2025-12-31-accounts

Trustees’ Annual Report for the period

From 01 January 2025 Period end date

Charity name: Plantation Garden Preservation Trust

Charity registration number:1165433

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The restoration and preservation, for the public benefit, of the gardens at 4 Earlham Road, Norwich, known as the Plantation Garden
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	1. The Garden is open to the public 365 days a year 2. Various events are staged, e.g. Events for children, Music concerts, Open-air theatre, Open-air film shows, Sessions to promote good health (e.g. yoga, Pilates). All events are open to the public. 3. Restoration and preservation work in the year include: ongoing tree surgery, fencing, steps, re-thatching summerhouse and renovation of fountain
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The Trustees confirm that that they have had regard to the Charity Commission’s guidance on Public Benefit (referring to the latest guidance FRS 102 2ndEdition published October 2019)

Additional information (optional)

You may choose to include further statements where relevant about:

SORP reference The Trustees do not make grants Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38

The Trustees pay for some hours of gardening assistance (particularly in relation to growing plants for use in the Garden and with heavy mowing), but otherwise all the routine work done in the Garden including the organisation and staging of events is carried out by volunteers. There is a group of about 20 helpers who meet weekly to do gardening and maintenance, and a wider group of up to a further 60 people who help at some stage during the year with events. Large projects which are beyond the capability of the group are completed by contractors selected by the Trustees. Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The Trustees are able to report a successful year during which overall income was just over 23% higher than in 2024. Routine expenditure was similar to 2024 and was contained within agreed limits. The surplus of income over expenditure, together with about £22,000 of reserves was spent on various projects, including re-thatching a summerhouse, a major renovation of the fountain, and repairs to buildings, fencing and walls. All this work was to enhance the experience of visitors and to preserve the Garden for the future.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41	As outlined above the trustees were able to complete significant repair work and improvements. Visitor numbers, as measured by takings from the honesty box, were again at a record high. Volunteer numbers remained steady and events were well-attended. The Garden received wide publicity via its website, through social media,local and nationalpress.
	Para 1.41

Performance of fundraising activities against objectives set
Investment performance against objectives	Para 1.41
Other

Financial Review

Review of the charity’s financial position at the end of the period	Para 1.21	In the year the Charity spent about £55,000 on routine expenditure out of income from core activities of about £85,500. The surplus, together with about £22,000 from reserves, was spent on repairs and some significant special projects. The Charity held unrestricted funds of about £103,000 (£124,500) at the year end.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The charity’s reserve is set at £50,000 and this was not changed during the year. The main reason why the reserve is relatively high is that the Garden was created (in mid-19th century) on the site of extensive chalk workings, resulting in unstable ground. A subsidence in 2011 required remedial work costing over £11,000. More recent subsidence at the neighbouring property on the west side required the partial rebuilding of a large house andgroundworks costingsix figure sums.
Amount of reserves held	Para 1.22	£50,000
Reasons for holding zero reserves	Para 1.22	Not applicable
Details of fund materially in deficit	Para 1.24	None
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	The Trustees are anticipating that expenses will be higher in 2026. They are confident that these will be covered by income from core activities, and although there might be less surplus money available for special projects, they have access to funds which are over and above their emergency reserves. At present the Trustees do not see any threat to the charityas agoingconcern.

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s main sources of funds are: 1. honesty box £56,430 2. sales of plants £773 Para 1.47

The charity’s principal sources of funds (including any fundraising)		3. membership subscriptions £11,277 4. Sunday tea sales £3,486 5. Talks & Tours £432 6. Photography & other hire of Garden £580 7. Profit from events £5,565 8. Bank interest £3,627 9. Entry fees for events £1,437
Investment policy and objectives including any social investment policy adopted	Para 1.46	The policy is to invest only in cash assets operated by companies or institutions regulated by the FCA. Short term deposits can be used for funds not required in the short term. It is considered that the Charity does not have sufficient assets to consider funds exposed to wider investment and currency risks.
A description of the principal risks facing the charity	Para 1.46	The principle risk facing the Charity relates to the nature of the site of the Garden as outlined above, against which the trustees have designated a large reserve. The trustees do not commit to expenditure unless funds are available and in a situation where anticipated income was not received, it would not be difficult to constrain expenditure to match.
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution dated 17th March 2016
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Unincorporated CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Trustees are selected and proposed by the trustees for the time being and voted on at the Annual General Meeting

