## **Trustees’ Annual Report for the period** ## **From 1[st] January 2024 Period start date To 31[st] December 2024** ## **Charity name: Plantation Garden Preservation Trust** ## **Charity registration number: 1165433** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The restoration and preservation, for the
public benefit, of the gardens at 4 Earlham
Road, Norwich, known as the Plantation
Garden| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|1. The Garden is open to the public 365 days a
year
2. Various events are staged, e.g. Events for
children, Music concerts, Open-air theatre,
Open-air film shows, Sessions to promote good
health (e.g. yoga, Pilates). All events are open
to the public.
3. Restoration and preservation work in the
year include: ongoing tree surgery, creating a
bore hole, continuing work on stabilising steep
banks & fencing| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees confirm that that they have had
regard to the Charity Commission’s guidance
on Public Benefit (referring to the latest
guidance FRS 102 1:18 published October
2019)| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference The trustees do not make grants. Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment |Contribution made by
volunteers|Para 1.38|The Trustees pay for some hours of gardening
assistance (particularly in relation to growing
plants for use in the Garden and with heavy
mowing), but otherwise all the routine work
done in the Garden including the organisation
and staging of events is carried out by
volunteers. There is a group of about 25
helpers who meet weekly to do gardening and
maintenance, and a wider group of up to a
further 60 people who help at some stage
during the year with events. Large projects
which are beyond the capability of the group
are completed by contractors selected by the
Trustees.| |---|---|---| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The Trustees are able to report a successful
year during which overall income was just over
18% higher than in 2023. Routine expenditure
was similar to 2023 and was contained within
agreed limits. The surplus of income over
expenditure was fully spent on various
projects, including repairs to buildings and
walls, improved fencing and the construction
of a new storage shed.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|As outlined above the trustees were able to
complete significant repair work and
improvements without drawing on reserves.
Visitor numbers, as measured by takings from
the honesty box, were at a record high.
Volunteer numbers remained steady and
events were well-attended. The Garden
received wide publicity via its website, through
social media,local and nationalpress.| |---|---|---| ||Para 1.41|| |Performance of fundraising
activities against objectives
set||| |---|---|---| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|In the year the Charity spent about £50,383 on
routine expenditure out of income from core
activities of about £69,358. The surplus was
spent almost entirely on repairs and special
projects. The Charity held unrestricted funds
of about £124,587 (£123,591) at the year end,
little changed on theyear.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The charity’s reserve is set at £50,000 and this
was not changed during the year. The main
reason why the reserve is relatively high is that
the Garden was created (in mid-19th century)
on the site of extensive chalk workings,
resulting in unstable ground. A subsidence in
2011 required remedial work costing over
£11,000. More recent subsidence at the
neighbouring property on the west side
required the partial rebuilding of a large house
andgroundworks costingsix figure sums.| |Amount of reserves held|Para 1.22|£50,000| |Reasons for holding zero
reserves|Para 1.22|Not applicable| |Details of fund materially in
deficit|Para 1.24|None| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|The Trustees are anticipating that expenses will
be significantly higher in 2025. They are
confident that these will be covered by income
from core activities, and although there might
be less surplus money available for special
projects, they have access to funds which are
over and above their emergency reserves.
At present the Trustees do not see any threat
to the charityas agoingconcern.| |**Additional information (optional)**
You may choose to include further statements||where relevant about:| |||The charity’s main sources of funds are:
1. honestybox £42,443| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|2. sales of plants £1,350
3. membership subscriptions £10,200
4. Sunday tea sales £3,121
5. Talks & Tours £370
6. Photography & other hire of Garden £1,009
7. Profit from events £3,579
8. Bank interest £4,095
9. Entry fees for events £2,768| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|The policy is to invest only in cash assets
operated by companies or institutions
regulated by the FCA. Short term deposits can
be used for funds not required in the short
term. It is considered that the Charity does not
have sufficient assets to consider funds
exposed to wider investment and currency
risks.| |A description of the principal
risks facing the charity|Para 1.46|The principle risk facing the Charity relates to
the nature of the site of the Garden as outlined
above, against which the trustees have
designated a large reserve. The trustees do not
commit to expenditure unless funds are
available and in a situation where anticipated
income was not received, it would not be
difficult to constrain expenditure to match.| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|
Para 1.25|Constitution dated 17th March 2016| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are selected and proposed by the
trustees for the time being and voted on at the
Annual General Meeting| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|New trustees are provided with a pack of
documents including the Constitution, latest
accounts and links to the guidance and training
provided by the Charity Commission| |---|---|---| |||| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The Charity is managed by a Committee of a
minimum of 3 and a maximum of 15 Trustees.
