## **Trustees’ Annual Report for the period** ## **From 01 January 2022 Period end date** ## **Charity name: Plantation Garden Preservation Trust** ## **Charity registration number: 1165433** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The restoration and preservation, for the
public benefit, of the gardens at 4 Earlham
Road, Norwich, known as the Plantation
Garden| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|1. The Garden is open to the public 365 days a
year
2. Various events are staged, e.g. Events for
children, Music concerts, Open-air theatre,
Open-air film shows, Sessions to promote good
health (e.g. yoga, Pilates). All events are open
to the public.
3. Restoration and preservation work in the
year include: ongoing tree surgery, further
improvements to drainage, further work on
stabilising steep banks & re-surfacing main
driveway.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees confirm that that they have had
regard to the Charity Commission’s guidance
on Public Benefit (referring to the latest
guidance published on 18 October 2019)| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference The trustees do not make grants. Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment |Contribution made by
volunteers|Para 1.38|The Trustees pay for some hours of gardening
assistance (particularly in relation to growing
plants for use in the Garden and with heavy
mowing), but otherwise all the routine work
done in the Garden including the organisation
and staging of events is carried out by
volunteers. There is a group of about 25
helpers who meet weekly to do gardening and
maintenance, and a wider group of up to a
further 60 people who help at some stage
during the year with events. Large projects
which are beyond the capability of the group
are completed by contractors selected by the
Trustees.| |---|---|---| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The Garden proved to be a highly valuable
public resource to its members and the wider
public during the Covid 19 pandemic and
although the numbers of visitors to the Garden
as measured by money deposited in the
honesty box was a little below the record
recorded in 2021, it is significantly above the
pre-pandemic level. Paid memberships have
remained steady.
Generally the Trustees were able to report a
successful year during which overall income
was maintained and routine expenditure
contained within agreed limits. A number of
repairs & improvements carried out including
re-surfacing the paths and the main driveway,
routine tree work and preliminary work on re-
building one of the storage buildings.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|Routine expenditure was contained within
planned limits. Some larger projects were
completed and others (such as the re-building
of the tool shed) started. Volunteer numbers
held up and events were generally well-
attended.| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| Investment performance Para 1.41 against objectives Other ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|In the year the Charity spent about £33,000 on
routine expenditure and about £21,000 on
special projects. The Charity’s income, which
increased significantly during the pandemic,
held up well and income exceeded expenditure
by about £6,500. The Charity held unrestricted
funds of about £122,000 at theyear end.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The charity’s reserve is set at £50,000 and this
was not changed during the year. The main
reason why the reserve is relatively high is that
the Garden was created (in mid-19th century)
on the site of extensive chalk workings,
resulting in unstable ground. A subsidence in
2011 required remedial work costing over
£11,000. Subsidence at the neighbouring
property on the west side required the partial
rebuilding of a large house and groundworks
costingsix figure sums.| |Amount of reserves held|Para 1.22|£50,000| |Reasons for holding zero
reserves|Para 1.22|Not applicable| |Details of fund materially in
deficit|Para 1.24|None| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|The Trustees do not see any uncertainties at
the present time.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The charity’s main sources of funds are:
1. honesty box – approx. £42,000
2. sales of plants £1,000
3. membership subscriptions £10,250
4. Sunday tea sales £3,616
5. Bequests & donations £729
6. Photography & other hire of Garden £750
7. Profit from events £643
8. Bank interest £406| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|The policy is to invest only in cash assets
operated by companies or institutions
regulated by the FCA. Short term deposits can
be used for funds not required in the short
term. It is considered that the Charity does not
have sufficient assets to consider funds
exposed to wider investment and currency
risks.| |---|---|---| |A description of the principal
risks facing the charity|Para 1.46|The principle risk facing the Charity relates to
the nature of the site of the Garden as outlined
above, against which the trustees have
designated a large reserve. The trustees do not
commit to expenditure unless funds are
available and in a situation where anticipated
income was not received, it would not be
difficult to constrain expenditure to match.| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution dated 17th March 2016| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are selected and proposed by the
trustees for the time being and voted on at the
Annual General Meeting| |**Additional information (optional)**
You may choose to include further statements||where relevant about:| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|New trustees are provided with a pack of
documents including the Constitution, latest
accounts and links to the guidance and training
provided by the Charity Commission.| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The Charity is managed by a Committee of a
minimum of 3 and a maximum of 15 Trustees.
