2024-03-31-accounts

Charity Number 1165513 York RI (A Charitable Incorporated Organisation) Trustees. Report and Financial Statements for the year ended 31 March 2024

Contents

Page

Charity Information ..................................................................................................... 1	Charity Information ..................................................................................................... 1	Charity Information ..................................................................................................... 1	Charity Information ..................................................................................................... 1	Charity Information ..................................................................................................... 1	Charity Information ..................................................................................................... 1	Charity Information ..................................................................................................... 1	Charity Information ..................................................................................................... 1
Statement from Chair of Trustees .................................................................................. 2
Report of the Trustees.................................................................................................. 3
							...................................... 17
Independent Report .................................................................................... 18
Statement of Financial Activities ................................................................................... 19
Balance Sheet ............................................................................................................ 20
Notes to the Financial Statements ................................................................................ 21

York RI

Charity Information

Charity number 1165513

Registered Office

The Sports Centre Queen Street York YO24 1AD

Email: [e-mail]

Website: www.yorkri.org.uk Telephone (office): 01904 624383

Trustees

Sean Heslop (Chair) Granville Miller (Treasurer) Bob Doyle Dermot Heslop Heather Robertson Sam Stow (Resigned 27 April 2023)

Solicitors

Rollits LLP Forsyth House Alpha Court Monks Cross York YO32 9WN

Independent Examiner

Alan Sidebottom Azets Audit Services Limited Triune Court Monks Cross Drive York YO32 9GZ

Bankers

HSBC 13 Parliament Street York YO1 8RS

HR advisers

Stallard Kane 11-23 Market Street Gainsborough Lincolnshire DN21 2BL

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York RI

Statement from Chair of Trustees

I am honoured to introduce the eighth Annual Report of the York RI charity.

During the year we have continued to increase usage by members and partners at both our sites, at Queen Street and New Lane.

-activity Sites, Queen Street and New Lane.

As always, I thank the members of the Board, the staff of the York RI CIO and all the volunteers, who have contributed to the success of York RI CIO. This year again I thank particularly those volunteers and employees who have spent much extra time and effort to continue to increase the availability of our facilities and the diversity of activities.

Of particular interest I am pleased to report that we have agreed a new three-year lease with Network Rail for our Queen Street site. Many thanks to trustee Chris Smith for leading on this. More importantly we have taken on the challenge to produce a modernisation plan that would enable York RI CIO, Network Rail and City of York Council to work towards a long term future for Sporting and Cultural activities to continue at Queen Street. This is a massive challenge for York RI CIO.

Sean Heslop Chair

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York RI

Report of Trustees for the year ended 31 March 2024

The Trustees are pleased to present their annual report together with the financial statements of the charitable incorporated organisation (CIO) for the year ended 31 March 24.

The financial statements comply with the Charities Act 2011, Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standards applicable in the UK and the Republic of Ireland (FRS102) (effective 1 January 2019).

Reference and Administrative details

The Charity Information on page 1 forms part of this report

Structure, governance and management

The CIO is a registered charity number 1165513 with the registration dated 10 February 2016.

York RI is a Charitable Incorporated Organisation (CIO) governed by a constitution registered with the Charity Commission on 10 February 2016, as amended April 2016. The charity received a transfer of all the assets and liabilities of the York Railway Institute (an unincorporated Community Amateur Sports Club) on 1 April 2016.

York RI CIO remains the owner of the freehold interest in Pike Hills Golf Course, which is subject to a long lease to Pike Hills Golf Club, a registered charity, and the Sailing club. York Railway Bowls and Social Club lease their premises from the City of York Council as did York RI CIO previously.

York RI has adopted the 'Association' model of the CIO constitution. Trustees are elected by the members of the charity at the Annual General Meeting each year, to serve for a period of up to three years. Membership of the charity is open to anyone (individual or organisation) who is interested in furthering its purposes, and who, by applying for membership, has indicated his, her or its agreement to become a member and acceptance of the duty of members set out in the constitution.

There are 15 Trustee positions on the Board. To ensure continuity, one-third of the elected Trustees retire at each AGM by rotation. Retiring Trustees are eligible to put themselves forward for re-election, and may serve for a maximum of three three-year terms before taking a break of at least three years. Vacancies on the Board during the year may be filled by co-option, co-optees serving until the next AGM.

The Board carries out an annual skills audit and seeks to actively recruit new candidates for Trusteeship who can contribute to filling identified gaps in the Board's knowledge, skills and experience. New Trustees receive a Trustee Handbook providing key information about the charity, Trustees and staff. The first Board meeting following the AGM includes an induction session for new Trustees; and new Trustees are 'partnered' with an existing Trustee for support and information during their first six months on the Board.

The Board is aware of the need to ensure ongoing development of its members.

The Board has initiated an exercise to identify which areas each trustee will take responsibility for and this will also highlight any areas we have insufficient expertise. This may inform any recruitment of new Trustees.

The Board meets monthly. Each meeting receives reports from sub-committees to whom specific responsibilities are delegated under the scheme of delegation. The Board has agreed delegated authorities for authorisation of expenditure and other commitments.

Finance Committee

The role of the Finance Committee is to:

• Ensure York RI has a consistent and effective approach to managing its resources.

• Evaluate the financial performance of the organisation and ensure financial resources are used appropriately and in accordance with the objectives of York RI.

• Ensure that appropriate advice and recommendations are made to the Board to ensure the ongoing viability of the organisation.

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York RI

Report of Trustees for the year ended 31 March 2024 (cont.)

Finance Committee is chaired by the Treasurer and its membership includes the Treasurers of each Site Committee. The Committee meets quarterly.

Staffing Committee

The role of the Staffing Committee is to:

• Ensure York RI has a consistent and effective approach to managing its human resources.

• Ensure that York RI develops an effective personnel strategy consistent with its objectives and with statutory and legal requirements.

• Act as advisory body to the Board on matters affecting staff and volunteers.

• Act as the formal body for staff discipline and grievance matters.

• Provide support and guidance to the senior staff on staffing matters as required.

Membership of the Staffing Committee is drawn from the Board of Trustees. Professional advice on staffing matters is obtained from StallardKane under an insured contract.

Site Committees

Site Committees operate for the two sites operated by the charity: Queen Street and New Lane

The Site Committees have delegated authority for the day to management of their Site. Site Committees are made up of representatives of the various sections and clubs that use each Site and include at least one Trustee on each Site Committee. Site Committees are responsible for developing and proposing the budget for their Site (for approval by the Board); overseeing activities on the Site; ensuring effective communication between the Board and sections; and developing plans for service and Site improvements. Any decisions relating to financial commitments outside the agreed budget, legal issues or staffing/HR issues must be referred to the Board.

Many activities at the Sites are run by the sections and clubs, which are managed by committees of volunteers elected by the members of each club. These are described in more detail below. The sections and clubs are accountable to the Board and report through the Site Committee structures. Other activities are run by the charity directly with support from paid staff.

