**To** ## **Trustees' Annual Report for the period** Period start date 01 January 2021 Period end date 30 November 2021 **From** ## Section A Reference and administration details **Charity name** Brecon Canoe Club **Other names charity is known by Registered charity number (if any)** 1165478 **Charity's principal address** Bryn Bolgoed Libanus Brecon **Postcode LD3 8EP** Brecon Canoe Club ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Steve Rayner OBE|Chair||Members or trustees| ||John Dunne|||Members or trustees| ||Eleanor Bolt|||Members or trustees| ||GaryWilliams|||Members or trustees| ||Oliver Cayless|||Members or trustees| ||David Jones|||Members or trustees| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** **TAR** March **2012** 1 ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Constitution (eg. trust deed, constitution) Chartered Incorporated Organisation How the charity is constituted (eg. trust, association, company) Elected at annual general meeting or appointed by trustees Trustee selection methods (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. Brecon Canoe Club is affiliated to Canoe Wales, the National Governing Body for paddlesport; Powys Association of Voluntary Organisations; and the Brecknock & Radnor Sports Partnership. The club operates within rules or bye-laws established by the trustees, which incorporate such rules and regulations as are set out from time to time by Canoe Wales. The trustees have agreed, as permitted in accordance with section 185 to 188 of the Charities Act 2011, to remunerate Steve Rayner for the occasional hire of craft and provision of specialist coaching services (such as higher-level performance and safety award training and assessment). The trustees consider their main risks to be: - the safety of canoeing activity, which they manage by authorising leaders and activities using guidelines established by the National Governing Bodies (Canoe Wales and British Canoeing); - cash-flow – particularly following the reduction in income from Members – - during 2020 due to the Covid-19 pandemic which they manage by closely monitoring income and expenditure; and - loss of or damage to club equipment, for which they maintain appropriate insurance. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** The promotion of community participation in healthy recreation, in particular by the provision of facilities for all aspects of the sport of canoeing and paddle sports (the terms 'paddle sports' and 'canoeing' are inclusive of all forms of canoeing and kayaking). **TAR** March **2012** 2 |**Summary of the main**
**activities undertaken for the**
**public benefit in relation to**
**these objects (include within**
**this section the statutory**
**declaration that trustees have**
**had regard to the guidance**
**issued by the Charity**
**Commission on public**
**benefit)**|We provide facilities for members of our club (and to a limited extent the
general public) to participate in various aspects of the sport of canoeing
by:
-
offering membership to anyone who wishes to participate in our
sport, regardless of gender, ethnicity, nationality, sexual
orientation, religion or other beliefs; or of age or disability insofar
as the club’s activities are suitable and facilities can reasonably
be used by people of particular ages or with a disability;
-
providing instruction and coaching to our members in various
aspects of paddlesport;
-
providing opportunities for our members to participate in
recreational paddlesport activities;
-
organising and attending paddlesport competitions;
-
providing 'taster' activities for members of the public to experience
our sport;
-
providing specialist equipment (canoes, kayaks, paddle-board,
paddles and safety equipment) for participants to use in our
activities;
-
promoting our sport locally to members of the public, including
children and the disabled; and
-
working with other clubs and associations (including Canoe
Wales, the National Governing Body, to which we are affiliated) to
further the development of our sport locally and in Wales and the
UK.|| |---|---|---| ||The trustees have assured themselves that all activities meet the
guidance on public benefit issued by the Charity Commission for:
-
promoting community participation in healthy recreation by
providing facilities (including the organising of sporting activity) for
paddlesport; and/or
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supporting the physical education of young people through
training and participation in recreational and competitive
paddlesport.|| |The|trustees have assured themselves that all activities meet the| |---|---| |guidance on public benefit issued by the Charity Commission for:|| |-|
promoting community participation in healthy recreation by| ||providing facilities (including the organising of sporting activity) for| ||paddlesport; and/or| |-|
supporting the physical education of young people through| ||training and participation in recreational and competitive| ||paddlesport.| ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. Our activities are open to all our members - and membership is open to anyone from our local community and further afield. Where necessary we will restrict participation for safety reasons - for example by limiting numbers to maintain recognised coach to participant ratios; or by requiring participants to have achieved a specified level of skill or experience (e.g. before participating in white-water paddling). Within these restrictions, we aim to advertise our activities on an equal basis to all members and to accept participants on a first-come, first-served basis. We aim to provide a range of activities suitable for all members regardless of ability. Members are able to participate in the activities we provide (including coaching, events and competitions) and make use of our facilities (including use of club-owned equipment such as boats and paddles). However, we also offer occasional 'taster sessions' to members of the public, who may then become members if they wish to continue to participate in our activities. Continued… **TAR** March **2012** 3 ## …continued Responsible participation in paddlesport requires third-party liability insurance and this is a key benefit of membership and a key reason why membership is required for those who participate in our activities. Membership