To
Trustees' Annual Report for the period
Period start date 01 December 2021
Period end date 30 November 2022
From
Section A Reference and administration details
Charity name Brecon Canoe Club Other names charity is known by Registered charity number (if any) 1165478 Charity's principal address Bryn Bolgoed Libanus Brecon Postcode LD3 8EP
Brecon Canoe Club
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Steve Rayner OBE | Chair | Members or trustees | ||
| John Dunne | Members or trustees | |||
| Eleanor Bolt | Members or trustees | |||
| GaryWilliams | Members or trustees | |||
| Oliver Cayless | Members or trustees | |||
| David Jones | Members or trustees | |||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
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| Names and addresses of advisers (Optional information) Type of adviser Name Address |
Names and addresses of advisers (Optional information) Type of adviser Name Address |
Names and addresses of advisers (Optional information) Type of adviser Name Address |
|---|---|---|
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Constitution
Type of governing document (eg. trust deed, constitution) Chartered Incorporated Organisation How the charity is constituted
(eg. trust, association, company) Elected at annual general meeting or appointed by trustees Trustee selection methods
- (eg. appointed by, elected by)
Additional governance issues (Optional information)
Brecon Canoe Club is affiliated to Canoe Wales, the National Governing Body for paddlesport; Powys Association of Voluntary Organisations; the Brecknock & Radnor Sports Partnership; and The Outdoor Partnership.
You may choose to include additional information, where relevant, about:
The club operates within rules or bye-laws established by the trustees, which incorporate such rules and regulations as are set out from time to time by Canoe Wales.
- policies and procedures adopted for the induction and training of trustees;
The trustees have agreed, as permitted in accordance with section 185 to 188 of the Charities Act 2011, to remunerate Steve Rayner for the occasional hire of craft and provision of specialist coaching services (such as higher-level performance and safety award training and assessment).
- the charity’s organisational structure and any wider network with which the charity works;
The trustees consider their main risks to be:
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relationship with any related parties;
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the safety of canoeing activity, which they manage by authorising leaders
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parties; and activities using guidelines established by the National Governing
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• trustees’ consideration of Bodies (Canoe Wales and British Canoeing); - cash-flow – which they manage by closely monitoring income and
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major risks and the system expenditure; and
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and procedures to manage - loss of or damage to club equipment, for which they maintain appropriate
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them. insurance.
Section C Objectives and activities
Summary of the objects of the charity set out in its governing document
The promotion of community participation in healthy recreation, in particular by the provision of facilities for all aspects of the sport of canoeing and paddle sports (the terms 'paddle sports' and 'canoeing' are inclusive of all forms of canoeing and kayaking).
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| Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) |
We provide facilities for members of our club (and to a limited extent the general public) to participate in various aspects of the sport of canoeing by: - offering membership to anyone who wishes to participate in our sport, regardless of gender, ethnicity, nationality, sexual orientation, religion or other beliefs; or of age or disability insofar as the club’s activities are suitable and facilities can reasonably be used by people of particular ages or with a disability; - providing instruction and coaching to our members in various aspects of paddlesport; - providing opportunities for our members to participate in recreational paddlesport activities; - organising and attending paddlesport competitions; - providing 'taster' activities for members of the public to experience our sport; - providing specialist equipment (canoes, kayaks, paddle-board, paddles and safety equipment) for participants to use in our activities; - promoting our sport locally to members of the public, including children and the disabled; and - working with other clubs and associations (including Canoe Wales, the National Governing Body, to which we are affiliated) to further the development of our sport locally and in Wales and the UK. |
|
|---|---|---|
| The trustees have assured themselves that all activities meet the guidance on public benefit issued by the Charity Commission for: - promoting community participation in healthy recreation by providing facilities (including the organising of sporting activity) for paddlesport; and/or - supporting the physical education of young people through training and participation in recreational and competitive paddlesport. |
| The | trustees have assured themselves that all activities meet the |
|---|---|
| guidance on public benefit issued by the Charity Commission for: | |
| - | promoting community participation in healthy recreation by |
| providing facilities (including the organising of sporting activity) for | |
| paddlesport; and/or | |
| - | supporting the physical education of young people through |
| training and participation in recreational and competitive | |
| paddlesport. |
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
Our activities are open to all our members - and membership is open to anyone from our local community and further afield. Where necessary we will restrict participation for safety reasons - for example by limiting numbers to maintain recognised coach to participant ratios; or by requiring participants to have achieved a specified level of skill or experience (e.g. before participating in white-water paddling). Within these restrictions, we aim to advertise our activities on an equal basis to all members and to accept participants on a first-come, first-served basis. We aim to provide a range of activities suitable for all members regardless of ability.