The charity employs an average of 10 staff. Day to day management of staff is delegated to:

Caroline Knight, Manager (New Lane) Heather Robertson (Queen Street)

Risk management

The Board has paid particular attention to a range of risks faced by the charity and has implemented measures to reduce or mitigate these risks. The Board has recognised that post COVID and the restructure of the York CIO there is the need to properly review the Risk Register and work was commenced on this in early 2024.

The main risks identified by the Board during 2023/24 have been:

• The large increase in Energy Costs. For a number of years the CIO has used an Energy Broker and will continue to do.

• Recovery post the COVID pandemic and the cost-of-living issues. Both the affordability of members and our partners to be able to afford their activities and is our reduced offering sufficient.

• Financial information and cash flow. As during COVID some heavy maintenance and improvement works did not occur. The Board of Trustees are ensuring the Sites, Sections, and members understand the proper authorisation process to follow for any works outside of the authorised budgets.

• Of note was a successful crowdfunding project to renew the lighting fitments to the Football and Netball floodlights and replace some of the lighting fitments to the Rugby floodlights at New Lane.

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York RI

Report of Trustees for the year ended 31 March 2024 (cont.)

Risk management (cont.)

• Governance. The devolved structure of the organisation, with much decision-making taking place at Section level through volunteer committees, is a strength of the charity but also presents some potential risks in terms of transparency and accountability. The introduction of Site Committees, with Trustee representation on each, has been put in place to improve communication between the Board and sections whilst retaining as much devolved autonomy for sections as is reasonably possible. The Board retains responsibility for ensuring that all activities are delivered in line with best practice in terms of safety and quality; and for strategic planning to ensure the effectiveness and viability of the charity.

• External: the particular risks in relation to the future of the Queen Street Site identified originally in 2017/18 report, highlighted in the 2018/19, 2020/21 and 2021/22 reports, arising from planned development of the adjacent 'York Central' site for business and residential use, combined with the conclusion of the existing lease on the Queen Street facilities in 2019 have been recognised and options have continued to be discussed within the CIO and with partners. A three-year lease to July 2026, has been signed with our landlord, Network Rail.

• A meeting was held with Network Rail and City of York elected and employed representatives which agreed the majority of our existing Queen Street facilities are recognised as being reserved for sporting and cultural activities in the long-term plans for the City of York and beyond. Whilst in last The Board of Trustees do not believe we have the experience or knowledge

• The CIO has taken on facilities. This is a major piece of work in 2024. The outcome of this will inform the CIO of the possibilities for modernisation and what funding would need to be obtained.

• The York Station Project has commenced and in April 2024 there were two planned closures of Queen Street between York Station and Blossom Street for all vehicles and pedestrians. In the first closure a replacement two way roadway for Queen Street was constructed and all activities at our Queen Street facilities were suspended. On the second closure whilst the same restrictions for vehicles and pedestrians was imposed access to our Queen Street activities was particularly authorised and activities occurred as normal.

• A further full closure in autumn 2024 is required and currently undated. Regular meetings with CoYC and the contractor, Sisk, have been taking place with some success.

• As stated in our 2022/23 report, as part of the Station Project an operational replacement band room has to be in situ before the existing band room is demolished. During 2023/24 a possible solution has been identified which will result in a replacement band room with a fifteen-year lease. As the York RI presence could be only three years, the Band has achieved authority from the Charity Commissioners to be an independent CIO. The Band CIO will become operative as and when the new facility is available.

Objectives and activities

York RI's charitable objects are:

• the promotion of community participation in healthy recreation through the provision of facilities for playing particular sports within the area of York;

• the promotion and advancement of education by the encouragement of the arts through the provision of facilities for the general public to participate in the arts of drama, mime, dance, music, painting and sculpture, photography, cinema, literature and poetry and to improve the general standard of dramatic productions in York and elsewhere; and

• the provision of facilities in the interests of social welfare for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the condition of life of the said inhabitants.

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York RI

Report of Trustees for the year ended 31 March 2024 (cont.)

Main activities undertaken to achieve the charitable objects

York RI fulfils its charitable objectives by providing a wide range of facilities to enable the general public to play amateur sports, participate in healthy recreation and to participate in the arts, musical and theatre productions and wider community-based activity.

York RI develops and operates sporting, recreational, social and cultural activities for the benefit of the public.

The amateur sports for which the York RI provides facilities all promote health and fitness, which range from stamina, strength, suppleness, agility and speed for the sports activities to those closed skill activities such as shooting, archery and bowls, which require a high level of accurate technique, hand/eye coordination and skill.

Membership is open to all sections of the community and anyone who wishes to become a member of York RI may do so. Membership is affordable to maximise community participation and to ensure that no-one is excluded from participation because of inability to pay. The charity offers discounted membership rates available to non-members at affordable prices. There is extensive use of the facilities by local organisations with similar objectives, such as schools and voluntary organisations.

Trustees following an

members and users to enhance the facilities available. The Trustees have had regard to Charity Commission guidance on public benefit in their decision-making.

These are:

Queen Street (leased from Network Rail)

The site includes a gymnasium, Dance studio, Dojo, 2 squash courts, several activity rooms and a standalone building for the band room. Activities still available at the site include: Badminton (9 courts) Squash (2 courts) Table Tennis (2 permanent tables) Judo (dedicated dojo) The Dance Studio Brass bands (dedicated band rehearsal room used by 3 bands)

In addition to regular use by the RI's volunteer-led Sections, the facilities are used by members of the public on a pay to play basis. They are also regularly used by local schools at discounted rates, and by local clubs and societies who do not have premises of their own, for example Aikido, Badminton and Table Tennis clubs. Extensive availability is given to the police, fire service, county and area associations and national governing bodies for competitions and coaching.

New Lane (freehold)

The site at New Lane provides facilities for a range of outdoor sports and community activities and was refurbished to Sport England standards in 2009. The main activities run by the RI sections are Rugby Union, Football and Netball, with training and match facilities, associated changing rooms and spectator and clubhouse accommodation. The facility provides for all sections of the community, with provision for adults and juniors, male and female, able and challenged. There is level access and adapted toilets. The RI sections work with local schools and community groups to promote active lifestyles and provide a pathway from junior to adult participation. In 2020/21 Archery came to New Lane

The Community Hall provides a base for gymnastics and exercise classes and hosts other community events. Such as a St Leonard s Hospice and Cancer Research UK fundraising days.

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York RI

Report of Trustees for the year ended 31 March 2024 (cont.)

New Lane (cont.)

In February 2020, New Lane became the drop off/pick up location for a Park and Stride facility for two local primary schools, Our Lady Queen of Martyrs and Acomb. This is a joint venture with City of York Council, the schools, Sustrans, and ourselves to improve the air quality of the locality and enable the pupils to actively be involved with exercise and improving their local environment. The Holgate Ward Councillors funded a short roadway to enable a safe one-way traffic system to be instigated on the New Lane site and COLAS undertook the work as part of their commitment to the local community.

Since 2020/21 an organisation called Evolve has been using the site to run courses for pupils excluded from mainstream education, operating three days per week and in September 2024 will be operating five days a week. We are a venue for Community celebrations and commemorations such as birthdays, weddings and wakes.

and Irish Dancing.

