## Chair’s Report.2023/24
What a Year it has been. But first the good bits.
We have received a grant of £20K from the National Lottery to fund Solar Panels. In addition, we have had £5K to support the Hall from the Government via CBC and a further £568 for a Projector & screen from CBC Ward Members as well as £500 from Ampthill Fireworks Thank you.
Now the not so good. The Hall’s income over expenditure was barely £4K, despite an increase in hiring charges of 10%, but CBC grants and the Comedy Club came to our rescue.
The Hall has continued to try to build up reserves to pay for medium and long- term repairs, replacement and maintenance, but the only way this can be continued is by fund raising.
The reason the Hall’s costs have gone up is due to three inter-related factors. The Hall is open 7 days a week and provides facilities for over 30 users and run by volunteers. Cleaning costs have increased dramatically. Opening up and closing the Hall after each booking during the week is done by a small group of dedicated volunteers. At the weekends we have needed to supplement their work by employing people. The third reason for increased costs is the price of energy, particularly electricity. We hope that we will be able to instal Solar Panels that will reduce costs and make Parkside greener.
The pressure on volunteers has been felt throughout the organisation. We are grateful for the work the payments clerk, treasurer and administration and rota organiser volunteers, whose work does go unnoticed. We have employed a new caretaker and weekend openers, and bookings clerk We need to find volunteers to market, publicise and help with fundraising, and of course a new chair. I took the chair’s role on for six months and it is now a year and I’m not getting younger and feel I have to step down. It needs a younger person and a new look.
Purchasing new stage curtains, door fireguards, parking bollards, and all the little thing that keep the Hall running for over 30 different user groups goes on. People from the NHS, weddings & children’s parties as well as Karata, Pilates, and singing groups and pre-school children & baby & toddlers, and the Zonita Cinema and many more use the Hall. The well-equipped kitchen and bar also have to be cleaned and managed. Running the Comedy Night and other charity & fundraising events is also done by volunteers. Thank you.
The management of the car parking is another problem. The carpark spaces, sometimes at the weekends have been taken up by non- users of the Hall, leaving users nowhere to park. The Hall is run by a management group that meet regularly to keep the Hall ticking over, and Trustees that make long term decisions. The Hall’s website needs maintaining and the booking site needs to be run smoothly, as do the accounts and interactions with users and the public.
The most pressing issue facing the Hall is to find a new Chair of Trustees to replace me.
Roy Tebbutt. Chair of Trustees, April 29[th] . 2024 chairperson@parksidehall.org.uk Parkside Bookings. 01525 634215
**Parkside Hall Accounts for the period January to December 2024**
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Receipts Account No 1 Account Payables Total Parkside Event Receipts Parkside Events Capital Events Reserve Parkside Total
Receipts Account Operations Events Movement Bank Account Reserve Parkside
2024 2024 2024 2024 2024 2024 2024 2024
£'s £'s £'s £'s £'s £'s £'s
2023 Hall Receipts (lettings) unpaid in 2023 0.00 Comedy Night Takings 26,898.72 Grant Interest 2,286.48
2024 Hall Receipts (lettings) Prepaid 2023 0.00 0.00 Solar Panel Grant 20,000.00 Donation 25.00
