2025-03-31-accounts - The Queensbury Community Programme Limited

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The Queensbury Community Programme Limited

Charity number 1165411

A company limited by guarantee number 06962253

Annual Report and Financial Statements

for the year ended 31 March 2025

The Queensbury Community Programme Limited

Annual Report and Financial Statements for the year ended 31 March 2025

Contents	Page
Trustees' report	2 to 5
Examiner's report	6
Statement of financial activities	7
Balance sheet	8
Notes to the accounts	9 to 14

Prepared by West Yorkshire Community Accountancy Service CIO

The Queensbury Community Programme Limited

Trustees' report for the year ended 31 March 2025

Reference and administrative details of the charity, its trustees and advisors

The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates

Position Dates Andrew Senior Chair Martin Walker Treasurer Veronica Hall John Thompson Michael Tomkinson Judith Acton Luke Majkowski

Appointed 26 July 2024

Charity number 1165411 Company number 06962253

Registered in England and Wales Registered in England and Wales

Registered and principal address

Bankers

36 High Street Yorkshire Bank Queensbury 7 Waterhouse Street Bradford Halifax BD13 2PA HX1 1XZ

Independent examiner

Rhys North ACA

West Yorkshire Community Accountancy Service CIO

Stringer House 34 Lupton Street Leeds LS10 2QW

Structure, governance and management

The company is a charity limited by guarantee and was formed on the 14 July 2009. It is governed by a memorandum and articles of association as amended by special resolutions dated 17 December 2015 as amended 28 September 2022. The liability of the members in the event of the company being wound up is limited to a sum not exceeding £1.

Method of recruitment and appointment of trustees

The trustees of the charity are also the directors for the purposes of company law and are appointed by the members at the AGM.

The Queensbury Community Programme Limited Trustees' report (continued) for the year ended 31 March 2025

Objectives and activities

The charity's objects

To further or benefit the residents of Queensbury and surrounding areas, without distinction of sex, sexual orientation, age, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the objectives of educating and improving the conditions of life for the residents.

The charity's main activities

QCP offers an extensive non-accredited Adult Learning Programme in creative arts, crafts, and languages along with employability focussed courses. QCP also offers support to the elderly by facilitating three Well Being Café's, Coffee mornings, a Mancave and Exercise Classes in the local area, as well as a Community Managed Library and a Job Club. QCP has recently extended its provision of luncheon clubs and is now delivering twice weekly to residents in Queensbury and the surrounding areas. In recent years QCP has also extended its provision to young people offering activities in the school holidays.

All of our work is greatly assisted by an extensive team of volunteers and local partnerships.

Public benefit statement

In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the advancement of education.

Achievements and performance

In a climate presenting increasingly challenging demands on the public purse, QCP continues to identify and deliver learning and engagement programmes to meet local need.

A range of partners in the national and local context continue to underwrite our core and delivery costs as we continue to develop and evolve an independent and sustainable model.

Analysis of Management Accounts for the period ending 31 March 2025 stands the test of deep scrutiny at Board Level and although comparative data shows some anomalies these can be explained by the comparison of the previous 7/12 months, reported last, against the current year; the vast majority of QCP’s income and expenditure is attributable to the period of 7/12 months (+ 3 months) in any given year and not for the whole 12 month period, reported on now to bring QCP’s financial year in line with the national context.. Pro-rata comparative data on QCP’s normal business model lie within levels acceptable to the Board.

Within this reporting period QCP was successful in securing a 2-year lease from CBMDC for a local property, Victoria Hall (Queensbury), to realise QCP’s vision in ensuring this public asset remains open for local, and surrounding, community use, rather than being sold off in an attempt to ‘balance the books’ by the local authority. The success of QCP’s financial planning and modelling in recent years enabled the Board to underwrite associated costs in this venture which will continue to be the case for the foreseeable future if supported by CBMDC with an extension to the 2-year period, with the same break clauses favouring both parties.