The Charity is not part of a wider network.| ||Para1.51|None| Relationship with any related parties Other ## **Reference and Administrative details** |Charityname|PlantationGarden Preservation Trust| |---|---| |Other name the charity uses|PGPT| |Registered charitynumber|1165433| |Charity’s principal address|The Garden is at 4 Earlham Road Norwich, NR2 3DB, but the
Garden does not have a letter box. Address for communication is 9
Heigham Road Norwich NR2 3AT.| ||| **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||Roger Connah|Chair||Trustees| ||James Malt|Treasurer||Trustees| ||Susan Bell|||Trustees| ||Valerie Striker|||Trustees| ||Ian Small|Membership Secretary||Trustees| ||Neil Blunt|||Trustees| ||Mary Turner|Secretary||Trustees| ||Ruth Liss|||Trustees| ||Penny Miller|||Trustees| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not**
**for whole year **|| |---|---|---| |The Official Custodian for Charities||| ## **Funds held as custodian trustees on behalf of others** Description of the assets None held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** Declarations The trusteos declarn that they have approved the In￿te8s, report atK>Ve. Slgned on behall of the charity's trustees SIgna￿re(sI Full nan*(s) Positlon (eg Secretsry, Cha5r, etc) 32_ as- %2S ## **The Plantation Garden Preservation Trust Balance Sheet as at 31[st] December 2022** ||**31st December**
|**31st December**| |---|---|---| ||**2022**|**2021**| |**Assets**|**£**|**£**| |**Current Assets**||| |Bank of Scotland Current Account|1,695|2,136| |Barclays Bank Current Account|11,734|30,867| |Virgin Money Deposit Account|109,001|53,809| |CAF 1 year fixed deposit||30,418| |**Total Assets**|**122,430**|**117,230**| |**Liabilities**||| |Grants received towards 40thanniversary||1,737| |celebration events||| |**Net Assets**|**122,430**|**115,493**| |**General Fund**||| |As at 31stDecember 2021|109,086|77,689| |Increase (decrease) in value for year|6,447|31,397| |**Total General Fund**|**115,533**|**109,086**| |**Life Membership Fund**|**6,897**|**6,407**| |**Total General & Life Funds**|**122,430**|**115,493**| The Plantation Garden Preservation Trust Profit and IA)sg AecouDt for the Year to 31st December 2022 y￿rt031. Year to 311t De¢¢thber 2022 Dettmber 2021 DonatiDllS *Dd Grattts {see th l) 2072 Gener41 Intome 467 2,775 Entry fees Profft from Events (set not¢ 2} Pl￿O￿hY fees & other hire of Garden Hooesty Box collectio￿$ MÉsc¢lianeous sales s￿es of P]ants 3231 643 742 38,757 323 968 10253 3.616 1.598 41.059 169 1.058 lo.3￿2 3,068 206 Tours and Talks 922 Totsl General Ix¢omt Total IDeome 63,456 61.134 Expenditsre: Administratioll Amiual Gen¢rJl Meeting Insurall¢¢ Postsge. telephwA stati(w (w 3) 1.089 713 748 2,053 118 425 1231 58 676 Vohmteers. expenyes Total *dmitiiytratb)n expems Costs of the Ganlen Cleaning Electri¢ity and water FertiIizers and plant control 476 1,610 235 1807 9.506 855 IYY13 lJ67 5.861 805 281 706 1,498 225 5,361 10.129 154 Plants Rubbish collection Security TeCh￿l08Y ¢(*ts lJ32 3.502 772 163 Total of Thnnlng the G•rden Promotional ¢￿EnSeS 1.010 985 805 293 M¢ryhaTMJise bought& oth# publicity rA)Sts Total prornot10￿ll expenses SpeeMI projeets . Other ProjeL#5 for the year (see 4) Repair WOTk (see note 5) 21.IY)2 1,728 iJ68 21,092 Total of expenditure 34931 Surplus for year LliJ97 Plantation Garden Prescrvation Tn Notes to the Accounts for the year ended 3 ISI tkcember 2022 Note l.. Don￿101￿¥ & Grants 21)22 2021 £i,(M)o £i,(x)o £872 £2872 The Estate of the lat¢ Miss BW Grant from John Lewis Olher donations ￿ceiVed £729 £729 Note 2.. Profit (Loss)from Events Events Fireworks Parties Jau Picnic & other music ev Winter P Cinen]a Shows KavoIini Concert Time Will Tell- ticketed shows Time Will Tell- show5 for schools 2022 2021 £2.140 £1.016 £492 £870 £381 £1.5(X) £63 lJ87 Note 3.. Prinltn& copying slalionery. poslage 2022 £1.124 £1.107 £2Wi 2021 £750 £IJ03 & stalio Note 4.. (hher Projeclsfor the)rar 2022 £782 2021 Reinforcement of banks Tree work Re.surfaciDg drive & &wciated work to rove drai Stora e shed lacement Electrical work The TnLSt's contiibution to the repair of the main drivewa from EarllwD Road £1.728 £7,980 £3.697 £2,795 £4,998 £21,092 £1.728 Nole 5.. Repair Work 2022 2021 £1,368 £iJ68 Ind¢p¢ndent eLqminer's report to the trustees of The Plantation Garden Pr¢servation Trust I report ￿ the trustees on my examination of the accounts of th¢ Plantation Garden Preservation Trust ('the Trust.) for the year ended 31 Decemkn 2022. Responsibihtios aDd b*sis of report As the charity tnwees of the Trusl you are resEKTrnsible for the prepardtion of the accounts in ac¢ordaDce with the requirements of the Charities Act 2011 {'the Act,). I reFrf)rt in respect of my examination of the Trust's accounts caTTied out under section 145 of the 2011 Act and in caThying out my examination I have followed all the applicable Directions given by the Charity Commission ￿]der s¢ction 145(5Xb) of the ACL Independent examiner's statement I have completed my examination. I confirni that no rnateri￿ matters have come to my attentlon in connection with th¢ ¢xamiDation giving m¢ cawe to IKlieve that in any n)aterial respect: l. accounting r¢cords not kept in respect of the Trust as required by section 130 of the ACL" or 2. the acwunts do not accord with those records; or 3. the accounts do not comply with the applicable requirements concerning the forni and content of accounts set out in the Clwities