contact address: 7 Elizabeth Close Reepham Norfolk NR10 4JF _________________________________________________________________________________________ ## **Minutes of 7[th] Annual General Meeting held at 10.30hrs, 17[th] July 2023 by Zoom videoconferencing.** ## **1. Notice of Meeting** _To confirm that notice convening the meeting has been sent to all appropriate parties._ Confirmed. ## **2. Present and Apologies** Trustees notified and present: Sarah Morgan, Stephen Blakeway, Alex Briault, Susi Arnott. ## **3. Previous Minutes** _To approve the Minutes of the 6th Annual General Meeting of the CIO held on 16[th] November 2022._ Minutes approved, proposed Susi Arnott, seconded Alex Briault ## **4. Chair’s/Trustees Report from 2021-2022 to accept, and discuss content for 2022-2023 report** _To receive the Chair’s 2022-2023 report (see below)._ Received, discussed, amended, and accepted. ## **5. Accounts** _To receive and consider the report of the Trustees and financial statements for the period ended 31[st] March 2023._ Received, considered. NB to date Triodos Savings £15,343.44 & Current £5,191.49 Agree to explore higher interest Triodos Savings Account options: action Sarah ## **6. Auditors** _To re-confirm Patrick Clackett as auditor/accountant of the CIO and to authorise the Trustees to fix the remuneration._ Discuss and agree Audit for transparency even if below level required by Charity Commission. ## **7. Trustees in Office** _Currently Sarah Morgan, Stephen Blakeway, Alex Briault, Susi Arnott._ Sarah Morgan, Stephen Blakeway and Alex Briault re-appointed for a further three-year term. NB Recognise need to recruit new Trustees and continue to investigate particularly through CLiVe. ## **8. Any Other Ordinary Business, notes & Actions** Progress on Public Liability Insurance (particularly re future Carbon Literacy training). Action Alex Discussion on the future of Vetwork UK: agree worth carrying on. Progress on Carbon and Biodiversity Literacy Training and other engagement with sustainability agenda: Alex has two potential CLiVe trainings. Susi corroborates how difficult it is to get CL courses and worth following up with BVA. Agree to ‘One Year follow up on CLiVe@BVA’ in December. Alex Briault debriefs on Veterinary Green Discussion Forum, Webinar Vet. Action: Alex re sharing resources UN International Year of Rangelands and Pastoralism 2026 & Natural Livestock Farming network (Katrien Van’t Hooft) & Vetwork UK links. Website needs to be revised. Action specific meeting on website 10 August 2023 (and to approve these minutes) _Vetwork UK 7[th] AGM Minutes, 17[th] July 2023_ Agree future articles by Trustees to be officially approved before going published as Vetwork UK articles. NB These minutes officially approved at Vetwork UK Trustee meeting on 10[th] August 2023. Meeting closed. Next meeting 11.00-12.00 10[th] August 2023 BY ORDER OF THE BOARD OF TRUSTEES Stephen Blakeway for Trustees: Date: 17[th] July 2023 _Vetwork UK is a Charitable Incorporated Organisation; registered in England No. 1165435; registered office 1 Brook Street, Wivenhoe, CO7 9DS_ _Vetwork UK 7[th] AGM Minutes, 17[th] July 2023_ ## **Content of 2022-2023 Vetwork UK Annual Report / Financial Report - preaccounts sections only** ## **Trustees’ Annual Report for the period from 1st April 2022 to31st March 2023 Charity name: Vetwork UK CIO Charity registration number: 1165435** ## **Objectives and Activities** ## **Summary of purpose** The principal purpose of the charitable company, as set out in its memorandum and articles of association, is to provide veterinary and animal welfare assistance to poorer communities and to provide management and technical support to animal health and welfare practitioners, from community to professional level, via training, education and publications ## **Summary