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2023-03-31-accounts

Trustees' Annual Report for the period

Period start date Period start date Period end date Period end date
1 April 2022 31 March 2023
From To

Section A Reference and administration details

Charity name Ashover Parish Hall Charitable Incorporated Organisation

Other names charity is known by Ashover Parish Hall Events Centre Registered charity number (if any) 1165348 Charity's principal address Ashover Parish Hall

Milken Lane Ashover, Chesterfield Postcode S45 0BA

Names of the charity trustees who manage the charity

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17		 Trustee name Office (if any) Dates acted if not for whole
**year **		 Name of person (or body) entitled
to appoint trustee (ifany)
Mr John Graves Charity Commission
Contact		 May 22 – Jan 23 Co-opted
Mr Roger
Brocksopp		 Bar help Whole of year Elected
Mrs Alex Shore HR Sub Committee,
Bar		 Whole of Year Elected
Mrs Patricia Scott Bar & Treasurer Whole of year Elected
Mr Michael
Bassett		 Bar, Health & Safety,
HR Sub Committee,
and Building steering
committees		 Whole of year Elected
Mrs Susan
Bassett		 Bar help Whole of year Elected
Mrs Rosemary
Early		 General help Whole of year Ashover Parochial Church
Council, (also a Parish
Councillor)
Mr Christopher
Miller		 Chairperson and bar Whole of year Ashover Parish Council (also a
Parish Councillor)
Mrs Sally Wray HR Sub Committee,
Bar / Charity
CommissionContact		 Whole of year Elected
Stephanie Biggs Bar & General Help Whole of year Co-opted
Steve Dronfield Bar & General help Whole of year Ashover Agricultural &
Horticultural Society
Linda
Stephenson		 General Help Whole of year Ashover Band
Sally Filby General help March 2023 onwards Ashover Produce club
Wayne Carline General Help March 2023 onwards Ashover Sports
Andrew Archibald General Help March 2023 onwards Ashover Band
Pam Cook General help May 22 – Feb 23 Ashover Produce club

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

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Names and addresses of advisers (Optional information)

Type of adviser

Name Address

Name of chief executive or names of senior staff members (Optional information)

Hall and Events Manager: Joanne Maxwell

Section B Structure, governance, and management

Description of the charity’s trusts

The Charity is a Charitable Incorporated Organization which is governed by a Type of governing document Trust Deed dated the 26[th] January 2016. Copies available by email on request to (eg. trust deed, constitution) info@ashoverparishhall.com

How the charity is constituted

Charitable Incorporated Organisation (CIO)

Elected, co-opted plus representatives of local groups/organisations Trustee selection methods

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

13 trustees are elected for a one-year period by proposal, seconder and if necessary, a secret vote if more nominations are received than seats are available. Local groups are entitled to apply for one of their members to be nominated as a trustee. The following groups/organisations have applied and have been accepted as being eligible to nominate one of their members as a trustee to the Ashover Parish Hall CIO, subject to the rules and conditions of the Ashover Parish Hall CIO constitution. These appointments were effective from the end of the AGM held in May 2022.

Further requests from groups and organisations in the area of benefit are welcome at any time and the trustees encourage further applications be made. Two additional trustees may be co-opted at the discretions of the elected and nominated trustees.

Rosemary Early, Chris Miller and Steve Dronfield are also members of the Ashover Parish Council.

All Trustees are required to sign to say they have read and understand the various Charity Commission documents and accept the responsibilities of a trustee.

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Trustees are required to read the Charity Commission publication CC3, CC25, PB1, PB2, PB3 and are also recommended to read all other Charity Commission publications.

Trustees are required to report possible conflicts of interest at the start of each meeting and to put the interests of the Parish Hall before other organisations to which they are or maybe associated. They are also required to act in the best interests of the charity and must not place themselves in a position where their personal interests’ conflict or may conflict with that responsibility.

No trustee received any remuneration or benefits, monetary or otherwise, throughout the financial period for acting as a charity trustee, for providing services to the charity; except for legitimate expense payments; and it is the trusts policy that trustees cannot benefit from the trust in any way, financially or by receiving goods or chattels, etc.

