2023-08-31-accounts - The Queensbury Community Programme Limited

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

The Queensbury Community Programme Limited

Charity number 1165411

A company limited by guarantee number 06962253

Annual Report and Financial Statements

for the year ended 31 August 2023

Group's logo

The Queensbury Community Programme Limited

Annual Report and Financial Statements for the year ended 31 August 2023

Contents	Page
Trustees' report	2 to 4
Examiner's report	5
Statement of financial activities	6
Balance sheet	7
Notes to the accounts	8 to 13

Prepared by West Yorkshire Community Accountancy Service CIO

The Queensbury Community Programme Limited

Trustees' report for the year ended 31 August 2023

Reference and administrative details of the charity, its trustees and advisors

The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates Andrew Senior Chair Martin Walker Treasurer Veronica Hall Robert Hargreaves Resigned 13 July 2023 John Thompson Michael Tomkinson Appointed 14 February 2024 Judith Acton

Appointed 14 February 2024 Appointed 14 February 2024

Charity number 1165411 Company number 06962253

Registered in England and Wales Registered in England and Wales

Registered and principal address

Bankers

36 High Street Yorkshire Bank Queensbury 7 Waterhouse Street Bradford Halifax BD13 2PA HX1 1XZ

Independent examiner

Rhys North ACA West Yorkshire Community Accountancy Service CIO Stringer House 34 Lupton Street Leeds LS10 2QW

Structure, governance and management

The company is a charity limited by guarantee and was formed on the 14 July 2009. It is governed by a memorandum and articles of association as amended by special resolutions dated 17 December 2015 as amended 28 September 2022. The liability of the members in the event of the company being wound up is limited to a sum not exceeding £1.

Method of recruitment and appointment of trustees

The trustees of the charity are also the directors for the purposes of company law and are appointed by the members at the AGM.

The Queensbury Community Programme Limited Trustees' report (continued) for the year ended 31 August 2023

Objectives and activities

The charity's objects

To further or benefit the residents of Queensbury and surrounding areas, without distinction of sex, sexual orientation, age, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the objectives of educating and improving the conditions of life for the residents.

The charity's main activities

QCP offers an extensive non-accredited Adult Learning Programme in creative arts, crafts, and languages along with employability focussed courses. QCP also offers support to the elderly by facilitating three Well Being Café's, Coffee mornings, a Mancave and Exercise Classes in the local area, as well as a Community Managed Library and a Job Club. QCP has recently extended its provision of luncheon clubs and is now delivering twice weekly to residents in Queensbury and the surrounding areas. In recent years QCP has also extended its provision to young people offering activities in the school holidays.

All of our work is greatly assisted by an extensive team of volunteers and local partnerships

Public benefit statement

In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the advancement of education.

Achievements and performance

QCP Trustees are pleased to be able to report on a full year when face to face activities are now the accepted norm, once again. Recognising there’s a challenge to ensure the numbers engaged in programmes return to pre Covid levels Trustees regularly receive updates which show increasing trends and see this as an absolute requirement for sustainability in light of the continued reduction and, in some cases, withdrawal of community centred funding.

Trustees applaud the focus and effort of employed staff supported by a host of volunteers who invest a considerable amount of thought and time in maintaining and managing a local community asset for public use; ensuring it is central to community based activities. This continues to be a consideration for a community asset transfer for which QCP is the lead body and which is currently supported financially by Bradford Metropolitan District Council.

In this year, a review of working practices enabled a reduction in staffing costs, this would have seen an overall net expenditure nearer to zero had it been in place for the full 12 months and should ensure the next accounting period is financially more healthy than this one has been.

Financial review

The net expenditure for the year was £4,697, including net expenditure of £1,649 on unrestricted funds and net expenditure of £3,048 on restricted funds.

Reserves policy

The charity's free reserves, excluding fixed assets, at the year end were £78,864.

The trustees have adopted a policy to retain a minimum of 3 months annual budgeted expenditure in order to ensure the smooth running of charity in the event of a short term loss of funding and to allow for an orderly winding up if the charity had to close. Based on budgeted 2023/2024 expenditure and estimated redundancy costs the minimum level of reserves would be £60,000.

In reviewing the end of year financial statement trustees continue to support a balance in excess of QCP’s reserves policy; given their intention to secure a community asset transfer at which point it will be a consideration to invest in capital expenditure, subject to the successful application for additional grant funding, to develop the asset into the Community Hub envisaged some years previously.

