## **Trustees’ Annual Report for the period**
**From 1 April 2021 Period start date To 31 March 2022 Period end date**
## **Charity name: Haddenham U3A**
## **Charity registration number: 1165358**
## **Objectives and Activities**
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SORP reference
Summary of the Para 1.17 The advancement of education
purposes of the charity and, in particular, the education
as set out in its of older people and those who
governing document are retired or semi-retired from
full time work, by all means,
including associated activities
conducive to learning and
personal development in
Haddenham and environs.
Summary of the main Para 1.17 and Monthly speaker meetings on
1.19
activities in relation to varied subjects and the operation
those purposes for the of Interest Groups on a diverse
public benefit, in list of specific activities. A
particular, the activities, number of holidays for members
projects or services are also arranged annually.
identified in the There are currently 400+
accounts. members of the local community
in Haddenham U3A.
Statement confirming Para 1.18 All trustees are given induction
whether the trustees briefings based upon the
have had regard to the guidance of the Charity
guidance issued by the Commission and the parent Third
Charity Commission on Age Trust.
public benefit
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## **Additional information (optional)**
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You may choose to include further statements where relevant about:
SORP reference
Policy on grant making The committee makes minor
Para 1.38 grants in support of local
activities e.g. Village Fete,
Church Christmas Tree Fund,
Poppy Day appeal.
Policy on social Para 1.38
investment including
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program related
investment
Contribution made by Para 1.38 Members volunteer to provide
volunteers their time and effort without cost;
payment to members for services
rendered is prohibited under the
constitution.
Interest Groups are self-financing
and not expected to make a profit
(or loss).
Other
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## **Achievements and Performance**
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SORP reference
Summary of the main Para 1.20 The primary aim of the charity is
achievements of the social inclusion. Members are
charity, identifying the retired or semi-retired senior
difference the charity’s citizens and as such the charity
work has made to the provides an important role in
circumstances of its maintaining social cohesion
beneficiaries and any within this age group. A number
wider benefits to society of approaches are maintained to
as a whole. this end. Each month a speaker
provides a talk on a specific but
varied subject. The charity has
been challenged by the Covid
pandemic but responded by
taking its monthly meetings
online which enabled it to
continue its activities. Similarly, a
number of interest groups have
successfully followed suit. We
adopt an active Welfare
approach. We have now resumed
face to face meetings.
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## **Additional information (optional)**
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You may choose to include further statements where relevant about:
Achievements against Para 1.41 We aim to be attractive and
objectives set relevant to the older age group in
the village and environs. The
charity saw a gradual decline in
overall numbers due to Covid but
numbers are now starting to
increase again.
Performance of Para 1.41 The charity does not actively
fundraising activities participate in fund raising.
against objectives set
Investment performance Para 1.41 The charity does not have an
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against objectives investment portfolio.
Other Not applicable
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## **Financial Review**
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Review of the charity’s Para 1.21 The charity is in sound financial
financial position at the standing. The accounts are
end of the period independently reviewed at year
end.
Statement explaining Para 1.22 The charity holds sufficient funds
the policy for holding to cover unforeseen exigencies;
reserves stating why these are kept under constant
they are held review. In the current year the
subscription was maintained at
£16.00 which was deemed
adequate to ensure excessive
funds weren’t accumulated.
Amount of reserves held Para 1.22 The aim is to maintain a minimum
of 50% of annual subscriptions as
contingency.
Reasons for holding zero Para 1.22 Not applicable
reserves
Details of fund materially Para 1.24 Not applicable
in deficit
Explanation of any Para 1.23 No uncertainties
uncertainties about the
charity continuing as a
going concern
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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The charity’s principal Para 1.47 The primary source of income is
sources of funds derived from individual annual
(including any subscription which during the
fundraising) period was again maintained at
£16.00. We apply for a Gift Aid
refund from HMRC each year.
Investment policy and Para 1.46 All money collected is held in a
objectives including any central account. Any social
social investment policy investment such as grant making
adopted is sympathetically viewed as long
as it reflects membership attitude
and is locally beneficial.