No Trustee resigned their charity trusteeship to take up employment with the charity and this action would be considered unethical and would not be approved by the trustees.

The trust doesn’t work with children or vulnerable adults and no trustees have undergone DBS checks on behalf of the Parish Hall.

There have been no transactions, financial or otherwise between related parties, members of the trustees and the trust, etc. except for legitimate expenses and costs.

Notification of the AGM is by notices displayed in convenient locations in the Parish, notices displayed at the Parish Hall, and further notices distributed by the trustees along with notice on the parish hall website. Notices are displayed one calendar month before the date of the AGM in compliance with the trust document. All current trustees are also given notice to allow them to display or otherwise advertise in such manner as they think appropriate

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

The objects of the CIO are to establish and run a village hall and to promote for the benefit of the inhabitants of the Parish of Ashover, Derbyshire and the neighbourhood (“area of benefit”) without distinction of sex, sexual orientation, gender identification, age, disability, nationality, race or political, religious or other opinions the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the conditions of life of the said inhabitants.

The charity raises funds by letting the various rooms and by bar sales. The charity also owns the building known as the Sports Pavilion for the benefit of local sports clubs/organisations.

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The CIO provides buildings, & space for the benefit of the inhabitants of Ashover & Surrounding area, including: Sports facilities, Youth drop-in centre, Plays, Pantomimes, & rehearsal rooms, Weddings, Parties, Mother and toddler groups, Meetings, Concerts, Educational & the advancement of education, the advancement of social and community welfare. Beneficiaries of the charity are local sports clubs who have the use of the sports pavilion; residents of the area of benefit and local groups who receive reduced rental rates, other charities who receive additional reduced rental rates due to their charitable status. The area of benefit is Ashover Parish and the surrounding area which is 400 Summary of the main metres beyond the parish boundary. activities undertaken for the public benefit in relation to All Trustees are required to sign to say they have read and understand the these objects (include within various Charity Commission documents and accept the responsibilities of a this section the statutory trustee. declaration that trustees have had regard to the guidance Trustees are required to read the Charity Commission publication CC3, CC25, issued by the Charity PB1, PB2, PB3 and are also recommended to read all other Charity Commission Commission on public publications. benefit) Ashover Parish Hall CIO is a non-political organization and does not support, financially or otherwise, neither is it supported by, financially or otherwise, any political party.

None of its trustees or any of its employees promote any of the political parties as part of their connection or employment at the Parish Hall. Trustees or employee’s personal political opinions are not allowed to influence the running or letting of the Parish Hall.

Any political party can hire the Parish Hall at the appropriate hire rate for its own meetings or whatever use they require without the involvement of the Parish Hall, its trustees, or employees.

Additional details of objectives and activities (Optional information)

The Ashover Parish Hall CIO has appropriate licences issued by the North East Derbyshire District Council for the sale of alcohol and entertainment.

Most Trustees work behind the CIO’s bar on an unpaid basis to minimise costs and ensure a responsible person is on site when alcohol is served.

You may choose to include further statements, where relevant, about:

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Section D Achievements and performance

Summary of the main achievements of the charity during the year

In the year 2022-2023 the charity provided room hire to various groups, classes and clubs (many are listed on the charity’s website), providing leisure opportunities and activities for local people.

The charity continues to promote local businesses, groups, and the surrounding area via its popular social media channels, bringing benefit to the area. The charity’s community notice board is utilised to support local businesses and events.

The buildings and internal assets are repeatedly monitored, and the trustees continue to carry out general repairs and maintenance as required. The charity has continued to maintain and update fixtures and fittings in line with forward plans for improvement.

Health and Safety - the Parish Hall trustees and Health and Safety subcommittee carry out regular health and safety reviews and inspections to ensure we continue to be fully compliant with the law. The charity has ensured its responsibilities with regard to legionella, fire safety, PAT testing and gas safety and all regulations were adhered to.