The Queensbury Community Programme Limited Trustees' report (continued) for the year ended 31 August 2023

Statement of trustees' responsibilities

The trustees (who are also the directors for the purposes of company law) are responsible for preparing the Trustees report and the financial statements in accordance with the applicable law and UK Accounting Standards.

Company law requires the trustees to prepare financial accounts for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for the year. In preparing these financial statements, the trustees are required to:

select suitable accounting policies and apply them consistently;

observe the methods and principles in the Charities SORP;

make judgements and estimates that are reasonable and prudent;

state whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;

prepare the accounts on a going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

This report has been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (Charities SORP (FRS102)), and in accordance with the special provisions of the Companies Act 2006 relating to small companies.

Approved by the board of trustees on 17/4/2024

John Thompson (Trustee)

The Queensbury Community Programme Limited

Independent examiner's report to the trustees of The Queensbury Community Programme Limited

I report to the charity trustees on my examination of the accounts of the charitable company for the year ended 31 August 2023, which are set out on pages 6 to 13.

Responsibilities and basis of report

As the charity's trustees of the charitable company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the charitable company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1 accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or 2 the accounts do not accord with those records; or
3 the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination; or
4 the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Rhys North ACA

17/4/2024

West Yorkshire Community Accountancy Service CIO

Stringer House 34 Lupton Street Leeds LS10 2QW

The Queensbury Community Programme Limited

Statement of Financial Activities

(including summary income and expenditure account) for the year ended 31 August 2023

Notes 2023 Unrestricted funds £ Income from: Grants and donations (2) 2,859 Course fees 19,466 Library 3,750 Luncheon club 15,134 Victoria Hall rental income 15,594 Other income and fundraising 7,096 Total income 63,899 Expenditure on: Salaries NI and pensions (3) 27,980 Tutor costs 8,182 Repairs, cleaning and maintenance 3,908 Subscriptions and licences 172 Advertising and promotion 19 Rents - Victoria Hall 8,044 Rent and rates 38 Utilities 2,381 Food and luncheon club 6,255 Well Being Café expenses 27 Activity costs 1,926 Insurance 847 Equipment and equipment rental 964 Telephone and broadband 1,797 Office and administration 697 Travel costs 685 Training 40 Independent examination 1,320 Volunteer expenses 105 Bad Debts 100 Other expenditure 61 Total expenditure 65,548 Net income / (expenditure) (1,649) Fund balances brought forward 80,513 Fund balances carried forward (4) 78,864	2023 Restricted funds £ 40,718 - - - - - 40,718 13,238 6,466 - 364 90 - 10,254 964 1,234 1,602 7,490 104 1,092 - 343 - 108 - 417 - - 43,766 (3,048) 8,124 5,076	2023 Total funds £ 43,577 19,466 3,750 15,134 15,594 7,096 104,617 41,218 14,648 3,908 536 109 8,044 10,292 3,345 7,489 1,629 9,416 951 2,056 1,797 1,040 685 148 1,320 522 100 61 109,314 (4,697) 88,637 83,940	2022 Total funds £ 55,323 18,158 2,500 16,728 18,726 6,797 118,232 44,106 15,959 4,372 86 481 7,270 10,474 1,603 7,691 2,137 9,591 894 6,770 1,470 1,937 811 40 900 1,533 823 250 119,198 (966) 89,603 88,637

All incoming resources and resources expended derive from continuing activities.

The Queensbury Community Programme Limited

Balance sheet

as at 31 August 2023 2023 Unrestricted £ Current assets Debtors and prepayments (6) 10,792 Cash at bank and in hand (7) 73,961 Total current assets 84,753 Current liabilities: amounts falling due within one year Creditors and accruals (8) 5,889 Total current liabilities 5,889 Net current assets / (liabilities) 78,864 Total assets less current liabilities 78,864 Net assets 78,864 Funds Unrestricted funds General unrestricted funds 76,276 Designated funds (9) 2,588 Unrestricted funds 78,864 Restricted funds - Total funds 78,864	2023 Restricted £ 796 4,440 5,236 160 160 5,076 5,076 5,076 - - - 5,076 5,076	2023 Total £ 11,588 78,401 89,989 6,049 6,049 83,940 83,940 83,940 76,276 2,588 78,864 5,076 83,940	2022 Total £ 10,423 81,501 91,924 3,287 3,287 88,637 88,637 88,637 78,124 2,389 80,513 8,124 88,637

For the year ending 31 August 2023 the charitable company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

The members have not required the charitable company to obtain an audit of its accounts for the year in question in accordance with section 476. The trustees (who are also the directors for the purposes of company law) acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.

These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime and with FRS 102 (effective January 2019).

