## **THE ANNUAL TRUSTEES’ REPORT** ## **FOR** ## **PETERBOROUGH & DISTRICT SAMARITANS** ## **PERIOD ENDING 31 MARCH 2022** ## **Registered Charity No 1165414** 441 Lincoln Road, Peterborough PE1 2PE 1 ## **Annual Trustees’ Report for Peterborough & District Samaritans** ## **Contents** ## **Page** - **3 Name** - **3 Charity Registration Number 3 Address** - **3 Constitution** - **3 Aims** - **3/4 Achieving the aims** - **4/5 Organisation** - **5 Public Benefit** - **5 / 6 Trustees** - **6 Investment and Reserves Policy** - **6 Professional Advisers** - **7 Report of Independent Examiners** - **8 Accounts and Balance Sheet: Section A Receipts and Payments** ## **9 Section B Statement of assets and liabilities** Copies of the Trustees’ Annual Report, Accounts 2021-22 and of the Constitution of the Charity are available on request from: The Secretary, Peterborough & District Samaritans, 441 Lincoln Road, Peterborough, PE1 2PE. Any enquiries concerning the activities of Peterborough & District Samaritans should be addressed to the Director at the above address. 2 ## **Annual Report of the Trustees of Peterborough & District Samaritans** ## **1 April 2021 – 31 March 2022** 1. **The official name** of the charity is Peterborough & District Samaritans also known as the Peterborough Branch of Samaritans. 2. **The registration number** with the Charity Commission is 1165414. 3. **The official address** of the charity is 441 Lincoln Road, Peterborough, PE1 2PE. 4. **The charity is recognised as a Branch of Samaritans** , a registered Charity and a company limited by guarantee not having share capital, incorporated under the Companies Act 1948 on 11 April 1963, whose Registered Office is The Upper Mill, Kingston Road, Ewell, KT17 2AF. ## **5. The aims of the Charity are:** - To work for the assistance of persons who are suicidal, despairing or in distress by providing a service primarily for the benefit of those in Peterborough and the surrounding area, and also for callers nationally. - To enable such persons to receive immediate help, compassion and befriending from members of the Charity selected and prepared for the purpose, working under direction. - Where appropriate, in accordance with Samaritan procedure, to refer to persons having specialist or professional skills. - To support the Charity and aid in the establishment and support of recognised branches of Samaritans ## **6. To achieve the aims:** - The Charity maintains a minimum of two volunteers on duty in the Centre supported by a Leader and a Duty Deputy Director on call. At least two telephone lines are open to receive calls. Callers may visit the Centre between 10.00am and 4.00pm every day (this was suspended in 2021-22 due to Covid restrictions). The Charity responds to e-mail messages daily as part of the Samaritans’ online service. There are regular visits to support Prisoner Listeners at HMP North Sea Camp and HMP Peterborough, male and female establishments. (This was conducted by telephone for parts of 2021-22 when the prisons limited access to visitors). The Charity is represented on the Safer 3 Custody group at each prison. It also works with other charities and partner organisations to deliver services outside the Branch. - All members of the Charity, including the Director and other Office holders, are volunteers and receive no remuneration for the time and commitment they contribute to furthering the Charity’s aims. New volunteers, after a rigorous selection process, receive initial training and serve a probationary period before being accepted as full Members of the Charity. Volunteers attend quarterly meetings and participate in regular online and direct training sessions. Representatives of the Charity attend meetings and training workshops with other branches, regionally and nationally. Most meetings were held online in 2021-22. - The Charity participates in a Quality Review process undertaken by Quality Mentors appointed by the Council of Samaritans to ensure that standards and practice are consistent throughout the organisation. The latest was conducted remotely in August 2020. - As well as publicity provided by the national charity, the Branch raises awareness of its services through the local media, social media, attendance at events and activities, and by distributing posters and leaflets. Volunteers also give talks on request to other organisations such as businesses, community groups, colleges and schools to ensure that more people are aware of our services and of how to volunteer with us. - The Charity is generously supported by a number of local individuals, organisations and donors. Officers also apply for grants and project funds from local and national organisations. Volunteers within the Charity organise fund-raising activities and events. The