The management of the Sports Pavilion building remains with the Charity (the legal owners).

The trust employs: -

Both the Hall and Events Manager and Property Administrator are considerably involved in the day to day and general running of the parish hall and their input is very beneficial and very much appreciated by the trustees. Staff and Trustees are seeking to develop plans to utilise the premises for income generating events arranged by the Charity such as small business craft fayres and community events.

The manager and treasurer continually monitor the ongoing costs to ensure we are on competitive rates.

As in previous years the managers worked diligently throughout the year to continually improve the effectiveness of the hall, first impressions and the overall atmosphere of the hall, all of which help to maintain and increase our user base. .

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Section E Financial review

Brief statement of the charity’s policy on reserves

Reserves are held in the National Savings and Investment accounts; this makes it easier to distinguish the amounts required for everyday use and the amounts needed for future and emergency expenses.

A financial balance is being built up with a view of attaining sufficient funds to achieve the working accounts, reserves, and contingencies, and forward planning balances which the trustees believe will then be sufficient to maintain the running costs of the hall for a period of one year including maintenance, repairs, renewals, and contingencies (see details below).

During the year 2022-2023 the charity’s financial reserves have decreased by £13,404

While it is necessary to preserve our current revenue level to maintain an income sufficient to cover the costs of upkeep to the buildings and assets and to plan for future expense it is also vitally important to carefully control the amounts charged to give the best possible arrangements to all our customer base.

Details of any funds materially in deficit

Subject to the above there has been no deficit of funds during the current year.

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

The trustees’ policy is to finalise the annual returns and accounts and submit them to the Charity Commission at the earliest possible opportunity. At the end of March 2023 the charity held £100,269 in funds (bank and cash), which is a decrease on the previous year. The Charity remains in a healthy and fortunate position.

The charity’s principal sources of funds are raised via room lettings and bar sales. It is anticipated that next year (2023-2024) will see the Charity’s funds remain stable as we see further recovery and seek new opportunities for income generating events managed by the Charity’s staff.

Expenditure on utilities, staffing and maintenance supported the key objectives of providing safe, modern facilities for local beneficiaries to hire at a reasonable price.

Future maintenance

It is expected that repairs, maintenance, and renewals will cost, over the next 6- year period Parish Hall - £ 75,911 Sports Pavilion - £36,857

Use of reserves

Parish Hall to allow for 15 months running without any income - £60,000 Sports Pavilion to allow for 15 months running with no income - £20,000

Investments

Due to the uncertainty and risks involved with investing hard earned monies the trust doesn’t invest money, apart from the bank accounts mentioned above.

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Loss of assets

The trustees are not aware that there have been any losses of either cash, bar stock, equipment or other assets during the period and the trustees have precautions in place which they believe are sufficient to prevent any loss of cash, bar stock, equipment or other assets occurring. The number of persons having access to cash and bar stock is limited to those trustees who man the bars.

Section F Other optional information

Disaster recovery

Copies/backups of the Parish Halls computer records are kept: -

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) SALLY WRAY Full name(s) Sally Wray Position (eg Secretary, Chair, TREASURER etc)