The financial statements were approved by the board of trustees on 17/4/2024

John Thompson (Trustee)

The Queensbury Community Programme Limited Notes to the accounts

for the year ended 31 August 2023

1 Accounting policies

Basis of accounting

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.

The charity constitutes a public benefit entity as defined by FRS 102. There has been no change to the accounting policies since last year.

No changes have been made to the accounts for previous years.

Going concern

The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.

Incoming resources

All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, if it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.

Grants and donations

Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.

Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.

Expenditure and liabilities

Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.

Taxation

As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.

Tangible fixed assets

Tangible fixed assets costing more than £1000 are capitalised and included at cost including any incidental expenses of acquisition. Gifted assets are shown at the value to the charity on receipt. Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives as follows: Building refurbishment and fixtures: over 5 years IT equipment: over 3 years

Pensions

The charity operates a defined contribution scheme for the benefit of its employees. The costs of contributions are recognised in the year they are payable.

Fund accounting

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.

Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.

Further explanation of the nature and purpose of each fund is included in the notes to the accounts.

Leases

Rents under operating leases are charged on a straight line basis over the lease term or to an earlier date if the lease can be determined without financial penalty.

The Queensbury Community Programme Limited

Notes to the accounts continued

for the year ended 31 August 2023

2 Grants and donations Bradford Metropolitan District Council (BMDC) Co-op Local Community Fund Groundwork UK Incommunities West Yorkshire Prepared Bradford VCS Alliance Limited Other donations 3 Staff costs and numbers Gross salaries Social security costs Employment allowance Pensions	2023 Unrestricted funds £ 500 1,405 167 - - - 787 2,859	2023 Restricted funds £ 37,138 - - 820 1,760 1,000 - 40,718	2023 Total funds £ 37,638 1,405 167 820 1,760 1,000 787 43,577 2023 £ 40,624 1,960 (1,960) 594 41,218	2022 Total funds £ 51,210 332 1,333 835 - - 1,613 55,323 2022 £ 43,401 2,343 (2,343) 705 44,106

The average number of employees during the year was 4, being an average of 1.8 full time equivalent	The average number of employees during the year was 4, being an average of 1.8 full time equivalent	(2022:
5.1, 2.2 FTE). There were no employees with emoluments above £60,000.
Defined contribution pension scheme	2023	2022
	£	£
Costs of the scheme to the charity for the year	594	705
Amount of any contributions outstanding at the year end	-	157

The Queensbury Community Programme Limited

Notes to the accounts continued

for the year ended 31 August 2023

4 Restricted funds BMDC Active Queensbury BMDC ASBO BMDC Community Buildings BMDC Coronation FOQHS Gardening FOQHS Christmas Lights ARG BMDC Friday Friends Incommunities Lord Mayor's Appeal West Yorkshire Prepared Queensbury Wellbeing café Thornton Wellbeing café Bradford VCS Alliance BMDC Warm Space Wibsey Wellbeing café FOQHS Flowers	Balance b/f £ 526 - - - 1,371 2,403 290 - 930 - 804 732 - - 740 328 8,124	Incoming £ 10,934 1,500 8,840 200 - - 453 820 - 1,760 5,400 2,611 1,000 1,800 5,400 - 40,718	Outgoing £ 10,608 1,500 8,840 200 1,209 2,403 743 820 930 - 5,373 3,343 790 1,407 5,272 328 43,766	Transfers £ - - - - - - - - - - - - - - - - -	Balance c/f £ 852 - - - 162 - - - - 1,760 831 - 210 393 868 - 5,076

Fund name

BMDC Active Queensbury BMDC ASBO BMDC Community Buildings BMDC Coronation FOQHS Gardening FOQHS Christmas Lights ARG BMDC Friday Friends Incommunities Lord Mayor's Appeal West Yorkshire Prepared Queensbury Wellbeing café Thornton Wellbeing café Bradford VCS Alliance BMDC Warm Space Wibsey Wellbeing café FOQHS Flowers

Purpose of restriction

To support the provision of a Learning Programme. To support the running of a Youth Anti Social Behaviour project. To support building costs including rent/utilities.

To support the running of a King's Coronation celebration event. To contribute towards a gardening project with young people. Funding for the Queensbury High Street Christmas lights event. Funding for an exercise and afternoon tea activity at Thornton. Support grant for events and running costs. For IT equipment.

To contribute towards refurbishment kitchen costs. For Wellbeing café costs. For Wellbeing café costs. For yoga and exercise teachers. To support the provision of a warm space for community use. For Wellbeing café costs. Funding generated for Queensbury High Street.

