## **Trustees’ Annual Report for the period** ## **From 1.4.24 Period start date To 31.3.25 Period end date** ## **Charity name: Activity Station** ## **Charity registration number:1165502** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The objects of Activity Station CIO are**
**to support the needs of children, young**
**people and adults with additional needs,**
**their families and carers in the LBRUT**
**and the surrounding boroughs in**
**particular, but not exclusively, by all or**
**any of the following means – 1.**
**Providing activities and social events**
**for people with additional needs , their**
**families and carers. 2. Collaborating**
**with other service providers and the**
**public services to facilitate and deliver**
**activities and social events. 3. Working**
**to increase the choice of events**
**available to and promoting social**
**inclusion of people with additional**
**needs and their families and carers.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|We ensure service providers/facilitators
make reasonable adjustments to their
services so people with additional needs
can access them in the same way as other
people (panto, sensory screening, music
concerts in music venues and all our
activities).
We enable them to choose what activities
they would like to undertake.
We promote healthy eating and a choice
which also promotes financial budgeting.
We offer wellbeing, social, health and
fitness activities and encourage them to
participate in a safe and stimulating
environment.| We work in partnership with other agencies and providers to improve our service for vulnerable people. The objectives, activities, achievements and performance for the past year addressed throughout this trustee annual report clearly sets out the activities which AS undertakes for the public benefit. The trustees, in setting our aims, objectives and planning our activities have given careful consideration to the Charity Commission general guidance on public benefit. **Additional information (optional)** You may choose to include further statements where relevant about: ||
SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|All AS volunteers are inducted and trained
before they start. They are expected to read
and understand all aspects of the AS policies
i.e. safeguarding, health and safety guidance
and risk policies. They contribute signifcantly
to the success of AS by ofering additonal
support and encouragement. With the help of
our volunteers it gives families and carers
respite. The volunteers know when to support
and when to allow the people with additonal
needs to do a task on their own which
encourages independence and confdence to
grow. They support with access & registraton
on arrival of atendees and work with our
service providers to ensure actvites are well
prepared, inclusive to everyone, & also help
with support encouraging our users to take
part and have fun.| |Other||| ## **Achievements and Performance** SORP reference |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|As our service users are more confident in
meeting in person since Covid we
increased the number of outings and
activities with less on zoom. We have
noticed a larger number of newcomers. AS
often have sold out events and keep a
waiting lists. Qualitative information has
shown a positive request for certain
activities such as music and cookery which
is very popular, keeping the recipes
nutritious and healthy. We also run classes
to offer fitness and wellbeing.
From completed AS evaluation forms, our
service has been described by users,
parents and carers as excellent and
includes very positive comments and
feedback. We have had many people write
to us with positive comments and give us
positive responses from conversation
analysis. We have service users attending
that have been referred to us by other
parents and carers, local organisations and
care homes accessing our service. Existing
partners and organisations (which includes,
Mencap Richmond and Hammersmith,
Crofters Club, RUILS, SEN family support
group Richmond and SEN group Chiswick
social work & disabled teams, Skylarks,
Richmond CVS, RHLT, Achieving For
Children, Elysium Healthcare and
SeeAbility carehomes) promote our
activities and have recommended us to
new organisations and parents/carers
increasing our network.
Due to increasing the number of activities,
more service users attending and
maintaining the 2 different age groups has
also meant an increase with the support.
We are pleased to continue to offer free
online activities, although the demand has
reduced from the previous year, we
continue to offer free live events throughout
the year which has made our activities
more accessible with an increase of service
users from other boroughs. We have been
able to continue to offer our service to
Ukrainian families in the borough.
Fundraising
After receiving our Queens Award for
voluntary services in the borough
demonstrates what has been achieved due
to the support of our funders and
volunteers over the last 10 years. Going
forward this will help when applying for
more funding.