Date 04.01.23

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CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the tfUSteo•1 members of Ashover Pari8h Hall CIO On accounts for the year •nded 31 March 2023 Charlty no (If any) 1165348 8•t out on pag I report to the trustees on my examination of the accounts of the above hanty (Ihe Try￿tI for year ended 3110312023 Respon•lbllltle8 and b#18 of report As the charity's tru8t888. you are r88pon8ible for the praparatlon of the accounts in accordance with the requirements of the Chaiities Act 2011 {Ihe Acr). I report in respect of my exarninatKJn ofthe Trust's accounts carried out under Section 145 of Ihe 2011 Acl and in canwng oul my examination, I have follchved all the aWicabb Direction$ given by Ihe Charty Commission under seclN)n 145(5)(b) of the A Independent I have ¢omWed my examinatk)n. I ¢￿fim7 that no matgrial matters have examlnof8 8tat•m•nt come lo my attention in connection with the examlnatlon whlch glv88 me cause lo believe that in, any material respect.. the accounting records were not kept in accordance with section 130 of the Charities Act.. or the accounts not accord with the 8£counting records.. or the accounts not compty wtth thè 8ppIic8blé requireménts i¢eming the fom) and Content of accoun1$ set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement thal the accounts glve a Irue and falrf VEW which is not a matter )nsidered as part of an inde￿ndent examirwtion. I have no ¢oncem$ and have ccyne a¢￿9 no other mattepJ in connection th the examination to which attentN)n should be drawn in this report in order to enabkn a proper underslanding of the accounts to be reg¢h?d. slgnod: Dato: 2nd May 2023 Namo: David LIssim￿ BA ACMA CGMA Relevant prof888Sonal quallflcatlon{sl or b¢)dy {If any): A88wate Member of ￿ Chartered Institute of Management Accountants Addr￿$. 3 Clayton Ch)se, Morton. Aifreton DE55 6LN IER Oct 2018

CHARITY COMMISSION FOR ENGiAND AND WALES A8knw Prf¥h Hall CIO 1185348 Receipts and pa ments accounts CC16a Forth• wlod 01 Apn"12022 To 31 Marth 2023 Section A Receipts and payments Unr•¥tri¢t•d funds R•strlctsd lynd8 Endowm•nt fund• Total lund• Last year to lh• wN•t£ to nwtE tothb h•thr•Bt£ to th• A1 R•¢ftl 8¥8ule Leili Inlgro¥r kt$ rncthvod In •dv DOn￿On$ Grnn￿ & 17. 42,889 17,$42 12,975 r0rn16 1030 2.030 m•nt w) 1e.932 total(Gross income for AR? •1471 A2 AM•t •fid 1n¥••tm￿t ••10•. Sub toi•l Tot•1 rn¢• 63,471 13,471 63.458 A3P •nts Llqhl & h••t municth d w•ot• Gen•rnl •nd ￿1•1 ti•i Rqpolrn 4n¢ wNk•t4nlr¥cts •nd ￿layi• 12,619 197 5.710 147 1.272 9,)97 21520 1.272 S21 22,520 20,77S 180 Tr8inkn A￿￿n￿¢Y hètsth •nd s•bty 1,9D z,0 offi¢8 CO•ts Lic8nc•• Pfomotionol e4 04nk ch8ry8• DO￿lI0n5 L ¥ 740 180 363 STB 4b,823 Sub tot•1 89,228 A4 ￿￿et and Inv￿lmInt urcha•••, tbl•) Nfrw khch8n Office Fumii 3,042 879 754 879 8,754 Sub total 74980 75.WO 49.823 Net ofr•ce1p￿fp•Yrn•tsJ . A8 Transf•rn between funds A6 Co•h fund8 last year end Cash lunds this yearend 12,509 12.500 13,635 112.7TT 100.268 112.777 100.268 99,142 112,777 CCXX R1 accounts ISSI 2710412023

Section B Statement of assets and liabilities at the end of the period at•g0rt85 fund• to Tr•Ar••t£ 81 Cash fund• 41& Tol•l ¢tsh lunds 100388 funJ• lund• Dotal 82 Oth•r rnon•t•ry a•••ts D•¢•1 83 InvMtrn•nt aM•ts 0otall$ co￿ l•p¥gAdJ 2W.9D$ 84 A•¥•t• r•t•ln•d for th• charlty'• own u 10MIO FuhdiOtAch l)kn•Tr du• Dots118 BS Ll4bllltl•8 2120 PAYE )• signed tyore orkn￿ tru5te8Bc behawof￿l th• Date roval CCXX Rl xx)unts Iss) 27ffj412023

Chaiity registration numt*r. 1165348 Ashover Parish Hall Charitable Incorporated Organisation Annual Report and FIr￿n¢la1 Statements for Ihe Year Ended 31 March 2023

