## **Trustees’ Annual Report for the period** ## **From 1 April 2023 Period start date To 31 March 2024 Period end date** ## **Charity name: Haddenham U3A** ## **Charity registration number: 1165358** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The advancement of education and, in**
**particular, the education of older people**
**and those who are retired or semi-**
**retired from full time work, by all means,**
**including associated activities**
**conducive to learning and personal**
**development in Haddenham and**
**environs.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**Monthly speaker meetings on varied**
**subjects and the operation of Interest**
**Groups on a diverse list of specific**
**activities. A number of holidays for**
**members are also arranged annually.**
**There are currently 400+ members of the**
**local community in Haddenham U3A.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**All trustees are given induction**
**briefings based upon the guidance of**
**the Charity Commission and the parent**
**Third Age Trust.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||
SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**The committee makes minor grants in**
**support of local activities e.g. Village**
**Fete, Church Christmas Tree Fund,**
**Poppy Day appeal.**| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|**Members volunteer to provide their time**
**and effort without cost; payment to**
**members for services rendered is**| **prohibited under the constitution. Interest Groups are self-financing and not expected to make a profit (or loss).** Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**The primary aim of the charity is social**
**inclusion. Members are retired or semi-**
**retired senior citizens and as such the**
**charity provides an important role in**
**maintaining social cohesion within this**
**age group. A number of approaches are**
**maintained to this end. Each month a**
**speaker provides a talk on a specific but**
**varied subject. The charity was**
**challenged by the Covid pandemic but**
**responded by taking its monthly**
**meetings online which enabled it to**
**continue its activities. Similarly, a**
**number of interest groups successfully**
**followed suit. We adopt an active**
**Welfare approach.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Achievements against
objectives set|
Para 1.41|
**We aim to be attractive and relevant to**
**the older age group in the village and**
**environs. The charity saw a gradual**
**decline in overall numbers due to Covid**
**but numbers have increased again.**| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|**The charity does not actively participate**
**in fund raising.**| |Investment performance
against objectives|Para 1.41|**The charity does not have an investment**
**portfolio.**| |Other||**Not applicable**| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**The charity is in sound financial**
**standing. The accounts are**
**independently reviewed at year end.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The charity holds sufficient funds to**
**cover unforeseen exigencies; these are**
**kept under constant review. In the**
**current year the subscription was**
**maintained at £16.00 which was deemed**
**adequate to ensure excessive funds**
**weren’t accumulated.**| |Amount of reserves held|Para 1.22|**The aim is to maintain a minimum of**
**50% of annual subscriptions as**
**contingency.**| |Reasons for holding zero
reserves|Para 1.22|**Not applicable**| |Details of fund materially in
deficit|Para 1.24|**Not applicable**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**No uncertainties**| |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**The primary source of income is derived**
**from individual annual subscription**
**which during the period was again**
**maintained at £16.00. We apply for a Gift**
**Aid refund from HMRC each year.**| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**All money collected is held in a central**
**account. Any social investment such as**
**grant making is sympathetically viewed**
**as long as it reflects membership**
**attitude and is locally beneficial.**| |A description of the principal
risks facing the charity|Para 1.46|**The primary risk to a charity such as**
