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2024-03-31-accounts

Trustees' Annual Report for the period

Period start date Period start date Period end date Period end date
1 April 2023 31 March 2024
**From ** To

Section A Reference and administration details

Charity name Ashover Parish Hall Charitable Incorporated Organisation

Other names charity is known by Ashover Parish Hall Events Centre Registered charity number (if any) 1165348 Charity's principal address Ashover Parish Hall

Ashover Parish Hall Milken Lane Ashover, Chesterfield Postcode S45 0BA

Names of the charity trustees who manage the charity

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Trustee name Office (if any) Dates acted if not for whole
**year **
Name of person (or body) entitled
to appoint trustee (ifany)
Mr Roger
Brocksopp
Bar help Whole of year Elected
Mrs Patricia Scott Bar & Treasurer Whole of year Elected
Mr Michael
Bassett
Bar, Health & Safety,
HR Sub Committee,
and Building steering
committees
Whole of year Elected
Mrs Susan
Bassett
Bar help Whole of year Elected
Mrs Rosemary
Early
General help Whole of year Ashover Parochial Church
Council, (also a Parish
Councillor)
Mr Christopher
Miller
Chairperson and bar Whole of year Ashover Parish Council (also a
Parish Councillor)
Mrs Sally Wray HR Sub Committee,
Bar / Charity
CommissionContact
Whole of year Elected
Stephanie Biggs Bar & General Help/ Whole of year Co-opted
Steve Dronfield Bar & General help Whole of year Ashover Agricultural &
Horticultural Society
Linda
Stephenson
General Help Whole of year Ashover Band
Sally Filby General help Whole of year Ashover Produce club
Wayne Carline General Help Whole of year Ashover Sports
Andrew Archibald General Help Whole of year Ashover Band

Names of the trustees for the charity, if any, (for example, any custodian trustees)

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Type of adviser Name

Address

Name of chief executive or names of senior staff members (Optional information)

Hall and Events Manager: Joanne Maxwell

Section B Structure, governance, and management

Description of the charity’s trusts

The Charity is a Charitable Incorporated Organization which is governed by a Type of governing document Trust Deed dated the 26[th] January 2016. Copies available by email on request to (eg. trust deed, constitution) info@ashoverparishhall.com

Charitable Incorporated Organisation (CIO)

How the charity is constituted

Elected, co-opted plus representatives of local groups/organisations

Trustee selection methods

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

13 trustees are elected for a one-year period by proposal, seconder and if necessary, a secret vote if more nominations are received than seats are available. Local groups are entitled to apply for one of their members to be nominated as a trustee. The following groups/organisations have applied and have been accepted as being eligible to nominate one of their members as a trustee to the Ashover Parish Hall CIO, subject to the rules and conditions of the Ashover Parish Hall CIO constitution. These appointments were effective from the end of the AGM held in May 2023.

Further requests from groups and organisations in the area of benefit are welcome at any time and the trustees encourage further applications be made. Two additional trustees may be co-opted at the discretions of the elected and nominated trustees.

Rosemary Early, Chris Miller and Steve Dronfield are also members of the Ashover Parish Council.

All Trustees are required to sign to say they have read and understand the various Charity Commission documents and accept the responsibilities of a trustee.

Trustees are required to read the Charity Commission publication CC3, CC25, PB1, PB2, PB3 and are also recommended to read all other Charity Commission publications.

Trustees are required to report possible conflicts of interest at the start of each meeting and to put the interests of the Parish Hall before other organisations to which they are or maybe associated. They are also required to act in the best interests of the charity and must not place themselves in a position where their personal interests’ conflict or may conflict with that responsibility.

No trustee received any remuneration or benefits, monetary or otherwise, throughout the financial period for acting as a charity trustee, for providing

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services to the charity; except for legitimate expense payments; and it is the trusts policy that trustees cannot benefit from the trust in any way, financially or by receiving goods or chattels, etc.

No Trustee resigned their charity trusteeship to take up employment with the charity and this action would be considered unethical and would not be approved by the trustees.