In late 2021 the new training/meeting room was completed with funding from York RI CIO and a number of partners including the City of York Council, the CO-OP Community Fund, the Yorkshire Terriers Rugby group and a longtime committee member. The room and kitchen are in regular use and bring in some much needed revenue.

Strategy for the year

The Strategy for the year was to agree a new lease for Queen Street, increase activities and plan for our activities at both Queen Street and New Lane whilst recognising within a few years the Queen Street Sportscentre will need refurbishment and existing activities would have to relocate, at least temporarily or permanently. Actions have been taken to identify possible solutions and in March 2023 the CIO formed a Development Group to take this work forward. Acknowledging any relocation of activities to New Lane would require further facilities and generate more local traffic. The City of York Holgate and Micklegate Ward councillors and CoYC officials have been contacted to establish the best way York RI CIO can support physical and cultural activities with the support of the York Community. As stated earlier York RI CIO has been tasked with investigating the modernisation of our Queen Street facilities and CoYC planners have been involved with informal discussions on how our New Lane site could be developed.

A key development at New Lane is the provision of a floodlight 3G pitch. Whilst there are a number of identified and committee funding partners the major funding is identified as Section 106 monies arising from the York Central Project. However, the timescale for the release of this funding is unsure and may be several years away. The 3G pitch would be an anchor facility at New Lane and, therefore, the CIO must be sure where the 3G pitch is positioned at New Lane whilst not preventing other improvements at New Lane.

Achievements and performance

Priority 1: To maintain existing sports, cultural and recreational provision for the benefit of York residents

In collaboration with our partners, City of York Council and our local community we have commenced to develop a strategy for the future of York RI CIO. We have agreed a three year lease extension with our landlord, Network Rail, commencing in July 2023, for our Queen Street site. We are working CoYC officials and staff, and Station Frontage Contractors, SISK, to best mitigate the works effect on our Queen Street activities. We are continuing to working with partners to identify and provide a replacement bandroom.

Queen Street Site

Monday/Wednesday Badminton Club

This year has been an excellent year for competition with the A Team maintaining their position in the 1[st] division Yorkshire League. In addition, Mixed A and Ladies A have both finished 1[st] place in the York and st place.

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York RI

Report of Trustees for the year ended 31 March 2024 (cont.)

Achievements and performance (cont.)

The York and District competition season has also benefited this year from an online match organiser general. Club nights are busy, and now that match season has ended and the summer has begun, M/W benefits from -

Following covid there was a push to bring people back to the sport, and the club noted a drop in general standard, however this was accepted as necessary to maintain the numbers to keep the club afloat. This season we have certainly seen standards rise, whether through development of existing players or new players joining the club with higher ability.

Collection of guest fees continues to be an arduous task, however this has now been made slightly easier with card payments being able to be taken at the office.

Tuesday/Thursday Badminton

Tuesday Thursday badminton club has enjoyed its second year of stability hovering around 40 full time members with plenty of guests coming and going during that time too.

We play for 6 hours almost every week (the RI only closes for bank holidays and essential maintenance which allows us to play all year

round!) in the last year have welcomed several new players to the club. The club now always fills 5 courts every club night. With an estimated 30 players playing around two hours per night. Last year we entered several teams into the York league one team (the men s B) comprised of completely new players who had never played competitively before joining the club. Players who play in the teams tend to stay as members long term which is important to maintaining a regular membership and having a strong community.

The average age of the club has dropped significantly with lots of younger players joining over the last year. A few players have left due to moving away and injury but the new members have kept the numbers going. We would expect to perhaps have 50 members by the time the new season starts in September as we have several guests playing who we would expect to join shortly. For the first time since covid we've had so many people coming down we ran out of guest pegs! A real testament to how friendly and welcoming our club is to new and intermediate players.

The club intends to do an internal league over the summer months to select teams for next year this seems to be quite exciting for the membership and might lead to us growing more quickly in the future. A lot of badminton is being played.

York RI Band Section

All three bands have enjoyed a successful year, with a good level of income. The York RI Development Band is now in its 13th year, and it continues to fulfil its role as a training band. It also performs at various public engagements, enabling players to have the experience of performing in public and also helping to and caters for various ages and skill levels, ranging from absolute beginners to returners.

Basic music tuition is available to new beginners, free of charge for an initial period, along with the free loan of an instrument if required, and all students are welcome to join the band when they have reached a suitable skill level. Eventually, anyone progressing to a good standard will have the option of moving up to one of the higher bands.

Following the recent staging of a recruitment event, a new fairly large group of beginners has been created and it is anticipated that, following a period of tuition, they will join the band, which will boost the membership by about a dozen new players. The York RI Golden Rail Band provides its members with a welcoming bandroom environment in which to play brass instruments and to rehearse a varied and exciting repertoire of music for public performances. Members can continually improve their musicianship and obtain satisfaction from giving performances to a high standard, as acknowledged by their appreciative audiences.

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York RI

Report of Trustees for the year ended 31 March 2024 (cont.)

York RI Band Section (cont.)

This year the band is celebrating its 40th anniversary, and extra events and concerts are planned, with former players returning to mark the occasion. In additional to this, the band has welcomed along several new members and continues to play at a variety of regular engagements, mainly at weekends during the summer and the Christmas period. Weekly rehearsals are held on Tuesday evenings, and attendance is currently very good. New members include those moving up from the Development Band. Joint rehearsals are held to encourage people from the Development Band who wish to try out playing with the Golden Rail Band. For 2024 the objectives set by the musical director are to inspire with our concert programme, to innovate with how we make our music and to integrate with other bands in the section.

The York RI Band is the senior band and plays to a very high standard. The band represented the North of England at the National Brass Band Championships in Cheltenham in September 2023. Although not in the prizes, the band received warm plaudits from the audience and online commentators for its performance. The band was more successful picking up a prize at the 2023 Whit Friday March Contest in June 2023. The band was promoted to the Championship Section (top tier) of brass bands in January 2024. In the concert field York RI Band is a very busy band and undertook 18 engagements in the last year including having the honour of leading the veterans as part of the City of York Remembrance Parade in November 2023. Other highlights included showcasing the world renowned and former Principal Trombone player of the world-famous Black Dyke Band in a Soloist Showcase Concert, performing to a packed house at the Crescent Club with the New York Brass Band and playing to a full audience with Prima Vocal Ensemble at Selby Abbey in December 2023.

The band has a full membership and as well as its playing commitments enjoys regular social activities for its members. Looking ahead to this year the band is honoured to perform with the York Minster Chapter House Choir in a performance of the Mozart Requiem in June 2024. Later in the year the band will perform a double header fundraising concert with the Skipton Choral Society at Skipton Town Hall and a following weekend at Selby Abbey. The band will also be performing a Christmas fundraising concert for Martin

The City of York Council, having obtained planning permission for a scheme to improve the York Rail Station frontage and the surrounding area, has now started some of the initial work. Part of the scheme involves the demolition of our bandroom, to allow road widening to be carried out. There is a clause included in the planning permission that requires the developers to provide us with a replacement rehearsal facility before they demolish the existing bandroom. An architectural evaluation of one proposal for a new bandroom, close to the site of the existing one, is now well under way.

