**TRUSTEES!REPORT!–!21st!JUNE!2023!to!10[th] !June!2024!** ## **Introduction!** The!Trustees!present!the!Trustee’s!Report!and!Financial!Statements.!The!accounts!have!been!prepared!in! accordance!with!the!accounting!policies!and!comply!with!the!charity’s!constitution!and!applicable!law.!(Financial! year!runs!1[st] !April!to!31[st] !March)! ## **Administration!Details!** The!principal!address!of!the!charity!registered!with!the!Charity!Commission!is!Paddock!Hill,!Grundisburgh!Road,! Great!Bealings,!Woodbridge,!IP13!6PE.! **The!Trustees** !–!elected!at!2023!AGM.! Kate!Hayhow!-!Chairman! David!Hayhow!! Vice!Chairman!&!Secretary! Debbie!Rogers!! Membership!Secretary! Gwen!Haxell!! Treasurer! Sara!Bucknell!! Committee!member! Becca!Kirby!! Committee!member! Co-opted!2024! Peter!Meredith!!Committee!Member! Committee!Roles!are!decided!at!the!first!committee!meeting.! Sue!Wightman,!Musical!Director,!and!James!Hayward,!Show!Director,!also!participate!in!committee!meetings!for! appropriate!business.! ## **Structure,!Governance!and!Management!** Ipswich!Gilbert!&!Sullivan!Society!was!registered!as!a!Charitable!Incorporated!Organisation!(CIO)!on!3[rd] !January!2016! and!is!governed!by!a!constitution!adopted!on!18[th] !April!2016.!Trustees!are!elected!for!a!term!of!a!maximum!of!two! years;!but!half!the!trustees!retire!each!year.!!Retiring!trustees!are!eligible!for!re-election.!!Trustees!may!be!co-opted! between!Annual!General!Meetings! ## **Objectives!** The!objectives!of!Ipswich!Gilbert!&!Sullivan!Society!are!to!promote,!improve,!develop!and!maintain!public!education! in!the!appreciation!of!the!art!and!science!of!musical!theatre,!and!in!particular!the!music!of!Gilbert!and!Sullivan,!as! well!as!choral!music!in!all!its!aspects!by!the!presentation!of!public!concerts!and!by!such!other!ways!as!the!members,! through!the!trustees,!shall!determine!from!time!to!time.!! ## **Activities!** Ipswich!Gilbert!&!Sullivan!Society!is!a!musical!group!which!performs!concerts!during!the!spring!and!summer!months,! with!a!mixed!repertoire!ranging!from!classical!music!and!excerpts!from!G&S!operettas!to!folk,!pop!and!songs!from! the!musicals.!In!the!autumn!of!each!year!the!Society!aims!to!stage!a!production!of!one!of!the!Gilbert!&!Sullivan! operettas.! There!are!informal!auditions!for!new!members.!Rehearsals!take!place!weekly!on!Monday!evenings!from!7.30!p.m.!to! 10.00!p.m.!at!Chantry!Methodist!Church,!Ipswich.!!!Rehearsals!move!to!twice!weekly!in!the!run!up!to!the!annual! stage!production.! ## **Achievements!and!Performances!** Concerts!were!held!in!early!summer!and!close!to!Christmas.!!The!society!presented!a!short!programme!at!Ipswich! music!Day.!!! In!October!2023,!a!production!of!HMS!Pinafore!was!staged!at!The!Seckford!Theatre,!Woodbridge.!!The!society!plans! to!present!Iolanthe!in!2023.!!! We!are!seeking!new!members.!!! ## **Public!Benefit!** The!Trustees!have!paid!due!regard!to!the!Charity!Commissions’!guidance!in!deciding!on!the!activities!undertaken!by! the!Society.!In!normal!circumstances!activities!for!public!benefit!are!demonstrated!by:! - Supporting!local!charities!by!performing!at!fund!raising!concerts! - Publicising!charity!concerts!via!the!Society’s!website! - Discounted!membership!rates!for!members!in!full!time!education!! - Lending!of!music!scores!to!other!musical!groups! - Participating!in!Ipswich!Music!Day!which!is!organised!by!Ipswich!Arts!Association! - Presenting!a!Gilbert!and!Sullivan!Operetta! ## **Financial!review!** The!Trustees!are!responsible!for!keeping!proper!accounting!records,!which!disclose!with!reasonable!accuracy!at!any! time!the!financial!position!of!the!Society.!The!Trustees!are!also!responsible!for!managing!the!assets!of!the!Society! and!for!taking!reasonable!steps!for!the!prevention!and!detection!of!fraud!and!other!irregularities.!The!Society! finances!itself!by!a!number!of!methods:! 1. Through!membership!subscriptions!agreed!annually!by!the!Trustees.!There!are!two!fee!paying!categories!of! membership:! - a. Concert!only,!! - b. Show!only,!includes!an!audition!fee.! 2. From!ticket!sales!from!the!annual!stage!production! 