2025-03-31-accounts - Tavistock Memory Cafe

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Trustees' Annual Report for the period

Period start date Period end date 01 04 2024 31 03 2025

From

Section A Reference and administration details

Charity name Other names charity is known by Registered charity number (if any) 1165389 Charity's principal address Abbey Surgery, 28 Plymouth Road

Tavistock Memory Cafe

Tavistock Devon PL19 8BU

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Name of person (or body) entitled to appoint trustee (ifany)
Graham Coiley	Chair	Board of Trustees
JudyHirst		“
Heather Rayne	Secretary	“
JennySmith		“
Fran Rees		“
John Bull	Treasurer	“
Catherine Bailey	Vice-chair	“

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

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Names and addresses of advisers (Optional information) Type of adviser Name Address	Names and addresses of advisers (Optional information) Type of adviser Name Address	Names and addresses of advisers (Optional information) Type of adviser Name Address




Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Constitution

Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company) Elected at Annual General Meeting for a 3 year term with option to be reTrustee selection methods elected. Or appointed by Board of Trustees. (eg. appointed by, elected by)

(eg. trust, association, company)

Additional governance issues (Optional information)

Tavistock Memory Café has continued to provide a range of services over
You may choose to include the past year with a busy programme of social events and support
additional information, where activities taking place during the year. The highlights:
relevant, about: • 150 SESSIONS IN THE YEAR • 300 HOURS OF SUPPORT • 100
• policies and procedures MEMBERS • 30 VOLUNTEERS • 1000+ CUPS OF TEA! adopted for the induction and In this year we continued to experience an increase in demand for our
training of trustees; dementia support activities. Our membership increased to around 100
• the charity’s organisational regular attendees at one or more of our sessions. structure and any wider network with which the charity In April 2025 Tavistock Memory Café opened a new weekly Café for works; members. This resulted from a recognition of a need for more social
• relationship with any related activity provision, and planning by trustees and volunteers. To facilitate the success of this project the Board agreed to engage with a session
parties; supervisor on a self-employed basis.
• trustees’ consideration of major risks and the system It continued to be increasingly important to work cooperatively with other and procedures to manage health and care organisations, both statutory and voluntary, including our them. local Admiral Nurse, Social Services, and the Tavistock Dementia Alliance through the Dementia Coordinator. Tavistock Area Support Services continue to be a key partner. The Memory Cafe continued to run face-toface Cognitive Stimulation Therapy sessions, which have proved beneficial and popular. We work closely with the town library where several sessions are held each month.

The trustees continued to meet as planned every 2 months and governance was achieved through standing agenda items that included conflict of interest declaration, financial review, and analysis of our activities against our objectives.

The trustees made a change to the constitution relating to the mix of elected and nominated trustees, as well as the period of time a trustee can

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serve on the Board. These changes were communicated to the Charity Commission in June 2024.

The charity continues to recognise that the majority of its funding is through bequests and donations – this is monitored closely as it is seen as a risk area. Other funding is sought through grants and awards. Although income was lower than the previous year, the charity had a surplus of £2179 at year end and a satisfactory cash balance. The charity is in a strong financial position at the end of the 2024-25 year.

Policies are due for review and update where required in Summer/Autumn 2025.

Section C Objectives and activities

To relieve the need of persons living with dementia, together with their family and carers, by providing a range of services and activities in cooperation with voluntary and statutory organisations in West Devon, Summary of the objects of the including raising awareness of dementia, providing social activities, charity set out in its information and advice, therapeutic interventions, and education and governing document training.