Judo Section

Honorary Life President: Phil Jay 5th Dan President : Dermot Heslop International Judo Federation 7[th] Dan Chair : Simon Hill 2nd Dan Secretary: Beverley Bunyan 5th Dan Treasurer : Jamie Bunyan 5[th] Dan. Head Coach : Bev Bunyan 5[th] Dan.

Coaches:

BJA Level Three Coaches : Bev Bunyan 5[th] Dan, Jamie Bunyan 5[th] Dan. BJA Level Two: Phil Jay 5th Dan, Dave Banks 1[st] Dan, Sean Walker 1[st] Dan. BJA Level One: Yasmin Katib 1[st] Dan, Saul Bunyan 1[st] Kyu.

Sessions :

Monday and Friday 1800hrs to 2130hrs.

Courses in the Dojo:

Taster session for young vulnerable children and refugees based in York Friday 14[th] April 2023. British Judo National Squad Training 15[th] April 2023.

British Judo Technical Grading One Coach Revalidation workshop 30[th] September 2023. British Judo Mat Side Coach Revalidation workshop 30[th] September 2023. British Judo Technical Grading Two Coaching course 1[st] October 2023. British Judo Nage-no-kata Coach Revalidation Course 24[th] February 2024. British Judo Katame-no-kata Coach Revalidation Course 25[th] February 2024.

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York RI

Report of Trustees for the year ended 31 March 2024 (cont.)

Courses in the Gym:

British Judo 1[st] 4 Sport Level Two Qualification Course 10[th] 11[th] June - 22[nd] 23[rd] July 20[th] August 2023. British Judo Technical Dan Grade and Competitive Skills Course 29[th] 30[th] July 2023. British Judo Level One Qualification Course 22[nd] 23[rd] July 2023. Olympic, World European Master Class featuring Steve Gawthorpe 19[th] August 2023.

Events:

North Yorkshire Judo Festival Saturday 24[th] June 2023. British Judo National Dan Grading 8[th] July 2023. British Judo National Dan Grading 21[st] October 2023. British Judo National Dan Grading 17[th] March 2024.

Free Loan of Mats:

Path To Paris Taster Day Manchester Thursday 25[th] January 2024.

Donation of Judo Mats:

Bootham School based in York gave the Charity 64 1 x 1 metre judo mats.

Report:

The Club is going well following the pandemic. Jamie Bunyan, Beverley Bunyan, Phil Jay along with our good friend Chris Chadwick have volunteered many hours at the site performing a wide range of duties to help keep the gym open. The Club has submitted ideas for the 5-year development plan following the request from the Trustees which includes potential sessions at New Lane. I would personally like to say a big thank you to them for helping us so much. British Judo has bookings at the Sports Centre up to December 2025.

Rifle Club

The Club's membership continues to grow, reaching a total of 215 at the year end. Participation in league competitions with other clubs is increasingly popular, with a growing proportion of members entering leagues run by both the Yorkshire and the Cumbrian target shooting associations.

Two members were placed in the Yorkshire finals (prone discipline) gaining a 2[nd] and 3[rd] . One member achieved a 2[nd] place in the National prone championships at Bisley. All our evening and weekend sessions are well attended and it has been necessary to extend the hours of some of these to accommodate all those wishing to shoot.

For all of the tasks, such as opening the range, training new shooters, organising the competitions and supervising the safe operation of the shooting sessions, our volunteers are essential. They continue to put in many hundreds of hours to ensure that the Club continues to thrive.

Table Tennis

Table tennis in York continues to progress well. The York League, having grown slightly in the last year, is now second only in size to Hull in the Yorkshire region., and is considered to be of a high standard relative to the size of the City.

York RI Table Tennis Club provides opportunities for members to play Table Tennis, both socially and in competitions including local league, Yorkshire League & National events. Over the last year there has been a growing number of enquiries about the sport, with most people referred in the first instance to the coaching on Friday nights. The two main tables at Queen Street are now available from 5pm to 10pm Monday to Thursday, 10am to 10pm on Friday and 10am to 4pm on Saturday.

In 2023/24, out of a membership of 35, 7 competitive teams were fielded in the York and District League, the Bootham team deciding to become a fully-fledged RI team. In all, 28 members played for RI based teams, taking part in more than 150 completive matches between them. RI A were crowned Division 1 champions and the C team have promoted to the top flight as winners of Division 2.

RI members picked up 6 titles, and 5 runners-up spots in events in the York Closed Tournament, with Josh York in 3 out of 4 teams in the Yorkshire Ve

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York RI

Report of Trustees for the year ended 31 March 2024 (cont.)

Table Tennis (cont.)

The York League open coaching sessions on Fridays have continued to be popular with new, improving and high-level players. More than 90 unique individuals have attended since September 2023. This number has included men and women, young people, people with disabilities and people from at least 10 different countries. Supporting this activity may lead to increased RI membership and new developing clubs in the York area.

Queen Street was also the base for a junior coaching and tournament series which attracted more than 20 young people from cross York. Queen Street has also hosted National Governing Body registered tournaments which have attracted many nationally ranked junior, senior and veteran players. In addition, HMRC based their national tournament at Queen Street in November 2023 and have booked again for 2024.

Participants benefited from:

• Improved/maintained physical and mental well-being through physical activity.

• Skills improvement and sharing through open practice and organised coaching.

• Inclusive social and inter-generational contact (table tennis is played at local level based on ability not age, gender or disability).

• People being more aware of York and the facilities at RI.

Three committee members contributed over 100 hours volunteer time, organising League teams, managing club activity and matches, participating in Site Committee meetings and acting as a representative for local and national tournaments.

The club's plans for 2024/25 include:

• Consolidate and grow Table Tennis involvement at RI and encouraging people returning to the sport.

• Increasing income to RI by attracting more ranking tournaments and British League fixtures where possible.

Squash Club

Current Squash Club Activity Court Opening Times 17.00 to 22.00 Monday to Thursday. 11.00 to 22.00 Friday 10.00 to 16.00 Saturday

We have a healthy ongoing Monthly Mini League Competitions open to all players. In March we started a to all run by one of our members, it is proving very popular, currently advertised on the website and in the gym. From this we are hoping that we will encourage new members.

We are working on a membership drive putting posters up advertising the benefits of membership. Our membership renewals took a bit of a dive early in the year with the rumours of the courts being demolished, but hopefully now we will start to get renewals and also gain new members. Most of our income is still with Customers being on a

Light Studio:

Regular users:

Northern Dance Academy. Yorkshire Rose Dance Academy. Capoeira Martial Arts Club. British Transport Police. UK Coaching safeguarding workshops. Various First Aid agencies. SISK B & M Store. NAV -Defence.

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York RI

Report of Trustees for the year ended 31 March 2024 (cont.)

Light Studio (cont.)