Independent Examlnerfs Report to the trustee of Ashover Parish Hall Charitablè Incorporatsd Organisation l ￿pOrt to Ihe trustees on my examinatKJn of the accounts of Nshover Pansh Hall Charitable Incorporated Organlsalbn for the year ended 31 March 2023. R￿pon01b1llll08 and basls of roport As the Charity trustees of Ashover Parish Hall Charilable Incorporated Organisation you are responsiblè for the p￿Para￿On of the accounts in accordance wrth Ihe requirements of the Charities Act 2011 {'th8 Act'l I report in respect of my examinalon of the Ashover Parish Hall Charitable Incorporated Organisation'g accounts ¢arTied out under sect￿n 145 of the 2011 Act and in carrying out my examination I have followed all the apF4icable DireCt￿)nS gNan by the Chanty CoMmiss￿n under section 145{5}Ib) of the ACL Indopondont oxamlnor'• •tatam•nt I have completed my examinatr'on. I confirm that no n*ial matters hav8 com8 to my attention in connection wth the examinatKJn gNing me ¢ause to b81ieve that in any material r8SP8cL' 1. a¢¢ountrng records were not kept in respect of Ashover Parlsh Hall Charitable Incorporatsd Organisation as required by section 130 of the Act, or 2. the accounts do not accord wtth records.. or 3. the accounts do not comply with the acwunting requirements con¢eming the fonn and content of occounts set out in the Charities (Accounts and Reports) Regulati¢)ns 2008 other than any requirement that the accounts gNe a 'true and fair vi8w' which is not a matter consid8red as part of an indeFendent examination. I have no eoncerns and have across no other matters In connedbon with the examination to whlch attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Davld LIs8imore BA ACMA CGMA 3 Clayton Ck)se Morton Alfreton OE55 8LN 2 May 2023 Page 1

Note8 to the Financial Statements for the Y•ar Ended 31 Pjlarch 2023 1 Accountlng pollcles Statement of compllance The financial statements have been prepared in accordance wrth the second edition of the Charities Statement of Recommended Practice issued in 0¢to￿r 2019. the Financial Reporting Stsndard appll¢able in the United Kingdom and Republic of Ireland IFRS 102) and the Charities Act 2011. Bas18 of prnparatlon Ashover Parish Hall Charitable Incorpora￿ organisat￿n nwts the definition of a publio benefft èntity under FRS 102. The accounts (financial Stste￿nts) have been prepared under the histor￿al cost conv8nts.on with items recognised at cost or transa¢b'on value unless otherwse staled in the relevant notels) to these accounts. Golng concom The trustees constder that there are no material uncertainties about the chanty's ability tg continue a8 a going concern. Taxatlon The charlty Is ¢on8idered to pass the tssts set out in Paragraph 1 S¢hedule 6 of the Finarce Act 2010 and thorefore It meets the definition of a charitab￿ Company for UK corporab'on tsx purposes. Accordingly, the charlty is F(Stents"alty exempt from t￿ts"0n in resrect of income or capltal gains received wrthin categories covered ty Chapter 3 Part 11 of the Corporation Tax Ad 2010 or Secb'on 256 of thè Taxation of Chargeable Gains Act 1992, to the extent that such inwn or gains are appllod exclusfvely to charitable purpose8. D•prn¢latlon •nd amortl•atlon Depreciation is provided on tangible fixed assets so as lo write off the cost or valuation, less any estimated residual value. over their expected usefvl economic life as follows.. Stock Stock is valued at the lower of cost and èsb'mated selling price less costs to complete and sell. after due regard for obsolete and slow mving stocks. Cost is detemwned using the first4n, first-out (FIFO). Cash and ¢ash equlvalonts Cash and cash equNalents comprise cash on hand and can deposits. and other short-tenm highly 1Squld investments that a￿ readily converts.ble to a known amounl of cash and are subie¢t to an insignificant rfsk of change in value. Page 2