The Charity is not part of a wider network.| |Relationship with any
related parties|Para 1.51|None| |Other||| ## **Reference and Administrative details** |Charity name|Plantation Garden Preservation Trust| |---|---| |Other name the charity uses|PGPT| |Registered charity number|1165433| |Charity’s principal address|The Garden is at 4 Earlham Road Norwich, NR2 3DB, but the
Garden does not have a letter box. Address for communication is 9
Heigham Road Norwich NR2 3AT.| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
11
12
13
14
15
16|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Roger Connah|Chair||Trustees| ||James Malt|Treasurer||Trustees| ||Susan Bell|||Trustees| ||Valerie Striker|||Trustees| ||Ian Small|Membership Secretary||Trustees| ||Neil Blunt|||Trustees| ||Mary Turner|Secretary||Trustees| ||Ruth Liss|||Trustees| ||Penny Miller|||Trustees| |||||| |||||| |||||| |||||| |||||| |||||| 17 18 19 20 – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** The Official Custodian for Charities ## **Funds held as custodian trustees on behalf of others** Description of the assets None held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**| |---|---|---| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||Roger Ambrose Brousson Connah|James Malt| ||

Chair|Treasurer| ||April 2025|| ||April 2025|| Othero tional infomiation Declarations The truslees decl￿ that they have apwoved the trustees. report above. Slgned on behaN of the ch*W5 trustee5 Signaturels) Full name(s) Position (eg Secretary. Char. etc) RcMJer Ambrose Brousscffi Connah James Malt Date April 2025 ## **The Plantation Garden Preservation Trust Profit and Loss Account for the Year to 31[st] December 2024** ||**Year to 31st**|**Year to 31st**| |---|---|---| ||**December 2024**|**December 2023**| |**Income:**||| ||**£**|**£**| |**Donations and Grants**|**290**|**386**| |**General Income**||| |Bank Interest|4,095|375| |Entry fees|2,768|2,645| |Profit from Events (see note 1)|3,579
|3,001| |Photography fees & other hire of Garden|1,009|225| |Honesty Box collections|42,443|36,387| |Miscellaneous sales|133|64| |Sales of Plants|1,356|1,002| |Membership subscriptions|10,194|10,165| |Profit on tea sales|3,121|3,557| |Tours and Talks|370|841| |Sundries||86| |**Total General Income**|**69,068**|**58,348**| |**Total Income**|**69,358**|**58,734**| |**Expenditure:**||| |**Administration expenses**||| |Annual General Meeting|884|978| |Insurance|968|894| |Postage, telephone, printing, stationery (see note 2)|2,682|2,619| |Subscriptions paid|113|113| |Volunteers’ expenses|733|604| |**Total administration expenses**|**5,380**|**5,208**| |**Costs of running the Garden**||| |Cleaning||339| |Electricity and water|1,969|2,007| |Fertilizers and plant control|444|219| |Garden facilities|3,362|3,057| |Gardening|11,339|10,518| |Purchase, maintenance and hire of equipment|2,019|1,769| |Plants|3,039|3,151| |Rubbish collection|1,424|1,207| |Security|7,027|6,874| |Technology costs|1,693|2,775| |Tuesday Group expenses|242|302| |**Total costs of running the Garden**|**32,558**
|**32,218**| |**Promotional expenses**||| |Magazine|1,000|1,000| |Merchandise bought & other publicity costs|676|1,070| |**Total promotional expenses**|**1,676**|**2,070**| |**Repair work (**see note 3**)**|**10,769**|| |**Special projects**||| |Other Projects for the year (see note 4)|**18,192**|**18,351**| |**Total of expenditure**|**68,575**|**57,847**| |**Surplus (Deficit) for year**|**783**|**887**| ## Plantation Garden Preservation Trust ## Balance Sheet As of December 31, 2024 |||TOTAL|| |---|---|---|---| ||AS OF DEC 31, 2024||AS OF DEC 31, 2023 (PP)| |Fixed Asset|||| |**Total Fixed Asset**|||| |Cash at bank and in hand|||| |Assets|||| |Bank of Scotland Current A/C|1,236.82||1,539.82| |Barclays Bank Current Account|10,256.80||11,052.63| |Barclays HLF Restricted Funds|0.00||0.00| |CAF 