3. Through!appearance!fees!paid!by!the!charities!for!performing!a!concert! 4. By!putting!on!concerts!specifically!to!raise!funds!for!the!Society! 5. Through!sales!of!merchandise!as!well!as!photographs!and!DVDs!of!the!annual!stage!production! Other!sources!of!income!come!from:! - Gift!aid!from!donations!and!from!members’!contributions! - Contributions!from!patrons! - Advertising!revenue!in!the!show!programme! - Revenue!from!hiring!our!scores!and!other!property!to!other!organizations! - Donations! Income!for!the!period!from!1[st] !April!2023!to!31st!March!2023!totalled!! **£29,029.73** Expenditure!amounted!to!! **£27,255.66** Profit!!!for!the!year!! £1,774.07 On!30[th] !March!2024,!the!Society!had!a!cash!balance!of! **£31,999.75** !held!in!the!following!account(s):! Co-op!Business!Current!!! £31,999.75 Co-op!Business!Deposit! £0! A!summary!of!the!accounts!is!provided!in!the!Appendix.! ## **Reserves!policy!** Reserves!fund!the!annual!stage!production!and!to!acquire,!maintain!and!replace!assets.! ## **Risk!Management!** The!Trustees!have!a!responsibility!to!identify,!assess!and!manage!risks.!They!keep!abreast!of!legislation!which!may! affect!charities!through!the!Charity!Commission!website!and!through!Ipswich!Arts!Association!to!which!the!Society!is! affiliated.!They!ensure!that!the!Society!complies!with!copyright!and!performing!rights!law.!The!Society’s!insurance!is! arranged!by!NODA.! - (i) Financial!risks! Trustees’!responsibilities!in!relation!to!accounting!are!stated!above.!The!Trustees!ensure!that!any!stage!show! which!may!make!a!loss!can!be!financed!through!Society!funds.! - (ii) Health!&!Safety!and!protection!of!Members! The!Society!complies!with!health!&!safety!and!local!fire!policies!as!laid!down!by!the!venues!management!team.!!.! For!the!annual!stage!production,!the!Society!complies!with!the!health!&!safety!policy!of!the!Seckford!Theatre.!In! addition,!the!Society!provides!a!stage!manager!who!is!responsible!for!health!&!safety!of!the!cast!and!backstage! crew!and!does!visual!checks!each!night!for!potential!hazards.!The!Society!provides!front!of!house!staff,!one!of! whose!duties!is!to!be!responsible!for!health!&!safety!of!the!audience!and!to!assist!in!evacuating!the!building!in! the!event!of!a!fire.! In!addition,!the!society!has!the!following!policies:! - Health!and!Safety! - Safeguarding! - Equality,!Diversity!and!Inclusion! - Data!Protection! ## **Approved!by!the!Trustees!!** |**IPSWICH G&S 2022/2023**||||||||||||||||||||||||||||||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||**Profit Loss**|**2021/2022**||£825.00|£1,064.00|£631.44|||||£561.05|£0.00|£17.47|£0.91|£0.00|||**£3,099.87**|||||£2,948.99|£0.00|£723.81|£0.00|£25.00|£46.48|£15.00||**£3,759.28**||**-£659.41**|||||||| |||||||||£46.05|£250.00|£265.00||||||||||||||||||||||||||||||| |||||Concert Income|||Fund Raising|Amazon Smile|Donations|Member Donations||||Bank Interest||||||||**EXPENDITURE**||||Lottery Licence|NODA & IAA||Bank charges||||**Year Profit/Loss**|||||||| ||||**INCOME**||Patrons|Gift Aid||||||Show|Sundry||Other|||**TOTAL**|||||Concert|Show|Insurance|||Admin|||**TOTAL**|||||||||| |||||||||||||||||||||||||||||||||||||||||| |||||||||||||||||||||||||||||||||||||||||| |||**2022/2023**||£4,266.09|£974.00|£0.00|||||£70.94|£19,004.94|£0.00|£0.12|£84.00|||**£24,400.09**|||||£5,553.81|£20,550.25||£40.00|£391.00|£110.80|£0.00||**£26,645.86**||**-£2,245.77**|||_-£2,245.77_||||| |||||||||£40.94|£0.00|£30.00||||||||||||||||||||||||||||||| |||||||||Amazon Smile|Donations|Member Donations||||||||||||||||||||||||||_Profit/Loss from balance sheet_||_Note: concert income includes subs from 2023-2024_|_so actual loss this year shoud be £3655.77 if 2023/4 subs are excluded_|| ||||**INCOME**|Concert Income|Patrons|Gift Aid|Fund Raising|||||Show|Sundry|Bank Interest|Other|||**TOTAL**||||**EXPENDITURE**|Concert|Show|Insurance (included in show cost in 22)|Lottery Licence|NODA & IAA|Admin|Bank charges||**TOTAL**||**Year Profit/Loss**|||_Check_||||| I confirm I have reviewed the accounts for Ipswich G&S for the period 2023-2024 and can confirm they are satisfactory. P Holmes, September 2024