The trust doesn’t work with children or vulnerable adults and no trustees have undergone DBS checks on behalf of the Parish Hall.

There have been no transactions, financial or otherwise between related parties, members of the trustees and the trust, etc. except for legitimate expenses and costs.

Notification of the AGM is by notices displayed in convenient locations in the Parish, notices displayed at the Parish Hall, and further notices distributed by the trustees along with notice on the parish hall website. Notices are displayed one calendar month before the date of the AGM in compliance with the trust document. All current trustees are also given notice to allow them to display or otherwise advertise in such manner as they think appropriate

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

The objects of the CIO are to establish and run a village hall and to promote for the benefit of the inhabitants of the Parish of Ashover, Derbyshire and the neighbourhood (“area of benefit”) without distinction of sex, sexual orientation, gender identification, age, disability, nationality, race or political, religious or other opinions the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the conditions of life of the said inhabitants.

The charity raises funds by letting the various rooms and by bar sales. The charity also owns the building known as the Sports Pavilion for the benefit of local sports clubs/organisations.

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The CIO provides buildings, & space for the benefit of the inhabitants of Ashover & Surrounding area, including: Sports facilities, Youth drop-in centre, Plays, Pantomimes, & rehearsal rooms, Weddings, Parties, Mother and toddler groups, Meetings, Concerts, Educational & the advancement of education, the advancement of social and community welfare. Beneficiaries of the charity are local sports clubs who have the use of the sports pavilion; residents of the area of benefit and local groups who receive reduced rental rates, other charities who receive additional reduced rental rates due to their charitable status. The area of benefit is Ashover Parish and the surrounding area which is 400 Summary of the main metres beyond the parish boundary. activities undertaken for the public benefit in relation to All Trustees are required to sign to say they have read and understand the these objects (include within various Charity Commission documents and accept the responsibilities of a this section the statutory trustee. declaration that trustees have had regard to the guidance Trustees are required to read the Charity Commission publication CC3, CC25, issued by the Charity PB1, PB2, PB3 and are also recommended to read all other Charity Commission Commission on public publications. benefit) Ashover Parish Hall CIO is a non-political organization and does not support, financially or otherwise, neither is it supported by, financially or otherwise, any political party.

None of its trustees or any of its employees promote any of the political parties as part of their connection or employment at the Parish Hall. Trustees or employee’s personal political opinions are not allowed to influence the running or letting of the Parish Hall.

Any political party can hire the Parish Hall at the appropriate hire rate for its own meetings or whatever use they require without the involvement of the Parish Hall, its trustees, or employees.

Additional details of objectives and activities (Optional information)

The Ashover Parish Hall CIO has appropriate licences issued by the North East Derbyshire District Council for the sale of alcohol and entertainment.

Most Trustees work behind the CIO’s bar on an unpaid basis to minimise costs and ensure a responsible person is on site when alcohol is served.

You may choose to include further statements, where relevant, about:

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Section D Achievements and performance

Summary of the main achievements of the charity during the year

In the year 2023-2024 the charity provided room hire to various groups, classes and clubs (many are listed on the charity’s website), providing leisure opportunities and activities for local people.

The charity continues to promote local businesses, groups, and the surrounding area via its popular social media channels, bringing benefit to the area. The charity’s community notice board is utilised to support local businesses and events.

The buildings and internal assets are repeatedly monitored, and the trustees continue to carry out general repairs and maintenance as required. The charity has continued to maintain and update fixtures and fittings in line with forward plans for improvement.

Health and Safety - the Parish Hall trustees and Health and Safety subcommittee carry out regular health and safety reviews and inspections to ensure we continue to be fully compliant with the law. The charity has ensured its responsibilities with regard to legionella, fire safety, PAT testing and gas safety and all regulations were adhered to.

The management of the Sports Pavilion building remains with the Charity (the legal owners).

