | 5 | 15,000 | 15,822 |
| Income from charitable activities: | |||
| Room, court and equipment hire | 144,748 | 137,372 | |
| Subscriptions and joining fees | 32,598 | 32,998 | |
| Other income | 254,605 | 186,007 | |
| Income from other trading | |||
| activities: | |||
| Bar operations | 104,181 | 77,776 | |
| Other trading operations | 5,341 | 5,341 | |
| Investment income: | |||
| Bank interest received | 7,673 | 7,821 | |
| Total income | 564,146 | 493,020 | |
| Expenditure on: | |||
| Charitable activities | 6 | 476,059 | 372,968 |
| Raising funds | 6 | 58,125 | 39,341 |
| Total expenditure | 6 | 534,184 | 412,309 |
| Net income for the year and net movement in funds |
29,962 | 80,711 | |
| Funds broughtforward | 14,15 | 767,219 | 686,508 |
| Funds carried forward | 14,15 | 797,181 | 767,219 |
The statement of financial activities includes all gains and losses recognised in the year.
All income and expenditure derive from continuing activities of the CIO.
A fully detailed Statement of Financial Activities for the year ended 31 March 2024 is shown in note 17 of the financial statements.
18
York RI
Balance sheet as at 31 March 2025
| 2025 | 2024 | ||
|---|---|---|---|
| Note | £ | £ | |
| Fixed assets | |||
| Investments | 8 | 100 | 100 |
| Tangible assets | 9 | 253,275 | 251,288 |
| 253,375 | 251,388 | ||
| Current assets | |||
| Stock | 10 | 4,472 | 3,481 |
| Debtors | 11 | 52,098 | 30,906 |
| Cash at bank and in hand | 522,905 | 503,326 | |
| 579,475 | 537,713 | ||
| Creditors: | |||
| Amounts fallingdue within oneyear | 12 | (35,669) | (21,882) |
| Net current assets | 543,806 | 515,831 | |
| Net assets | 797,181 | 767,219 | |
| Funds of the charity | |||
| Unrestricted funds | 14 | 797,181 | 767,219 |
| Total funds | 797,181 | 767,219 |
The notes on pages 21 to 29 form part of these financial statements.
These financial statements were approved by the Board of Trustees and were authorised for issue and signed on its behalf by:
Sean Heslop Chair of Trustees
Date:
19
York RI
Statement of Cash Flows for the Year Ended 31 March 2025
| Note | 2025 | 2024 | |
|---|---|---|---|
| £ | £ | ||
| Cash flows from operating activities | |||
| Net cash provided by operating activities | 39,495 | 87,417 | |
| Cash flows from investing activities | |||
| Bank interest received | 7,673 | 7,821 | |
| Purchase of tangible fixed assets | (27,589) | (11,216) | |
| Net cash (used in) investing activities | (19,916) | (3,395) | |
| - | |||
| Change in cash and cash equivalents in the reporting period | 19,579 | 84,022 | |
| Cash equivalents at the beginning of the reporting period | 503,326 | 419,304 | |
| Cash and cash equivalents at the end of the reporting | |||
| period | 522,905 | 503,326 | |
| 2025 | 2024 | ||
| Reconciliation of net movement in funds to net cash | |||
| flow from operating activities | £ | £ | |
| Net movement in funds for the reporting period (as per the | |||
| statement of financial activities) | 29,962 | 80,711 | |
| Adjustments for: | |||
| Depreciation charges: | 25,602 | 3,184 | |
| Bank interest | (7,673) | (7,821) | |
| Movement in stock | (991) | 347 | |
| Increase in debtors | (21,192) | (19) | |
| (Increase) in creditors | 13,787 | 11,015 | |
| Net cash provided by operating activities | 39,495 | 87,417 |
The CIO had no debt on the current or previous financial year.
20
York RI
Notes to the Financial Statements for the year ended 31 March 2025
1. Accounting policies
The principal accounting policies adopted, judgements and key sources of estimation uncertainty in the preparation of the financial statements are as follows:
Charity information
York RI is a charitable incorporated organisation registered in England and Wales. The registered office is The Sports Centre, Queen Street, York, YO24 1AD.