A description of the Para 1.46 The primary risk to a charity such
principal risks facing the as Haddenham U3A would be to
charity become irrelevant to the
membership. Pro-active
involvement is the way this risk is
mitigated.
Other Nil
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## **Structure, Governance and Management**
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Description of charity’s
trusts:
Type of governing Para 1.25 Constitution
document
(trust deed, royal
charter)
How is the charity Para 1.25 Unincorporated association.
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Members volunteer to join the
methods including committee; names are then
details of any submitted to the membership for
constitutional provisions election to a specific post.
e.g. election to post or
name of any person or
body entitled to appoint
one or more trustees
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures Para 1.51 The charity has established
adopted for the policies and procedures for the
induction and training of induction of new members
trustees (trustees) to the committee.
Names of committee members
are notified to the Charity
Commission and the CAF Bank, on
change.
The charity’s Para 1.51 The charity has a committee
organisational structure structure which determines policy
and any wider network and direction. There are Interest
with which the charity Groups (32) which organise and
works lead specific activities; these are
coordinated by the activity
groups’ coordinator. Generally
self -funding (cost neutral) they
submit periodic reports to the
committee.
The charity is subordinate to the
Third Age Trust (TAT) which
provides overall direction at a
national level. The charity
coordinates activities with
Thames Valley Network (TVN) at a
regional level.
Relationship with any Para 1.51 Not applicable
related parties
Other Not applicable
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## **Reference and Administrative details**
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Charity name Haddenham U3A
Other name the charity Not applicable
uses
Registered charity 1165358
number
Charity’s principal 1 Church End
address Haddenham
Bucks
HP17 8AH
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## **Names of the charity trustees who manage the charity**
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Name of person (or
Dates acted if not for
Trustee name Office (if any) body) entitled to appoint
whole year
trustee (if any)
1 Sally Lajalati Chairman
2 David Ackroyd Treasurer
3 Tony Barker Secretary
4 Doreen Barker Welfare
5 Elaine Parkes Membership
6 Neil Dury Publicity
7 Angela Hart Speakers
8 Mary Paterson Outings
Linda Page Activity Group
9
Coordinator
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Corporate trustees – names of the directors at the date the report was approved **Director name**
## Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
**Funds held as custodian trustees on behalf of others** Description of the assets **Not applicable** held in this capacity
Name and objects of the **Not applicable** charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements **Not applicable** for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Sally Lajalati David Ackroyd **Position (eg** Chairman Treasurer **Secretary, Chair, etc) Date** 14 August 2021
HADDENHAM U3A Registered Charity no. 1165358
STATEMENT OF INCOME AND EXPENDITURE FOR THE YEAR ENDED 31st MARCH 2022
|2021/22|2021/22|2020/21|
|---|---|---|
|INCOME|||
|£||£|
|Subscriptions|1,974|6,527|
|Gift Aid|186|1,068|
|Rafes|182||
|Trips|1,090|275|
|Theatre|1,169|677|
|Holidays|22,006||
|TIG|149||
|OWF|404||
|Genealogy Gp|27||
