## **Chairmans Report 2022**
## **Parkside Community Hall – Ampthill**
Charity Number 1165460
2022 has been another successful year for Parkside Community Hall. With the restrictions imposed by the Covid Pandemic beginning to lift, the hire of the hall has steadily crept back to pre-covid levels. We have managed to retain a core cohort of volunteers to provide the essential locking and unlocking of the hall to allow hirers access and maintain the physical security of the hall.
In addition, we have seen a welcome increase in members of the local community stepping forward to sit on the management committee. This has been very welcome, and is good news for the existing committee members, as it brings a fresh insight and new skills.
Probably the key issue facing the hall over the last year has been the significant increase in utility bills, which I’m sure the Treasurer will cover in detail in his financial report. This has resulted in price increase of 10% in hire fees on 1[st] January 2023. Most if not all regular hirers accepted the increase and we have had no significant impact on hire since the increase.
Several comedy nights have been held over the year, and although profitable, some have been more so than others. It’s difficult to point to any specific reason for this, other than the general cost of living increases having an impact. In addition, the management committee put on a Christmas music concert which was well attended.
I first became involved in Parkside Hall in 2009, when I was asked to build a website for the hall after attending a Quiz Night at the hall. Little did I know that I would be vice Chairman within 2 weeks, and taking over from Roberta Calvert as Chair in 2014 when the newly refurbished hall opened.
Over those 15 years the hall has transformed beyond recognition. In 2009, the hall was in a very poor state of repair and was effectively unlocked in the morning and locked up again at the end of the day by the caretaker! The operating model today is significantly more complex, with multiple hirers coming into the hall over the day and evening periods and hiring different rooms in the hall.
With the retirement of Doreen Stoddart as Trustee in April 2022, the number of Trustees has reduced to 4, and with the exception of myself, the 3 remaining trustees (I’m sure won’t mind me saying this!) are in or approaching Octogenarian status.
In view of the complexity of managing the hall, I have held several meetings with the Trustees to look at the Hall operating model, as in my view it is not sustainable in the medium to long term. Relying on key volunteers to provide main operating functions does not provide a level of continuity, should these volunteers decided to step down. To date we have not been able to agree any changes, other that trying to reduce the workload on some volunteers.
I urge the Trustees to consider the medium to long term operating model for the current successful position to be sustained.
With a challenging and demanding full time job, I have reluctantly decided to step down as Chairman of the Management Committee and Trustee with effect from the 2023 AGM. Hopefully I have
brought some of my professional knowledge and insight into the running of the hall, and at the same time we have generally had an enjoyable time, with quite a few laughs along the way!
The hall is in a good position financially with approaching £150,000 of financial reserves, which should be able to ensure the viability of the Hall for a good few years.
I’d like to thanks all the Trustees, Management committee members and volunteers for all their input and support over my tenure as Chairman
Good luck and don’t forget to invite me to the next Volunteers meal!
Andy Wood
24[th] February 2023
|**Parkside Hall Accounts for the period January t**|**o December**|**o December**|**2022**|**2022**|||||||||||||**Total**
**Parkside**
**2022**
**£'s**
**£72,924.96**
**£36,698.97**
**£36,225.99**
£36,225.99
£36,225.99
**£'s**
123,074.50
38,266.89
**£161,341.39**
161,341.39
**£161,341.39**|
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|||||||||||||||||||
|**Receipts Account**
|**No 1 Accoun**|**t**
**N**|**o 1 Account**||**Payables**
**T**
**Account**
**2022**
**£'s**||**otal Parkside**|
**Event Receipts**||**Parkside**
**Events**
**2022**
**£'s**||**Reserve**
**Account**
**Receipts**||**Par**||**kside**
**erve**
**022**
**'s**|**Total**
**Parkside**
**2022**
**£'s**|
||**Receipts**
**2022**
**£'s**||**Payments**
**2022**
**£'s**||||**Operations**
**2022**
**£'s**|||||||**Res**||||
|||||||||||||||**2**
**£**||||
|2021 Hall Receipts (lettings) unpaid in 2021
2022 Hall Receipts (lettings) Prepaid 2021
2022 Hall Receipts (lettings)
2022 Rent Receivable
Alameda
Miscellaneus Other|3,187.50
0.00
50,776.31
838.00
1,000.00|||||-578.25|3,187.50
0.00
50,198.06
838.00
1,000.00
0.00|Comedy Night||17,422.13|Interest
Donation|||||254.27
25.00||
|**Total Receipts**|**£55,801.81**|||||**-£578.25**|**£55,223.56 **|**Total Receipts**||**£17,422.13**||||||**£279.27**|**£72,924.96**|
|||||||||||||||||||
|**Less running expenses**
Wages/Cleaning (Includes Furlough Payments)
Utilities
General Maintenance
Equipment Maintenance
