Trustees’ annual report (including Directors’ report) for the period
September 2025
Charity name: Room To Learn
Charity registration number: 1165428
Company number: N/A
Objectives and activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To advance education and relieve poverty amongst children aged 3-15 for public benefit, primarily but not exclusively in India, by the provision of school buildings, teachers, equipment, and transport to meet their educational needs. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The focus of our activities is using pre- existing educational facilities for below poverty line children in Kalimpong, West Bengal, India. In planning our activities Trustees have kept in mind the Charity Commission guidance on public benefit. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | Yes |
Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference
N/a
| Policy on grant making | Para 1.38 | |
|---|---|---|
| Policy on social investment including program related investment |
Para 1.38 | N/a |
| Contribution made by volunteers |
Para 1.38 | All trustees give their time on a voluntary basis and receive no net remuneration or other benefits. |
| Other | N/a | |
| Achievements and performance | ||
| Summary of the main achievements of the charity, |
Para 1.20 | Room To Learn works with a number of existing schools in Kalimpong to provide education. The charity has successfully continued to generate funds during the last 12 months. |
| identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole |
Room to Learn’s website was developed in prior years to enable online gifting, which has made donating funds more accessible, and this is a growing source of our income. We provide early years education to over 90 below poverty line children in Kalimpong enabling them to access good education where otherwise they would fail. In an earlier year a small school bus was bought with the funds from a very generous supporter and continues to bring our children to school from further afield, and is particularly valuable in the rainy season. |
||
|---|---|---|---|
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | Achieved – the charity supported educational services for another year. The charity remains stable and able to continue due to the reserves held. |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | We continue to operate within our fundraising abilities. During the year we were notified that two of our supporters have written Room To Learn into their wills. |
| Investment performance against objectives |
Para 1.41 | Achieved – the charity still holds an appropriate and sustainable level of reserves. |
| Other | N/a |
Financial review
| Financial review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | At 30thSeptember 2024 we held funds of £52,957, all of which is unrestricted funds. These funds are held in order to meet planned expenditure for the expansion of the Kalimpong schools and nearby areas in coming years. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | We aim to hold at least 3 years planned expenditure in reserve |
| Amount of reserves held | Para 1.22 | £43,263 |
| Reasons for holding zero reserves |
Para 1.22 | N/a |
| Details of fund materially in deficit |
Para 1.24 | N/a |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/a |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Our main source of fund raising has been Individual donations The charity held its annual garden party which was again successful. The effects on income is likely to be impacted by the cost of living issues faced in the UK, which has recently become worse. |
|---|---|---|
| Investment policy and | Para 1.46 | N/a |
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objectives including any
social investment policy
adopted
N/a
Para 1.46
A description of the principal
risks facing the charity
N/a
Other
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Structure, governance and management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document: for example,trust deed, memorandum and articles of association etc |
Para 1.25 | Constitution (adopted 03/02/16) |
| How is the charity constituted? for example limited company, unincorporated association, CIO |
Para 1.25 | CIO (charitable incorporated organisation) |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees appointed by CEO once ratified by the Board of Trustees |
Additional information (optional)
You may choose to include further statements where relevant about:
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Para 1.51
Policies and procedures
adopted for the induction and
training of trustees
N/a
Para 1.51
The charity’s organisational
structure and any wider
network with which the
charity works
N/a
Para 1.51
Relationship with any related
parties
N/a
Other
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Reference and administrative details
| Charity name | Room To Learn |
|---|---|
| Other name the charity uses | RTL / RTL UK |
| Registered charity number | 1165428 |
| Charity’s principal address | Manor Lodge Old Minster Lovell |
Minster Lovell OX29 0RN
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| Des Mills | CEO | |||
| John Fleming | ||||
| Jacques Honore | Secretary | |||
| Stephen Bradshaw | ||||
| Tom Gardner | Treasurer | |||
| Jennifer Maxwell | ||||
| Brian Mills | Founder | |||
| Corinna Whitfield | ||||
| Frances Mills | Treasurer | |||
| Chris Hall | Chairman | 0 | ||
| Sarah Hall | ||||
| Elliot May | ||||
Corporate trustees – names of the directors at the date the report was approved Director name
N/a
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year |
|---|---|
| N/a |
| Funds held as custodian trustees on behalf of others | Funds held as custodian trustees on behalf of others |
|---|---|
| Description of the assets held in this capacity |
N/a |
| Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects |
N/a |
| Details of arrangements for safe custody and segregation of such assets from the charity’s own assets |
N/a |
Additional information (optional)
Names and addresses of advisers (optional information)
| ses of advisers (optional information) | ses of advisers (optional information) | ses of advisers (optional information) | |
|---|---|---|---|
| Type of adviser Name Address |
|||
| N/a | |||
| Name of chief executive or names of senior staff members (optional information) |
Exemptions from disclosure
Reason for non-disclosure of key personnel details
N/a
Other optional information
N/a
Declarations
The company has taken advantage of the small companies’ exemption in preparing the report above.
The trustees declare that they have approved the trustees’ report (including directors’ report) above.