The trust employs: -

Both the Hall and Events Manager and Property Administrator are considerably involved in the day to day and general running of the parish hall and their input is very beneficial and very much appreciated by the trustees. Staff and Trustees are seeking to develop plans to utilise the premises for income generating events arranged by the Charity such as small business craft fayres and community events.

The manager and treasurer continually monitor the ongoing costs to ensure we are on competitive rates.

As in previous years the managers worked diligently throughout the year to continually improve the effectiveness of the hall, first impressions and the overall atmosphere of the hall, all of which help to maintain and increase our user base. .

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Section E Financial review

Brief statement of the charity’s policy on reserves

Reserves are held in the National Savings and Investment accounts; this makes it easier to distinguish the amounts required for everyday use and the amounts needed for future and emergency expenses.

A financial balance is being built up with a view of attaining sufficient funds to achieve the working accounts, reserves, and contingencies, and forward planning balances which the trustees believe will then be sufficient to maintain the running costs of the hall for a period of one year including maintenance, repairs, renewals, and contingencies (see details below).

During the year 2023-2024 the charity’s financial reserves have increased by £10,129

While it is necessary to preserve our current revenue level to maintain an income sufficient to cover the costs of upkeep to the buildings and assets and to plan for future expense it is also vitally important to carefully control the amounts charged to give the best possible arrangements to all our customer base.

Details of any funds materially in deficit

Subject to the above there has been no deficit of funds during the current year.

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

Bank accounts currently held: - Working accounts: - Santander a) Business Deposit Account, b) Current Account c) cash in hand account: -Cash in hand d) National Savings deposit account.

The trustees’ policy is to finalise the annual returns and accounts and submit them to the Charity Commission at the earliest possible opportunity. The charity’s principal sources of funds are raised via room lettings and bar sales. It is anticipated that next year (2024-2025) will see the Charity’s funds remain stable as we see further recovery and seek new opportunities for income generating events managed by the Charity’s staff.

Expenditure on utilities, staffing and maintenance supported the key objectives of providing safe, modern facilities for local beneficiaries to hire at a reasonable price.

Use of reserves

Parish Hall to allow for 15 months running without any income - £60,000 Sports Pavilion to allow for 15 months running with no income - £20,000 Parish Hall - £6,000 Pavilion - £ 2,000

Investments

Due to the uncertainty and risks involved with investing hard earned monies the trust doesn’t invest money, apart from the bank accounts mentioned above.

Loss of assets

The trustees are not aware that there have been any losses of either cash, bar stock, equipment or other assets during the period and the trustees have precautions in place which they believe are sufficient to prevent any loss of cash, bar stock, equipment or other assets occurring. The number of persons having access to cash and bar stock is limited to those trustees who man the bars.

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Section F Other optional information

Disaster recovery

Copies/backups of the Parish Halls computer records are kept: -

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Stephanie Biggs Position (eg Secretary, Chair, Secretary etc) Date 21/01/2025

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Charlty reg￿tration numter. 1165348 Ashover Parish Hall Charitable Incorporated Organisation nual Report and Fin￿￿181 Stat8ments lor tro Year Ended 31 March 2024

Independ•nt Examlnorf8 Report to the trustse of Ashover Parish Hall Charltable Incorporated Organisation I report lo the trustees on my examination of the accounts of Ashover Parish Hall Charitsble Incotporated Organisatr'on the year ended 31 March 2024. Responsibilities and basis of report As the charity trustees of Ashover Parish Hall Charrtable Incorporated Organv&ation you are responsible for the preparation of the accounts in accordance with the requirements of the charit￿ Act 2011 I'the ACV). I report in respect of my examinabon of th8 Ash¢)ver Parish Hall Chanlable Incorporated Organi$ation'$ accounts carried out under section 145 of tho 2011 Act and in carying out my examin"on I have followed all the applicable DITections gwen by the Charty CommissK>n U[￿er section 145{5llb} of the A¢t Indop8ndent •xamlnof• stat•m•ftt I have completed my examination. I confimi that no material matters have come to my attention In COnn￿lI0n wlth the oxamlnakn gmng me cause to bel￿ that in any material respecL' 1. accounting records were not kept in resFd of Ashovor Partsh Hall Charitsble Incorporated Organisation as require(1 by se¢tM)n 130 of the Act: or 2. the accounts do not accord wrth those records,. or 3. th8 accounts do not compty with the xcountr'ng requirements conceming the fom and content of accounts set out in the Charits"e$ IA¢¢wnts and Reports} Regulations 2008 other than any reqUi￿rnent that the x¢ounts give a Irue and fair vw whlch18 not a matter considered as part of an independent examination. I have no concerns and have come acros8 no other matters In connecb'on wth the examinatson to whKh attentlon should be drawn in thks rep)rt kn order to ènable a proFef understandlng of the accounts to b? reached. David Lissimore B ACMA CGMA 3 Clayton Close Morton fraton DE55 6LN 25 April 2024 Page 1