also demonstrates a commitment to our sport and provides us with core funding that enables us to offer facilities and activities. Membership of the club is open to anyone who is interested in furthering its purposes, and who agrees to exercise their powers as a member of the club in the way he or she decides in good faith would be most likely to further the purposes of the club. There is no limit on membership numbers. We make a charge to our members for participation in many of our activities. Our rules state that: "Members shall pay a fee for participation in all activities provided by the club, except where these are provided free of charge. Fees may be charged by the club to cover the cost of coaching, equipment, facilities, overheads and other incidental costs but shall be set at the minimum level necessary to cover the club’s costs so as to maximise participation by members." The level of charges is therefore commensurate to the cost to us of providing our service, taking account of direct costs (e.g. the hire of facilities such as swimming pools and the transportation of equipment for members to use) and indirect costs (e.g. wear-and-tear on club-owned equipment and a contribution to general overheads). For the most part, our activities are led by volunteers although occasionally we may choose to use professional (paid) staff and to pass on their costs to participants (for example when providing specialist instruction that would otherwise be available only at greater cost from the commercial sector). Although the trustees consider that this level of charges could be unaffordable for some, our rules state that: "It is not the club’s intention to deny access to its activities to those members who are genuinely unable to pay the fees associated with those activities, so members who are unable for whatever reason to pay the fees due for an activity should contact the trustees who shall have the discretion to waive or agree reduced fees in exceptional circumstances. Such requests shall be considered by the trustees in the strictest confidence." We maintain a small deposit fund that we are able to draw upon for this purpose; and are able to raise funds to increase the value of this; so we believe that we have made adequate provision for anyone to benefit from our services. **TAR** March **2012** 4 Section D Achievements and performance **Summary of the main achievements of the charity during the year** 2021 has been a good year for the Club. We started quietly, unable to provide our usual winter pool sessions due to the Covid pandemic. However, we were able to re-start our ‘usual’ weekly training activities outdoors at Brecon Promenade at Easter and welcomed several returning paddlers and new members. Our summer training season culminated in a few river trips, with several members achieving the British Canoeing ‘Discover’ and ‘Explore’ Awards. We were also able to return to our usual weekly pool sessions in September (supported by a grant we had received from Sport Wales last – year), alternating general training with good attendance and several new members – and polo training – beginning to re-build our squad following the pandemic. Since the end of the game fishing season in October we have begun to offer twice-monthly white-water trips, with record numbers enjoying recent trips on the Usk and Wye. We have maintained regular communication with our members through our website and weekly newsletters and have continued to manage our membership and activity programme through online self-service systems where appropriate. **TAR** March **2012** 5 ID O O ¢D (n Co < c CD 0> 0 3 J)-th¥ coo ts)JD O < o (no) tD O nD(n ## **Brecon Canoe Club Accounts 1 May 2020-30 April 2021** ||||**2020-21**|**2020-21**|||**2019-20**|**2019-20**||||**2018-19**|**2018-19**|||**2017-18**|**2017-18**|| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||**_Notes_**||**Income**||**Expenditure**||**Income**||**Expenditure**||**Income**|||**Expenditure**||**Income**||**Expenditure**| |**Capital & Maintenance**||||||||||||||||||| |Grants, donations, fund-raising|_1_|£|1,205.62
|||||||£||25.00
|||£|1,928.74
||| |Activity Equipment|_2_|||£|152.77
|||£|26.14
||||£|781.51
|||£|989.60
| |Vehicles/Trailers||||||||£|89.30
||||£|168.06
|||£|757.55
| |Premises/Facilities|||||||||||||£|65.97
||||| |**Operations**||||||||||||||||||| |Membership||£|476.00
|||£|738.00
|||£|668.00
||||£|911.00
||| |Affiliation to Canoe Wales etc.|_3_|||£|190.00
|||£|100.00
||||£|115.00
|||£|175.00
| |Pool training||||||£|2,134.00
|£|2,622.10
|£|3,417.00
||£|3,413.10
|£|2,650.00
|£|2,657.70
| |Summer training||£|210.00
|||£|686.00
|£|40.50
|£|740.00
||£|160.00
|£|360.00
|£|216.50
| |Boat hire||£|52.00
|||£|91.00
|£|12.00
|£|115.00
||£|70.00
|£|64.00
||| |Polo||||||£|753.00
|||£|830.00
||£|690.00
|£|1,054.00
|£|950.50
| |Slalom||||||||||||||||||| |Racing & laid-back launchers|||||||||||||||£|326.05
||| |Sale of goods||||||£|48.00
|£|48.00
||||||||£|15.00
| |Volunteer training||||£|30.00
||||||||£|153.58
|||£|370.00
| |Insurance|_4_|||£|-
|||£|960.57
||||£|921.29
|||£|885.46
| |Interest & bank fees|_5_|£|0.23
|£|24.63
|£|0.40
|£|61.73
|£||3.14
|£|191.05
|£|1.03
|£|147.09
| |Legal fees||||||||||||||||||| |Other|_6_|||£|172.80
|||£|124.63
||||£|57.93
|||£|59.38
| |**Total**||£|1,943.85
|£|570.20
|£|4,450.40
|£|4,084.97
|£|5,798.14
||£|6,787.49
|£|7,294.82
|£|7,223.78
| |Surplus/deficit||£|1,373.65
|||£|365.43
|||-£|989.35
||||£|71.04
||| ||||**Closing Balance**||**Opening Balance**||**_Notes_**|||||||||||| |Lloyds Current Account||£|641.48|£|115.72||_1 _|_£700_|_Covid grant from Sport Wales; £95 Covid grant from Canoe Wales; £410_||||||_Gift Aid historical claims_|||| |Lloyds Instant Access Savings||£|1,700.00|£|900.04||_2 _|_Folding table purchased_||_for Covid-safe equipment issue; airbags, tapes pumps_|||||_and cleaning equipment_|||| |Merchant Accounts||£|47.93|£|-||_3 _|_Canoe Wales affiliations_||_for 2020 and 2021_||_both included in 2020/21_||||||| |Creditors||£|-|£|-||_4 _|_2021_|_Insurance payment deferred by Brokers until June 2021_|||||||||| |Debtors||£|-|£|-||_5 _|_Bank_|_fees include payment processing fees_|||_imposed by LoveAdmin & GoCardless_||||||| |Cash||£|-|£|-||_6 _|_'Other' includes website & accounting software_||||||||||| |**Total**||£|2,389.41
|£|1,015.76
|||||||||||||| |Increase/decrease||£|1,373.65
||||||||||||||||