## **THE ANNUAL TRUSTEES’ REPORT AND ACCOUNTS** ## **FOR** ## **PETERBOROUGH & DISTRICT SAMARITANS** ## **PERIOD ENDING 31 MARCH 2021** ## **Registered Charity No 1165414** 441 Lincoln Road, Peterborough PE1 2PE 1 ## **Annual Trustees’ Report for Peterborough & District Samaritans** ## **Contents** ## **Page** - **3 Name** - **3 Charity Registration Number 3 Address** - **3 Constitution** - **3 Aims** - **3/4 Achieving the aims** - **4/5 Organisation** - **5 Public Benefit** - **5 / 6 Trustees** - **6 Investment and Reserves Policy** - **6 Professional Advisers** - **7 Report of Independent Examiners** - **8 / 9 Accounts and Balance Sheet: Section A Receipts and Payments** ## **9 / 10 Section B Statement of assets and liabilities** Copies of the Trustees’ Annual Report, Accounts 2020-21 and of the Constitution of the Charity are available on request from: The Secretary, Peterborough & District Samaritans, 441 Lincoln road, Peterborough, PE1 2PE. Any enquiries concerning the activities of Peterborough & District Samaritans should be addressed to the Director at the above address. 2 ## **Annual Report of the Trustees of Peterborough & District Samaritans** ## **1 April 2020 – 31 March 2021** 1. **The official name** of the charity is Peterborough & District Samaritans also known as the Peterborough Branch of Samaritans. 2. **The registration number** with the Charity Commission is 1165414. 3. **The official address** of the charity is 441 Lincoln Road, Peterborough, PE1 2PE. 4. **The charity is recognised as a Branch of Samaritans** , a registered Charity and a company limited by guarantee not having share capital, incorporated under the Companies Act 1948 on 11 April 1963, whose Registered Office is The Upper Mill, Kingston Road, Ewell, KT17 2AF. ## **5. The aims of the Charity are:** - To work for the assistance of persons who are suicidal, despairing or in distress by providing a service primarily for the benefit of those in Peterborough and the surrounding area, and also for callers nationally. - To enable such persons to receive immediate help, compassion and befriending from members of the Charity selected and prepared for the purpose, working under direction. - Where appropriate, in accordance with Samaritan procedure, to refer to persons having specialist or professional skills. - To support the Charity and aid in the establishment and support of recognised branches of Samaritans ## **6. To achieve the aims:** - The Charity maintains a minimum of two volunteers on duty in the Centre supported by a Leader and a Duty Deputy Director on call. At least two telephone lines are open to receive calls. Callers may visit the Centre between 10.00am and 4.00pm every day (this was suspended in 2020-21 due to Covid restrictions). The Charity responds to e-mail messages daily as part of the Samaritans’ online service. There are regular visits to support Prisoner Listeners at HMP North Sea Camp and HMP Peterborough, male and female establishments (This was also suspended for parts of 2020-21 when the prisons limited access to visitors). The Charity is represented on the Safer 3 Custody group at each prison. It also works with other charities and partner organisations to deliver services outside the Branch. - All members of the Charity, including the Director and other Office holders, are volunteers and receive no remuneration for the time and commitment they contribute to furthering the Charity’s aims. New volunteers, after a rigorous selection process, receive initial training and serve a probationary period before being accepted as full Members of the Charity. Volunteers attend quarterly meetings and participate in regular online and direct training sessions. Representatives of the Charity attend meetings and training workshops with other branches, regionally and nationally. Most meetings were held online in 2020-21. - The Charity participates in a Quality Review process undertaken by Quality Mentors appointed by the Council of Samaritans to ensure that standards and practice are consistent throughout the organisation. The latest was conducted remotely in August 2020. - As well as publicity provided by the national charity, the Branch