	Objectives and activities
	To relieve the need of persons living with dementia, together with their family and carers, by providing a range of services and activities in cooperation with voluntary and statutory organisations in West Devon, including raising awareness of dementia, providing social activities, information and advice, therapeutic interventions, and education and training.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)	Tavistock Memory Café (TMC) contributes to the health and wellbeing of vulnerable people living with dementia and the carers of those people in Tavistock and the surrounding areas. In 2024-25 Tavistock Memory Café offered a range of face-to-face sessions, as set out below: Membership numbers were around 100 in this reporting year, many attending our sessions regularly. This resulted in us continuing to run two parallel sessions on our fortnightly Café sessions. The main Café sessions offer a social place for all to gather. Stimulating and entertaining activities are provided for those living with dementia. Carers have a ‘break-out’ session separately at which they can share information, receive advice and support, and listen to key speakers on relevant topics. The feedback is always that members derive much benefit from these sessions. This is in addition to: • Weekly Cognitive Stimulation Therapy sessions for courses of 12 weeks, with 3 courses per year. • Monthly Care and Share (a 4 hour session offering activities and mini-respite for carers) • Monthly reminiscence session • Monthly ex-carers support meeting. • The new weekly Café ‘Catch a Cuppa’ open for 2 hours. The TMC Board of Trustees meet at a minimum of 6 times per year, at which the charity’s activities are reviewed. The finances are reviewed alongside planned spending and anticipated income. All members were invited to attend and contribute to the AGM (June 2024).

Objectives and activities

To relieve the need of persons living with dementia, together with their
family and carers, by providing a range of services and activities in
cooperation with voluntary and statutory organisations in West Devon,
including raising awareness of dementia, providing social activities,
information and advice, therapeutic interventions, and education and
training.

Summary of the main
activities undertaken for the
public benefit in relation to
these objects (include within
this section the statutory
declaration that trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit)

Tavistock Memory Café (TMC) contributes to the health and wellbeing of
vulnerable people living with dementia and the carers of those people in
Tavistock and the surrounding areas.
In 2024-25 Tavistock Memory Café offered a range of face-to-face
sessions, as set out below:
Membership numbers were around 100 in this reporting year, many
attending our sessions regularly. This resulted in us continuing to run two
parallel sessions on our fortnightly Café sessions. The main Café
sessions offer a social place for all to gather. Stimulating and entertaining
activities are provided for those living with dementia. Carers have a
‘break-out’ session separately at which they can share information,
receive advice and support, and listen to key speakers on relevant topics.
The feedback is always that members derive much benefit from these
sessions.
This is in addition to:
•
Weekly Cognitive Stimulation Therapy sessions for courses of 12
weeks, with 3 courses per year.
•
Monthly Care and Share (a 4 hour session offering activities and
mini-respite for carers)
•
Monthly reminiscence session
•
Monthly ex-carers support meeting.
•
The new weekly Café ‘Catch a Cuppa’ open for 2 hours.
The TMC Board of Trustees meet at a minimum of 6 times per year, at
which the charity’s activities are reviewed. The finances are reviewed
alongside planned spending and anticipated income. All members were
invited to attend and contribute to the AGM (June 2024).

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Additional details of objectives and activities (Optional information)

The work of TMC is supported through the commitment and hard work of a group of dedicated volunteers and trustees. At the time of reporting the number of volunteers involved is around 35.

There continues to be the required induction of our volunteers, as well as introducing relevant training for their role including dementia awareness, food hygiene, first aid, safeguarding, and health and safety.

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;

A recognition scheme for volunteers is both appreciated and important in acknowledging the contribution that volunteers make.

We are delighted to welcome volunteers from local schools, and senior students report that they gain a great amount from the volunteering they undertake with Tavistock Memory Cafe, as well as them working towards awards such as the Duke of Edinburgh award.

contribution made by volunteers.

Section D Achievements and performance

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Section D Achievements and performance

Summary of the main achievements of the charity during the year

In the year 2024-25 Tavistock Memory Café has experienced increasing demand for its’ services and support. The Café provides vital social contact for our members living with dementia, their families and carers. As well as offering stimulating activities, the advice and support is invaluable.

The Café is pleased to be able to provide a range of support sessions as set out above but recognises that this is only possible through the dedication of volunteers and the donations that we receive.