This lease has already enabled current users of the facility to be able to operate as they had previously, without threat or compromise to QCP and its functions, and serves to encourage the Board safe in the knowledge that astute planning and clear financial management supported by the will of CBMDC, QCP’s paid employees and the raft of volunteers and networks supporting the venture should realise the vision.

The Queensbury Community Programme Limited

Trustees' report (continued) for the year ended 31 March 2025

Financial review

The net expenditure for the year was £2,396, including net expenditure of £4,783 on unrestricted funds and net income of £2,387 on restricted funds, after transfers.

Reserves policy

The charity's free reserves, excluding fixed assets, at the year end were £69,004.

The trustees have adopted a policy to retain a minimum of 3 months annual budgeted expenditure in order to ensure the smooth running of charity in the event of a short term loss of funding and to allow for an orderly winding up if the charity had to close. Based on actual 2024/2025 expenditure and estimated redundancy costs the minimum level of reserves would be £47,300.

In reviewing the end of year financial statement trustees continue to support a balance in excess of QCP’s reserves policy; given their intention to invest resources into Victoria Hall following the agreement of a two year lease for this community asset.

The Queensbury Community Programme Limited Trustees' report (continued) for the year ended 31 March 2025

Statement of trustees' responsibilities

The trustees (who are also the directors for the purposes of company law) are responsible for preparing the Trustees report and the financial statements in accordance with the applicable law and UK Accounting Standards.

Company law requires the trustees to prepare financial accounts for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for the year. In preparing these financial statements, the trustees are required to:

select suitable accounting policies and apply them consistently;

observe the methods and principles in the Charities SORP;

make judgements and estimates that are reasonable and prudent;

state whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;

prepare the accounts on a going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

This report has been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (Charities SORP (FRS102)), and in accordance with the special provisions of the Companies Act 2006 relating to small companies.

Approved by the board of trustees on 9/7/2025

John Thompson (Trustee)

The Queensbury Community Programme Limited

Independent examiner's report to the trustees of The Queensbury Community Programme Limited

I report to the charity trustees on my examination of the accounts of the charitable company for the year ended 31 March 2025, which are set out on pages 7 to 14.

Responsibilities and basis of report

As the charity's trustees of the charitable company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the charitable company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1 accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or 2 the accounts do not accord with those records; or
3 the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination; or
4 the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Rhys North ACA

10/7/2025

West Yorkshire Community Accountancy Service CIO

Stringer House 34 Lupton Street Leeds LS10 2QW

The Queensbury Community Programme Limited

Statement of Financial Activities

(including summary income and expenditure account) for the year ended 31 March 2025

Notes 2025 Unrestricted funds £ Income from: Grants and donations (2) 1,927 Course fees 25,734 Library 2,500 Luncheon club 10,608 Victoria Hall rental income 21,358 Other income and fundraising 5,719 Total income 67,846 Expenditure on: Salaries NI and pensions (3) 25,476 Tutor costs 12,501 Repairs, cleaning and maintenance 5,141 Subscriptions and licences 555 Rents - Victoria Hall 1,443 Rent and rates 1,338 Utilities 7,712 Food and luncheon club 3,520 Well Being Café expenses 2,232 Activity costs 590 Insurance 2,265 Equipment and equipment rental 3,076 Telephone and broadband 915 Office and administration 805 Independent examination 1,464 Volunteer expenses 408 Bad Debts 149 Legal and professional fees 3,090 Other expenditure 438 Travel expenses 529 Depreciation 468 Advertising and promotion 384 Total expenditure 74,499 Net income / (expenditure) (6,653) Transfers between funds (4) 1,870 Net movement in funds (4,783) Fund balances brought forward 75,189 Fund balances carried forward (4) 70,406	2025 Restricted funds £ 49,125 - - - - 300 49,425 15,531 7,010 85 - - 9,223 4,220 1,918 97 5,085 340 225 182 166 - 576 - - - 450 - 60 45,168 4,257 (1,870) 2,387 4,556 6,943	2025 Total funds £ 51,052 25,734 2,500 10,608 21,358 6,019 117,271 41,007 19,511 5,226 555 1,443 10,561 11,932 5,438 2,329 5,675 2,605 3,301 1,097 971 1,464 984 149 3,090 438 979 468 444 119,667 (2,396) - (2,396) 79,745 77,349	1.9.23 - 31.3.24 2024 Total funds £ 28,422 17,832 1,250 7,901 9,617 6,063 71,085 24,503 13,151 3,545 263 5,195 5,693 2,455 5,285 1,049 2,973 586 5,349 1,508 1,195 1,320 810 400 - - - - - 75,280 (4,195) - (4,195) 83,940 79,745