|Square Dancing Gp|284||
|Gardening Gp|313||
|History Gp|106||
|Donation||50|
|Miscellaneous|0|6|
||27,888|8,603|
|DEDUCT EXPENDITURE|||
|Afliation fees:|||
|The Third A|1,429|1,691|
|Subscription refunds|809|41|
|Theatre|1,169|681|
|Trips|1,091|275|
|TIG|189||
|Holidays|22,096||
|OWF|404||
|Genealogy Gp|27||
|Square Dancing Gp|284||
|Gardening Gp|313||
|History Gp|106||
|Welfare|165||
|Venue hire|436|28|
|Speakers|900|575|
|Newsletters|66||
|Magazine distribution|630|760|
|New members' meeti|0||
|Group Leaders' meeti|0||
|Ofce expenses|198|426|
|Equipment|847||
|Refreshments at gene|588|6|
|Bank charges|120|70|
|---|---|---|
|Sundries|1,154|385|
||33,019|4,938|
|SURPLUS FOR THE YE|-5,132|3,665|
## BALANCE SHEET AS AT 31 MARCH 2022
|CAPITAL|||
|---|---|---|
|2021/22||2020/21|
|£||£|
|Balance at 1 April 20|19,278|15,613|
|Surplus||3,665|
|Defcit|-5,132||
|Balance at 31 March|14,146|19,278|
|REPRESENTED BY:|||
|Current Assets|||
|Cash at Bank (current|16,143|18,027|
|Advance payments (Trips)|||
|Advance payments (Theatre)||1,169|
|Advance payments (Holidays)||3,625|
||16,143|22,821|
|DEDUCT CURRENT LIABILITIES|||
|Sundry creditors (Prepayments)|||
|Subscriptions|1,456|16|
|Holidays Holdings|466|3,525|
|OWF Holdings|73||
||1,995|3,541|
|TOTAL NET ASSETS|14,148|19,280|
(Original signed) (Original signed)
Signed
David Ackroyd, Treasurer Sally Lajalati, Chairman
## INDEPENDENT EXAMINER'S REPORT
I have examined the above accounts. I confirm that they are in accordance with the ac
(Original signed)
1, Musgrave Road Chinnor Colin Furlong Oxfordshire OX39 4PL Date
ccounting records of Haddenham U3A and with information and explanations supplied t
to me.
HADDENHAM U3A Registered Charity no. 1165358
STATEMENT OF INCOME AND EXPENDITURE FOR THE YEAR ENDED 31st MARCH 2022
|2021/22|2021/22|2020/21|
|---|---|---|
|INCOME|||
|£||£|
|Subscriptions|1,974|6,527|
|Gift Aid|186|1,068|
|Rafes|182||
|Trips|1,090|275|
|Theatre|1,169|677|
|Holidays|22,006||
|TIG|149||
|OWF|404||
|Genealogy Gp|27||
|Square Dancing Gp|284||
|Gardening Gp|313||
|History Gp|106||
|Donation||50|
|Miscellaneous|0|6|
||27,888|8,603|
|DEDUCT EXPENDITURE|||
|Afliation fees:|||
|The Third A|1,429|1,691|
|Subscription refunds|809|41|
|Theatre|1,169|681|
|Trips|1,091|275|
|TIG|189||
|Holidays|22,096||
|OWF|404||
|Genealogy Gp|27||
|Square Dancing Gp|284||
|Gardening Gp|313||
|History Gp|106||
|Welfare|165||
|Venue hire|436|28|
|Speakers|900|575|
|Newsletters|66||
|Magazine distribution|630|760|
|New members' meeti|0||
|Group Leaders' meeti|0||
|Ofce expenses|198|426|
|Equipment|847||
|Refreshments at gene|588|6|
|Bank charges|120|70|
|---|---|---|
|Sundries|1,154|385|
||33,019|4,938|
|SURPLUS FOR THE YE|-5,132|3,665|
## BALANCE SHEET AS AT 31 MARCH 2022
|CAPITAL|||
|---|---|---|
|2021/22||2020/21|
|£||£|
|Balance at 1 April 20|19,278|15,613|
|Surplus||3,665|
|Defcit|-5,132||
|Balance at 31 March|14,146|19,278|
|REPRESENTED BY:|||
|Current Assets|||
|Cash at Bank (current|16,143|18,027|
|Advance payments (Trips)|||
|Advance payments (Theatre)||1,169|
|Advance payments (Holidays)||3,625|
||16,143|22,821|
|DEDUCT CURRENT LIABILITIES|||
|Sundry creditors (Prepayments)|||
|Subscriptions|1,456|16|
|Holidays Holdings|466|3,525|
|OWF Holdings|73||
||1,995|3,541|
|TOTAL NET ASSETS|14,148|19,280|
(Original signed) (Original signed)
Signed
David Ackroyd, Treasurer Sally Lajalati, Chairman
## INDEPENDENT EXAMINER'S REPORT
I have examined the above accounts. I confirm that they are in accordance with the ac
(Original signed)
1, Musgrave Road Chinnor Colin Furlong Oxfordshire OX39 4PL Date
ccounting records of Haddenham U3A and with information and explanations supplied t
to me.