2024 Hall Receipts (lettings) 69,109.27 -1,710.25 67,399.02 Solar Panel from Reserve 20,000.00 Grant 1,500.00
2024 Rent Receivable 330.00 330.00
Alameda 1,000.00 1,000.00
Miscellaneus Other/Donations 0.00
Total Receipts £70,439.27 -£1,710.25 £68,729.02 Total Receipts £26,898.72 Total Grant/Reserve £40,000.00 Total Receipts £3,811.48 £99,439.22
Less running expenses £'s £'s £'s Less Costs £'s Payments £'s Less Expenditure
Wages/Cleaning (Includes Furlough Payments) 17,013.15 17,013.15 Comedy Night 11,230.30 Solar Panels 20,000.00
Utilities 12,585.15 12,585.15 Solar Panel Payments Door Stops 3,592.04
General Maintenance 5,110.21 5,110.21 Greenway Solar 9,408.30 Door Stops 3,264.00
Equipment Maintenance 2,889.58 2,889.58 Greenway Solar 13,171.62
Waste,Windows & Ground Maintenance(Insurance) 2,326.64 2,326.64 Greenway Solar 15,053.27
Telephone/TV Licence 579.90 0.00 579.90
Insurance/Licences 3,020.10 3,020.10
PRS/Licences 883.87 883.87
Misc inc Grant for Projector Paid from Payables -558.00 6,762.00 6,204.00
Total Running Cost 21.90 £50,590.70 £50,612.60 Total Costs £11,230.30 Total Payments £37,633.19 Total Expenditures £26,856.04 £88,698.94
Net Margin on Operating £70,417.37 -£52,300.95 £18,116.42 Net Margin on Events £15,668.42 Balance Unused £2,366.81 Net Cash (Reduction) -£23,044.56 £10,740.28
Transfers To Payables -£63,000.00 Transfer To Reserve Transfer To Reserve Transfer From
Transfers From No.1 £63,000.00 Account -£15,633.19 Account -£2,366.81 Events £18,000.00
Transfers To Reserve Account -£48,000.00 From No1 Receipts £48,000.00
Transfers from Reserve
Grants held for transfer to Reserves next year £735.00
Capital Account Movement £'s £'s £'s
2025/26 Prepaid Hall Receipts (lettings) 2,757.40 2,757.40 2,757.40
Refundable Deposits Received 11,240.00 11,240.00 11,240.00
Less Deposits Returned 10,026.00 -10,026.00 -10,026.00
Net Change in Capital -£25,850.23 £673.05 £22,087.82 £14,711.68
Less 2024 Memo Rent Receivable 330.00 0.00
Less 2024 Prepaid in 2023 (Receipts Account) 0.00 0.00
Total Cash Movement -£26,180.23 £673.05 -£25,507.18 £25,451.96
Bank Balances £'s £'s £'s Parkside Events £'s Events Capital £'s Bank Balance £'s £'s
Bank Balance Bank Balance
Opening Balance 29,429.50 £2,404.43 Opening Balance 2,912.77 Opening Balance 0.00 Opening Balance 161,380.85 196,127.55
Plus/Minus Cash Movement -26,180.23 673.05 Plus/Minus Cash Movement 35.23 Plus/Minus Cash Moveme 0.00 Plus/Minus Cash Moveme 42,955.44 17,483.49
Closing Bank Balances £3,249.27 £3,077.48 Closing Bank Balance £2,948.00 Closing Bank Balance £0.00 Closing Bank Balance £204,336.29 £213,611.04 213,611.04
Bank Statement £3,249.27 £3,077.48 £6,326.75 Bank Statement £2,948.00 Bank Statement £204,336.29 £213,611.04
£0.00 £0.00 £0.00 £0.00 £0.00
Balance Sheet
Assets £'s Liabilities £'s
Cash £213,611.04 Deposits £8,914.00
Receivables £330.00 Prepaid £2,757.40
Reserves £202,269.64
Totals £213,941.04 £213,941.04
Balance Sheet Reconciliation 12/31/2024
Opening Cash £196,127.55 Receivables £0.00 Deposits £7,700.00 Prepaid in 2023 £4,911.00 Net Reserve 2023 £183,516.55
Parkside Operations Profit £18,116.42 Outstanding £330.00 Deposits Rec'd £11,240.00 Now Included in 2024 -£4,911.00
Profit on Events £18,035.23 Deposits Repaid £10,026.00 Prepaid 2024 £2,757.40
Reserve Interest Donation & Grant £3,811.48
Other Grant £735.00
Reserve Capital Expenditures -£26,856.04
Net Increase in Deposits £1,214.00
Prepaid £2,757.40
Receivables -£330.00
Balances 31/12/2024 £213,611.04 12/31/2024 £330.00 12/31/2024 £8,914.00 12/31/2024 £2,757.40 £202,269.64
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