raises awareness of its services through the local media, social media, attendance at events and activities, and by distributing posters and leaflets. Volunteers also give talks on request to other organisations such as businesses, community groups, colleges and schools to ensure that more people are aware of our services and of how to volunteer with us. - The Charity is generously supported by a number of local individuals, organisations and donors. Officers also apply for grants and project funds from local and national organisations. Volunteers within the Charity organise fund-raising activities and events. The Charity receives assistance from the Samaritans Central Charity in communications, training and policy support. In turn, the Charity contributes part of its income to recognise this national support. - The Charity operates from leased property approximately one mile north of the city centre, comprising an Operations Room, interview room, meeting / training room and kitchen area. ## **7. The Organisation of the Charity** - All aspects of the work of the Charity, including the recruitment, training and welfare of volunteers, are the responsibility of the Director who is appointed, on members’ nomination, by the Council of Samaritans for a period of three years. The Director has absolute authority over the day-to-day conduct and management of the work of the Charity in pursuance of its objectives. The Director may appoint one or more Deputy Directors and Leaders, is in charge of all members of the Charity, and allocates duties or arranges for them to be allocated. The Director represents the Charity on the Council of Samaritans. 4 - The Trustees are responsible for all aspects of the administration of the Charity, its property, finances, fundraising and general affairs as part of the Branch Leadership Team. - The Trustees of the Charity are the Director and not more than ten members (including a Secretary and a Treasurer) elected by the membership at a General Meeting. The Trustees can co-opt up to two further Trustees who will serve until the following AGM. ## **8. Public Benefit** - In planning our activities for the year, the Trustees kept in mind the Charity Commission guidance on public benefit. - By offering support as set out above in our Aims, we seek to help people find ways of coping with their distress without choosing to die by suicide. We also seek to support those whose distress is less acute, in the hope that they will not reach the point of feeling that they wish to end their lives. As stated earlier, we make our support available in many ways, including by telephone, e-mail, face to face, in prisons, and at other locations or events. - The Director’s Report (published separately) sets out the main achievements of the Branch in furthering the aims set out in Section 5, including the number and type of contacts made during the year. - The Branch provides a service primarily intended for the benefit of persons in Peterborough and the surrounding district. However, it also works in cooperation with all Samaritans Branches to ensure 24 hour availability of the service across the UK, free of charge. ## **9. Trustees of the Charity during the period were:** **Name Position Held Term of Appointment** Martin Cragg Trustee / Director ex officio from 1 August 2019 Mari Miller Trustee / Secretary Re-elected at AGM 10 September 2020 Phil Green Trustee / BPSO Re-elected at AGM 10 September 2020 Janet Clark Trustee / Volunteer Re-elected at AGM 10 September 2020 Care Rosemary Smith Trustee / Treasurer Re-elected at AGM 10 September 2020 Gill Graper Trustee / Mentoring Re-elected at AGM 10 September 2020 5 Trustees (other than the Director) are elected by volunteers at a General Meeting or are coopted by the Trustees. All Trustees complete the Samaritans Trustee induction online training and are expected to participate in other relevant training as appropriate. Co-opted Trustees who are not listening volunteers are asked to attend the first session of initial training for volunteers in order to understand more fully the ethos of the organisation. The Trustees regularly consider the major risks to which the Charity is