60-day Notice Issue 6|0.00||0.00| |Charity Bank Easy Access Account|69,776.46||71,000.00| |Nationwide 18-month fixed deposit|41,823.03||40,000.00| |Virgin Money Charity Deposit Ac|0.00||0.00| |**Total Assets**|**123,093.11**||**123,592.45**| |Restricted Funds (deleted)|||| |Stock|0.00||0.00| |**Total Restricted Funds (deleted)**|**0.00**||**0.00**| |**Total Cash at bank and in hand**|**£123,093.11**||**£123,592.45**| |NET CURRENT ASSETS|**£123,093.11**||**£123,592.45**| |Creditors: amounts falling due within one year|||| |Current Liabilities|||| |HLF Grant (Restricted Funds)|0.00||0.00| |Sundry Creditors|0.00||0.00| |VAT Control|0.00||0.00| |**Total Current Liabilities**|**£0.00**||**£0.00**| |**Total Creditors: amounts falling due within one year**|**£0.00**||**£0.00**| |NET CURRENT ASSETS (LIABILITIES)|**£123,093.11**||**£123,592.45**| |TOTAL ASSETS LESS CURRENT LIABILITIES|**£123,093.11**||**£123,592.45**| |TOTAL NET ASSETS (LIABILITIES)|**£123,093.11**||**£123,592.45**| |Charity funds|||| |Life Membership Fund|7,383.69||7,170.51| |Opening Bal Equity|53,852.06||53,852.06| |Retained Earnings|62,569.88||61,683.23| |Surplus/(Deficit)|-712.52||886.65| |**Total Charity funds**|**£123,093.11**||**£123,592.45**| **1/1** **Cash Basis Friday 3 January 2025 02:20 pm GMT+00:00** ## Plantation Garden Preservation Trust ## Notes to the Accounts for the year ended 31[st] December 2024 _Note 1: Profit (Loss) from Events_ |_ote 1: Profit (Loss) from Events_||| |---|---|---| |**Events**|**2024**|**2023**| |Music evenings|£125|£2,156| |Winter Party|£154|£199| |Cinema Shows|£3,300|£3,000| |Kavolini Concert (invoice received late
for 2022 event)||(£115)| |Time Will Tell–shows for schools||(2,239)| ||**£3,579**|**£3,001**| _Note 2: Printing, copying, stationery, postage_ ||**2024**|**2023**| |---|---|---| |Printing, copying & stationery|£844|£983| |Postage|£1,838|£1,636| ||**£2,682**|**£2,619**| _Note 3: Repair work_ |_ote 3: Repair work_||| |---|---|---| ||**2024**|**2023**| |Retaining wall|3,865|| |Kitchen roof|2,093|| |Masonry|1,110|| |Electrical|498|| |Balustrade, piers and repointing|3,203|| ||**£10,769**|| ## _Note 4: Other Projects for the year_ |_Note 4: Other Projects for the year_||| |---|---|---| ||**2024**|**2023**| |Security fencing|£9540|| |Tree work|£720|£816| |Storage shed replacement|£7,932|£1,338| |The Trust’s contribution to the repair of
the main driveway from Earlham Road||£1,704| |Bore hole||£14,493| ||**£18,192**|**£18,351**| Independenl ¢xamiDer'$ report to the trnstees of The Plantation Garden Preservation Trust I report to the truste¢s on my examination of the accounts of the Plantation Garden Preservalion Trust ('the Trust,) for the year ended 31 Decemb¢r 2024. R¢sponsibilities and basis of report As the charity trustees of the Trust you are reswnsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I hav¢ followed all the applicable Directions given by the Charity Commission under section 145(5Kb) of the Act. Independent examiner's slatemenl I have completed my examination. I confum that no tnatcrial matters have come lo my attention in connection with the exatninatson giving me cause to believe that in any material respect: accounting records were not kept in respect of the Trust as required by section 130 of the Act. or 2. the accounts do not accord with those records" or 3. the accounts do not comply with the applicable requirements concerning the fomi and content ot"accounts set out in the Charities (Accounts and ReEx)rts) Regyulations 2008 other than any requirernent that the accounts give a 'true and fair view. which is not a matter considered as part of an inde￿ndent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawTA in this report in order to enable a proper understanding of the accounts to be reached. M Dennis Independent Examiner Norwich Date: 16 February 2025