of main activities** From April 2022 to March 2023, Vetwork UK has focused primarily on ‘technical support to animal health and welfare practitioners, from community to professional level, via training, education and publications’ in relation to One Welfare, and veterinary aspects of global biodiversity loss and climate change. It has done this through the following activities: 1. Developed a Carbon (and Biodiversity) Literacy Course for the Veterinary Community (CLiVe) 2. Successfully submitted CLiVe to the Carbon Literacy Project for accreditation, and 3. Piloted CLiVe in December 2022 with 17 participants, 14 of whom applied for CLP certificates of Carbon Literacy, all successfully. 4. In early 2023 started to engage with the new Veterinary School of the University of Central Lancashire to deliver Carbon Literacy Training to all students. 5. In early 2023 started to engage with the Sid Valley Biodiversity Group and Sidmouth vets to help make Sidmouth a more biodiverse town. 6. Engaging internationally around One Welfare eg with veterinary colleagues, UN IYRP (International Year of Rangelands and Pastoralism 2026, and UN IPBES (Inter-governmental Panel on Biodiversity and Environmental Services). 7. Alex Briault published three articles:’ We Need to Talk About Energy’ Vet Times, May 2022; ‘Thinking Inside the Box’ VT Sept 2022; ‘My View: Personal Energy Quota’ Vet Record, Dec 2022. ## **Public Benefit Statement** Vetwork UK provides a public benefit, primarily through education for a One Welfare world in which the health and welfare of people, other animals, and the rest of the ecosphere are looked at collectively for the good of all. ## **Achievements and Performance** ## **Main achievements**  Carbon (and Biodiversity) Literacy Course for the Veterinary Community (CLiVe)developed, accredited by Carbon Literacy Project, and piloted successfully with a cohort of 17 participants at BVA HQ, 9[th] December 2022. ## **Financial Review** |**Financial Review**|| |---|---| |Review of the charity’s
fnancial position at the end
of the period|The trustees undertake a review of the charity's fnancial
position when agreeing the accounts and the independent
examiner'sreportat itsAGMeachyear| |Statement explaining the
policy for holding reserves
stating why they are held|The charity holds unrestricted funds to cover periods where
there will be no income. The unrestricted funds are used to cover
administrative costs and to fund small projects that ft within its
mandate. The charityholdsnorestrictedfunds.| |Amount of reserves held|As at the 31st March 2023, the charity holds c£20,500 as
unrestrictedfunds| ## **Additional information** _Vetwork UK is a Charitable Incorporated Organisation; registered in England No. 1165435; registered office 1 Brook Street, Wivenhoe, CO7 9DS_ _Vetwork UK 7[th] AGM Minutes, 17[th] July 2023_ |The charity’s principal
sources of funds (including
anyfundraising)|Currently no income streams potential but potential for Carbon
and Biodiversity Literacy Workshops to provide income stream.| |---|---| |Investment policy and
objectives including any
social investment policy
adopted|Current funds held in Triodos Bank as the most ethical we could
fnd| ## **Structure, Governance and Management** |**Structure, Governance and **|**Management**| |---|---| |Description of charity’s
trusts:|| |Type of governing
document|Deed of trust and governing document| |How is the charity
constituted?|Charitable incorporated organisation| |Trustee selection methods
including details of any
constitutional provisions
e.g. election to post or
name of any person or body
entitled to appoint one or
more trustees|Apart from the frst charity trustees, every trustee must be
appointed for a term of three years by a resolution passed at a
properly convened meeting of the charity trustees.
