## **ART IN MIND TRUSTEE ANNUAL REPORT 2023** ## **1. Introduction** The trustees of the charity, Art in Mind, present their report with the financial statements of the charity for the year ended 31[st] March 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK. ## **2. Structure, governance, and management** The Executive Board has the responsibility to appoint trustees and appoint any new trustees following the provisions laid out in the organisation's governing instrument. All existing trustees are members of the Executive Board. The following have served throughout the accounting period, except where indicated: |-|Trustee Name|Nick Rodgers| |---|---|---| |-|Trustee Name|Lesley Kendall| |-|Trustee Name|Lucy Hammarton| |-|Trustee Name|Cleo Phillips| |-|Trustee Name|Caroline Lovett| There have been no resignations or appointments in the current financial year. Normally, the Trustees meet four times per year to consider financial considerations and operations of the Charity. ## **Governing document** Art in Mind is an unincorporated charity governed by a constitution adopted on the 27[th] January 2016. ## **Organisational structure** The trustees give their time voluntarily and received no benefits from the charity. No expenses have been reclaimed by any of the trustees from the charity in the period concerned. The general governance of the charity is the responsibility of the Trustees; however, the day-to-day operation is delegated to key staff and volunteers who report to the Chairman and Trustees ## **3. Aims and purposes.** Our purpose as recorded in our constitution is to advance of health and relief for those recovering from mental health issues. ## **4. Achievements and Performance** The charity carries out a wide range of activities in pursuit of its charitable aims. The trustees consider that these activities, summarised below, provide benefit both to those who are part of Art in Mind, and the wider community of _area charity resides._ Highlights of the year include: - Young people making 10 tutorial videos & online course handbook. - 30 Young people and volunteers created 10 tutorial videos and an online course handbook on how art helped improve their mental health and wellbeing. - The online films were made entirely by young people from the conception stage, through to the final online publication phase. - The project involved young people planning, and delivering the short films, working in groups to problem solve and plan the filming and publication. - The films have been viewed over 10,000 times. ## **Online courses** Art in Mind delivered a series of online courses to young people who were unable to leave home during the pandemic due to illness or problematic mental health. Feedback from online group members said that the support: - -played an essential part to their recovery and helped build friendships - -gave them encouragement and support to make art - -gave their lives a sense meaning and purpose. - -Art tuition helped them to improve and was constructive. - -encouraged them to have a different focus on their lives that was other than their illness and recovery. - -helped them not feel so isolated, anxious, and depressed. - -helped their mental health and boasted their confidence - -gave them a sense of autonomy by being able to choose and complete their own personal art projects. ## **Art in Mind Exhibitions** Art in Mind organised two exhibitions of the art created by young people. The October exhibition had an audience of 1100 young people and the Jubilee Library exhibition in May 2022 estimated audience of 9800 **.