## **Trustees’ Annual Report for the period** ## **From 1.4.23 Period start date To 31.3.24 Period end date** ## **Charity name:** ## **Charity registration number:1165502** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The objects of Activity Station CIO are**
**to support the needs of children, young**
**people and adults with additional needs,**
**their families and carers in the LBRUT**
**and the surrounding boroughs in**
**particular, but not exclusively, by all or**
**any of the following means – 1.**
**Providing activities and social events**
**for people with additional needs , their**
**families and carers. 2. Collaborating**
**with other service providers and the**
**public services to facilitate and deliver**
**activities and social events. 3. Working**
**to increase the choice of events**
**available to and promoting social**
**inclusion of people with additional**
**needs and their families and carers.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|AS provide a choice of activities and social
events such as, cookery, music therapy
and music concerts, drumming, singing,
pottery and creative art workshops, sports
events, music & movement, drama, dance
classes, days out, sensory cinema
screenings, gardening and rambles, free
events i.e. specially adapted pantomimes,
Christmas singalongs and online activities.
The exclusive use of hired venues, all our
activities and services promote the public
benefit of health and wellbeing, social
inclusion, anti-discriminatory environment,
advocacy, equality (free events for deprived
areas/families & refugees), independence,
adult learning; encourages personal
responsibility of financial budgeting. For
some service users who find interaction
with others difficult our volunteers can offer
social support to avoid them being socially
isolated.
By offering a choice of activities and for
them to understand the options, planning| |||routes and transport to our events and
making the choice will promote advocacy. It
will also encourage financial budgeting for
instance if there is more than one activity to
choose from.
AS have the exclusive use of their venues
they hire for most of their activities.
Exclusive use of venues ensures an
accessible & safe environment for users,
carers and their families. Users can enjoy
the space and make full use of the
activities free from any interaction with
the general public. We provide relaxed
sensory cinema screenings, with
subtitles, lowering of lights, reduction of
loud noises.
This improves health and wellbeing of our
service users, families and carers and
promotes safety by being in a quiet, safe
and accessible environment. They will not
be rushed when purchasing refreshments
at the cafe, the cafe staff are all trained and
understand to be patient. The families and
carers can also relax in the knowledge that
the public will not be rushing the service
user or reacting to them if any challenging
behaviours occur.
By having exclusive use of venues and a
cafe area it offers a chance to promote
social interaction between service users.
We have noticed friendships forming whilst
communicating over lunch together. By
having private use of the cafe we are able
to promote healthy eating by requesting
cafe staff remove unhealthy food from sight
which might be tempting to buy. It also
enables our service users, parents and
carers to choose to bring their own packed
lunch to eat if they have special dietary
requirements. We have noticed this helps
support those who may choose unhealthy
food and perhaps are unable to budget for
purchasing any refreshments or have
allergies as well. This would not be
possible in a public cafe.
AS help people with additional needs,
families and carers without access to
computers or the internet for registering
or enquiring about our events,
information and bookings. AS
download information for them and
communicate with the support workers
and homes.| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission onpublic|Para 1.18|We ensure service providers/facilitators
make reasonable adjustments to their
services so people with additional needs
can access them in the same way as other| |benefit||people (panto, sensory screening, music
concerts in music venues and all our
activities).
We enable them to choose what activities
they would like to undertake.
We promote healthy eating and a choice
which also promotes financial budgeting.
We offer wellbeing, social, health and
fitness activities and encourage them to
participate in a safe and stimulating
environment.
We work in partnership with other agencies
and providers to improve our service for
vulnerable people.
The objectives, activities, achievements
and performance for the past year
addressed throughout this trustee annual
report clearly sets out the activities which
AS undertakes for the public benefit. The
trustees, in setting our aims, objectives and
planning our activities have given careful
consideration to the Charity Commission
general guidance on public benefit.| |---|---|---| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||
SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|All AS volunteers are inducted and trained
before they start. They are expected to read
and understand all aspects of the AS policies
i.e. safeguarding, health and safety guidance
and risk policies. They contribute signifcantly
to the success of AS by ofering additonal
support and encouragement. With the help of
our volunteers it gives families and carers
respite. The volunteers know when to support
and when to allow the people with additonal
needs to do a task on their own which
encourages independence and confdence to
grow. They support with access & registraton
on arrival of atendees and work with our
service providers to ensure actvites are well
prepared, inclusive to everyone, & also help
with support encouraging our users to take
part and have fun.| |||| Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|In May we offered our service users a
concert to hear several music artists play
their set in a music venue. The artists had
offered their time at a reduced rate and
took requests from the audience. AS ran
37 activities, 1 session day was cancelled
due to traffic issues due to boat race.
reaching 419 people and not including their
families or carers. Quantitative results have
shown from our data that due to returning
to live sessions, after covid, While more
users are attending sessions from last
year, we are still offering online events for
those that still find it difficult to attend in
person. We have noticed a larger number
of newcomers. AS often have sold out
events and keep a waiting list. Qualitative
information has shown a positive request
for certain activities such as music and
cookery which is very popular, keeping the
recipes nutritious and healthy. We also run
classes to offer fitness and wellbeing.
