2021-12-31-accounts

Trustees’ Annual Report for the period

From 1 January 2021 Period start date To 31 December 2021 Period end date

Charity name: Plantation Garden Preservation Trust

Charity registration number: 1165433

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The restoration and preservation, for the public benefit, of the gardens at 4 Earlham Road, Norwich, known as the Plantation Garden
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	1. The Garden is open to the public 365 days a year 2. Various events are staged, e.g. Events for children, Music concerts, Open-air film shows, Fireworks parties. All events are open to the public. 3. Restoration and preservation work in the year include: ongoing tree surgery, improvements to drainage and further work on stabilisingsteepbanks.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The Trustees confirm that that they have had regard to the Charity Commission’s guidance on Public Benefit (referring to the latest guidance published on 18 October 2019)

Additional information (optional)

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	SORP reference
Policy on grant making	Para 1.38	The Trustees do not make grants.
Policy on social investment including program related investment	Para 1.38
		The Trustees pay for some hours of gardening assistance(particularlyin relation togrowing

Contribution made by volunteers	Para 1.38	plants for use in the Garden and with heavy mowing), but otherwise all the routine work done in the Garden including the organisation and staging of events is carried out by volunteers. There is a group of about 25 helpers who meet weekly to do gardening and maintenance, and a wider group of up to a further 65 people who help at some stage during the year with events. Large projects which are beyond the capability of the group are completed by contractors selected by the Trustees.
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The importance of the Garden to its members and the wider public during the Covid 19 pandemic has been shown by the very significant increase in both membership (after being relatively stable for a number of years it has increased about 25%) and visits by the public. The numbers of visitors to the Garden as measured by money deposited in the honesty box was again a record, with over £44,000 collected during the year. Generally the Trustees were able to report a successful year during which overall income was maintained and routine expenditure contained within agreed limits. A number of repairs & improvements carried out including further reinforcement of steep banks, further tree work, improving drainage and up-grading electrical installations.

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Achievements against objectives set	Para 1.41	Routine expenditure was contained within planned limits but some larger projects were delayed due to difficulty in engaging contractors.
Performance of fundraising activities against objectives set	Para 1.41

Investment performance against objectives	Para 1.41
Other

Financial Review

Review of the charity’s financial position at the end of the period	Para 1.21	In the year the Charity spent about £3,000 which was below the sums budgeted for, due to the reasons set out in the previous section. Consequently, with the Charity’s income increased (largely due to the pandemic) income exceeded expenditure by about £31,000. The Charity held unrestricted funds of about £115,000 at theyear end.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The charity’s reserve is set at £50,000 and this was not changed during the year. The main reason why the reserve is relatively high is that the Garden was created (in mid-19th century) on the site of extensive chalk workings, resulting in unstable ground. A subsidence in 2011 required remedial work costing over £11,000. Recent subsidence at the neighbouring property on the west side required the partial rebuilding of a large house andgroundworks costingsix figure sums.
Amount of reserves held	Para 1.22	£50,000
Reasons for holding zero reserves	Para 1.22	Not applicable
Details of fund materially in deficit	Para 1.24	None
Explanation of any uncertainties about the charity continuingas agoingconcern	Para 1.23	The Trustees do not see any uncertainties at the present time.

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The charity’s principal sources of funds (including any fundraising)	Para 1.47	The charity’s main sources of funds are: 1. honesty box – approx. £44,000 2. sales of plants £1,000 3. membership subscriptions £10,400 4. Sunday tea sales £3,068 5. Bequests & donations £2,872 6. Photography & other hire of Garden £1000 7. Profit from events £2,600
		The policy is to invest only in cash assets operated by companies or institutions regulated by the FCA. Short term deposits can be used for funds not required in the short

Investment policy and objectives including any social investment policy adopted	Para 1.46	term. It is considered that the Charity does not have sufficient assets to consider funds exposed to wider investment and currency risks.
A description of the principal risks facing the charity	Para 1.46	The principle risk facing the Charity relates to the nature of the site of the Garden as outlined above, against which the trustees have designated a large reserve. The trustees do not commit to expenditure unless funds are available and in a situation where anticipated income was not received, it would not be difficult to constrain expenditure to match.
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed,royal charter)	Para 1.25	Constitution dated 17th March 2016
How is the charity constituted? (e.g unincorporated association,CIO)	Para 1.25	Unincorporated CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Trustees are selected and proposed by the trustees for the time being and voted on at the Annual General Meeting

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Policies and procedures adopted for the induction and training of trustees	Para 1.51	New trustees are provided with a pack of documents including the Constitution, latest accounts and links to the guidance and training provided by the Charity Commission.
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	The Charity is managed by a Committee of a minimum of 3 and a maximum of 15 Trustees. The Charity is not part of a wider network.
Relationship with any related parties	Para 1.51	None
Other

Reference and Administrative details

Charity name Plantation Garden Preservation Trust Other name the charity uses PGPT Registered charity number 1165433 Charity’s principal address The Garden is at 4 Earlham Road Norwich, NR2 3DB, but the Garden does not have a letter box. Address for communication is 9 Heigham Road Norwich NR2 3AT.