exposed, notably potential financial or operating risks, and consider the various safeguards to mitigate these risks including internal controls and systems. The Branch sets an annual budget. Management accounts and financial statements are presented regularly at the Branch Leadership Team meetings. ## **10. Investment and Reserves Policy** Reserves in excess of day-to-day needs are invested in funds managed by CCLA Investment Management who offer a range of investments designed for charities. These are reviewed by the Trustees to ensure that they continue to perform adequately and offer a responsible and ethical investment medium. The Charity’s accounts are published later in this report. The Treasurer’s report is published separately and presented at the AGM. The Trustees consider that, as a charity dependent almost wholly on voluntary giving, specific or general grants and one-off donations, it is appropriate to maintain commensurate reserves which would enable the charity to continue to fund its activities for between 1.5 and 2.5 years. ## **11. Professional Advisers** **Banks** HSBC, Cathedral Square, Peterborough, PE1 1XL Co-Operative Bank, 75 Burleigh Street, Cambridge, CB1 1DF **Insurers** Ecclesiastical Insurance Group, Beaufort House, Brunswick Road, Gloucester, GL1 1JZ AXA Insurance UK PLC (Commercial) **Independent** Bulley Davey Chartered Accountants, 6 North Street, Oundle, PE8 4AL **Examiners** 6 CHARITY COMMISSION FOR ENGLAND AND WALES Indèpèndeitt report on th• accounts lion IL IrknJEwndDrLI ￿KamIn￿¥S ￿￿E￿I￿oRC￿l & DIsTr￿T ￿Al•ll1T￿N￿ Qrd#¢o¥thf¢¢lPrfp Wr ?1 MhRCH *)21 1185414 1-2 I 147 of cl llb d4Trly Tru￿) IDr thll t4t I 4lJ11 ndllr al 2Di i oul •xllmInlll￿n. I r(TrW*wJ Chllrty Cc￿D￿ TrdDr I hw4W 8¥gmlnB1k￿. I wif1ry￿ .1 In E￿n[￿b)n *t rwr cl bll rvthyj. b* ITr sT￿￿T OUbQLE pETÉp￿￿GH. PEI￿L ||Peterborough & District Samaritans|Peterborough & District Samaritans||1165414|| |---|---|---|---|---|---| ||Receipts and payments accounts||||CC16a| ||For the period
Period start||To|Period end date|| ||from
date|||31/03/2021|| ||1/04/2020||||| ## **Section A Receipts and payments** ||||||CC16a|CC16a| |---|---|---|---|---|---|---| ||Peterborough & District Samaritans1165414||||CC16a|| ||Receipts and payments accounts|||||| ||For the period
from|Period start
date
1/04/2020|To|Period end date
31/03/2021||| |||||||| |**Section A Receipts and payments**||||||| ||||||Last year
to the nearest|| ||Unrestricted funds
to the nearest £|Restricted
funds
to the nearest £|Endowment funds
to the nearest £|Total funds
to the nearest £|Last year
to the nearest|| |**A1 Receipts**||||||| |Grants, Donations and Legacies|26,220|17,728|-||40,800|| |||||43,948||| |Public Donations|3,711|-|-||1,811|| |||||3,711||| |Individual Donations|2,455|-|-||368|| |||||2,455||| |Fund Raising|771|-|-||2,769|| |||||771||| |HMPPS Grant|2,200|-|-||2,139|| |||||2,200||| |Gift Aid|2,474|-|-||-|| |||||2,474||| |Other|40|-|-||129|| |||||40||| ||-|-|-||-|| |||||-||| ||-|-|-||-|| |||||-||| |Sub total(Gross income for AR)||||||| ||37,909|17,728|-|55,637|48,206|| |||||||| |**A2 Asset and investment sales,**
**(see table).**||||||| ||-|-|-|-|-|| |Sub total|-|-|-|-|-|| |||||||| |Total receipts||||||| ||37,909|17,728|-|55,637|48,206|| |||||||| |**A3 Payments**||||||| |Overheads|18,930|2,939|-||18,818|| |||||21,869||| |Travel|3,554|-|-||4,677|| |||||3,554||| |Training|295|-|-||2,150|| |||||295||| |Fund Raising|682|600|-||2,154|| |||||1,282||| |Refurbishment Project|3,615|4,926|-||-|| |||||8,541||| |Equipment and Furniture|-|6,963|-||1,955|| |||||6,963||| 8 |Consumables|527|-|-|527|962|| |---|---|---|---|---|---|---| |HMP|80|-|-||1,691|| |||||80||| ||-|-|-||-|| |||||-||| ||-|-|-||-|| |||||-||| |Sub total||||||| ||27,683|15,428|-|43,111|32,607|| |||||||| |**A4 Asset and investment**
**purchases, (see table)**||||||| ||-|-|-|-|-|| |Sub total|-|-|-|-|-|| |||||||| |Total payments||||||| ||27,683|15,428|-|43,111|32,607|| |||||||| |Net of receipts/(payments)||||||| ||10,226|2,300|-|12,526|15,599|| |A5 Transfers between funds|-|-|-||-|| |||||-||| |A6 Cash funds last year end|89,663|-|-||74,064|| |||||89,663||| |Cash funds this year end||||||| ||99,889|2,300|-|102,189|89,663|| ## **Section B Statement of assets and liabilities at the end of the period** |**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**| |---|---|---|---|---|---| |||||Endowment
funds