From completed AS evaluation forms, our
service has been described by users,
parents and carers as excellent and
includes very positive comments and
feedback. We have had many people write
to us with positive comments and give us
positive responses from conversation
analysis. We have service users attending
that have been referred to us by other
parents and carers, local organisations and
care homes accessing our service. Existing
partners and organisations (which includes,
Mencap Richmond and Hammersmith,
Crofters Club, RUILS, SEN family support
group Richmond and SEN group Chiswick
social work & disabled teams, Skylarks,
Richmond CVS, RHLT, Achieving For
Children, Elysium Healthcare and
SeeAbility carehomes) promote our
activities and have recommended us to
new organisations and parents/carers
increasing our network.
Due to increasing the number of activities,
more service users attending and
maintaining the 2 different age groups has
also meant an increase with the support.
We are pleased to continue to offer free
online activities and some free live events
throughout the year which has made our| activities more accessible with an increase of service users from other boroughs. We have been able to continue to offer our service to Ukrainian families in the borough. Fundraising After receiving our Queens Award for voluntary services in the borough demonstrates what has been achieved due to the support of our funders and volunteers over the last 10 years. Going forward this will help when applying for more funding. Plans for the future Increase the number of free events at key calendar dates during the year. Evaluate user and carer views of our service and identify unmet needs. Increase current programme of days out and the possibility of more respite for families and carers. ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|In this financial year we have begun to
charge a small fee for some activities. We
have been fortunate that we have had cash
in the bank to fund the activities throughout
this year. We will be applying for grants
from organisations such as Barnes Fund,
the Richmond Voluntary Fund, Global’s
Make Some Noise and the Lottery. Our
overheads have increased in this financial
year due to outsourcing for event planning
and support.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|We continue to implement our reserve
policy. Our activities and social events
programme is flexible and can be tailored
to run any number of activities at any given
time out of an annual ‘rolling’ planned
programme. In the event of uncertainty of
future income we can reduce the number of
activities and also remove activities which
are more expensive to run and introduce
new less expensive ones. As a small
charity that does not have fixed assets or
overheads such as staffing costs, the
amount put aside in reserves is considered
to be low risk.
We seek to maintain a reserves policy of
approximately 50% of the total expenditure
used. Currently £10000 has been agreed by the
trustees to be put aside for reserves. This will
allow for at least 6 months to develop new
sources of income or to reduce the number of
actvites we run accordingly.| |Amount of reserves held|Para 1.22|| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|| ## **Additional information (optional)** You may choose to include further statements where relevant about: The charity’s principal sources of funds (including Para 1.47 any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted |A description of the principal
risks facing the charity|Para 1.46|| |---|---|---| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||**Activity Station’s governing document**
**is a ‘Foundation model constitution’**
**whose only voting members are the**
**charity trustees**| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Activity Station is constituted as a**
**Charitable Incorporated Organisation**
**(CIO)**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Appointed by charity trustees**| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other ## **Reference and Administrative details** |Charity name|Activity Station| |---|---| |Other name the charity uses|| |Registered charity number|1165502| |Charity’s principal address|| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Christine Chittick|Chair/Financial
Manager|30.01.16|Activity Station| ||Sam Hurst|Founder|30.01.16 Resigned Jan
2019|| ||Heidi Mansfield||21.04.16|| ||Hester Larkin||24.02.17|| ||Coral Allen||11.05.17|| ||HumphreyHawksley||21.02.20|| ||Claire Eaves|Founder|30.01.16|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Claire Eaves **Full name(s)** **Position (eg Secretary,** Founder **Chair, etc)** **Date** 9.10.24 CHARITY COMMISSION FOR ENGLAND A14D %YIlLES ACTMTY STATION Receipts and payments accounts CC16a For the wlod frorn To 01,OW2023 3IID3 24 Section A Receipts and payments UnMtrict•d funds Re8trietad funds Endowment fund$ Totsi fund8 Last year A1 Recelpts 71 1.175 71 1.17J 63$ 167 to Ss Income or AR) 1.246 Invo• nt•• tablel. 1,Z40 A3P* m•nts Evert LweffQilu 6.313 8.YJ2 $,315 a.J02 6.161 3.750 Sub rotal 14.615 14.615 9.911 A4 Ag*•t and In¥￿Im•At urehase8 8•e tsblè Sub total 14,61S 14.61S 9.911 N•t of rnceiptslfpayments) AS Tran8fgr¥ between lunds A6 C•sh lunds last year •nd Cash fund$ th1$ y••r •nd 13.369 13.369 9,083 13.369 13,3$9 9.063 CCXX R1 •ccoyThl¥ ISSI OSQ024 Section B Statement of.assets and liabilities at the end of the period UnrestrlciÈd Rostricted funds to t EndDwm¢nt fundg Lategort¢s fund8 to t¢* n••r•¥t £ 81 Cash lunds 27.463 Paypol 152 Total cash funds 27,615 un￿¢rIc1•d fund R￿triCt•d lund$ io n¢Jr•*iÉ Endowmont lund8 io ￿•re1t £ Del.4sls B2 Other mon•tary 43Jets Curreni ¥•lue I belon Fkmd 10 whic •56tt belon Cvttf ni valu• B4 A88et• r¢taln¥d lor th• ¢harlty's own u89 10 which re￿1•9 Amount duo Dttails 85 Llabllltles S4n•d by on• or truite•s on behalf of a51 the ItU51Bes SIgna￿le Pnnt Name Dale of roval (tr1￿11¥ GCXX R2 occowts ISSI 0910￿2024