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51	New trustees are provided with a pack of documents including the Constitution, latest accounts and links to the guidance and training provided by the Charity Commission

The charity’s organisational structure and any wider network with which the charity works	Para 1.51	The Charity is managed by a Committee of a minimum of 3 and a maximum of 15 Trustees. The Charity is not part of a wider network.
Relationship with any related parties	Para 1.51	None
Other

Reference and Administrative details

Charity name	Plantation Garden Preservation Trust
Other name the charity uses	PGPT
Registered charity number	1165433
Charity’s principal address	The Garden is at 4 Earlham Road Norwich, NR2 3DB, but the Garden does not have a letter box. Address for communication is 9 Heigham Road Norwich NR2 3AT.

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17	Trustee name	Office (if any)	Dates acted if not for whole **year **	Name of person (or body) entitled to appoint trustee (ifany)
	Roger Connah	Chair		Trustees
	James Malt	Treasurer		Trustees
	Susan Bell			Trustees
	Valerie Striker			Trustees
	Ian Small	Membership Secretary		Trustees
	Penny Miller			Trustees
	Mary Turner	Secretary	Until 30/04/25	Trustees

18 19 20

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets None held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Other o tional infom￿tion Declarations The trustees declare that they have approved the trustees. report above. Signedon behalf of tho charity's trustees Signature(s) Full namels) Posltlon (eg Secrntaryi Chair, •tc) R￿er Ambrose Brousson Connah Chair JarrEs Malt Treasurer

The Plantation Garden Preservation Trust Profit and Loss Account for the Year to 31[st] December 2025

	Year to 31st	Year to 31st
	December 2025	December 2024
Income:
	£	£
Donations and Grants	1,994	290
General Income
Bank Interest	3,627	4,095
Entry fees	1,437	2,768
Profit from Events (see note 1)	5,565	3,579
Photography fees & other hire of Garden	580	1,009
Honesty Box collections	56,430	42,443
Miscellaneous sales	60	133
Sales of Plants	773	1,356
Membership subscriptions	11,277	10,194
Profit on tea sales	3,486	3,121
Tours and Talks	432	370
Total General Income	83,667	69,068
Total Income	85,661	69,358
Expenditure:
Administration expenses
Annual General Meeting	470	884
Insurance	823	968
Postage, telephone, printing, stationery (see note 2)	1,994	2,682
Subscriptions paid	190	113
Volunteers’ expenses	984	733
Total administration expenses	4,461	5,380
Costs of running the Garden
Electricity and water	2,621	1,969
Fertilizers and plant control	129	444
Garden facilities	3,924	3,362
Gardening	14,395	11,339
Purchase, maintenance and hire of equipment	390	2,019
Plants	5,439	3,039
Rubbish collection	1,884	1,424
Security	7,603	7,027
Technology costs	2,618	1,693
Tuesday Group expenses	228	242
Total costs of running the Garden	39,231	32,558
Promotional expenses
Magazine	1,000	1,000
Merchandise bought & other publicity costs	690	676
Total promotional expenses	1,690	1,676
Repair work (see note 3)	9,886	10,769
Special projects
Other Projects for the year (see note 4)	51,932	18,192
Total of expenditure	107,200	68,575
Surplus (Deficit) for year	(21,539)	783

Plantation Garden Preservation Trust

Notes to the Accounts for the year ended 31[st] December 2025

Note 1: Profit (Loss) from Events

ote 1: Profit (Loss) from Events
Events	2025	2024
Music evenings		£125
Winter Party	£103	£154
Cinema Shows	£4,200	£3,300
MojosMusicEvening	£1,262
	£5,565	£3,579