Notes to tho Financial Statsm•nts for the Year Ended 31 Ma￿h 2024 I A￿OuntIng polklos Statornont of ¢ompllance The financial statements have been prepared In ￿OrdanCe with the second edition of the Charits8s ststement of Recommended pract￿ issued in October 2019. the Financial Reporting Standard app1¢ca￿e in the Unrted Kingdom and Republic of Ireland {FRS 102) and tho Charities Act 2011. Bail8 of prnparallon Ashover Parish Hall Charrtable IncorForated Owanisaton meets the definition of a public benefit entity under FRS 102. The accounts {financial slatements) have been prepared under the historical cost convention wSth ttems re¢ognised at cost or transaction v8lue un18ss otheMs6 ststed in the r8lèvant notelsl to these accounts. Golng eoncorn The trustees consKler that there are no maienal uneertainties about th8 charitys ability to ¢￿tinue as going con¢em. Taxatlon The chanty Is consldered to P8ss the te8ts set out In Paragraph 1 Schedule 6 of the Flnance Act 2010 and therefore It meets tho definitj'on of a charitable company for UK corporatson tax purposes. Accordingly. the chanty Is potentially exempt frijm taxation In respect of income or capitsl ggins received thin Categor￿ covered by Chapter 3 Part 11 of the Corpofabon Tax A£t 2010 or Section 2S6 of the Taxatron of Chargeab18 Galns A£t 1992. lo the èxtent thal such income or gains are applied exclusively to charitable purposes. Dfrpreclallon ind amortlutlon Dep￿10t10n is provided on tangible fixed assets so as lo wrlte off the cost or valuation, less any estimated residual value, over their eX￿ted usefvl economic lrfe as ft)Ilows' Stock is valued al the lower of cost and estimated selling price less costs to complète and sell, after due regard for obsolete and slow moving stccks. Cost is detennined using the first4n, first-out IFIFOI. Cash and cash equlv•lents Cash and cash equNal&nls compnse cash on hand and call deposrts, and other short-tem hlghty Ilquld investments that are wdity convertibk to a kntrwn amount of cash and are subject to an insignificant risk of change in value. Page 2

Notss to the Financial Statsm•nts for the Year End￿ 31 March 2024 (¢ontlnued) The ¢harity 1$ a registered chafity and is therefore exempt from taxation. 3 T•nglbl• fixed a88et• Land and bulldln96 Fumiture and equipment Total At 1 April 2023 Additions 296,903 38.089 1.791 334,992 1.791 At 31 March 2024 296,903 39.880 336,783 Dopro¢latlon At 1 April 2023 Charge for the year At 31 March 2024 23.047 2,612 23,047 2,612 25.659 25,659 14•t book valu• At 31 March 2024 296,903 14,221 311.124 At 31 March 2023 15,042 311,945 4 St￿k 2024 2023 stocks 2,301 S D•btorn 2024 2023 Tr8de debtors Prepayments 259 183 2,503 2,503 442 6 C••h and ca•h equfval•nts 2024 2023 Cash on hand Cash at bank 415 109.982 790 99,479 110,397 100,269