All incoming resources and resources expended derive from continuing activities.

The Queensbury Community Programme Limited

Balance sheet

as at 31 March 2025 2025 Unrestricted £ Fixed assets Tangible assets (5) 1,402 Total fixed assets 1,402 Current assets Debtors and prepayments (6) 5,727 Cash at bank and in hand (7) 71,534 Total current assets 77,261 Current liabilities: amounts falling due within one year Creditors and accruals (8) 8,257 Total current liabilities 8,257 Net current assets / (liabilities) 69,004 Net assets 70,406 Funds Unrestricted funds General unrestricted funds 69,238 Designated funds (9) 1,168 Unrestricted funds 70,406 Restricted funds - Total funds 70,406	2025 Restricted £ - - - 6,943 6,943 - - 6,943 6,943 - - - 6,943 6,943	2025 Total £ 1,402 1,402 5,727 78,477 84,204 8,257 8,257 75,947 77,349 69,238 1,168 70,406 6,943 77,349	2024 Total £ - - 8,293 92,554 100,847 21,102 21,102 79,745 79,745 73,199 1,990 75,189 4,556 79,745

For the year ending 31 March 2025 the charitable company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

The members have not required the charitable company to obtain an audit of its accounts for the year in question in accordance with section 476. The trustees (who are also the directors for the purposes of company law) acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.

These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime and with FRS 102 (effective January 2019).

The financial statements were approved by the board of trustees on 9/7/2025

John Thompson (Trustee)

Notes to the accounts

The Queensbury Community Programme Limited

for the year ended 31 March 2025

1 Accounting policies

Basis of accounting

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.

The charity constitutes a public benefit entity as defined by FRS 102. There has been no change to the accounting policies since last year. No changes have been made to the accounts for previous years.

Going concern

The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.

Incoming resources

All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, if it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.

Grants and donations

Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.

Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.

Expenditure and liabilities

Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.

Taxation

As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.

Tangible fixed assets

Tangible fixed assets costing more than £1,000 are capitalised and included at cost including any incidental expenses of acquisition. Gifted assets are shown at the value to the charity on receipt. Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives as follows: IT equipment: over 3 years

Pensions

The charity operates a defined contribution scheme for the benefit of its employees. The costs of contributions are recognised in the year they are payable.

Fund accounting

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.

Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.

Further explanation of the nature and purpose of each fund is included in the notes to the accounts.

Leases

Rents under operating leases are charged on a straight line basis over the lease term or to an earlier date if the lease can be determined without financial penalty.

The Queensbury Community Programme Limited

Notes to the accounts continued

for the year ended 31 March 2025

2 Grants and donations Arnold Clarke Bradford Metropolitan District Council (BMDC) Co-op Local Community Fund InCommunities Tesco Groundwork Weetabix WOW Community Partnership Affinity Care Other donations 3 Staff costs and numbers Gross salaries Social security costs Employment allowance Pensions	2025 Unrestricted funds £ - - - 650 - - - - 1,277 1,927	2025 Restricted funds £ 1,000 38,570 1,753 - 1,125 1,000 4,677 - 1,000 49,125	2025 Total funds £ 1,000 38,570 1,753 650 1,125 1,000 4,677 - 2,277 51,052 2025 £ 40,433 1,385 (1,385) 574 41,007	2024 Total funds £ - 20,991 1,066 650 - - 2,390 2,761 564 28,422 2024 £ 24,163 1,148 (1,148) 340 24,503

The average number of employees during the year was 4, being an average of 1.6 full time equivalent (2024: 4, 1.9 FTE). There were no employees with emoluments above £60,000.