In selecting individuals for appointment as charity trustees, the
charity trustees must have regard to the skills, knowledge and
experience needed for the efective administration of the CIO.| ## **Reference and Administrative details** |Charityname|VetworkUKCIO| |---|---| |Other name the charity
uses|| |Registered charitynumber|1165435| |Charity’s principal address|7 Elizabeth Close
Reepham
Norwich
NR10 4JF| |**Trustee name**|**Ofce (if**
**any)**|**Dates acted if not for**
**whole year**|**Name of person (or**
**body) entitled to**
**appoint trustee (if**
**any)**| |---|---|---|---| |Dr S C Morgan||Re-appointed July 2023|| |Dr S Blakeway||Re-appointed July2023|| |Dr A Briault||Re-appointed July 2023|| |Dr S Arnott||Last appointed January2021|| ## **Declarations** **The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees** ## **Signature(s)** **Full name(s)** **Position (e.g. Secretary, Chair,** _Vetwork UK is a Charitable Incorporated Organisation; registered in England No. 1165435; registered office 1 Brook Street, Wivenhoe, CO7 9DS_ _Vetwork UK 7[th] AGM Minutes, 17[th] July 2023_ **etc) Date** _Vetwork UK is a Charitable Incorporated Organisation; registered in England No. 1165435; registered office 1 Brook Street, Wivenhoe, CO7 9DS_ **Charity Name No (if any) Vetwork CIO 1165435 Receipts and payments accounts** ## **CC16a** **For the period** Period start date Period end date **To from** 4/1/2022 3/31/2023 ## **Section A Receipts and payments** |**Section A Receipts and payments**||||| |---|---|---|---|---| |**A1 Receipts**
donations,legacies, grants
interest on deposit account
**94**
interest on current account
**13**
**-**
**-**
**-**
**-**
**-**
**107**
**-**
**-**
**_Sub total_ -**
**_Total receipts_ 107**
**Unrestricted**
**funds**
**to the nearest £**
**_Sub total_**_(Gross income for AR)_
**A2 Asset and investment sales,**
**(see table).**|**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Restricted**
**funds**|**to the nearest £**
**Endowment**
**funds**|**Total funds**
**to the nearest £**
**-**
**94**
**13**
**-**
**-**
**-**
**-**
**-**
**107**
**-**
**-**
**-**
**107**|**Last year**
**to the nearest £**| |||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**-**|| ||||**94**|**9**| ||||**13**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**107**|**9**| |||||| |||**-**
**-**
**-**|**-**|| ||||**-**|**-**| ||||**-**|**-**| |||||| ||**-**|**-**|**107**|**9**| ## **A3 Payments** |**A3 Payments**||||||||||| |---|---|---|---|---|---|---|---|---|---|---| |||||**-**||**-**||||| |insurance||**-**||**-**||**-**||**-**||**-**| |bank charges||**1**||**-**||**-**||**1**||**1**| |grants and donations made||||**-**||**-**||||**-**| |telephone, internet,postage||**10**||**-**||**-**||**10**||**24**| |advertising, fund raising||**-**||**-**||**-**||**-**||| |other runningcosts||**580**||**-**||**-**||**580**||**450**| |travel||**114**||**-**||**-**||**114**||**54**| |book keeping||**500**||**-**||**-**||**500**||**500**| |**_Sub total_ **||**1,205**||**-**||**-**||**1,205**||**1,029**| |||||||||||| |**A4 Asset and investment**||||||||||| |**purchases, (see table)**||||||||||| |||**-**||**-**||**-**||**-**||| |||**-**||**-**||**-**||**-**||| |**_Sub total_ **||**-**||**-**||**-**||**-**||**-**| |||||||||||| |**_Total payments_ **||**1,205**||**-**||**-**||**1,205**||**1,029**| |||||||||||| |**_Net of receipts/(payments)_ **||**- 1,098**||**-**||**-**||**- 1,098**||**- 1,020**| |**A5 Transfers between funds**||**-**||**-**||**-**||**-**||**-**| |**A6 Cash funds last year end**||**-**||**-**||**-**||**-**||**-**| |**_Cash funds this year end_ **||**- 1,098**||**-**||**-**||**- 1,098**||**- 1,020**| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
Signed by one or two trustees on
behalf of all the trustees|**Details**
general fund
**Details**
**Details**
**Details**
**Details**
Signature
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**to nearest £**
**20,971**
**-**
**-**
**-**
**-**
**-**
**20,971**
**-**
Agreement Error
OK
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
Print Name
**Unrestricted**
**funds**
**Restricted**
**funds**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**|**to nearest £**
**Endowment**
**funds**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**to nearest £**
**Endowment**
**funds**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| ||||| |||||