A significant achievement this year is the commencement of the new Monday Café ‘Catch a Cuppa’. Only possible through the planning, funding, and volunteering of our charity.

Feedback from members about our support has been positive, both anecdotally and through survey results.

TMC maintains a team of around 35 volunteers (operational and trustees) all of whom are dedicated, compassionate and motivated.

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Section D Achievements and performance

Section E Financial review

Tavistock Memory Café Board of Trustees have agreed to set aside a Brief statement of the reserve sufficient for 2 years of running costs. This reserve is set at charity’s policy on reserves £6000.

Details of any funds materially in deficit

None

Further financial review details (Optional information)

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Summary of Tavistock Memory Café Accounts 2024-25

You may choose to include additional information, where Receipts for 2024-25 were £11995 relevant about: Payments for 2023-24 were £9776 the charity’s principal Surplus for the year £2179

the charity’s principal sources of funds (including any fundraising);

The principal source of funds was donations and fund-raising through sponsorship.

how expenditure has supported the key objectives of the charity;

Trustees agreed to suspend membership fees for 2024-25 as the charity funds allowed this. Gift Aid is available on donations that qualify. The charity has a current account and savings/interest account.

investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Graham Coiley Full name(s) Graham Malcolm Coiley Position (eg Secretary, Chair, Chair etc) Date 13th October 2025

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Charity Name	No (if any)
Tavistock Memory Café	1165389
Receipts andpayments accounts		CC16a
01/04/2024 Period start date For the period from	31/03/2025 Period end date To

Section A Receipts and payments	Section A Receipts and payments
A1 Receipts	Unrestricted funds to the nearest £ - 11,475 72 - 407 - 11,954 - - - 11,954 1,366 - 3,571 2,039 582 311 1,266 - 640 9,775 - - - 9,775 2,179 - 21,995 24,175	Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - -	Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - -	Total funds to the nearest £ - 11,475 72 - 407 - - - 11,954 - - - 11,955 1,366 - 3,571 2,039 582 311 1,266 - 640 9,775 - - - 9,775 2,180	Last year to the nearest £
MembershipFees	-
Donations - General	11,475				14,698
Donations - Gift Aid	72				39
Grants	-
Interest	407				52
Miscellaneous	-				-
					-
					-
~~*Sub total~~~~(Gross income for~~ AR)*	11,954				14,789

A2 Asset and investment sales, (see table).
	-
	-				-
*Sub total*	-				-
*Total receipts* A3 Payments
					14,789

Administration and Office	1,366				1,128
Refreshments	-				573
Member Activities	3,571				4,469
Rent	2,039				608
Publicity	582				63
Insurance	311				260
Sundries(incl. volunteer training)	1,266				846
Bank Charges	-				-
Equipment	640				-
**Sub total **	9,775				7,947

A4 Asset and investment purchases, (see table)
	-
	-
**Sub total **	-				-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					7,947

	2,179	-	-	2,180	208
	-	-	-	-	-
	21,995	-	-	21,995	21,995
	24,175	-	-	24,175	-

CCXX R1 accounts (SS)

15/10/2025

Section B Statement of assets and liabilities at the end of the period

Signature Graham Coiley Details Details Funds at 31st March 2025 Details Details *Total cash funds* (agree balances with receipts and payments account(s)) Details	Unrestricted funds Restricted funds to nearest £ to nearest £ 24,175 - - - - - 24,175 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name GRAHAM M COILEY	Endowment funds to nearest £
		-
		-
		-
		-
		OK
		Endowment funds to nearest £
		-
		-
		-
		-
		-
		-
		Current value (optional)
		-
		-
		-
		-
		-
		Current value (optional)
		-
		-
		-
		-
		-
		-
		-
		-
		-
		When due (optional)






		Date of approval
Graham Coiley	GRAHAM M COILEY	13/10/2025

CCXX R2 accounts (SS)

15/10/2025