** ## **Resilient Art Awards for All** The Resilient Art project funded training and support sessions for peer mentors and volunteers gave them the skills and confidence to deliver mental health themed workshops. The project helped young people boost their confidence, develop skills and employment prospects by: - The program provided support, training, and supervision for young people to learn the skills necessary to improve the mental health of their peers. - 30 volunteers worked to design and deliver regular art workshops. - 100 young people aged between 11 and 18 took part in the sessions run by the volunteers. - The project helped young people to be better equipped and prepared for their journey through school, college or employment, build resilience amongst participants and provide confidence and encourage self-expression. - The project helped young people understand and manage their mental health, build self-awareness, coping skills, self-confidence, and independence. ## **5. Financial review** Total incoming resources for the period were £35,741, expenditure was 37,004 producing a deficit of (2446) for the year. The deficit arises from exceptional one-off costs incurred at the end of a Covid related project. Art in Mind has reserves of 20,115. The Trustees are of the view that Art in Mind is a going concern. ## **6 Risk Management** The trustees have a duty to identify and review the risks to which the charity is exposed to and ensure appropriate controls are in place for reasonable assurance against fraud and error. The trustees do not perceive any major risks to the charity currently. ## **7 Public Benefit** Trustees have paid due regard to the Charity Commission Guidance on 'Public Benefit' in deciding what activities the charity undertakes. All activities undertaken by Art in Mind are focussed on our charitable purposes. ## **8 Going Concern** After making appropriate enquiries, the Trustees have a reasonable expectation that the charity has adequate resource to continue in operational existence for the foreseeable future. For this reason, they continue to adopt the going concern basis in preparing the financial statements. ## **ART IN MIND** ## **ANNUAL REPORT** # **AND** ## **STATEMENT OF ACCOUNTS** ## **FOR THE YEAR ENDED 31ST MARCH 2023** **CHARITY REGISTRATION NUMBER 1165326** Independent Examiners Ltd Unit 2 The Broadbridge Business Centre Delling Lane Bosham PO18 8NF ## **ART IN MIND** ## **CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2023** ||**Page**| |---|---| |**Legal and Administrative Information**|3| |**Trustees' Report**|4 to 5| |**Independent Examiner's Report on the Accounts**|6| |**Statement of Receipts and Payments**|7| |**Statement of Assets and Liabilities**|8| |**Notes to the Accounts**|9 to 14| ## **ART IN MIND** ## **LEGAL AND ADMINISTRATIVE INFORMATION** **CHARITY NUMBER** 1165326 **WORKING NAMES** Aim Art in Mind **START OF FINANCIAL YEAR** 01 April 2022 **END OF FINANCIAL YEAR** 31 March 2023 **TRUSTEES AT 31 MARCH 2023** Nick Rodgers Lesley Kendall Caroline Lovett Kirsty Lumm Appointed 2 April 2022 Cleo Phillips Appointed 2 April 2022 The existing trustees appoint any new trustees following the provisions laid out in the Charity's governing instrument. CIO - Foundation Registered 27 January 2016 ## **GOVERNING INSTRUMENT REGISTRATION DATE** 27th January 2016:CIO Registration ## **OBJECTS** The advancement of health and relief of need for those who are recovering from mental health issues (the "Beneficiaries") particularly but not exclusively by:- a) Supporting beneficiaries through the use of art, primarily through workships and training sessions, and the b) Providing other support to beneficiaries such advice to develop their capacity to identify and meet their own needs; c) Raising awareness of mental health issues among the public. ## **CORRESPONDENCE ADDRESS** Cornerstone Community Centre Church Road Hove East Sussex BN3 2FL ## **PRIMARY BANKERS** Santander UK Bridle Road Bootle Merseyside L30 4GB ## **INDEPENDENT EXAMINER** Donna Leppitt Independent Examiners Ltd Unit 2 The Broadridge Business Centre Delling Lane Bosham PO18 8NF 3 ## **ART IN MIND** ## **TRUSTEES' REPORT FOR THE YEAR ENDED 31ST MARCH 2023** ## **Trustees Report 2022/23** Art in Mind has had another successful year. The number of young people benefiting from the workshops has increased dramatically, the number of sessions delivered has expanded to keep pace and new projects have been started to meet the ever-increasing need of mental health support for young people in Brighton. Although the disruption of the pandemic has faded, its impact is still being felt by young people with poor mental health, who have had an interrupted education, endured domestic isolation or were unable to access treatment and support at a time they needed it most. Art in Mind, has continued to widen its support network, increase its volunteer base, grow its exhibition presence and increase the number of mentors working with us. Highlights of the year include: ## **Young people making 10 tutorial videos & online course handbook.