Charity receives assistance from the Samaritans Central Charity in communications, training and policy support. In turn, the Charity contributes part of its income to recognise this national support. - The Charity operates from leased property approximately one mile north of the city centre, comprising an Operations Room, interview room, meeting / training room and kitchen area. ## **7. The Organisation of the Charity** - All aspects of the work of the Charity, including the recruitment, training and welfare of volunteers, are the responsibility of the Director who is appointed, on members’ nomination, by the Council of Samaritans for a period of three years. The Director has absolute authority over the day-to-day conduct and management of the work of the Charity in pursuance of its objectives. The Director may appoint one or more Deputy Directors and Leaders, is in charge of all members of the Charity, and allocates duties or arranges for them to be allocated. The Director represents the Charity on the Council of Samaritans. 4 - The Trustees are responsible for all aspects of the administration of the Charity, its property, finances, fundraising and general affairs as part of the Branch Leadership Team. - The Trustees of the Charity are the Director and not more than ten members (including a Secretary and a Treasurer) elected by the membership at a General Meeting. The Trustees can co-opt up to two further Trustees who will serve until the following AGM. ## **8. Public Benefit** - In planning our activities for the year, the Trustees kept in mind the Charity Commission guidance on public benefit. - By offering support as set out above in our Aims, we seek to help people find ways of coping with their distress without choosing to die by suicide. We also seek to support those whose distress is less acute, in the hope that they will not reach the point of feeling that they wish to end their lives. As stated earlier, we make our support available in many ways, including by telephone, e-mail, face to face, in prisons, and at other locations or events. - The Director’s Report (published separately) sets out the main achievements of the Branch in furthering the aims set out in Section 5, including the number and type of contacts made during the year. - The Branch provides a service primarily intended for the benefit of persons in Peterborough and the surrounding district. However, it also works in cooperation with all Samaritans Branches to ensure 24 hour availability of the service across the UK, free of charge. ## **9. Trustees of the Charity during the period were:** **Name Position Held Term of Appointment** Martin Cragg Trustee / Director ex officio from 1 August 2019 Gill Graper Trustee / Secretary Re-elected at AGM 9 September 2021 Phil Green Trustee / BPSO Re-elected at AGM 9 September 2021 Ingrid Osborne Trustee / Rota Support Elected at AGM 9 September 2021 Rosemary Smith Trustee / Treasurer Re-elected at AGM 9 September 2021 Keith Turnbull Trustee / Assistant Elected at AGM 9 September 2021 Treasurer 5 Trustees (other than the Director) are elected by volunteers at a General Meeting or are coopted by the Trustees. All Trustees complete the Samaritans Trustee induction online training and are expected to participate in other relevant training as appropriate. Co-opted Trustees who are not listening volunteers are asked to attend the first session of initial training for volunteers in order to understand more fully the ethos of the organisation. The Trustees regularly consider the major risks to which the Charity is exposed, notably potential financial or operating risks, and consider the various safeguards to mitigate these risks including internal controls and systems. The Branch sets an annual budget. Management accounts and financial statements are presented regularly at the Branch Leadership Team meetings. ## **10. Investment and Reserves Policy** Reserves in excess of day-to-day needs are invested in funds managed by CCLA Investment Management who offer a range of investments designed for charities. These are reviewed by the Trustees to ensure that they continue to perform adequately and offer a responsible and ethical investment medium. The Charity’s accounts are published alongside this report and on the Charity Commission website. The Treasurer’s report is published separately and presented at the AGM. The Trustees consider that, as a charity dependent almost wholly on voluntary giving, specific or general grants and one-off donations, it is appropriate to maintain commensurate reserves which would enable the charity to continue to fund its activities for between 1.5 and 2.5 years. ## **11. Professional Advisers** **Banks** HSBC, Cathedral Square, Peterborough, PE1 1XL Co-Operative Bank, 75 Burleigh Street, Cambridge, CB1 1DF **Insurers** Ecclesiastical Insurance Group, Beaufort House, Brunswick Road, Gloucester, GL1 1JZ AXA Insurance UK PLC (Commercial) **Independent** Bulley Davey Chartered Accountants, 6 North Street, Oundle, PE8 4AL **Examiners** 6 ] CHARITY COMMISSION ' Ind•p•nd•nt •xamln•rf• I FOR ENGLAND AND WALES port on th• accounts Ci*nD i 1165414 8•1￿#0￿ P￿•1 ' 1.2 I r•pJrt knth• InMI••B on ry •Mrnk*k+n dth• •wrArf•¢lfv •b y rts Thrf) tr th• y1v•nd￿ 31n3n022. 