The Queensbury Community Programme Limited

Notes to the accounts continued

for the year ended 31 August 2023

5 6 7 8	Tangible assets Cost At 1 September 2022 Additions At 31 August 2023 Depreciation At 1 September 2022 Charge for year At 31 August 2023 Net book value At 31 August 2023 At 31 August 2022 Debtors and prepayments Debtors Prepayments Cash at bank and in hand Cash at bank Cash in hand Creditors and accruals Creditors Accruals Taxation and social security Other creditors	£ 2,314 - 2,314 2,314 - 2,314 - - IT Equipment	£ 25,227 - 25,227 25,227 - 25,227 - - 2023 £ 9,032 2,556 11,588 2023 £ 78,001 400 78,401 2023 £ 4,449 1,320 280 - 6,049 Building refurbishment	Total £ 27,541 - 27,541 27,541 - 27,541 - - 2022 £ 7,913 2,510 10,423 2022 £ 81,101 400 81,501 2022 £ 1,919 900 311 157 3,287

The Queensbury Community Programme Limited

Notes to the accounts continued

for the year ended 31 August 2023

9 Designated funds FOQHS Flowers FOQHS Christmas Fund Fund name FOQHS Flowers FOQHS Christmas Fund	Balance b/f Incoming Outgoing Transfers Balance c/f £ £ £ £ £ 208 - 165 167 210 2,181 - 2,001 2,198 2,378 2,389 - 2,166 2,365 2,588 Reason for designation Funds set aside for improvements to Queensbury High Street. Funds set aside for the cost of the annual Christmas lights in Queensbury.

10 Related party transactions

Trustee expenses

No trustee received any expenses during this year or the previous year.

Trustee remuneration and benefits

No trustee received any remuneration or benefit during this or the previous year.

Remuneration and benefits received by key management personnel

The total employee benefits received by key management personnel were £21,901 (previous year: £26,253).

11 Operating leases Within one year Expected future minimum lease payments over the remaining life of the lease, analysed into the period in which the commitment falls due:	2023 £ 1,750 1,750	2022 £ 2,071 2,071

The Queensbury Community Programme Limited

Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 31 August 2023

2023 2022 Unrestricted Unrestricted funds funds £ £ Income Grants and donations 2,859 5,430 Course fees 19,466 18,158 Library 3,750 2,500 Luncheon club 15,134 16,728 Victoria Hall rental income 15,594 18,601 Other income and fundraising 7,096 6,797 Total income 63,899 68,214 Expenditure Salaries NI and pensions 27,980 29,031 Tutor costs 8,182 8,193 Repairs, cleaning and maintenance 3,908 4,216 Subscriptions and licences 172 86 Advertising and promotion 19 78 Rents - Victoria Hall 8,044 7,270 Rent and rates 38 6,889 Utilities 2,381 1,603 Food and luncheon club 6,255 6,716 Well Being Café expenses 27 371 Activity costs 1,926 35 Insurance 847 894 Equipment and equipment rental 964 3,326 Telephone and broadband 1,797 1,098 Office and administration 697 1,207 Travel costs 685 365 Training 40 40 Independent examination 1,320 900 Volunteer expenses 105 1,293 Bad Debts 100 823 Other expenditure 61 - Total expenditure 65,548 74,434 Net income / (expenditure) (1,649) (6,220) Fund balances brought forward 80,513 80,391 Fund balances carried forward 78,864 80,513	2023 Restricted funds £ 40,718 - - - - - 40,718 13,238 6,466 - 364 90 - 10,254 964 1,234 1,602 7,490 104 1,092 - 343 - 108 - 417 - - 43,766 (3,048) 8,124 5,076	2022 Restricted funds £ 49,893 - - - 125 - 50,018 15,075 7,766 156 - 403 - 3,585 - 975 1,766 9,556 - 3,444 372 730 446 - - 240 - 250 44,764 5,254 9,212 8,124	2023 Total funds £ 43,577 19,466 3,750 15,134 15,594 7,096 104,617 41,218 14,648 3,908 536 109 8,044 10,292 3,345 7,489 1,629 9,416 951 2,056 1,797 1,040 685 148 1,320 522 100 61 109,314 (4,697) 88,637 83,940	2022 Total funds £ 55,323 18,158 2,500 16,728 18,726 6,797 118,232 44,106 15,959 4,372 86 481 7,270 10,474 1,603 7,691 2,137 9,591 894 6,770 1,470 1,937 811 40 900 1,533 823 250 119,198 (966) 89,603 88,637