B & M Recruitment and Training. Northern Allotment Society. Greater Manchester and Tyne and Wear Chess Associations. - Matches. Deltic Preservation Society. UK Coaching Safeguarding workshops. Various First Aid Companies. SISK Fire Warden Training. North Yorkshire County Council Fostering agency. Lift Your Feet Dance Group. Bespoke Dance and Functions

York RI Dojo

Shodokan Aikido Club:

Train Tuesday evenings and Sunday mornings. Rob Milliner and his club members are a real positive activity in the Sports Centre and are always willing to assist in anyway they can. They host on a regular basis National Squad Training sessions in the Dojo.

British Transport Police:

Continue their usage of the Dojo for training new and current officers.

North Yorkshire Police Firearms Division:

Continued hiring the Dojo.

Elite Karate Club:

Continue to train on Thursday evenings and have hired the whole gym and looking to book three big events a year.

Nav Boxing and Martial Arts:

Conduct a number of sessions.

New Lane Site

York RI AFC

The junior and senior, ladies' and men's football have had another strong year. We continue to train throughout the week and weekend with matches at weekends, with approximately 36 Teams of all ages competing in local leagues. Our numbers have remained strong in Junior Football with 350 boys and girls a team has been shown to be good for well-being and by having all ages from Junior U6 upwards to U16 we continue to provide a pathway into our senior teams, the club is able to keep local teenagers playing and has created a community feel across its training days with a large age range participating.

The ladies team continue to flourish and play at a high standard against established football league clubs. Again another strong season for them, with our second adventure into the FA Cup bringing another exciting new dimension to Football at RI and with only a narrow defeat knocking us out in the first round proper to Stockport County. They also gained promotion from the North East Regional Football League Southern finishing top by a point. Moving up to the Premier division with teams like Barnsley FC, Sunderland West End, Bradford City, Harrogate Town.

We continue to pursue our application for a 3G pitch and are being supported by the Football Foundation and the North riding FA in assessing and receiving grants for this connected to the York Central Works, which will benefit the whole of the club not just the football section.

12

York RI

Report of Trustees for the year ended 31 March 2024 (cont.)

York RI AFC

Lots of volunteers continued to contribute an estimated 6,500 hours to the running of the club and teams. Activities include: administration, coaching, planning and running training sessions, running matches, organising matches, reporting results, organising tournaments, attending tournaments across the country, fundraising, accounts, training and qualifications, engaging with teams and parents, recruiting to teams, responding to disciplinary, purchasing kit and equipment, tidying and sorting equipment, providing social media content, collecting subscriptions, organising events such as presentations day, responding to league requirements, affiliating to FA and league, registering players, reviewing FA health check and ensuring all have appropriate up to date qualifications, attending New Lane Committee meetings, attending and writing up minutes for York RI AFC committee meetings, to plan and manage pitch maintenance work, engaging with the local community and the other sports on the site.

We have over this year secured funding and raised money to upgrade the floodlights across the site to LED. With new lights on the floodlight pitch being put to excellent use. On the same pitch we have got funding for a ball protection system to stop losing balls into the beck, which we hope to construct over the summer.

The club's plans for 2024/2025 team with a new manager being appointed. We continue to be an FA Equality Charter Club and is a great achievement and a further acknowledgement of the hard work we put in as a club to be welcome to all. This year we have achieved Three Star standard due to our offer of disability football training something we are proud of and have also offered free training to local refugees which are currently housed in temporary accommodation in York. Which again shows our commitment to providing for the whole community and reaching out to all.

In conclusion it has been a tough year with the weather as climate change starts to bring more rain and with increased participation numbers it has been a juggling act with training and fixtures. But as a club we continue to grow so the future will be trying to get the balance with the numbers of teams and the facilities and pitches we can offer.

York RI Netball

The netball section continues to thrive, approximately 80 members are actively involved in our senior We have fielded 11 teams in total in various competitions 1 team in the North Yorkshire County League, 4 teams in the York District League and 6 teams in our own York RI based Central League. Our teams have been very successful with very positive results all round. We will again continue to offer our members the opportunity to be involved competitively during the summer months, which are traditionally outside of the main netball season.

years and 16 years. We recruit new players almost weekly mostly by word of mouth and we find ourselves once again almost at full capacity. Our youngsters have all been active in competition and we have fielded teams in the local Netball York League we fielded 2 x U16 teams, 2 x U15 teams, and 3 x U14 teams. We run 2 x U13 and 1 x U12 team, 1 x U11 team which are involved in monthly tournament sessions, Our en mixed but some very We continue to run holiday camp style sessions during longer holidays to offer netball at an affordable rate to offer our youngsters the chance to continue netball activities during the school holidays these camps often recruit new members.

The Walking Netball group is still operational, and has approx. 15 ladies in the group. The weather so far this year has really impacted on these sessions though.

13

York RI

Report of Trustees for the year ended 31 March 2024 (cont.)

York RI Netball (cont.)

We have needed to fundraise this year to help with court maintenance, we were hugely grateful to have all our floodlights updated to LED lighting thanks to funding raising initiated by the football section. We have had to address the safety of our playing surface and this is quite costly we had to have courts professionally cleaned and we are currently waiting for a spell of decent weather so that the courts can be painted with a special paint which will hopefully overcome the slipperiness due to wear and tear which we currently experience in damp/wet weather conditions obviously this has been a huge problem for us during the winter/spring & it is a big safety concern. This cost of this work will be near enough £10k but should give the courts a further 4 5 years of use before a resurfacing is required.

York RI Rugby Club

The York RI RUFC 23/24 season has seen many challenges but has ended encouragingly with a new sense of recovery.

players moving away. A sustained and energetic recruitment campaign has been fruitful, with the team finishing the season in much better player numbers. Sadly a few games were cancelled as the player number dripped, but we start 24/25 in a much stronger position. A league restructure has meant that there fo

The Templars inclusive team has had another successful year in terms of retention and recruitment. They continue to attract both gay and straight players, this is due to their positivity and openness. A highlight for this season is their trip to Paris to play at the French rugby headquarters, as part of the 2024 Rugby World Cup Celebrations. The team play in the IGR league which pits them against teams from across the north, this, however results ion a lot on travel for away fixtures and sadly the pool of teams to play against is limited so there are not as many opportunities to play as the team would like. To combat this we are looking to create a 2nd XV made up of older 1[st] team players and those from the Templars who would like more game time. The aim is to double the number of opportunities for the Templars and provide a less frequent social option for the older and more fringe 1[st] team players.

for those who played and the fantastic support we had there on the day. Plans are afoot to reinvigorate Fundraising underway for new playing kit. There is hope that the new 2[nd] XV will help bring players through from the Templars and attract new players who may be able to take the jump into the 1[st] team.

The Survivors group of ex-players has had another great year, bringing together approx. 100 people for work closely with Caroline to maximise the number of opportunities for social events.

Our touch team has seen a full year of activity, this is remarkable given that touch rugby is seen as a in June, with over 100 taking part.

Sadly, the bad weather in early 2024 damaged the posts on the first team pitch and the floodlights on the 2[nd] team pitch. Plans are underway to replace the posts and make repairs to the floodlights in readiness for the coming season

Priority 2: To review the financial viability of some services/facilities and put in place initiatives to improve this

During 2023/24 the Charity has continued to focus on building our activities and usage up post COVID19. By restricting opening times for members at our Queen Street site and working with partners to enable their use of our facilities during the day and at weekends the site is proving viable.