** 30 Young people and volunteers created 10 tutorial videos and an online course handbook on how art helped improve and manage their mental health and wellbeing. The online films were made entirely by young people from the conception stage, through to the final online publication phase. The project involved young people planning, and making short films, working in groups to problem solve and plan the filming and publication. The films have been viewed over 10,000 times. ## **Online courses** Art in Mind delivered a series of online courses to young people who were unable to leave home during the pandemic due to illness or problematic mental health. Feedback from online group members said that the support: - Played an essential part to their recovery - Helped build friendships - Gave them encouragement and support to make art - Gave their lives a sense meaning and purpose. - Art tuition helped them to improve and was constructive. - Helped them not feel so isolated, anxious, and depressed. - Helped their mental health and boasted their confidence - Gave them a sense of autonomy by being able to choose and complete their own personal art projects. ## **Art in Mind Exhibitions** Art in Mind organised two exhibitions of the art created by young people online. The October exhibition had an audience of 1100 young people and the Jubilee Library exhibition in May 2022 estimated audience of 9800 **.** ## **Resilient Art Awards for All** **A Resilient Arts grant, funded** training and support sessions for peer mentors and volunteers give them the skills and confidence to deliver mental health themed workshops. The project helped young people boost their confidence, skills, and employment prospects by: Providing support, training, and supervision as young people to learn the skills necessary to improve the mental health of their peers. ## **ART IN MIND** ## **TRUSTEES' REPORT (Continued) FOR THE YEAR ENDED 31ST MARCH 2023** ## **Resilient Art Awards for All (Continued)** 30 volunteers worked to design and deliver regular art workshops. 100 young people aged between 11 and 18 to part in the sessions run by the volunteers. - The project helped young people to be better equipped and prepared for their journey through school, - college or employment and build resilience amongst participants and provide confidence and encourage self-expression. - The project helped young people understand and manage their mental health, build self-awareness, coping skills, self-confidence, and independence. Art in Mind has continued with its core delivery of twice weekly art workshops delivered to young people aged between 11 and 18 to support their mental health, develop creative arts skills, gain confidence, qualifications and skills. Art in Mind has worked with over 700 young people through its regular groups, workshops and exhibitions, providing volunteering opportunities, mentoring, coaching and one to one sessions. Finally, the trustees would like to thank the volunteers, session workers, mentors and young people who give their time to make the projects successful. 4 ART IN MIND TRUSTEES. REPORT (continued) FOR THE YEAR ENDED 31ST MARCH 2023 Charity Lw requlres the Trust￿ to prq>are fin￿c￿ stateM￿t5 each tb)anclal year whlch gfve a true and fair v*w of the state cl affairs cl the charty and (ncomlng resojrces and res￿rCeS expended for the perknd. In prepar￿9 th￿e financ￿1 statements, the ethrd dTrustees shwbj best prartKe and are r￿Uired to- select suytabbe ￿e￿At￿9 pc4tks appty thwn C￿Stste￿t make jUdgm￿tS estknates that are reaS￿ab￿ prUd*￿t compty wfch appI￿ab￿ &￿ntIng st•nd¥ds SubJ￿t to materlal departures dLgCk%￿ explalned In the financk41 statem￿t5 prepare the fln*¢W statem￿t5 cffj the gokng CL￿ceM basts ￿n￿sS t Is Inapprcprt&e to presume that har￿¥ v4111 (¢￿tInue In werat The BLwrd of TrLtStees b re5pcnS1b￿ ts malntanhig pr(pw ￿C￿ntIng wh￿h dtscb5e with reasonab accuracy at any tlme the financial the charity and to thwn to ensu￿ that the financlal statements comply %*lth the CharIt￿5 Art 1993. They are aLso resp(￿S￿le tr safeguardkng the assets of the charf(y and hence taklng reason*le 5tep5 fty the prL***ntkn and deteLtkn rf frJJd c*her trregulwfcles and to Pr￿￿e reasonab￿ assur￿(e that:. the Ch*￿Y Is r4)erat4ng effklentty and efftttwl all assets p*e s*guarded &Jaknst unwth(*W use ty dlsposRkn and are propttly applled prr4)er recLYds are Maint￿n&j and lnfC￿atth used **hln the charly (x fr* publkatkn relable the ¢harfty ¢tynplk5 wlth kws regul&ths The systems of kntwn* ccfitrd are deshjned to prome rthisc￿ab￿ but nrf •b$￿te assurance agalnst matwjal mLsstatement or k6S. Approved by the Trustee5 t￿.... SvJned thdr bthaW by Trustee. Itlnted Name: e4~ ## **ART IN MIND** ## **INDEPENDENT EXAMINER’S REPORT ON THE ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2023** Report to the trustees/ members of Art in Mind on the accounts for the year ended 31st March 2023. ## **Respective responsibilities of trustees and examiner** The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. ## It is my responsibility to: - examine the accounts under section 145 of the 2011 Charities Act, - to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and - to state whether particular matters have come to my attention. ## **Basis of independent examiner’s statement** My examination was carried out in accordance with general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below. ## **Independent examiner's statement** In connection with my examination, no matter has come to my attention 1. which gives me reasonable cause to believe that in, any material respect, the requirements: - to keep accounting records in accordance with section 130 of the Charities Act; and - to prepare accounts which accord with the accounting records and comply with the accounting requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination have not been met; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Donna Leppitt Independent Examiners Ltd Unit 2 The Broadridge Business Centre Delling Lane Bosham PO18 8NF Date: 23rd February 2024 6 ## **ART IN MIND STATEMENT OF RECEIPTS AND PAYMENTS FOR THE YEAR ENDED 31ST MARCH 2023** |**Notes**
**RECEIPTS**
Donations & Legacies
**3**
**TOTAL RECEIPTS**
Costs of Charitable Activities
**4**
**TOTAL PAYMENTS**
**NET INCOMING/(OUTGOING) RESOURCES**
**5**
Balances Brought Forward
**BALANCES CARRIED FORWARD**
**RECONCILIATION OF FUNDS:**
**TRANSFERS BETWEEN FUNDS**
**NET MOVEMENT IN FUNDS**|Restated
Unrestricted
Restricted
**Total**
**Total**
Funds
Funds
**2022/23**
**2021/22**
£
£
**£**
**£**
10,840
24,901
35,741
52,211| |---|---| ||**10,840**
**24,901**
**35,741**
**52,211**| ||13,286
23,718
37,004
36,914| ||**13,286**
**23,718**
**37,004**
**36,914**| ||| ||**(2,446)**
**1,183**
**(1,263)**
**15,297**
-
-
-
-| ||**(2,446)**
**1,183**
**(1,263)**
**15,297**| ||2,629
18,748
21,378
6,081| ||**183**
**19,932**
**20,115**
**21,378**| All of the Charity's operations are classed as continuing operations. The notes form part of these financial statements, found on pages 9 to 14 7 ART IN MIND srATEMEKf OF ASSETS AND UABILITIES 31ST MARCH 2023 UnrestrKt&l Restrrted Fund Fund Totsl 31-MaTr23 Totsl 31-MaTr22 CASH AT W4KANDIN HAND OJrrent •t¢wnt 183 19.932 20.115 21,378 19,932 20,IXS 21,378 TOTAL CURAENT ASSErs 19.932 24115 2L3n NEf CURRENT ASSETS 19.932 20,115 2&378 19,932 24378 183 378 Re5t*ed 2,629 18,748 Gener* Funds Restrkted Funds 183 183 19,932 19,932 378 Independent Ex•nlner's Fee 870 840 TRusfEE5 RESP014￿￿IlTrXFs IP4 RELATION TO FINANCXAL sfATEMENTS Charfty Law requlres the Trustees to prep￿ tIn￿r￿lI st<*wn￿ts fry ￿Tr￿cial year wh￿h compty with the regulatkjns set tyjt kn the Chartie5 A¢t 2011. The Trustee5 have to take advantage ￿ the provbims that appty to small ch￿￿0¢5 and have prepart14 R￿pt5 and Paym￿¢5 kcount Statwnent cl Assets and Ll*lltle5 whKh •re Set out on p•aes:" 9t014 ApprcNed by the Trustees ... SbJndJ cffj thelr beh&Y by Trustee... ## **ART IN MIND** ## **NOTES TO THE ACCOUNTS** ## **FOR THE YEAR ENDED 31ST MARCH 2023** ## **1. BASIS