Accounting convention
The financial statements have been prepared on a going concern basis in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) ( Charities SORP (FRS 102) ), the Financial Reporting Standard applicable in the UK and Ireland (FRS 102) and the Charities Act 2011.
The Financial Statements are prepared in sterling, which is the financial currency of the charity. Monetary amounts in these Financial Statements are rounded to the nearest £1.
York RI meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at cost or transaction value unless otherwise stated in the relevant accounting policy notes.
Going concern
The Trustees have at the time of approving the financial statements a reasonable expectation that the CIO has adequate resources to continue in operational existence for the foreseeable future. The CIO has cash reserves sufficient to meet its immediate requirements. Thus, they continue to adopt the going concern basis of accounting in preparing the financial statements.
Fund accounting
Unrestricted funds are available for use at the discretion of the Trustees in furtherance of the general objectives of the charity.
Restricted funds can only be used for restricted purposes within the objectives of the charity. These arise when funds are subject to specific restrictive conditions imposed by funders/donors or by the purpose of the grant. At the balance sheet date, there were no restricted funds.
Income
Income is recognised in the year in which entitlement arises, receipt is probable, and the amount can be reliably measured.
Income is deferred:
-
where the charity must fulfil conditions before becoming entitled to it,
-
where the income is received specifically for expenditure in a future accounting period, or
-
where donations, sponsorship and entry fees are received in anticipation of an event to be held in a future accounting period.
Income from Government and other grants are recognised in the statement of financial activities in the period in which the charity is entitled to the income.
Income from subscriptions is recognised in the period to which the subscription relates. Income received prior to the year-end which relates to future periods, is deferred.
Income from room, court and equipment hire is recognised in the period to which the hiring transpires.
Gifts in kind
Assets and liabilities donated to the charity are included as donation income at market value or fair value at the date of receipt. No amounts are included in the financial statements for services donated by volunteers.
21
York RI
Notes to the Financial Statements for the year ended 31 March 2025 (cont.)
1. Accounting policies (cont.)
Expenditure and irrecoverable VAT
Expenditure is included in the SoFA on an accruals basis inclusive of any VAT that cannot be recovered. Expenditure is allocated directly to a particular activity where costs relate directly to that activity.
Where costs cannot be directly attributed to particular headings, they have been allocated to activities on a basis consistent with use of the resources.
Cost of raising funds
These include the salaries, direct expenditure and overhead costs of the trading team as well.
Restricted funds
These represent income received for specific projects and expenditure incurred on those projects .
Charitable activity costs
These include the salaries, direct expenditure and overhead costs of the support team.
Pensions
The charity operates a defined contribution scheme for the employees of the charity. Contributions are charged as an expense to the SoFA in the period in which they fall due.
Staff costs
The costs of short-term employee benefits are recognised as a liability and an expense where settlement of obligations does not fall within the same period.
Fixed assets and depreciation
Fixed assets are stated at cost. Depreciation is provided to write off the cost less the estimated residual value of tangible fixed assets by equal instalments over their estimated useful economic lives as follows:
Fixtures, fittings and equipment 10-20% straight line
Freehold land and property is not depreciated.
It is the CIO estimated residual value at the end of its economic life is expected to be at least carrying value so that any deprecation charge would be immaterial. The Trustees will arrange periodic impairment reviews. The land held at New Lane was subject to a revaluation in the prior year with the gain on revaluation shown in the statement of financial activities.
Stocks
Purchased goods for resale are valued at the lower of cost and estimated selling price less costs to complete and sell.
Tax
York RI CIO is a registered charity and as such is a charity within the meaning of schedule 6 of the Finance Act 2010. Accordingly, the Charity is potentially entitled to tax exemption under part 11 of the Corporation Tax Act 2010 or section 256 of the Taxation of Chargeable Gains Act 1992 in respect of income and gains arising.