14

York RI

Report of Trustees for the year ended 31 March 2024 (cont.)

environment surplus from social hirings has dropped. The site is generating a small surplus which will only cover minor works. Actions are in hand to improve the surplus generated at New Lane

Priority 3: To review operational and staffing arrangements to ensure the charity is run

efficiently and effectively

The Trustees have put in place arrangements for devolved management of the two Sites through the system of volunteer Site Committees. This ensures that day to day decisions can be taken at a localised level and with input from the volunteers involved in running the various Section activities, whilst the Trustees retain overall control and responsibility. This approach is now embedded across all Sites.

Volunteers have always been and will continue as an essential part of York RI's activities, fulfilling a wide range of roles including administration, committee members, coaching, organising competitions and events, and assisting with fund-raising and other activities. We have started to increase our staffing and the current view is there is insufficient market for daytime offerings at our Queen Street site and we need to ensure our New Lane site becomes able to generate sufficient surpluses to become more viable. However, at both of our Sites hirings to other users especially during weekdays is improving.

Priority 4: To work on a longer-term strategic plan for the charity, to enable it to maintain and develop excellent sporting and community facilities that will meet the needs of York residents in the long term.

As a first stage in longer term planning, the Trustees agreed the following working framework:

Values:

York RI aspires to be an open, inclusive and outward-facing organisation that serves the whole York community.

Our foundations are rooted in the spirit of sharing and mutuality of the historic Railway Institute, and we remain committed to working together to provide high quality, affordable and enjoyable experiences for all, regardless of ability or income.

We are a volunteer-led organisation which values the commitment and diverse contributions of all our users and members. Together, we encourage and enable everyone to achieve their aspirations, in a safe, sociable and welcoming environment.

Vision:

To maximise the opportunities for people to enrich the lives of the whole community by their open and committed participation, now and in the future.

Mission :

To become recognised as a leading provider of exceptional value environments where everyone can contribute and participate in a wide variety of activities.

Plans for the future

York RI CIO has formed a Development Group to take the CIO forward as we manage the reshaping of our offerings as our Queen Street and New Lane sites change in response to our community needs. As stated earlier we are working with our partners, especially CoYC and Network Rail to define what is expected of York RI CIO and what we can achieve recognising the limitations of volunteers. We will be continuing to meet with partners to draw out how York RI CIO best goes forward for the City of York and beyond.

Key Management Personnel

accordance with inflation. The remuneration is benchmarked with charities of a similar size and activity to ensure that the remuneration is set fairly and not out of line with that paid for similar roles.

15

York RI

Report of Trustees for the year ended 31 March 2024 (cont.)

Fundraising

Section 162A of the Charities Act 2011 requires charities to make a statement regarding fundraising includes donations from individual and corporate supporters.

We confirm that all solicitations are managed internally, without the involvement of commercial participators, professional fundraisers or third parties. The management of all income generation falls within the control of the Trustees Board. The charity complies with the Code of Fundraising Practice set out by the Fundraising Regulator. We have received no complaints in relation to our fundraising activity for the year under review.

Financial review

Overview

During the year, total income was £493,020 (2023: £432,742) and total expenditure £412,309 (2023: £343,903 showing an overall surplus of £80,711 (2023: £88,839).

Fund-raising policy

Most of the charity's income is derived from charges for services.

The Board's policy is that each Site should aim to achieve a balanced budget although it is recognised that there are historical challenges which may make this difficult in the short term.

A small amount of grant funding is received from charitable trusts, the local authority and sport National Governing Bodies for particular projects. All proposed grant applications must be approved by the Finance Committee before submission, and Finance Committee maintains a register of applications submitted and the outcomes. Grant funding will normally be shown as restricted funds within the accounts.

Reserves policy

The charity needs to maintain free reserves to manage variations in cash flow over the year, and to meet unexpected repair and maintenance needs as they arise. The Trustees have agreed that at this stage, an appropriate level of reserves would be the equivalent of three months running costs for the charity (£105k). At 31 March 2024, the free reserves held by the charity were £515,931.

The Trustees will be reviewing the reserves policy in the light of the restructure and future repair and maintenance schedule for buildings and equipment.

, was approved by the Board of Trustees and signed on its behalf by:

Sean Heslop Chair of Trustees

Date:

16

York RI

responsibilities

The T accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The law applicable to charities in England and Wales requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that year. In preparing these financial statements, the Trustees are required to:

• Select suitable accounting policies and then apply them consistently;

• Observe the methods and principals in the Charities SORP;

• Make judgements and estimates that are reasonable and prudent;

• State whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and

• Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.

The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

17

York RI

Independent

report to the Trustees of York RI

I report to the trustees on my examination of the financial statements of York RI for the year ended 31 March 2024.

This report is made solely to the charity's trustees, as a body, in accordance with Section 145 of the Charities Act 2011. My independent examination work has been undertaken so that I might state to the charity's trustees those matters I am required to state to them in an Independent Examiner's Report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the Charity and the charity's trustees as a body, for my independent examination work, for this report, or for the opinions I have formed.

Responsibilities and basis of report

As the trustees of the charity you are responsible for the preparation of the financial statements in the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of Institute of Chartered Accountants in England and Wales, which is one of the listed bodies.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or 2. the financial statements do not accord with those records; or

2. the financial statements do not comply with the applicable requirements concerning the form and content of financial statements set out in the Charities (Financial statements and Reports) Regulations 2008 other than any requirement that the financial statements give a true and fair view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

Alan Sidebottom FCA Azets Audit Services Limited Chartered Accountants

Truine Court Monks Cross Drive York YO32 9GZ

18

York RI

Statement of Financial Activities for the year ended 31 March 2024

		Restricted	Unrestricted	Total	Total
		2024	2024	2024	2023
	Note	£	£	£	£
Income from:
Donations and legacies:
Donations	4	27,855	2,028	29,883	500
Grants	5	15,822	-	15,822	-
Income from charitable activities:
Room, court and equipment hire		-	137,372	137,372	168,273
Subscriptions and joining fees			32,998	32,998	39,102
Other income		-	186,007	186,007	125,052
Income from other trading
activities:		-
Bar operations		-	77,776	77,776	94,474
Other trading operations		-	5,341	5,341	5,341
Investment income:
Bank interest received		-	7,821	7,821	-
Total income		43,677	449,343	493,020	432,742
Expenditure on:
Charitable activities	6	43,677	329,291	372,968	294,887
Raising funds	6	-	39,341	39,341	49,016
Total expenditure	6	43,677	368,632	412,309	343,903
Net income for the year and net movement in funds		-	80,711	80,711	88,839
Funds broughtforward	15,16	-	686,508	686,508	597,669
Funds carried forward	15,16	-	767,219	767,219	686,508

The statement of financial activities includes all gains and losses recognised in the year.

All income and expenditure derive from continuing activities of the CIO.