OF ACCOUNTING** The accounts have been prepared under the “Receipts and Payments” basis as prescribed by the Charity Commissioners, and they meet the appropriate legal requirements. The Charity meets the definition of a public benefit entity under FRS102. Assets and liabilities are initially recognised at historical cost unless otherwise stated in the relevant accounting policy notes. ## **Assessment of Going Concern** Preparation of the accounts is on a going concern basis. The trustees consider that there are no material uncertainties about the Charity's ability to continue as a going concern. ## **Fund Accounting** Funds held by the charity are either: 1. **Unrestricted Funds** - these are funds which can be used in accordance with the charity's objectives, at the discretion of the trustees. ## 2. **Designated funds** These funds are funds set aside by the trustees out of unrestricted general funds for specific purposes or 3. **Restricted Funds** - these are funds that can only be used for particular restricted purposes within the objects of the charity. Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. Most funding the charity receives is from restricted funded grants - when writing funding applications the charity writes a funding budget and if they receive funding they make sure they follow the budget. ## **Incoming Resources** All income is included in the accounts when actually received by the Charity. Voluntary help provided by friends of the charity is not included in a quantified way within the accounts. ## **Resources Expended** Resources expended are recognised when paid by the Charity. ## **2. TANGIBLE FIXED ASSETS** The Charity held no fixed assets investments during this or the previous financial period. This page does not form part of the statutory financial statements 9 ## **ART IN MIND** ## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2023** |**3. RECEIPTS**
Note
Resilient Art A4A/Awards for All
Mindful Art
Brighton Community Fund
Arts Council
Chalk Cliff Trust
Creative Counselling
Aims Counselling
Arts Council Two ac 2
Brighton Community Fund Two bc2
Other Revenue:-
Unrestricted UF
Insurance reduction access
Co-op
Aim Shop
**INCOME**
Donations & Legacies
Grants:-
Brighton Hove Youth Led Grant
Sussex Crisis Fund Sussex Community|Restated
Unrestricted
Restricted
**Total**
**Total**
Funds
Funds
**2022/23**
**2021/22**
£
£
**£**
**£**
-
-
-
-
-
-
-
4,800
-
-
-
10,035
-
-
-
10,000
2,000
-
2,000
2,940
-
1,582
1,582
14,241
2,000
-
2,000
1,000
-
-
-
3,500
-
-
-
5,000
-
-
-
650
-
23,319
23,319
-
5,000
-
5,000
-
-
-
-
15
-
-
-
15
9
-
9
16
1,728
-
1,728
-
103
-
103
-| |---|---| ||**10,840**
**24,901**
**35,741**
**52,211**| This page does not form part of the statutory financial statements 10 ## **ART IN MIND** ## **NOTES TO THE ACCOUNTS** ## **FOR THE YEAR ENDED 31ST MARCH 2023** ## **4. PAYMENTS** |Note
**a) Costs of Charitable Activities**
Operational
Research
Supervision
Training
Travel
IT Software and Consumables
Workshops
**Governance costs:-**
Independent examiner fee
Materials
Publicity
Room booking
Sundries
One to one Session
Subscriptions
Insurance
Equipment
Facilitation
Grants
Food|Unrestricted
Restricted
**Total**
**Total**
Funds
Funds
**2022/23**
**2021/22**
£
£
**£**
**£**
(23,718)
23,718
-
-
533
-
533
1,302
18,300
-
18,300
25,220
2,495
-
2,495
1,535
1,769
-
1,769
1,501
1,103
-
1,103
233
-
-
-
4,200
410
-
410
-
4,555
-
4,555
95
323
-
323
245
287
-
287
270
-
-
-
101
-
-
-
210
4,560
-
4,560
1,585
-
-
-
185
-
-
-
233
532
-
532
-
1,107
-
1,107
-
1,030
-
1,030
-| |---|---| ||**13,286**
**23,718**
**37,004**
**36,914**| This page does not form part of the statutory financial statements 11 ## **ART IN MIND** ## **NOTES TO THE ACCOUNTS (continued) FOR THE YEAR ENDED 31ST MARCH 2023** ## **5. RESTRICTED FUNDS CURRENT FINANCIAL YEAR** |Sussex Community
Creative Counselling
Arts Council Two ac 2
Arts Council
Awards for all/Resilient Art
Mindful Art 1|**Balance**
Gains &
**Balance**
**01-Apr-22**
Income
Expenditure
(Losses)
Transfer
**31-Mar-23**
£
£
£
£
**£**
8,335
1,582
(9,916)
-
-
1
6,278
-
(6,278)
-
-
0
-
-
-
-
-
-
340
-
(338)
-
-
2
3,795
-
(3,791)
-
-
5
-
23,319
(3,395)
-
-
19,924| |---|---| ||**18,748**