**Haddenham U3A would be to become**
**irrelevant to the membership. Pro-active**
**involvement is the way this risk is**
**mitigated.**| |Other||**Nil**| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Unincorporated association.**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Members volunteer to join the**
**committee; names are then submitted to**
**the membership for election to a**
**specific post.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|
**The charity has established policies and**
**procedures for the induction of new**
**members (trustees) to the committee.**
**Names of committee members are**
**immediately notified to the Charity**
**Commission and the CAF Bank, on**
**change.**| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**The charity has a committee structure**
**which determines policy and direction.**
**There are a number of Interest Groups**
**(32) which self -organise and lead**
**specific activities; these are coordinated**
**by the Activity Group Co-ordinator.**
**Generally self -funding (cost neutral)**
**they submit periodic reports to the**
**committee.**
**The charity is subordinate to the Third**
**Age Trust (TAT) which provides overall**
**direction at a national level. The charity**
**coordinates activities with Thames**
**Valley Network (TVN) at a regional level.**| |Relationship with any
related parties|Para 1.51|**Not applicable**| |Other||**Not applicable**| ## **Reference and Administrative details** |Charity name|Haddenham U3A| |---|---| |Other name the charity uses|Not applicable| |Registered charity number|1165358| |Charity’s principal address|1 Church End| |---|---| ||Haddenham| ||Bucks| ||HP17 8AH| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10|**Trustee name**|**Office (if any)**|**Dates acted if**
**not for whole**
**year**|**Name of**
**person (or**
**body) entitled**
**to appoint**
**trustee (ifany)**| |---|---|---|---|---| ||Janet Mills|Chairman||| ||-|Deputy Chairman||| ||David Ackroyd|Treasurer||| ||Tony Barker|Secretary||| ||Doreen Barker|Activity Group Co-ordinator||| ||Elaine Parkes|Membership||| ||Annette Marsden|Publicity||| ||Angela Hart|Speakers||| ||Mary Paterson|Catering & Outings Co-
ordinator||| ||Linda Page|Welfare||| Corporate trustees – names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets **Not applicable** held in this capacity Name and objects of the **Not applicable** charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for **Not applicable** safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type Name Address of advise r** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|Original Signed|Original Signed| |---|---|---| |||| ||Janet Mills|David Ackroyd| |||| ||Chairman|Treasurer| ||23 November 2024|| ||23 November 2024|| ## **HADDENHAM U3A** **Registered Charity no. 1165358** ## **STATEMENT OF INCOME AND EXPENDITURE FOR THE YEAR ENDED 31st MARCH 2024** |**INCOME**
Subscriptions
Gift Aid
Raffles
Trips
Theatre
Holidays
TIG
OWF
Genealogy Gp
Square Dancing Gp
Gardening Gp
History Gp
U3A Movers
Table Tennis
Miscellaneous|**2023/24**
**2022/23**
**£**
**£**
7,346
7,078
1,222
1,195
399
130
15,449
250
6,773
3,391
15,411
466
40
169
1,188
283
208
189
932
968
957
360
204
292
325
78
144
0
52
27| |---|---| ||50,650
14,876| ## **DEDUCT EXPENDITURE** ## Affiliation fees: |**DEDUCT EXPENDITURE**
Affiliation fees:|| |---|---| |The Third Age Trust
Subscription refunds
Theatre
Trips
TIG
Holidays
OWF
Genealogy Gp
Square Dancing Gp
Gardening Gp
History Gp
U3A Movers
Table Tennis
Welfare
Venue hire
Speakers
Newsletters
Magazine distribution costs
New members' meetings
Group Leaders' meeting
Office expenses
Equipment
Refreshments at general meetings
Bank charges
Miscellaneous
SURPLUS FOR THE YEAR|1,676
1,776
176
64
6,406
3,403
15,302
250
122
175
15,411
466
1,247
216
208
189
935
968
902
375
204
292
325
78
144
0
139
189
1,429
1,032
1,289
1,120
0
43
824
827
0
40
217
298
495
1,356
66
797
1,886
1,259
69
94
617
367| ||50,088
15,674| ||| ||563
-798| ## **BALANCE SHEET AS AT 31 MARCH 2024** ## **CAPITAL** |Balance at 1 April 2023
Surplus
Deficit
**Balance at 31 March 2024**
**REPRESENTED BY:**
**Current Assets**
Cash at Bank (current account)
Advance payments (Holidays)
Advance payments (Theatre)
Advance payments (TIG)
Advance payments (Trips)
Advance payments (OWF)
Advance payments (Refreshments)
Advance payments (History)
**DEDUCT CURRENT LIABILITIES**
Sundry creditors (Prepayments)
Subscriptions
Holidays
Theatre
Trips
OWF
**TOTAL NET ASSETS**|**2023/24**
**2021/22**
**£**
**£**
13,350
14,148
563
-798| |---|---| ||13,913
13,350| ||12,746
15,529
1,800
1,875
2,231
515
48
50
924
352
90
34| ||16,825
19,369| ||240
1,632
2,400
1,875
272
0
2,160
352| ||2,912
6,019| ||13,913
13,350| Signed David Ackroyd, Treasurer Janet Mills, Chairman ## **INDEPENDENT EXAMINER'S REPORT** I have examined the above accounts. I confirm that they are in accordance with the accounting records of Haddenham U3A and with information and explanations supplied to me. 1, Musgrave Road Chinnor Oxfordshire OX39 4PL Colin Furlong Date 26-04-2024 Signed David Ackroyd. Treasurer Janet Mills. Chairman INDEPENDE EXAMINER'S REPORT I have examined the above accounts. I confirm thatthey are in accordance with the accounting records of Haddenham U3A and with information and explanations supplied to me. I, Musgrave Road Chinnor Oxfordshire OX39 4PL Colin Furlong Date