A fully detailed Statement of Financial Activities for the year ended 31 March 2023 is shown in note 18 of the financial statements.

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York RI

Balance sheet as at 31 March 2024

		2024	2023
	Note	£	£
Fixed assets
Investments	8	100	100
Tangible assets	9	251,288	243,256
		251,388	243,356
Current assets
Stock	10	3,481	3,828
Debtors	11	30,906	30,887
Cash at bank and in hand		503,326	419,304
		537,713	454,019
Creditors:
Amounts fallingdue within oneyear	12	(21,882)	(10,867)
Net current assets		515,831	443,152
Net assets		767,219	686,508
Funds of the charity
Unrestricted funds	15	767,219	686,508
Total funds		767,219	686,508

The notes on pages 21 to 29 form part of these financial statements.

These financial statements were approved by the Board of Trustees on and were authorised for issue and signed on its behalf by:

Sean Heslop Chair of Trustees

20

York RI

Notes to the Financial Statements for the year ended 31 March 2024

1. Accounting policies

The principal accounting policies adopted, judgements and key sources of estimation uncertainty in the preparation of the financial statements are as follows:

Charity information

York RI is a charitable incorporated organisation registered in England and Wales. The registered office is The Sports Centre, Queen Street, York, YO24 1AD.

Accounting convention

The financial statements have been prepared on a going concern basis in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) ( Charities SORP (FRS 102) ), the Financial Reporting Standard applicable in the UK and Ireland (FRS 102) and the Charities Act 2011.

The Financial Statements are prepared in sterling, which is the financial currency of the charity. Monetary amounts in these Financial Statements are rounded to the nearest £1.

York RI meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at cost or transaction value unless otherwise stated in the relevant accounting policy notes.

Going concern

The Trustees have at the time of approving the financial statements a reasonable expectation that the CIO has adequate resources to continue in operational existence for the foreseeable future. The CIO has cash reserves sufficient to meet its immediate requirements. Thus, they continue to adopt the going concern basis of accounting in preparing the financial statements.

Fund accounting

Unrestricted funds are available for use at the discretion of the Trustees in furtherance of the general objectives of the charity.

Restricted funds can only be used for restricted purposes within the objectives of the charity. These arise when funds are subject to specific restrictive conditions imposed by funders/donors or by the purpose of the grant. At the balance sheet date, there were no restricted funds.

Income

Income is recognised in the year in which entitlement arises, receipt is probable, and the amount can be reliably measured.

Income is deferred:

• where the charity must fulfil conditions before becoming entitled to it,

• where the income is received specifically for expenditure in a future accounting period, or

• where donations, sponsorship and entry fees are received in anticipation of an event to be held in a future accounting period.

Income from Government and other grants are recognised in the statement of financial activities in the period in which the charity is entitled to the income.

Income from subscriptions is recognised in the period to which the subscription relates. Income received prior to the year-end which relates to future periods, is deferred.

Income from room, court and equipment hire is recognised in the period to which the hiring transpires.

Gifts in kind

Assets and liabilities donated to the charity are included as donation income at market value or fair value at the date of receipt. No amounts are included in the financial statements for services donated by volunteers.

21

York RI

Notes to the Financial Statements for the year ended 31 March 2024 (cont.)

1. Accounting policies (cont.)

Expenditure and irrecoverable VAT

Expenditure is included in the SoFA on an accruals basis inclusive of any VAT that cannot be recovered. Expenditure is allocated directly to a particular activity where costs relate directly to that activity.

Where costs cannot be directly attributed to particular headings, they have been allocated to activities on a basis consistent with use of the resources.

Cost of raising funds

These include the salaries, direct expenditure and overhead costs of the trading team as well.

Restricted funds

These represent income received for specific projects and expenditure incurred on those projects .

Charitable activity costs

These include the salaries, direct expenditure and overhead costs of the support team.

Pensions

The charity operates a defined contribution scheme for the employees of the charity. Contributions are charged as an expense to the SoFA in the period in which they fall due.

Staff costs

The costs of short-term employee benefits are recognised as a liability and an expense where settlement of obligations does not fall within the same period.

Fixed assets and depreciation

Fixed assets are stated at cost. Depreciation is provided to write off the cost less the estimated residual value of tangible fixed assets by equal instalments over their estimated useful economic lives as follows:

Fixtures, fittings and equipment 10-20% straight line

Freehold land and property is not depreciated.

It is the CIO estimated residual value at the end of its economic life is expected to be at least carrying value so that any deprecation charge would be immaterial. The Trustees will arrange periodic impairment reviews. The land held at New Lane was subject to a revaluation in the prior year with the gain on revaluation shown in the statement of financial activities.

Stocks

Purchased goods for resale are valued at the lower of cost and estimated selling price less costs to complete and sell.

Tax

York RI CIO is a registered charity and as such is a charity within the meaning of schedule 6 of the Finance Act 2010. Accordingly, the Charity is potentially entitled to tax exemption under part 11 of the Corporation Tax Act 2010 or section 256 of the Taxation of Chargeable Gains Act 1992 in respect of income and gains arising.

Financial instruments

The CIO

Cash at bank and in hand

Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity held for working capital.

22

York RI

Notes to the Financial Statements for the year ended 31 March 2024 (cont.)

1. Accounting policies (cont.)

Debtors

Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid.

Financial assets, other than those held at fair value through profit and loss, are assessed for indicators of impairment at each reporting end date.

Financial assets are impaired where there is objective evidence that, as a result of one or more events that occurred after the initial recognition of the financial asset, the estimated future cash flows have been affected. The impairment loss is recognised in the income and expenditure account.

Creditors, loans and provisions

Creditors, loans and provisions are recognised where the CIO has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors, loans and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

Financial liabilities are only derecognised when, and only when, the CIO cancelled or they expire.

Amounts recognised as provisions are best estimates of the consideration required to settle the present obligation at the reporting end date, taking into account the risks and uncertainties surrounding the obligation.

2. Critical accounting estimates and judgements

In the application of the CIO Trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised, if the revision affects only that period, or in the period of the revision and future periods if the revision affects both current and future periods.

The estimates and assumptions which have a significant risk of causing a material adjustment to the carrying amount of assets and liabilities are outlined below.

Section activity

which operate certain charitable activities on a day-to-day level. Due to the number of these sections and the small-scale income and expenditure through them e.g. match fees and cost of match officials, the Trustees have not fully consolidated the activit

23

York RI

Notes to the Financial Statements for the year ended 31 March 2024 (cont.)

3. Net income

3.	Net income
		2024	2023
Net income is stated after charging:		£	£
Remuneration of the Independent Examiner:
	Independent examination	1,975	1,850
	Accounts preparation	1,700	1,890
Depreciation		3,184	3,090
4.	Donations
		2024	2023
		£	£
	Donations	29,883	500

£27,855 of current year income is restricted, all prior year income is unrestricted.