Financial instruments
The CIO
Cash at bank and in hand
Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity held for working capital.
22
York RI
Notes to the Financial Statements for the year ended 31 March 2025 (cont.)
1. Accounting policies (cont.)
Debtors
Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid.
Financial assets, other than those held at fair value through profit and loss, are assessed for indicators of impairment at each reporting end date.
Financial assets are impaired where there is objective evidence that, as a result of one or more events that occurred after the initial recognition of the financial asset, the estimated future cash flows have been affected. The impairment loss is recognised in the income and expenditure account.
Creditors, loans and provisions
Creditors, loans and provisions are recognised where the CIO has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors, loans and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.
Financial liabilities are only derecognised when, and only when, the CIO cancelled or they expire.
Amounts recognised as provisions are best estimates of the consideration required to settle the present obligation at the reporting end date, taking into account the risks and uncertainties surrounding the obligation.
2. Critical accounting estimates and judgements
In the application of the CIO Trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.
The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised, if the revision affects only that period, or in the period of the revision and future periods if the revision affects both current and future periods.
The estimates and assumptions which have a significant risk of causing a material adjustment to the carrying amount of assets and liabilities are outlined below.
Section activity
- to-day level. Due to the number of these sections and the small-scale income and expenditure through them e.g. match fees and cost of match officials, the Trustees have not fully consolidated the activities of
23
York RI
Notes to the Financial Statements for the year ended 31 March 2025 (cont.)
| 3. | Net income |
||
|---|---|---|---|
| 2025 | 2024 | ||
| Net income is stated after charging: | £ | £ | |
| Remuneration of the Independent Examiner: | |||
| Independent examination | 2,150 | 1,975 | |
| Accounts preparation | 1,800 | 1,700 | |
| Depreciation | 1,984 | 3,184 | |
| 4. | Donations |
||
| 2025 | 2024 | ||
| £ | £ | ||
| Donations | - | 29,883 |
£27,855 of prior year income is restricted.
| 5. | Grants |
||
|---|---|---|---|
| 2025 | 2024 | ||
| £ | £ | ||
| Grants | 15,000 | 15,822 | |
| Current year grant income is unrestricted. Prior year grant income is restricted. |
6. Expenditure
| For the year ended | New | Queen | |
|---|---|---|---|
| 31 March 2025 | Lane | Street | Total |
| £ | £ | £ | |
| Costs directly allocated to charitable activities: | |||
| Staff costs | 66,522 | 39,044 | 105,566 |
| Repairs and renewals | 19,831 | 18,777 | 38,608 |
| Advertising, subscriptions and licences |
950 | - | 950 |
| Cleaning | 1,372 | 1,480 | 2,852 |
| Rent, rates and utilities | 28,495 | 36,614 | 65,109 |
| Insurance | 4,583 | 13,751 | 18,334 |
| Depreciation | 1,984 | - | 1,984 |
| Expenditure within sections | 177,651 | 46,501 | 224,152 |
| Legal and professional | 284 | - | 284 |
| Sundry | 789 | 2,741 | 3,530 |
| Support and governance costs: | |||
| Independent examination, governance and accountancy |
6,765 | 6,765 | 13,530 |
| Computer Costs | 335 | 825 | 1,160 |
| 309,561 | 166,498 | 476,059 | |
| Costs directly allocated to raising funds: | |||
| Direct costs | 54,537 | 3,588 | 58,125 |
| Total | 364,098 | 170,086 | 534,184 |
24
York RI
Notes to the Financial Statements for the year ended 31 March 2025 (cont.)