Note8 to the Financial Stat•ments for tho Yoar Ended 31 March 2023 (continued) 2 T￿atIon The charity is a registsred charity arKI therefore exempt from taxats)n. 3 Tanglblo flxod a880ts Land and bulldlngs Fumlture and aqulpment Total Al 1 April 2022 Additions 296,903 31,335 328,238 At 31 March 2023 2￿,903 334 992 Depreclatlon Al 1 April 2022 Charge for the year At 31 March 2023 20.397 20,397 Not book volu• At 31 March 2023 311945 At 31 March 2022 4 Stock 2023 2022 Stocks 6 Debtorn 2023 2022 PTepayments 167 6 Cash and co•h equlvalents 2023 2022 Cash on hand Cash al bank 790 612 112,166 112778 100 269 Page 3

Notss to the Financial Statements for the Year Ended 31 Mar¢h 2023 (contlnued) 7 Cr•dltorn: amounts falllng du• wlthln onfr y• 2023 2022 Other taxation and social secunty Other creditor5 Accruals 136 719 2,820 136 935 2,575 3,646 8 Ana￿ts of not ••Mts b•lw•on fund• Unr••trlet•d Totsl fund8 at fund8 31 Mar¢h Gonwal 2023 Tangible fixed assets Cuffenl assets Current liabilthes 311.945 105,314 3.675 311,945 105,314 Total nèt assets 413.584 Unrn•trfct•d Total fund• at fund8 31 March G•n•rnl 2022 Tangible fixed assets Curront 8$sets Current liabilitles 307.841 115.203 307,841 115,203 Total net assets 419 398 419,398 Page 4

ASHOVER PARISH HALL CHA LE INCORPO TED RGANI nd Loss A¢¢ Year En Ma￿h 20 Sale8-bar 17,542 12.975 Opening stock Pur¢hases CloBing 8tock 2.2S8 11.708 -2.542 1.405 7,711 -2,258 11h23 8.859 profft 6.119 6,118 Bank int•re$t ra￿￿￿￿ Rent*l8 r￿1ved Grant$ Job Ratsnllon Sch•m• 8uFwt Donallons 689 33.056 16.000 2.932 2.030 58.110 t)onation5 and g Ropairs Security Rate8 Walor rate• Gas and 8lectrldty S8larlo8 Pen8Son conlrlbuttor Tralnlng Accountancy In8uranc8 Cleanlng and trade wast• Offu expenses c¢￿MUniCatIOnS and l.T. Legal and prof￿$10nal f￿3 Li￿ne•S W$b$rte and 4dv•rtl$lng 8ank char Depreciation 1.059 4288 1,108 715 667 10,$30 22,283 8,125 295 232 5,752 20.598 213 180 1,908 2.IJOB 2.799 740 3,432 $97 575 180 353 2.324 2,050 Totsl axp8ns•8 58.081 45,569 N•t ProfiVIo 12.541 P890 5

ASHOVER P CHARITABLE RATED 8alan at 31gt March 2023 20 Fixed Land & buildiThJs FLXtU￿S and fthn96 Equlpm¢nl Total 296,903 5.947 4.991 10.640 311.945 307,841 uThent As 2,642 1&058 42,882 41,559 2.257.50 62,794.33 7,850 70 41,520. 611.73 168.45 Santander-curont Sant8nder-depo8 Natlonal Sovlngs acthunt CaBh Other dgbtor8 1504 11JO.314 115,203 Depo8rts Other credAor8 -2,747.43 N•t A•••ts 419397 Accumulated Fund Balance at 3161 M8r¢h 2020 Surplus for tha yyar Totsl Fund8 41•.397 4.813 408,856 12,$41 419397 Pago 8

TÈD ORG h 2023 12,541 Ilon<ash Itoml Dtyre¢i8thry 2.324 Worklng ¢apltal adI￿lm￿ts Mov8rn8nl in $lo¢ks ChaNJ• in dobtor• Chawe In er•dknrn -14 27 PurchM• of Ilx•d M••t• 4784 N•1 ealh flowfrom all a 13,036 Caih and bank •t 1itADrfI 111777 99.142 Cmh and bank •t 31$t M•rth 11KI368 112,777