2D11 nh•kry 146 oFth8 2011 txrt my •x•mMM I frjlrwed tho aWkAt4• C*th qkn iy th• Chwty Ccmmhjq wthr 1445Xbl ofth• A Ind•p•Nl•nt •vAmln•f• •tst•m•nt to my att•rllon lttsthin ts dbKlo*l c￿•￿10n*AIh eThminbon 9￿1 n)? cku• to kn. mat•rl th? A(* or tA*h t48￿n•t￿n towNth b• ¢*•Am In udw io •n•trl• • opjr ofttx b• r•Kh• Fa4 body OUM)LE O¢tt•b•r Xi8 (s￿lIv COmWS￿ON R•celpt8 and paymènts ac¢ounts CC16• To QI*Yd¥J21 31A)th22 Section A Receipt5 and payments Rulzicl•d En¢lowJffi•nl 711 17 1474 IM•t*l•l. Subtt 14.71• •EJ 41,V1q Trnnth b•r*wn fvn¢l• Iz& Section B Statèmènt of asset5 and liabilities at the end ol the period luTrJ¥ 81 C••h ftv I1￿7 111MJ fl.W B4A••th rTtsIMd lorv UM CHARITY COMMISSION FOR ENGLAND AND WALES P•tsrborough & D18tr1ct Samarllan8 1165414 Receipts and payments accounts CC16a For the p•rlod 0110412021 31103r2022 Section A Receipts and payments Unr88tricted funds Restrlcled funds Endowment funds Total fund8 t•th• Mar••t£ toth• nenr••t£ to I￿ r**vAAtf l• lh• h•aftst£ A1 Rec•Spts G￿nts, Dwalkns & Lq9adgs Public DonaU(ffis Indlvldud Fwd Ralslng HklPPS Gt¥Dt 34,141 114 14710 48.8$1 4114 3.711 1.744 1721 2.427 13 1,744 2.721 771 2,200 2,474 37 Intere51 13 Sub total{Gmss incom8 for AR) 14710 5S,637 A2 A￿•t and invoJtment $o1•9, 1¥•0 tablg). Sub total 52,780 14,710 55,637 Ov•th0ads Trav Training FtsNJ Rai* Retu￿1$hm￿nI Pro1￿1 Equiwnentand Fumilu ConsumaLqes HMP 23,470 S.268 99 753 21041 21.169 355 5.139 $.19 1,202 l.S41 6.963 527 10,016 1,067 1,Q67 Sub total A4 Assot and Investment urchases, $09 tablg Sub tot•1 43,111 Net of rocolpts/(paymonts) A5 Transf•rs botW•on lund8 A6 Cash funds last year end Cash fun(ts thls ygar end 11,764 9N5 12,526 99.889 111.6S3 2,300 11,34S 102.189 122.998 89.663 102,189 CCXX Rl a¢c*unts ISSI 2WOY2022 Section B Statement of assets and liabilities at the end of the period Unr8strict8d funds Rg$¢ri¢tod funds Endowment fund5 ton•av••tf Cat8gorke¥ Delalls 81 Cash funds CTropwatfve 88nk 23.4Q4 CCLA 31217 HSBC $7,031 Cash athand Total cash fvnds 111,853 11.345 Unrestricted funds Restrlcted funds Endowmont funds Dttalls ton•arnt É FthdtowhKh tss•t bqlon Oetails Co•t loplonall Currnntvdue ono1 Fund Details Colt loplond B4 Assots r•toIn￿ for the charl￿$ own use to *hKh kn¢uot du• n•1 Detall$ BS Liabilities Signed by orE or trust￿ on behalf of all tho tftjstggs SKJnaturo Print Name Date of Mrmc CCXX R2 8ctx)￿ts ISSI 2Y0512022 CHARITY COMMISSION FOR ENGLAND AND WALES Indepandent examlnevs r8port on the accounts Seclion A Independeiit Examiner's Report R•port to tho truatoMI mombern of Charly N PETERBOROUGH & DISTRICT SAMARITANS On account• for th• y•ar •nd•d 31 MARCH 2022 Charlty no 111 any) 1185414 8•t Qut on pag I r•port to the tr￿ta85 on my examlnatlon of the a￿OUnts of th• abov• charity ftho Trust? for th8 year ondod 31K1312022. R••pon•lbllllo• and A8 the charlty tru8teea ol the Trust, you are re8pon8fole for the preparatlon ba•1• of r•port of the accounts in accordance with tha requirements cf th8 Charitie8 Act 2011 Dha ACV). I r•wl In r88P8Ct of my •xamlnatlon of tm TNsY8 a¢¢ouThts ¢arrlad cArt undor 88Ctlon 145 of the 2011 Act and In carylng out my axamlnatlon. I have followed the appllcable DlrectlorA glven by the Charity C￿MmI•810n under 8edon 145(5)(b) of the Art. I have completed my examlnavon. I cornlmi that no materlal matler8 have come to my attentlon (0th8r than that dl8c108ed below.) In c<>nnertlon wlth the examinaticffi vthlch 0￿$ rne cauoe to bglieve that in, any malerlal re8peGL' accounting records were not kept in 8Kc¢xdance wlth 8ection 130 of the Act or th• accounts do not accord *lth the accountlrKJ rKord8 Indopondont examlnef• •tst•m•nt I have no concem8 and have come arn no other matter8 In connecl<>n vAth the examlnatlon to whFch attentlon should be drfflvn In ￿der to enable prop8r und8r8tandlw of the ac£ount8 to b8 reached. ' P18888 delet8 the In th8 br8ck8ts Ifthey th not appty. Slgnod: 13/0&/7qiti Nm: MR GRAHAM DARBOURNE Rd•v•nt prof•••lonal quallflcallon(•) or body (If any): FCA AddrM•: 6 NORTH STREFr OUNDLE PETERBOROUGH, PE8 4AL October 2018 Section B Disclosure Only complete ifthe examlner need8 to hlghllght matler8 of Gonc•m (soo CC32, Indopend8nt examlrwtlon of charity account8: dlrethJnB and guldanc• for •xamln•r8). Glv• hr• bri•f d•talh of •ny Ihms that th• •xamln•rwlBh•• lo dl•¢lo••. IER Octobor 2018