6 Total expenditure (cont.)
| For the year ended | New | Queen | |
|---|---|---|---|
| 31 March 2024 | Lane | Street | Total |
| £ | £ | £ | |
| Costs directly allocated to charitable activities: | |||
| Staff costs | 51,579 | 31,637 | 83,216 |
| Repairs and renewals | 18,402 | 17,703 | 36,105 |
| Advertising, subscriptions and licences |
892 | - | 892 |
| Cleaning | 990 | 1,169 | 2,159 |
| Rent, rates and utilities | 24,851 | 39,011 | 63,862 |
| Insurance | 4,302 | 12,903 | 17,205 |
| Depreciation | 2,404 | 780 | 3,184 |
| Expenditure within sections | 108,240 | 37,513 | 145,753 |
| Legal and professional | 2,441 | 6,014 | 8,455 |
| Sundry | 263 | 229 | 492 |
| Support and governance costs: | |||
| Independent examination, governance and accountancy |
4,614 | 5,895 | 10,509 |
| Computer costs | 298 | 838 | 1,136 |
| 219,276 | 153,692 | 372,968 | |
| Costs directly allocated to raising funds: | |||
| Direct costs | 35,975 | 3,366 | 39,341 |
| Total | 255,251 | 157,058 | 412,309 |
In the current year restricted expenditure was £nil (2024: £43,677) and unrestricted expenditure was £534,184 (2024: £368,632).
7. Staff numbers and costs
The average number of staff employed by the CIO during the year was as follows:
| 2025 | 2024 | |
|---|---|---|
| Number | Number | |
| Charitable activities | 13 | 10 |
| The aggregate payroll cost of these persons was as follows: | ||
| 2025 | 2024 | |
| £ | £ | |
| Wages and salaries | 99,866 | 82,476 |
| Pension costs | 783 | 740 |
| 100,649 | 83,216 |
During the year, no expenses were paid to Trustees (2024: none). 1 Trustee (2024: 1 Trustee) received £9,434 (2024: £7,213) as detailed in note 16. Trustees are not included in the average number of employees.
No employees were paid over £60,000 in the year (2024: No employees).
The key management personnel of the CIO comprise the Trustees, and the New Lane Manager. The total remuneration of the key management personnel employed by the CIO was £38,664 (2024: £34,753), which in current year include the payments made to Granville Miller (trustee) for professional fees as detailed in note 16.
25
York RI
Notes to the Financial Statements for the year ended 31 March 2025 (cont.)
| (cont.) | ||
|---|---|---|
| 8. Investments |
||
| Shares held in subsidiary undertakings | 2025 | 2024 |
| £ | £ | |
| At 1 April 2024 and 31 March 2025 | - | 100 |
The charity owns 100% of the issued share capital of York RI Commercial Ltd, a company incorporated in England and Wales (Company Registration No. 14645091). The company did not trade during the year.
9. Tangible fixed assets
| Freehold | Fixtures, | ||
|---|---|---|---|
| land and | fittings and | ||
| buildings | equipment | Total | |
| £ | £ | £ | |
| Cost or valuation | |||
| At 31 March 2024 | 240,000 | 23,899 | 263,899 |
| Additions | - | 27,589 | 27,589 |
| At 31 March 2025 | 240,000 | 51,488 | 291,488 |
| Depreciation | |||
| At 31 March 2024 | - | 12,611 | 12,611 |
| Charge foryear | - | 25,602 | 25,602 |
| At 31 March 2025 | - | 38,213 | 38,213 |
| Net book values | |||
| At 31 March 2025 | 240,000 | 13,275 | 253,275 |
| At 31 March 2024 | 240,000 | 11,288 | 251,288 |
| 10. Stock |
|||
| 2025 | 2024 | ||
| £ | £ | ||
| Bar stock | 4,472 | 3,481 | |
| 11. Debtors |
|||
| 2025 | 2024 | ||
| £ | £ | ||
| Trade debtors | 33,111 | 17,392 | |
| Prepayments and accrued income | 16,469 | 13,514 | |
| Other debtors | 2,518 | - | |
| 52,098 | 30,906 |
26
York RI
Notes to the Financial Statements for the year ended 31 March 2025 (cont.)
12. Creditors: amounts falling due within one year
| 2025 | 2024 | |
|---|---|---|
| £ | £ | |
| Trade creditors | 6,565 | 10,487 |
| Accruals | 26,886 | 10,019 |
| Other Creditors | 2,218 | 1,376 |
| 35,669 | 21,882 |
13. Commitments
The CIO rents its Queen Street premises under a peppercorn rental agreement. It had no other commitments under non-cancellable operating leases in the current or preceding year.