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (if any)
	Roger Connah	Chair		Trustees
	James Malt	Treasurer		Trustees
	Susan Bell			Trustees
	Valerie Striker			Trustees
	Ian Small	Membership Secretary		Trustees
	Neil Blunt			Trustees
	Mary Turner	Secretary		Trustees
	Ruth Liss			Trustees
	Penny Miller			Trustees

Corporate trustees – names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
The Official Custodian for Charities

Funds held as custodian trustees on behalf of others

Description of the assets held None in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

ames and addresses of advisers (Optional information)	ames and addresses of advisers (Optional information)	ames and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Full name(s) Roger Ambrose 8rousson Connah Jarnes Malt Posltlon (eg Secretsry. Chalr. Treasurer IL

The Plantation Garden Preservation Trust Profit and Loss Account for the Year to 31[st] December 2021

	Year to 31st	Year to 31st
	December 2021	December 2020
Income:
	£	£
Donations and Grants(see note 1)	2,872	444
General Income
Bank Interest	467	272
Entry fees	2,775	1,328
Profit from Events (see note 2)	2,664	0
Photography fees & other hire of Garden	1,598	785
Honesty Box collections	41,059	26,997
Miscellaneous sales	169	129
Sales of Plants	1,058	1,160
Membership subscriptions	10,392	8,164
Profit on tea sales	3,068	659
Tours and Talks	206	122
Total General Income	63,456	39,616
Total Income	66,328	40,060
Expenditure:
Administration expenses
Professional fees	0	900
Annual General Meeting	713	0
Insurance	748	737
Postage, telephone, printing, stationery (see note 3)	2,053	2,266
Subscriptions paid	118	188
Miscellaneous expenses	425	487
Total administration expenses	4,057	4,578
Costs of running the Garden
Cleaning	484	0
Electricity and water	1,498	1,451
Fertilizers and plant control	225	260
Garden facilities	5,361	1,929
Gardening	10,129	9,678
Purchase, maintenance and hire of equipment	154	821
Plants	3,060	3,112
Professional consultancy	0	100
Rubbish collection	1,332	1,265
Security	3,502	3,466
Technology costs	772	767
Tuesday Group expenses	163	199
Total costs of running the Garden	26,680	23,048
Promotional expenses
Magazine	805	690
Merchandise bought & other publicity costs	293	708
Total promotional expenses	1,098	1,398
Special projects
Other Projects for the year (see note 4)	1,728	11,470
Repair work (see note 5)	1,368	237
	3,096	11,707
Total of expenditure	34,931	40,731
(Deficit) Surplus for year	31,397	£(671)

The Plantation Garden Preservation Trust Balance Sheet as at 31[st] December 2021

	31st December	31st December
	2021	2020
Assets	£	£
Current Assets
Bank of Scotland Current Account	2,136	4,435
Barclays Bank Current Account	30,867	22,027
Virgin Money Deposit Account	53,809	32,762
CAF 1 year fixed deposit	30,418	30,000
Total Assets	117,230	89,224
Liabilities
Grants received towards 40thanniversary	1,737	6,007
celebration events
Net Assets	115,493	83,217
General Fund
As at 31stDecember 2020	77,689	78,360
Increase (decrease) in value for year	31,397	(671)
Total General Fund	109,086	77,689
Life Membership Fund	6,407	5,528
Total General & Life Funds	115,493	83,217

Trust ('the T￿) foT the year 31 D¢cemkn 2021. th requiren￿￿ ofthc ClwiliesAct 2011 ('the A¢f). 2011 Act and ill carrying out my exami￿{￿ I have followed all the appli￿ Diffctions given by ' the Clwity conmi1￿(ffi s¢£tirm 145(5Xb) of the ACL . . accounting zecLw& war ￿)t kqrt in respect of the Trust wuittd by section 130 of the Ail of accounts set out in the Charities (Accounts and RqM)rts) RegulatioAs 2008 other than any b.- Norwich Date: 08 Febnwy 2022