5. Grants

5. Grants
	2024	2023
	£	£
Grants	15,822	-
All current year income is restricted.

6. Expenditure

For the year ended	New	Queen
31 March 2024	Lane	Street	Total
	£	£	£
Costs directly allocated to charitable activities:
Staff costs	51,579	31,637	83,216
Repairs and renewals	18,402	17,703	36,105
Advertising, subscriptions and licences	892	-	892
Cleaning	990	1,169	2,159
Rent, rates and utilities	24,851	39,011	63,862
Insurance	4,302	12,903	17,205
Depreciation	2,404	780	3,184
Expenditure within sections	108,240	37,513	145,753
Legal and professional	2,441	6,014	8,455
Sundry	263	229	492
Support and governance costs:
Independent examination, governance and accountancy	4,614	5,895	10,509
Computer Costs	298	838	1,136
	219,276	153,692	372,968
Costs directly allocated to raising funds:
Direct costs	35,975	3,366	39,341
Total	255,251	157,058	412,309

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York RI

Notes to the Financial Statements for the year ended 31 March 2024 (cont.)

6 Total expenditure (cont.)

For the year ended	New	Queen
31 March 2023	Lane	Street	Total
	£	£	£
Costs directly allocated to charitable activities:
Staff costs	44,437	22,865	67,302
Repairs and renewals	8,286	29,993	38,279
Advertising, subscriptions and licences	269	683	952
Cleaning	891	918	1,809
Rent, rates and utilities	28,966	24,968	53,934
Insurance	449	4,013	4,462
Depreciation	651	2,439	3,090
Printing, postage and stationery	-	208	208
Expenditure within sections	85,591	22,358	107,949
Training fees	-	672	672
Legal and professional	1,740	1,085	2,825
Sundry	(1,019)	2,527	1,508
Support and governance costs:
Independent examination, governance and accountancy	5,325	5,325	10,650
Computer costs	427	820	1,247
	176,013	118,874	294,887
Costs directly allocated to raising funds:
Direct costs	45,752	3,264	49,016
**Total **	221,765	122,138	343,903

In the current year restricted expenditure was £43,677 and unrestricted expenditure was £368,632. Expenditure in the year ended 31 March 2023 was all unrestricted.

7. Staff numbers and costs

The average number of staff employed by the CIO during the year was as follows:

	2024	2023
	Number	Number
Charitable activities	10	9
The aggregate payroll cost of these persons was as follows:
	2024	2023
	£	£
Wages and salaries	82,476	66,655
Pension costs	740	647
	83,216	67,302

During the year, no expenses were paid to Trustees (2023: none). 1 Trustee (2023: 1 Trustees) received £7,213 (2023: £7,200) as detailed in note 17. Trustees are not included in the average number of employees.

No employees were paid over £60,000 in the year (2023: No employees).

The key management personnel of the CIO comprise the Trustees, and the New Lane Manager. The total remuneration of the key management personnel employed by the CIO was £34,753 (2023: £31,209), which in current year include the payments made to Granville Miller (trustee) for professional fees as detailed in note 17.

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York RI

Notes to the Financial Statements for the year ended 31 March 2024 (cont.)

(cont.)
8. Investments
Shares held in subsidiary undertakings	2024	2023
	£	£
At 1 April 2023 and 31 March 2024	100	100

The charity owns 100% of the issued share capital of York RI Commercial Ltd, a company incorporated in England and Wales (Company Registration No. 14645091). The company did not trade during the year.

9. Tangible fixed assets

	Freehold	Fixtures,
	land and	fittings and
	buildings	equipment	Total
	£	£	£
Cost or valuation
At 31 March 2023	240,000	12,683	252,683
Additions	-	11,216	11,216
At 31 March 2024	240,000	23,899	263,899
Depreciation
At 31 March 2023	-	9,428	9,428
Charge foryear	-	3,184	3,184
At 31 March 2024		12,611	12,611
Net book values
At 31 March 2024	240,000	11,288	251,288
At 31 March 2023	240,000	3,256	243,256
10. Stock
		2024	2023
		£	£
Bar stock		3,481	3,828
11. Debtors
		2024	3
		£	£
Trade debtors		17,392	17,770
Prepayments and accrued income		13,514	12,699
Other debtors		-	418
		30,90	30,887

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York RI

Notes to the Financial Statements for the year ended 31 March 2024 (cont.)

12. Creditors: amounts falling due within one year

	2024	2023
	£	£
Trade creditors	10,487	6,364
Accruals and deferred income	10,019	4,503
VAT	1,376	-
	21,882	10,867

13 Deferred Income

	2024	2023
	£	£
Balance at 1 April 2023	-	11,990
Released to Statement of Financial Activities	-	(11,990)
Balance at 31 March 2024	-	-

14. Commitments

The CIO rents its Queen Street premises under a peppercorn rental agreement. It had no other commitments under non-cancellable operating leases in the current or preceding year.

15. Statement of funds

Year ended 31 March 2024				As at 31
	As at 1			March
	April 2023	Income	Expenditure	2024
	£	£	£	£
Unrestricted funds:
General fund	686,508	449,343	(368,632)	767,219
Restricted funds:
Crowdfunding	-	26,155	(26,155)	-
Other funding	-	17,522	(17,522)	-
Total Restricted	-	43,677	(43,677)	-
Total funds	686,508	493,020	(412,309)	767,219
Year ended 31 March 2023				As at 31
	As at 1			March
	April 2022	Income	Expenditure	2023
	£	£	£	£
Unrestricted funds:
General fund	597,669	432,742	(343,903)	686,508
Total funds	597,669	432,742	(343,903)	686,508

Unrestricted funds

General funds These represent the free reserves and fixed assets of the charity that are not designated or restricted for particular purposes.

Restricted funds

These represent income awarded for specific projects such as football, floodlights and squash.

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York RI

Notes to the Financial Statements for the year ended 31 March 2024 (cont.)

16. Analysis of net assets by fund

As at 31 March 2024

As at 31 March 2024
Fixed assets	Net current assets	Total
£	£	£
Unrestricted funds
General 251,288	515,931	767,219
Total 251,288	515,931	767,219
As at 31 March 2023
Fixed assets	Net current assets	Total
£	£	£
Unrestricted funds
General 243,256	443,252	686,508
Total 243,256	443,252	686,508

17. Related parties

Granville Miller, a trustee of the CIO, received payments from the CIO for professional fees. During the year he invoiced fees totalling £7,213 (2023: £7,200).

28

York RI

Notes to the Financial Statements for the year ended 31 March 2024 (cont.)

18. Comparative statement of Financial Activities (Including Income and Expenditure account)

	Total
	(all
	unrestricted)
	2023
	£
Income from:
Donations and legacies:
Donations	500
Grants	-
Income from charitable activities:
Room, court and equipment hire	168,273
Subscriptions and joining fees	39,102
Green fees and other golfing income	-
Other income	125,052
Income from other trading activities:
Bar operations	94,474
Othertrading operations	5,341
Total income	432,742
Expenditure on:
Exceptional gift	-
Charitable activities	294,887
Raising funds	49,016
Total expenditure	343,903
Net income/(expenditure) for the year	88,839
Other recognised gains
Gain on revaluation of fixed assets	-
Net movement in funds	88,839
Funds brought forward	597,669
Funds carried forward	686,508

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