to nearest £|| |Categories|Details|Unrestricted funds
to nearest £|Restricted funds
to nearest £|Endowment
funds
to nearest £|| ||||||| |**B1 Cash funds**|Co-operative Bank|32,436|2,300|-|| ||CCLA|31,204|-|-|| ||HSBC|36,024|-|-|| ||**Total cash funds**||||| |||99,889|-|-|| ||(agree balances with receipts and
payments account(s))||||| |||Unrestricted funds|Restricted funds|Endowment
funds|| ||Details|to nearest £|to nearest £|to nearest £|| |**B2 Other monetary assets**||-|-|-|| |||-|-|-|| |||-|-|-|| |||-|-|-|| ||||||| 9 |||||Current value
(optional)|Current value
(optional)| |---|---|---|---|---|---| ||Details|Fund to which
asset belongs|Cost (optional)|Current value
(optional)|| |**B3 Investment assets**|||-|-|| ||||-|-|| ||||-|-|| ||||-|-|| ||||||| ||Details|Fund to which
asset belongs|Cost (optional)|Current value
(optional)|| |**B4 Assets retained for the**
**charity’s own use**|||-|-|| ||||-|-|| ||||-|-|| ||||-|-|| ||||-|-|| ||||-|-|| ||||-|-|| ||||||| ||Details|Fund to which
liability relates|Amount due
(optional)|When due
(optional)|| |**B5 Liabilities**|||-||| ||||-||| ||||-||| ||||-||| ||||-||| ||||||| |Signed by one or two trustees on
behalf of all the trustees|Signature|Print Name||Date of approval|| ||Martin Cragg|Mr M Cragg||23.06.21|| 10 CHARITY COMMISSIO FOR ENGIAND ANO WALES 1165414 Receipts and payments accounls CC16a R¥ the ￿rfod To 31103r2Q1 Section A Receipts and payments Totsl funds L•sl yoAr A1 Grants. ODnalovrn & PLt4* Donatio 17. 1485 Fur￿ R• HMPPS fy*1 1474 37 irtero ljh Sub tot•l(Gross vKxTh for AAJ 17.rA (••• tablg). Sub totsi Tolal recdpts 17.rn 10018 T￿in1 FuTrl 2.15D atKI FurrubJr0 HUP 4111 Sub tot•1 Afj CJ•h funds l•st yvar •nd 74,064 101189 CCXX Rl ISSI 2210612021 Section B Slatement of assets and liabilities al the end of the period Restrlcted Endowment Categories Delails B1 Cath lund¥ lunds Dètalls CAKr•nl¥ Details Delalls B4 A•••l• r•taln•d foy th• charttys own use Delalls B5 Uabiiiil Z444 Date of 1)4WI Ihe trusleos 23 CCXX R2 acc£￿ Issi CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to tho trusteesl members of PETERBOROUGH & DISTRICT SAMARITANS On accounts for tho yoar ended 31 MARCH 2021 Charity no (rf any) 1165414 Set out on pages I report to the trustees on my examination of the accounts of the above charity (Ihe Trust-} for the year ended ai a3 1¥)l i. Rosponslbllltlas and As the dlarity trustees of the Tnjst. you are resFonsible for the preparation bas18 of report of the accounts in accordance with the requirements of the Charities Act 2011 fthe Acr). I report in respect of my examinatk?n of the Trust's accounts carried out under s8Ction 145 of the 2011 Act and in r2rying out my examination. I have followed the applicable Directions given by Charity Commission under section 145(5Xb) of the Act. I have completed my examination. I confimi that no material matters have come to my attention ( ") in connection with the examination which grrfes me cause lo believe that in. any material res Independent examlnerfs stat•m•nt accounting records were Tr)t kept in accordan￿ with section 130 of the Act or the accounts do not accord with th8 accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enabl8 proper understanding of the accounts to be read￿d. ' Please delete the words in the brackets rf they do not apply. Signed: 2 r/o&/2oLI Name: MR GRAHAM DARBOURNE Relevant professional quallficatlon(s) or body (If any): FCA Address: 6 NORTH STREET OUNDLE PETERBOROUGH. PE8 4AL IER October 2018 Section B Disclosure Only complete if the examiner needs to highlight matters of concem (see CC32, IndepeThJent examination of charity accounts: directions and guidance for examiners). Give here br1￿ d￿all$ of any items that the oxaminer wishes to dlsclose. IER OCto￿r 2018 CHARITY COMMISSION FOR EKLAND AND W 11M414 Recel ts and accounls Seclioii A Receipts Lind paymeiils A1 AR) (••• I 17.r 141 •••l*l•l Y41A4 1011•• CCXX RI Iss) Seelion B Slcilemenl of assels and Iiabililies al Ilie eiid ol tlig pei iod Oelads J•4 LWil¥ DetaHs 24 21