Nots8 to the Financial Stat•m•nts for the Year Ended 31 March 2024 (conllnued) 7 Crndltorn: amount8 falllng duo wlthln one y•ar 2024 2023 Other taxation and socbal securtty Other creditors Accruals 136 719 2,820 19.782 4,860 24,642 3,675 8 Analysts of n•t a•8•ts botw•en lun unr8strlc￿ Total fund• fund8 •t 31 March Gener•1 2024 Tangible fixed assets Current assets Current Ik8bilit 311,124 113,140 24,642 311,124 113,140 24,642 Total net assets 399,822 399,622 Unrn8trlet•d fun G•nèMI Total fun It 31 March 2023 Tangible flxed assets Current 888ets Current liabilitie8 311,945 105,314 3.675 311,945 105,314 3,675 413,584 Total net assets 413,584

PARI H HALL CHARITABLE INC ILL Sal*bar 17.$42 Opening stock Pur¢hg$88 Closing Stock 1542 16,$12 -2.301 2,258 11.708 -2.542 16.753 11,423 Grom profit 8,119 Bank Int8rnJt r•c•lv•d Ronlals r•¢•￿ed Grant8 Donatiom 162 43,569 500 2,030 52,268 56.300 Donations and gl RepaiTrnot of grant Socurty Ral¥8 WatsT rale$ Ga8 and oltddclty Salari88 P•n8Son o(KrtrtbuI￿• Ac¢ounlancy Insurance Cleaning and tr4dè w881 Offic8 expensès CommunicatkJn8 and l.T. Legal and professional fees Li¢•n¢es Wèbsite and adv8rtislng Bank charg•$ Miscellaneous exp¥n8•8 D8pr8cialion 237 7.678 602 302 813 20.138 24347 307 1,908 2.218 3.889 451 706 1.210 1,059 8,288 1,108 715 557 10.530 22.283 240 1.908 2.037 3.432 597 723 613 1,404 486 2.612 2.850 Tot¥1 •xpon8 69.263 58,081 -13,962 -5,813 Page 5

HOVER PARISH HALL CHARITAB RATED ORGANISATIOPI t318 FlxeLI A￿et8 Land & bulldln95 FiXtu￿S and fftting8 Equlpm¢nt Total 296,903 9,576 296,WJ3 10.640 4.403 311.123 311.945 1301 2.542 15,058 42,882 41,559 S8nlander-curTent Santander-depo8it Nation81 Saving$ account Ca8h Other debtorj 38,324 41,S59 416 111328 105,314 Deposrts In$uran¢e pro¢eed> Other credltiyrs 480 .19.210 -2,996 413.584 Attumulated Fund BgLqnce at 318t MAr¢h 2023 Surplu81d8fi¢tt for the year Ttstal Fund8 413.$84 -13.962 399.622 419,397 -5,813 413,584 P89• 8

-11￿2 .5.813 Non-Ca8h Il•m• Dep￿riat￿ 2M12 Workiny c•pllal adjus1m￿tr Movement In $tocks Change in d•blors Chango In LY¢dttorn IMw8nce clth 241 1.874 -285 -2,335 27 Pur¢ha•• olflx•d 4.754 Net ￿¥￿ flNfrom all 4th1ty .12,509 C•Bh ar￿ bonk i11*A￿l 100218 112,7TT Cash and ￿nk al31￿ Mw¢h 110J97 1Q),288

