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2023-03-31-accounts

Trustees Annual Report for the Alzheimer’s Café UK CIO 1165335 for the duration of 1 April, 2022 - Mar 31, 2023

[Abbreviations: AC = Alzheimer Café; ACUK = Alzheimer Café charity, CIO]

Reference and administrative details

Answerphone: 07938 175002 Email: alzheimercafe@hotmail.co.uk Website: www.alzheimercafe.co.uk Principal office: 60 Church Ave., Farnborough, Hampshire, UK, GU14 7AP

Trustees who served during this reporting period are: Hilary Dyce; Olive Fairbairn; Gemma Jones; Josh Cudworth,

What is an Alzheimer Café? Definition and purpose

An AC is a monthly post-diagnostic, support intervention for people with dementia, their family and friends. They, and anyone else interested in dementia, can attend, free of charge, without prior registration. The AC is planned and hosted by trustees, a steering committee, dementia-related professionals, and volunteers.

An AC provides dementia-related education, support, information, and opportunities to socialize -for people with dementia, their family carers, and anyone else interested in dementia. An AC gathering is held in a safe, café-like setting and atmosphere.

The aims of the AC aims are to help:

. prevent social isolation of people with dementia and their family/ friend carers

. make dementia ‘openly discussable’, including and acknowledging people with dementia

. reduce stigma about dementia by making it easier to talk about dementia - having it, and being a carer

The AC is an economical ‘education and support intervention’. The venue, refreshments, education, insurance, and equipment require financing. The trustees, advisors, steering committee, and volunteers are not paid.

Structure, governance, and management

The charity’s governing document is its Constitution. The ACUK converted to a Charitable Incorporated Organisation (CIO) in 2016, and requires a minimum of three trustees.

Recruitment and appointment of new trustees is through resolution passed at the trustees’ meeting. Trustees have regard for matching the candidates’ skills, knowledge, and experience to the current ACUK needs.

The trustees established a ‘Steering Committee’ (SC) comprising trustees and volunteers. The SC is responsible to the trustees for helping to host the monthly AC sessions, and for making recommendations for longer-term AC-related planning.

Objectives of the ACUK Constitution

The objectives of the Alzheimer Café UK CIO are twofold:

∙ To relieve the needs and to promote the good health of people living with dementia, their families and carers in the three counties of Hampshire, Surrey and Berkshire and such other parts of the United Kingdom and the world through the provision

of support groups and other activities, services, advice and information as the trustees may from timeto-time think fit;

∙ To advance the education of the public about dementia and about care and support for people living with dementia, their families and carers.

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Trustees manage the Farnborough AC, and the extended remit of the AC UK, by:

Education includes:

Education for volunteers at the Farnborough AC

New volunteers are given the Volunteers Booklet, and they attend courses, as offered - which include: . Adult protection (safeguarding)

The Farnborough AC - Activities and achievements this past year

The AC Farnborough hosts monthly gatherings for people with dementia, their families and carers, volunteers, professionals, and other persons with an interest. The Dementia-related talks and presentations are provided in a safe environment, with opportunities for the attendees to socialise, make contacts, learn, and ask questions of trustees and attending professionals.

The presentations follow a set of themes, which broadly follow the dementia process.

The AC is popular with its attendees and guests, typically hosting fifty to sixty people each month. The AC sessions resumed when the restrictions relating to Covid (Omicron variant) were lifted.

Despite the break because of Covid (and attrition during this interval), these numbers are being reached again. Local GPs, dementia services, and AC guests are sign-posting newcomers to the AC; others have started attending after finding information on the ACUK website.

Volunteer numbers have also risen again quickly with much interest coming through the local ‘Voluntary Action’ recruitment services. A one-day course about the AC, was held for volunteers in the spring of 2022.

The ACUK trustees hold an annual ‘ACUK Networking Day’ to support other ACs and evaluate the ACs according to the standard quality control criteria. This year’s meeting was hosted by the ACs on the Isle of Wight in September 2022.