14. Statement of funds
| Year ended 31 March 2025 | As at 31 | |||
|---|---|---|---|---|
| As at 1 | March | |||
| April 2024 | Income | Expenditure | 2025 | |
| £ | £ | £ | £ | |
| Unrestricted funds: | ||||
| General fund | 767,219 | 564,146 | (534,184) | 797,181 |
| Total funds | 767,219 | 564,146 | (534,184) | 797,181 |
| Year ended 31 March 2024 | As at 31 | |||
| As at 1 | March | |||
| April 2023 | Income | Expenditure | 2024 | |
| £ | £ | £ | £ | |
| Unrestricted funds: | ||||
| General fund | 686,508 | 449,343 | (368,632) | 767,219 |
| Restricted funds: | ||||
| Crowdfunding | - | 26,155 | (26,155) | - |
| Other funding | - | 17,522 | (17,522) | - |
| Total Restricted | - | 43,677 | (43,677) | - |
| Total funds | 686,508 | 493,020 | (412,309) | 767,219 |
Unrestricted funds
General funds These represent the free reserves and fixed assets of the charity that are not designated or restricted for particular purposes.
Restricted funds
These represent income awarded for specific projects such as football, floodlights and squash.
27
York RI
Notes to the Financial Statements for the year ended 31 March 2025 (cont.)
15. Analysis of net assets by fund
As at 31 March 2025
| As at 31 March 2025 | ||
|---|---|---|
| Fixed assets | Net current assets | Total |
| £ | £ | £ |
| Unrestricted funds | ||
| General 253,275 |
543,906 | 797,181 |
| Total 253,275 |
543,906 | 797,181 |
| As at 31 March 2024 | ||
| Fixed assets | Net current assets | Total |
| £ | £ | £ |
| Unrestricted funds | ||
| General 251,288 |
515,931 | 767,219 |
| Total 251,288 |
515,931 | 767,219 |
16. Related parties
Granville Miller, a trustee of the CIO, received payments from the CIO for professional fees. During the year he invoiced fees totalling £9,434- (2024: £7,213).
17. Post balance sheet events
The lease for Queen Street expires in April 2027; Trustees are exploring ways to continue the Queen Street operation through purchase of part of the site. Relocation to another site is not a viable option. Negotiations are at an early stage but Trustees are supportive of a purchase subject to agreeing acceptable terms, assessing business viability and confirming funding.
28
York RI
Notes to the Financial Statements for the year ended 31 March 2025 (cont.)
17. Comparative statement of Financial Activities (Including Income and Expenditure account)
| Restricted | Unrestricted | Total | |
|---|---|---|---|
| 2024 | 2024 | 2024 | |
| £ | £ | £ | |
| Income from: | |||
| Donations and legacies: | |||
| Donations | 27,855 | 2,028 | 29,883 |
| Grants | 15,822 | - | 15,822 |
| Income from charitable activities: | |||
| Room, court and equipment hire | - | 137,372 | 137,372 |
| Subscriptions and joining fees | 32,998 | 32,998 | |
| Other income | - | 186,007 | 186,007 |
| Income from other trading | |||
| activities: | - | ||
| Bar operations | - | 77,776 | 77,776 |
| Other trading operations | - | 5,341 | 5,341 |
| Investment income: | |||
| Bank interest received | - | 7,821 | 7,821 |
| Total income | 43,677 | 449,343 | 493,020 |
| Expenditure on: | |||
| Charitable activities | 43,677 | 329,291 | 372,968 |
| Raising funds | - | 39,341 | 39,341 |
| Total expenditure | 43,677 | 368,632 | 412,309 |
| Net income for the year and net movement in funds |
- | 80,711 | 80,711 |
| Funds brought forward | - | 686,508 | 686,508 |
| Funds carried forward | - | 767,219 | 767,219 |
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