Defined contribution pension scheme	2025	2024
	£	£
Costs of the scheme to the charity for the year	574	340
Amount of any contributions prepaid at the year end	128	-

The Queensbury Community Programme Limited

Notes to the accounts continued

for the year ended 31 March 2025

4 Restricted funds ABCD Family BMDC Active Queensbury Affinity Care Allotment Affinity Care Thornton Café BMDC Queensbury Café ABCD Queensbury Café Co-op Local Community Fund BDMC Core costs FOQHS Gardening Tesco Groundwork FOQHS Weetabix FOQHS BMDC Lunches West Yorkshire Prepared BMDC Queensbury Café Vic Hall Donation BMDC Warm Space BMDC Wibsey Café BMDC Community Chest FOQHS	Balance b/f £ - - 1,500 1,134 - - - - 162 - - - 1,760 - - - - - 4,556	Incoming £ 1,557 11,917 - - 424 3,120 1,753 12,359 1,300 1,125 1,000 1,917 - 5,000 1,000 1,653 5,000 300 49,425	Outgoing £ 1,557 11,917 - 1,134 - 244 1,753 12,359 732 678 924 1,917 - 5,000 - 1,653 5,000 300 45,168	Transfers £ - - (1,500) - - - - - - (370) - - - - - - - - (1,870)	Balance c/f £ - - - - 424 2,876 - - 730 77 76 - 1,760 - 1,000 - - - 6,943

Fund name ABCD Family BMDC Active Queensbury Affinity Care Allotment

Affinity Care Thornton Café BMDC Queensbury Café ABCD Queensbury Café Co-op Local Community Fund BDMC Core costs FOQHS Gardening Tesco Groundwork FOQHS

Weetabix FOQHS BMDC Lunches West Yorkshire Prepared BMDC Queensbury Café Vic Hall Donation BMDC Warm Space BMDC Wibsey Café BMDC Community Chest FOQHS

Purpose of restriction

To support family, social and craft sessions.

To support the provision of a Learning Programme.

To support the provision of a community allotment. The transfer relates to the capitalisation of project equipment.

To support the provision of a wellbeing café at Thornton. For Wellbeing café costs. For Wellbeing café costs.

To support walking group facilitators. To contribute towards premises costs.

To support gardening project and allotment costs.

To support gardening and allotment costs. The transfer relates to the capitalisation of project equipment.

To support gardening and allotment costs. For costs associated with running Wellbeing Cafes. To contribute towards refurbishment kitchen costs. For Wellbeing café costs. To support activities at Victoria Hall. To support the provision of a warm space for community use. For Wellbeing café costs.

To support gardening and allotment costs.

The Queensbury Community Programme Limited

Notes to the accounts continued

for the year ended 31 March 2025

5 6 7 8	Tangible assets Cost At 1 April 2024 Additions Disposals At 31 March 2025 Depreciation At 1 April 2024 Charge for year At 31 March 2025 Net book value At 31 March 2025 At 31 March 2024 Debtors and prepayments Debtors Prepayments Other debtors Cash at bank and in hand Cash at bank Cash in hand Creditors and accruals Creditors Accruals Taxation and social security Other creditors	£ - 1,870 - 1,870 - 468 468 1,402 - Project equipment	£ 2,314 - - 2,314 2,314 - 2,314 - - IT Equipment	£ 25,227 - - 25,227 25,227 - 25,227 - - 2025 £ 4,232 1,367 128 5,727 2025 £ 78,220 257 78,477 2025 £ 6,793 1,464 - - 8,257 Building refurbishment	Total £ 27,541 1,870 - 29,411 27,541 468 28,009 1,402 - 2024 £ 7,032 1,261 - 8,293 2024 £ 92,230 324 92,554 2024 £ 14,803 2,640 299 3,360 21,102