Note 2: Printing, copying, stationery, postage

	2025	2024
Printing, copying & stationery	£774	£844
Postage	£1,220	£1,838
	£1,994	£2,682

Note 3: Repair work

ote 3: Repair work
	2025	2024
Retaining wall	£9,208	£3,865
Kitchen roof		£2,093
Masonry		£1,110
Electrical	£678	£498
Balustrade, piers and repointing		£3,203
	£9,886	£10,769

Note 4: Other Projects for the year

Note 4: Other Projects for the year
	2025	2024
Re-thatch summer house	£10,000
New card & cashpayment facility	£2,873
Defibrillator	£1,602
Securityfencing	£18,243	£9540
Tree work	£2,436	£720
Storage shed replacement		£7,932
Fountain renovation	£15,767
East steps	£1,011
	**£51,932 **	**£18,192 **

Plantation Garden Preservation Trust

Balance Sheet

As of December 31, 2025

		TOTAL
	AS OF DEC 31, 2025		AS OF DEC 31, 2024 (PP)
Fixed Asset
Total Fixed Asset
Cash at bank and in hand
Assets
Bank of Scotland Current A/C	418.32		1,236.82
Barclays Bank Current Account	810.28		10,256.80
Charity Bank Easy Access Account	58,331.06		71,272.07
Nationwide 18-month fixed deposit	43,391.39		41,823.03
Total Assets	102,951.05		124,588.72
Restricted Funds (deleted)
Stock	0.00		0.00
Total Restricted Funds (deleted)	0.00		0.00
Total Cash at bank and in hand	£102,951.05		£124,588.72
NET CURRENT ASSETS	£102,951.05		£124,588.72
Creditors: amounts falling due within one year
Current Liabilities
HLF Grant (Restricted Funds)	0.00		0.00
Sundry Creditors	0.00		0.00
VAT Control	0.00		0.00
Total Current Liabilities	£0.00		£0.00
Total Creditors: amounts falling due within one year	£0.00		£0.00
NET CURRENT ASSETS (LIABILITIES)	£102,951.05		£124,588.72
TOTAL ASSETS LESS CURRENT LIABILITIES	£102,951.05		£124,588.72
TOTAL NET ASSETS (LIABILITIES)	£102,951.05		£124,588.72
Charity funds
Life Membership Fund	7,284.84		7,383.69
Opening Bal Equity	53,852.06		53,852.06
Retained Earnings	63,352.97		62,569.88
Surplus/(Deficit)	-21,538.82		783.09
Total Charity funds	£102,951.05		£124,588.72

1/1

Cash Basis Monday, 2 February 2026 09:49 am GMT+00:00

Independent eiaminer's report to the trnstees of The Plantation GardeD Preservation Trusl I rewrt to the trustees on my examination of the accounts of the Plantation Garden Preservation Trust {'the Trust,) for the year ended 31 December 2025. Responsibilities and basis of report As the charity trustees of the Trust you are responsible for the preparation ofthe accounts in accordance with the requirements of the Charities Aci 2011 ('the Act.). I report in respect of my exarnination of the Trust's accounts carried oui under section 145 of the 2011 Act and in caThying out my exatninatlOD I have followed all the applicable Directions given by the Clwity Commission under section 145(5Xb) of the Act. Ind¢p¢nd¢nt examiner's statemenl I have compleied my examination. I confirni that no material matters have come to my attention in connection with the examination giving me cause to believe thai in any material respect: accounting records were not kept in respect of the Tr￿ &s required by section 130 of the Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the applicable requirements concerning the forni and content of accounts set out in the Charities {Accounts and Reports) Regulations ?008 other tlwi any requirement that the accounts give a 'true and fair view, wthich is not a n]att¢r considered as part of an independent examination. I have no concerns and have come acro&s no other matters in connection with the examination to which attention should b¢ drawn in this r¢p)rt in ord¢r io ¢nabl¢ a prop¢r understsnding of the accounts to be reached. M Dennis Indcpendcnt Examiner Norwich Date: 28 February 2026