Waste,Windows & Ground Maintenance(Insuranc
Telephone/TV Licence
Insurance/Licences
PRS/Licences
Miscellaneous (Includes General Grant Payments)|**£'s**
e
-980.48
-4,732.00|||**£'s**
567.66
-454.58|1|**£'s**
0,405.00
6,523.71
3,286.56
2,347.97
2,442.37
0.00
3,113.80
4,855.89|**£'s**
10,405.00
6,523.71
3,286.56
2,347.97
1,461.89
567.66
3,113.80
0.00
-330.69|**Less Costs**
Comedy Night||**£'s**
7,458.07|**Less Expenditure**
New/Added Chair Rails round H|||1,865.00||||
|**Total Running Cost**|**-5,712.48**|||**£113.08**|**£3**|**2,975.30**|**£27,375.90 **|**Total Costs**||**£7,458.07 **|**Total Expenditures**||||**£1,865.00**||**£36,698.97**|
|||||||||||||||||||
|**Net Margin on Operating**|**£61,514.29**|||**-£113.08**|**-£3**|**3,553.55**|**£27,847.66**|**Net Margin on Event**||**£9,964.06**|**Net Margin on Events**||||**-£1,585.73**||**£36,225.99**|
|||||||||||||||||||
|**Transfers To Payables**
**Transfers From No 1**
**Transfers To Reserve Account**
**Transfer To Events**|||**-£**
**-£**|**41,000.00**
**45,000.00**
**-£222.20**|**£4**|**1,000.00**|**-£41,000.00 **
**£41,000.00 **
**-£45,000.00**
**-£222.20 **|**Transfer To Resrve**
**Account**
**Transfer from No.1**|**-**|**£10,000.00 **
**£222.20**|**Transfer From**
**Events**
**From No1 Receipts**||||**£10,000.00**
**£45,000.00**|||
|||||||||||||||||||
|**Capital Account Movement**
2023/24 Prepaid Hall Receipts (lettings)
Refundable Deposits Received
Less Deposits Returned|**£'s**
1,828.90
9,814.50|||**£'s**||**£'s**
8,764.50|**£'s**
1,828.90
9,814.50
8,764.50|||||||||||
|**Net Change in Capital**|**£73,157.69**||**-**|**86,335.28**|**-£**|**1,318.05**|**-£14,495.64**|||||||||||
|
**Less 2022 Memo Rent Receivable**
**Less 2022 Prepaid in 2021 (Receipts Account)**|838.00
0.00||||||838.00
0.00|||||||||||
|**Total Cash Movement**|**£72,319.69**||**-£**|**86,335.28**|**-£**|**1,318.05**|**-£15,333.64**|||||||||||
|||||||||||||||||||
|**Bank Balances**
Opening Balance
Plus/Minus Cash Movement|**£'s**
72,319.69||-|**£'s**
25,766.89
86,335.28|£
-|**£'s**
1,911.13
1,318.05|**£'s**
27,678.02
-15,333.64|**Bank Balance**
Opening Balance
Plus/Minus Cash Mov||**£'s**
2,391.03
186.26|**Bank Balance**
Opening Balance
Plus/Minus Cash Movement||||**£'s**
93,005.45
53,414.27||**£'s**
123,074.50
38,266.89|
|**Closing Bank Balances**|||**£**|**11,751.30**||**£593.08**|**£12,344.38**|**Closing Bank Balanc**||**£2,577.29**|**Closing Bank Balance**|||**£**|**146,419.72**||**£161,341.39**|
||**Bank Statem**||**£**|**11,751.30**||**£593.08**
**£0.00**|**£12,344.38**|
Bank Statement||**£2,577.29**|
Bank Statement|||**£**|**146,419.72**|||
|||||**£0.00**||||||||||||||
|**Balance Sheet**
**Assets**
Cash
Receivables
**Totals**|**£'s**
**£161,341.39**
**£838.00**
**£162,179.39**||||**Lia**||**£'s**
**£5,150.00**
**£1,828.90**
**£155,200.49**
**£162,179.39**|||||||||||
|||||||||||||||||||
CHARITY
(OMMISSION
Independent Examiner's
Report on the Accounts
Section A
Independent Examiner's Report
Repoit to the tIUStee5/membe15 01
Oft accounts lor the yeaf ended
FJllllFYEY
charity no lil any)
EL4LYU
Set out on pages
Respective responsibilities of tNstees
and examiner
The charity's tiustees ale re5PQnsible lor the pwepaiation ol the account5. The Iharity's
IIu51ees consider that an audit is not required lor this year under section 144 01 the
Charities A(t 2011 (the Charities Act) and that an independent examination is needed.
It is my responsibility to..
examine the accounts under section 14S of the Charities Act.
to follow the pioceduies laid down in the general Diieitions given by the charity
Commission {under se(tion 14515llbl of the charities Act), and
io state whether particular malters have come to tny attention.
Basis Df independent examiner's
statement
My examinalion wa5 farried out in accordance with general Diieclions given by the
Chaflty Commission. An examination include5 a Teview of the accounting records
kept by the charity and a cotnpa1150n ol the accounts presented with those record5.
It also include5 (onsideralion ol any unusual items Dr disclosures in ihe accounts, and
seeking explanations from the trustees conceining any such tnatters. The proieduies
undeitoken do not provide all the evidence that would be iequiied in an audit, and
consequently no opinioft is given as to whelhei the accounts present a 'true and lair,
view and the iepoit is litnited to those matters set Dut ITh the statement below.
Independent examiner's statement
In conneciion with my examiTration, no mattel has cotne to my attention loiher than
Ihal disclosed below'l..
111 which gives me reasonable cause to believe that in, any mateiial re5peit, the
requirements-.
to keep accounting recofds in accordance with section 130 01 the
Charities Act,.
to prepare account5 which accord with the accounting records and comply
with the aicounling iequiietnen15 01 the charities Act have not been met,. 01
{2) to which, In my opinion, attention should be diawn in ordei to enable a proper
understanding ol the aicounts to be leached.
Pleose dele
the
5 the brockets Al ihey do nol opply.
Signed
Dale
Natne
Relevafit professional qualificationls}
01 body {il any}
rtLtnk , m J Ir.
Address
ai
TD
Lk
o£w
IER
March 2012