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustae•l members of Ashover Pansh Hall CIO On a¢¢ounts forthe year ended 31 March 2024 Charity no (if any) 1165348 Sot out on pag 2-3 I report to the trustees on my examination ofthe ￿nts ofthe above charity (Ihe Tru8f) for the year end8d 3110312024 R￿ponSIbIl￿18• and ba•18 of report the ch*iVs trustee8, you are ￿8￿)nSIble for th8 preparatlon of the counts in acc(Kdance with the requirements of the Charitié$ Act 2011 {Wb8 Act.). I report in respect of my examin8tMin of the Trusfs accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the 8ppltable Directions gwen by the Charty Commission uThJer 8ection 1451SXb) ofthe Acl. Independent I have completed my 8xaminatiM. I confim that no material matter8 have examlnerf8 8tatsment come lo my attent￿n in connectth wf(h the examination wh￿h glv88 me cause to believe that in, any material respect.. the accounting records were not kept in accordan¢e viith Sectlon 130 of the Charities Act.. or the accounts not accord with the accountlng r8cords', or the accounts did not comply wtth the applicable requirements conceming the fonn and conlenl of accounts Sel out in thè Charities (Accounls and Reports) Regulations 2008 other than any requirement that the ￿countS give a Irue and fairf view which is not a matter con8idered as part of an independent examination. I have no concerns and have come a￿)$$ no other matters in connection with the examination to wh￿h attents.on should be drawn in this report in ord•r to •nabl• a prop•r understanding of tha account8 to be r¢aGh¢d. slgned: 25° Aprfl 2024 Namo: David Lissimore BA ACMA CGMA Relevant professlonal qualificallon{s) or body lif any): Assoctate Member of the Chartered Institute of Management Accountan1$ Addr￿. 3 Clayton Close. Morton. Alfrelon DE55 6LN IER Oct 2018

CHARITY COMMISSION FOR ENGiANO ANO WALES A61knw Pawlsh ￿11 CIO 1165318 Receipts and payments accounts CC16a Fw the perfod 01 Awl 2023 31 Ilarch 2￿4 To Section A Receipts and payments Unrestrtcted fvnd¥ Endowment lund• funds Total fund• L••t y•ar n•¥•¥l£ knth• rtirHt£ toth• nqar•t£ toth• A1 Recel ts 8r Lell Inter4Br rt• r•c•Md in ad￿￿ Donthn& Grnnt8 Inqurnnrd•rn 25.913 07C 26.983 44.070 42.669 2,0)0 19.210 1#,210 Sub totai(Gross ncom8 AR) A2 A•••t •nd Invwtsn•ftt ••l••, (••• tabl•l. 91,085 83,471 Sub tot•1 91.085 83.471 AJP •nty Bar et£rk & hul Communi¢•lbr Cknani Cn•r•l tynd wai?rr•l RBpBir• 98fvico W•g•6 and s•lari A¢YounLgn and and 11.511 705 L1è7 2.837 g.J33 017 9,333 sx 0￿￿¢091* LIC8n￿$ PmmotioMI th¥¢• BBnk ch4rg•g DonBtong 451 451 606 180 723 113 237 723 613 237 1310 486 Sub tot•1 79.111 7•,165 09.226 A4 A0￿t and Inv••lmont ur¢ha¥••. •e• tabl•) N•w kitchen Offic• 12 912 •79 Flyn￿rg B79 6.764 Sub total 1,791 ,956 75.980 Net Ofrecdpwp•￿nents) A5 Tr¥n•feTr between fund$ A6 Cash fundg18st year •nd 10,129 10.129 12,509 1M.268 110,397 100.268 110,397 112,777 100.268 CCXX A1 a¢¢ounts1&81 24104r2024

Section B Statement of assets and liabilities at the end of the period un￿lrkted Re8tr1¢tsd lund8 fund• b) nHre#t£ Endowm&nt lunds to n•ar••t£ Cat8gori Detsi 81 C••h fund• .324 Tolal funds 110,J fund• lund• nd• trj •••rwtE D$tai1¥5 JTI Curr•ntvlllu• 83 InvMtm•nt •M•ts FurKtto Cumtht Wth D•tsll• Lardind 84 A•#•t• r•taln•d for th• ¢h•rlty'• t)wn 201.903 FL*rn v¢lllkq• (N8VI 2291 Wh•n d BS Llblltth8 19210 Jnad by Of￿ orlwo tru81e•s on behfj￿ of all the InJ5teos Date of val SvJnatrJre Print N4rn? CCKX R1 arc4wlJ ISS) 2410412024