Members are able to participate in the activities we provide (including coaching, events and competitions) and make use of our facilities (including use of club-owned equipment such as boats and paddles). However, we also offer occasional 'taster sessions' to members of the public, who may then become members if they wish to continue to participate in our activities.
Continued…
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…continued
Responsible participation in paddlesport requires third-party liability insurance and this is a key benefit of membership and a key reason why membership is required for those who participate in our activities. Membership also demonstrates a commitment to our sport and provides us with core funding that enables us to offer facilities and activities. Membership of the club is open to anyone who is interested in furthering its purposes, and who agrees to exercise their powers as a member of the club in the way he or she decides in good faith would be most likely to further the purposes of the club. There is no limit on membership numbers.
We make a charge to our members for participation in many of our activities. Our rules state that: "Members shall pay a fee for participation in all activities provided by the club, except where these are provided free of charge. Fees may be charged by the club to cover the cost of coaching, equipment, facilities, overheads and other incidental costs but shall be set at the minimum level necessary to cover the club’s costs so as to maximise participation by members."
The level of charges is therefore commensurate to the cost to us of providing our service, taking account of direct costs (e.g. the hire of facilities such as swimming pools and the transportation of equipment for members to use) and indirect costs (e.g. wear-and-tear on club-owned equipment and a contribution to general overheads). For the most part, our activities are led by volunteers although occasionally we may choose to use professional (paid) staff and to pass on their costs to participants (for example when providing specialist instruction that would otherwise be available only at greater cost from the commercial sector).
Although the trustees consider that this level of charges could be unaffordable for some, our rules state that: "It is not the club’s intention to deny access to its activities to those members who are genuinely unable to pay the fees associated with those activities, so members who are unable for whatever reason to pay the fees due for an activity should contact the trustees who shall have the discretion to waive or agree reduced fees in exceptional circumstances. Such requests shall be considered by the trustees in the strictest confidence." We maintain a small deposit fund that we are able to draw upon for this purpose; and are able to raise funds to increase the value of this; so we believe that we have made adequate provision for anyone to benefit from our services.
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Section D Achievements and performance
Summary of the main achievements of the charity during the year
2022 has been another good year for the Club. Membership and participant numbers have increased significantly following the Covid pandemic and we have been able once again to run a full programme.
We continued our usual weekly pool sessions until Easter and since September, alternating general training (with good attendance and – – several new members) and polo training continuing to re-build our squad and entering two indoor Canoe Wales tournaments.
During the summer we maintained our ‘usual’ weekly training activities outdoors at Brecon Promenade, with members working towards the British Canoeing ‘Discover’ and ‘Explore’ Awards.
– Throughout the year we ran well-attended bi-monthly trips at weekends with day trips on canal, reservoirs and rivers (both ‘sheltered’ and ‘white’) and lake – and for the first time in several years we visited Cardiff International White Water Centre, paddled on the sea in Pembrokeshire and spent weekends on a River Wye expedition and in North Wales on the Tryweryn and Dee.
We have benefitted this year from grant funding from both Canoe Wales and The Outdoor Partnership which has allowed us to train more coaches and enabled us to increase the quantity and quality of our coaching provision.
We have maintained regular communication with our members through our website and weekly newsletters and have continued to manage our membership and activity programme through online self-service systems where appropriate.