Trustees have met with other ACs to help them re-start; they remain in contact with AC leaders in

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Canada and the Netherlands.

Financial review

Cash reserves are held for expenditures related to meeting the ACUK objectives. At the end of the relevant accounting period (for this fiscal year 1 April. 2022, to 31 March 2023) the charity held £ 47,908.00 in cash reserves. All funds received in this reporting interval were in the form of donations.

ACUK fnancial
summary		 01apr2020
-
31mar2021		 01apr21 -
31mar22		 Current
year
01apr22 -
31mar 23
Assets starting
year		 42,712.30 50,005.30 50,340.43
Income 10,924.20 2, 539.12 2,757.52
Total Expenditure 3,631.35 1,904.37 3,443.08
Bank and cash
balance at year
end		 50,005.30 50,340.43 47,908.25

Expenditure is increasing again as (post-Covid), normal activities have resumed and attendance at the Farnborough Café has

been increasing again.

Activities relating to supporting other ACs , and providing dementia-related courses for family carers, professional caregivers, and AC volunteers are also being resumed. As seen above, from the current funds held, the ACUK is in a good financial position to continue all aspects of its functioning for several years.

Trustees’ plans for the near to medium future

Plans include maintaining the items described above and: . To continue publicizing the AC locally, to support other ACs, and to promote dementia education – especially for family carers

. To ensure continuity of help – by having sufficient trustees, steering committee members, and volunteers

. To evaluate and update ACUK practice regarding any new Charity Guidelines

Ongoing evaluation is part of the ACUK’s accountability; evaluations are used to maintain the quality of the café gatherings, and for planning and teaching purposes.

There are a range of ways the AC is evaluated - namely by:

. direct verbal and non-verbal feedback to organisers, volunteers, and from guests attending an AC

. written responses in the ‘ AC Comments Book’

. a monthly ‘ AC Summary Evaluation Form’ recorded by AC organisers. This includes records of attendance, topics, speakers,

equipment glitches, and surprises. [Summary notes help complete the Quality Control Criteria form.]

. word-of-mouth accounts in the media , i.e. AC guests expressing themselves in articles, verbal interviews for the radio, TV, and at talks and public events

. the annual self-evaluation using the prescribed European AC Quality Control Criteria (33 items, published on the ACUK

website), completed by the trustees.

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Statement on public benefit

The trustees have had due regard for the Charity Commission’s public benefit guidance and have taken it into account regarding any decisions for which it has relevance.

Acknowledgements

The trustees would like to thank the Steering Committee members and volunteers for their contribution to the continuing success of the Alzheimer Café. We also wish to express our appreciation to our donors.

On behalf of the ACUK Trustees, Dr Gemma MM Jones (Chair) 30 May, 2023

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----- Start of picture text -----
Dear CC Officers,
Please find our submission to the CC herewith, for the fiscal year 01 April 2022 to
31 March, 2023.
Alzheimer Café UK Trustees
Alzheimer Café UK, CIO, 1165335
Statement of Accounts 01-04-2022 to 31-03-2023
01apr2022 - 31mar2023 01apr2021 - 31mar2022
current fiscal year previous year
Statement of Accounts; Assets
and Liabilities at year end £ £ £
B1 Cash Funds Bank Current A/c Balance 11,220.19 13,837.11
Bank Reserve A/c Balance 36,455.90 36,296.26
Petty Cash Float 232.16 207.06
47,908.25 50,340.43
B5 Liabilities £0.00 £0.00
----- End of picture text -----

Note 1

The trustees confirm, in accordance with the Charitable Incorporated Organisations (General) Regulations 2012, that at year end the CIO did not have any outstanding guarantees to third parties nor any debts secured on assets of the CIO.

Signed on behalf of all the trustees

Name Signature Date of approval Date of approval
Gemma M. M. Jones 21/06/2023
Chair
Hilary Dyce 21/06/2023
Secretary