Plans for the future
Increase the number of free events at key
calendar dates during the year.|| |---|---|---|---| Evaluate user and carer views of our service and identify unmet needs. Increase current programme of days out and the possibility of more respite for families and carers. Apply for further grants from eg The Lottery Fund ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Achievements against
objectives set|
Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|In this financial year we continue to charge
a small fee for some activities. We have
been fortunate that we have had cash in
the bank to fund the activities throughout
this year. We will be applying for grants
from organisations such as Barnes Fund,
the Richmond Voluntary Fund, Global’s
Make Some Noise and the Lottery. Our
overheads have increased in this financial
year due to provision of more activities| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|We continue to implement our reserve
policy. Our activities and social events
programme is flexible and can be tailored
to run any number of activities at any given
time out of an annual ‘rolling’ planned
programme. In the event of uncertainty of
future income we can reduce the number of
activities and also remove activities which
are more expensive to run and introduce
new less expensive ones. As a small
charity that does not have fixed assets or
overheads such as staffing costs, the
amount put aside in reserves is considered
to be low risk.
We seek to maintain a reserves policy of
approximately 50% of the total expenditure
used. Currently £10000 has been agreed by the
trustees to be put aside for reserves. This will
allow for at least 6 months to develop new
sources of income or to reduce the number of
actvites we run accordingly.| |Amount of reserves held|Para 1.22|| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: The charity’s principal sources of funds (including Para 1.47 any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted |A description of the principal
risks facing the charity|Para 1.46|| |---|---|---| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||**Activity Station’s governing document**
**is a ‘Foundation model constitution’**
**whose only voting members are the**
**charity trustees**| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Activity Station is constituted as a**
**Charitable Incorporated Organisation**
**(CIO)**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Appointed by charity trustees**| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other ## **Reference and Administrative details** |Charity name|Activity Station| |---|---| |Other name the charity uses|| |Registered charity number|116502| |Charity’s principal address|30 Lowther Road
SW13 9ND| ||| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Christine Chittick|Chair/Financial
Manager|30.01.16|Activity Station| ||Sam Hurst|Founder|30.01.16 Resigned Jan
2019|| ||Heidi Mansfield||21.04.16|| ||Hester Larkin||24.02.17|| ||Coral Allen||11.05.17|| ||HumphreyHawksley||21.02.20|| ||Claire Eaves|Founder|30.01.16|| ||Botagoz
Shantemirova||01.11.24|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Claire Eaves **Position (eg Secretary,** Founder **Chair, etc)** **Date** 8.1.26 CHARITY COMMISSION FOR ENGLANQ AND V4AiES Receipts and payments accounts CC16a For th• Pl￿0d froffl To 0110412a24 311U3.QD2S Section A Receipts and payments Unr•strfci•d funds th• É tothD rwrestE R•stritted fund$ Endovffli•nl fund3 Totsl lund• L¥*t ￿ar ioth* ¥*aMI £ tr*thk th• r￿￿1£ A1 Rècel 110 71 1,175 P£YJu.IieS'evepis G."3nl Ba￿e5 Trusi Gfgrtl LQl'.ery Fvno 1S.0 tot0 ross irKomo AR) 1•.710 18.710 A2 A88•t Ot) Isèè iablel. n¥estsn•nt •a Total r•¢￿'Pl8 19,710 A3Pa 6,313 8,3DZ 7,J58 Sub total IB.514 16.514 14,61$ A4 Asset and investmgnt ur¢hase8 table Sub total 18,514 11.J14 14.615 Net of re¢eIpt￿{payrn￿ts1 AS Transfern bgtwMn lunds A6 Ca•h funds lost year en Caih funds thls year end 196 13,38 1J,J69 CCXX R1 accounts ISSI 1410412025 Section B Statement of assets and liabilities at the end of the period Un￿strICted lunds Restricted funds to fteares¢t Endowrnent funds to nearv5t e Caiogone8 Details 81 Ca$h funds 27.658 1,157 Tot•1 ¢o$h lunds 28.B15 UnTestrlcied lunds tr* n••rMt £ R¢sidctod funds Ireglt Endowment lunds Fund to as%•t ￿on Currtni val onal Oet4ilg 83 Inv68tmont asaois FtsDd io whlrh )¥￿% bBlon ewt lowlDn*ll Dnal 84 Assets retained for th• charity's own us• Fund to whkh Arn•urbt d¢* onal Wh•n du• BS Llabllltlej Sined by one or trustees on hall ol all Ihe Irusiees Print Name Dale ol r0¥81 Signgtwe 'Hrtijl￿¢< C14 irnc 1319 Izt CCXX R2 acwjnts ISSI 1410412025