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ID O O ¢D (n Co < c CD 0> 0 3 J)-th¥ coo ts)JD O < o (no) tD O nD(n
Brecon Canoe Club Accounts 1 May 2021-30 April 2022
at 30 April 2022
| at 30 April 2022 | |||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| 2021-22 | 2020-21 | 2019-20 | 2018-19 | ||||||||||||||
| Notes | Income | Expenditure | Income | Expenditure | Income | Expenditure | Income | Expenditure | |||||||||
| Capital & Maintenance | |||||||||||||||||
| Grants, donations, fund-raising | 1 | £ | 748.12 |
£ | 1,205.62 |
£ | 25.00 |
||||||||||
| Activity Equipment | 2 | £ | 540.06 |
£ | 152.77 |
£ | 26.14 |
£ | 781.51 |
||||||||
| Vehicles/Trailers | £ | 89.30 |
£ | 168.06 |
|||||||||||||
| Premises/Facilities | £ | 65.97 |
|||||||||||||||
| Operations | |||||||||||||||||
| Membership | £ | 1,051.00 |
£ | 476.00 |
£ | 738.00 |
£ | 668.00 |
|||||||||
| Affiliation to Canoe Wales etc. | £ | 190.00 |
£ | 100.00 |
£ | 115.00 |
|||||||||||
| Pool training | 3, 4 | £ | 2,589.00 |
£ | 3,435.90 |
£ | 2,134.00 |
£ | 2,622.10 |
£ | 3,417.00 |
£ | 3,413.10 |
||||
| Summer training | 4 | £ | 1,282.00 |
£ | 89.50 |
£ | 210.00 |
£ | 686.00 |
£ | 40.50 |
£ | 740.00 |
£ | 160.00 |
||
| Boat hire | £ | 304.00 |
£ | 39.50 |
£ | 52.00 |
£ | 91.00 |
£ | 12.00 |
£ | 115.00 |
£ | 70.00 |
|||
| Polo | £ | 90.00 |
£ | 60.00 |
£ | 753.00 |
£ | 830.00 |
£ | 690.00 |
|||||||
| Slalom | |||||||||||||||||
| Courses | 5 | £ | 240.00 |
£ | 237.50 |
||||||||||||
| Sale of goods | £ | 48.00 |
£ | 48.00 |
|||||||||||||
| Volunteer training | 5 | £ | 200.00 |
£ | 30.00 |
£ | 153.58 |
||||||||||
| Insurance | £ | 989.39 |
£ | - |
£ | 960.57 |
£ | 921.29 |
|||||||||
| Interest & bank fees | 6 | £ | 0.14 |
£ | 106.91 |
£ | 0.23 |
£ | 24.63 |
£ | 0.40 |
£ | 61.73 |
£ | 3.14 |
£ | 191.05 |
| Legal fees | |||||||||||||||||
| Other | 7 | £ | 256.85 |
£ | 172.80 |
£ | 124.63 |
£ | 57.93 |
||||||||
| Total | £ | 6,304.26 |
£ | 5,955.61 |
£ | 1,943.85 |
£ | 570.20 |
£ | 4,450.40 |
£ | 4,084.97 |
£ | 5,798.14 |
£ | 6,787.49 |
|
| Surplus/deficit | £ | 348.65 |
£ | 1,373.65 |
£ | 365.43 |
-£ | 989.35 |
|||||||||
| Closing Balance | Opening Balance | Notes | |||||||||||||||
| Lloyds Current Account(s) | 8 | £ | 683.06 | £ | 641.48 | _1 _ | £555 | Canoe Wales coaching development grant; £75 'goodwill' payment by Lloyds Bank; £118 gift aid | |||||||||
| Lloyds Instant Access Savings | 8 | £ | 2,055.00 | £ | 1,700.00 | _2 _ | Equipment purchased: paddle floats, replacement spray decks and boat repair material | ||||||||||
| Merchant Accounts | £ | - | £ | 47.93 | _3 _ | Pool training 'subsidised' | from | Sport Wales pandemic recovery grant received in 2020-21 | |||||||||
| Creditors | £ | - | £ | - | _4 _ | Costs | of towing trailer to pool and river accrued Nov 2021-Apr 2022 deferred to 2022-23 accounts | ||||||||||
| Debtors | £ | - | £ | - | _5 _ | FSRT course run for club members, first aid course funded for coaches | |||||||||||
| Cash | £ | - | £ | - | _6 _ | Bank | fees include payment processing fees imposed by LoveAdmin & GoCardless | ||||||||||
| Total | £ | 2,738.06 |
£ | 2,389.41 |
_7 _ | 'Other' includes website & accounting software, engraving | |||||||||||
| Increase/decrease | £ | 348.65 |
_8 _ | Bank | accounts changed during 2021-22 - £105.20 remained in 'old' current account on 30 April |