The Queensbury Community Programme Limited

Notes to the accounts continued

for the year ended 31 March 2025

9 Designated funds FOQHS Flowers FOQHS Christmas Fund Fund name FOQHS Flowers FOQHS Christmas Fund	Balance b/f Incoming Outgoing Transfers Balance c/f £ £ £ £ £ 380 - 380 - - 1,610 2,617 3,059 - 1,168 1,990 2,617 3,439 - 1,168 Reason for designation Funds set aside for improvements to Queensbury High Street. Funds set aside for the cost of the annual Christmas lights in Queensbury.

10 Related party transactions

Trustee expenses

No trustee received any expenses during this year or the previous year.

Trustee remuneration and benefits

No trustee received any remuneration or benefit during this or the previous year.

Remuneration and benefits received by key management personnel

The total employee benefits received by key management personnel were £21,093 (previous year: £12,519).

11 Operating leases

Within one year In the second to fifth years inclusive Expected future minimum lease payments over the remaining life of the lease, analysed into the period in which the commitment falls due:	2025 £ 2,110 810 2,920	2024 £ 2,110 1,170 3,280

The Queensbury Community Programme Limited

Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 31 March 2025

2025 2024 Unrestricted Unrestricted funds funds £ £ Income Grants and donations 1,927 5,068 Course fees 25,734 17,832 Library 2,500 1,250 Luncheon club 10,608 7,901 Victoria Hall rental income 21,358 9,617 Other income and fundraising 5,719 3,275 Total income 67,846 44,943 Expenditure Salaries NI and pensions 25,476 15,591 Tutor costs 12,501 5,795 Repairs, cleaning and maintenance 5,141 3,387 Subscriptions and licences 555 263 Rents - Victoria Hall 1,443 5,195 Rent and rates 1,338 3,576 Utilities 7,712 2,455 Food and luncheon club 3,520 2,460 Well Being Café expenses 2,232 305 Activity costs 590 1,278 Insurance 2,265 216 Equipment and equipment rental 3,076 3,986 Telephone and broadband 915 1,172 Office and administration 805 1,007 Independent examination 1,464 1,320 Volunteer expenses 408 212 Bad Debts 149 400 Legal and professional fees 3,090 - Other expenditure 438 - Travel expenses 529 - Depreciation 468 - Advertising and promotion 384 - Total expenditure 74,499 48,618 Net income / (expenditure) (6,653) (3,675) Transfers between funds 1,870 - Net movement in funds (4,783) (3,675) Fund balances brought forward 75,189 78,864 Fund balances carried forward 70,406 75,189	2025 Restricted funds £ 49,125 - - - - 300 49,425 15,531 7,010 85 - - 9,223 4,220 1,918 97 5,085 340 225 182 166 - 576 - - - 450 - 60 45,168 4,257 (1,870) 2,387 4,556 6,943	2024 Restricted funds £ 23,354 - - - - 2,788 26,142 8,912 7,356 158 - - 2,117 - 2,825 744 1,695 370 1,363 336 188 - 598 - - - - - - 26,662 (520) (520) 5,076 4,556	2025 Total funds £ 51,052 25,734 2,500 10,608 21,358 6,019 117,271 41,007 19,511 5,226 555 1,443 10,561 11,932 5,438 2,329 5,675 2,605 3,301 1,097 971 1,464 984 149 3,090 438 979 468 444 119,667 (2,396) - (2,396) 79,745 77,349	2024 Total funds £ 28,422 17,832 1,250 7,901 9,617 6,063 71,085 24,503 13,151 3,545 263 5,195 5,693 2,455 5,285 1,049 2,973 586 5,349 1,508 1,195 1,320 810 400 - - - - - 75,280 (4,195) - (4,195) 83,940 79,745