Signed on behalf of the charity’s trustees/directors
Signature(s) DBLM Full name(s) Desmond Mills Position (for example Secretary, Chair, etc)CEO Date 09/11/25
Charity Name No (if any) Room To Learn UK 1165428 Receipts and payments accounts CC16a For the period Period end date To from 01/10/2024 30/09/2025
| Section A Receipts and payments | Section A Receipts and payments |
|---|---|
| Unrestricted funds to the nearest £ A1 Receipts 13181 - - - - - - - Sub total(Gross income for 13181 AR) Restricted funds to the nearest £ - - - - - - - - - Endowment funds to the nearest £ - - - - - - - - - Total funds to the nearest £ 13181 - - - - - - - 13181 Last year to the nearest £ 22897 - - - - - - - 22897 A2 Asset and investment sales, (see table). - - Sub total - Total receipts 13181 A3 Payments 17982 - - - - - - - - Sub total 17982 A4 Asset and investment purchases, (see table) - - Sub total - Total payments 17982 Net of receipts/(payments) (4801) A5 Transfers between funds - A6 Cash funds last year end 55462 Cash funds this year end 50661 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 13181 17982 - - - - - - - - 17982 - - - 17982 - - 22897 16134 - - - - - - - - 16134 - 16134 6763 - 48699 55462 |
|
| Sub total(Gross income for AR) |
13181 |
| A2 Asset and investment sales, (see table). |
|
| Sub total | - |
| Total receipts A3 Payments |
|
| 17982 | |
| - | |
| - | |
| - | |
| - | |
| - | |
| - | |
| - | |
| - | |
| Sub total | 17982 |
| A4 Asset and investment purchases, (see table) |
|
| - | |
| - | |
| Sub total | - |
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
CCXX R1 accounts (SS)
1
17/04/2024
| Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | |
|---|---|---|---|---|---|
| Unrestricted | Restricted | Endowment | |||
| Categories | Details | funds | funds | funds | |
| to nearest £ | to nearest £ | to nearest £ | |||
| B1 Cash funds | - | - | - | ||
| - | - | - | |||
| - | - | - | |||
| Total cash funds | 50,661 | - | - | ||
| (agree balances with receipts and payments account(s)) |
OK | OK | OK | ||
| Unrestricted | Restricted | Endowment | |||
| funds | funds | funds | |||
| Details | to nearest £ | to nearest £ | to nearest £ | ||
| B2 Other monetary assets | - | - | - | ||
| - | - | - | |||
| - | - | - | |||
| - | - | - | |||
| - | - | - | |||
| - | - | - | |||
| Details | Fund asset |
to which belongs |
Cost (optional) | Current value (optional) |
|
| B3 Investment assets | - | - | |||
| - | - | ||||
| - | - | ||||
| - | - | ||||
| - | - | ||||
| Details | Fund asset |
to which belongs |
Cost (optional) | Current value (optional) |
|
| B4 Assets retained for | - | - | |||
| the charity’s own use | - | - | |||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| Fund | to which | Amount due | When due | ||
| Details | liability relates | (optional) | (optional) | ||
| B5 Liabilities | - | ||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| Signed by one or two trustees on behalf of all the trustees |
Signature | Print Name | Date of approval |
||
| D B L Mills | D B L Mills | 09/11/25 |
CCXX R2 accounts (SS)
2
09/11/2025
| Charity Name |
Charity Name |
Charity Name |
No (if any) | CC16a | |
|---|---|---|---|---|---|
| For the period from |
Period start date | To | Period end date | ||
| Section A Receipts and payments | |||||
| A1 Receipts 22,218 - - - - - - - 22,218 - - Sub total - Total receipts 22,218 A3 Payments 29,616 - - - - - - - - Sub total 29,616 - - Sub total - Total payments 29,616 Net of receipts/(payments) - 7,398 A5 Transfers between funds - A6 Cash funds last year end - Cash funds this year end - 7,398 Unrestricted funds to the nearest £ Sub total(Gross income for AR) A2 Asset and investment sales, (see table). A4 Asset and investment purchases, (see table) |
to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Restricted funds |
to the nearest £ Endowment funds |
Total funds to the nearest £ 22,218 - - - - - - - 22,218 - - - 22,218 29,616 - - - - - - - - 29,616 - - - 29,616 - 7,398 - - - 7,398 |
Last year to the nearest £ |
|
| - | 22,218 | 13,181 | |||
| - | - | - | |||
| - | - | - | |||
| - | - | - | |||
| - | - | - | |||
| - | - | - | |||
| - | - | - | |||
| - | - | - | |||
| - | 22,218 | 13,181 | |||
| - | - | ||||
| - | - | - | |||
| - | - | - | |||
| - | 22,218 | 13,181 | |||
| - | 29,616 | 17,982 | |||
| - | - | - | |||
| - | - | - | |||
| - | - | - | |||
| - | - | - | |||
| - | - | - | |||
| - | - | - | |||
| - | - | - | |||
| - | - | - | |||
| - | 29,616 | 17,982 | |||
| - | - | ||||
| - | - | ||||
| - | - | - | |||
| - | 29,616 | 17,982 | |||
| - | - | - 7,398 | - 4,801 | ||
| - | - | - | - | ||
| - | - | - | - | ||
| - | - | - 7,398 | - 4,801 |
Section B Statement of assets and liabilities at the end of the period
| Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use Signed by one or two trustees on behalf of all the trustees |
Details Details Details Details Details Signature Total cash funds (agree balances with receipts and payments account(s)) |
to nearest £ to nearest £ 43,263 - - - - - 43,263 - Agreement Error OK to nearest £ to nearest £ - - - - - - - - - - - - Cost (optional) - - - - - Cost (optional) - - - - - - - - - - - - - - Print Name D Mills Unrestricted funds Restricted funds Unrestricted funds Restricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates Amount due (optional) |
to nearest £ Endowment funds |
|---|---|---|---|
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| to nearest £ Endowment funds |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
|||
| Date of approval |
|||
| D Mills | 22/05/26 | ||