**24,901**
**(23,718)**
**-**
**-**
**19,932**| This page does not form part of the statutory financial statements 12 ## **ART IN MIND** ## **NOTES TO THE ACCOUNTS (continued) FOR THE YEAR ENDED 31ST MARCH 2023** ## **5. RESTRICTED FUNDS (Continued)** ## **PREVIOUS FINANCIAL YEAR** |Arts Council
Awards for all/Resilient Art
Mindful Art 1
Sussex Community
Creative Counselling
Arts Council Two ac 2|**Balance**
Gains &
**Balance**
**01-Apr-21**
Income
Expenditure
(Losses)
Transfer
**31-Mar-22**
£
£
£
£
**£**
Restated
Restated
Restated
-
14,241
(5,906)
-
-
8,335
5,911
10,000
(9,633)
-
-
6,278
242
2,940
(3,182)
-
-
-
-
10,035
(9,695)
-
-
340
-
5,000
(1,205)
-
-
3,795
-
-
-
-
-
-| |---|---| ||**6,154**
**42,216**
**(29,621)**
**-**
**-**
**18,748**| The Restricted Funds are wholly represented by the Charity's cash reserves and are to be expended as specified above. This page does not form part of the statutory financial statements 13 ## **ART IN MIND** ## **NOTES TO THE ACCOUNTS (continued) FOR THE YEAR ENDED 31ST MARCH 2023** ## **6. STAFF COSTS AND NUMBERS** The Charity employed no members of staff during this or the previous financial period. ## **7. TRUSTEES AND OTHER RELATED PARTIES** No payments were made to trustees or any persons connected with them during this financial period. No material transaction took place between the organisation and a trustee or any person connected with them. (2021/22- None) ## **8. RISK ASSESSMENT** The Trustees actively review the major risks which the charity faces on a regular basis and believe that maintaining the free reserves stated combined with the annual review of the controls over key financial systems carried out on an annual basis will provide sufficient resources in the event of adverse conditions. The Trustees have also examined other operational and business risks which they face and confirm that they have established systems to mitigate the significant risks. ## **9. RESERVES POLICY** The Trustees have considered the level of reserves they wish to retain, appropriate to the charity's needs. This is based on the charity's size and the level of financial commitments held. The Trustees aim to ensure the charity will be able to continue to fulfil its charitable objectives even if there is a temporary shortfall in income or unexpected expenditure. The trustees will endeavour not to set aside funds unnecessarily. ## **10. PUBLIC BENEFIT** The Charity acknowledges its requirement to demonstrate clearly that it must have charitable purposes or ‘aims’ that are for the public benefit. Details of how the charity has achieved this are provided in the Trustees report. The Trustees confirm that they have paid due regard to the Charity Commission guidance on public benefit before deciding what activities the charity should undertake. ## **11. PRIOR YEAR ADJUSTMENTS** The restricted funds and unrestricted funds have been re-stated to reflect a true and fair view of the Charity's closing position as at 31st March 2022. This page does not form part of the statutory financial statements 14 ## **ART IN MIND** ## **ANNUAL REPORT** # **AND** ## **STATEMENT OF ACCOUNTS** ## **FOR THE YEAR ENDED 31ST MARCH 2023** **CHARITY REGISTRATION NUMBER 1165326** Independent Examiners Ltd Unit 2 The Broadbridge Business Centre Delling Lane Bosham PO18 8NF ## **ART IN MIND** ## **CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2023** ||**Page**| |---|---| |**Legal and Administrative Information**|3| |**Trustees' Report**|4 to 5| |**Independent Examiner's Report on the Accounts**|6| |**Statement of Receipts and Payments**|7| |**Statement of Assets and Liabilities**|8| |**Notes to the Accounts**|9 to 14| ## **ART IN MIND** ## **LEGAL AND ADMINISTRATIVE INFORMATION** **CHARITY NUMBER** 1165326 **WORKING NAMES** Aim Art in Mind **START OF FINANCIAL YEAR** 01 April 2022 **END OF FINANCIAL YEAR** 31 March 2023 **TRUSTEES AT 31 MARCH 2023** Nick Rodgers Lesley Kendall Caroline Lovett Kirsty Lumm Appointed 2 April 2022 Cleo Phillips Appointed 2 April 2022 The existing trustees appoint any new trustees following the provisions laid out in the Charity's governing instrument. CIO - Foundation Registered 27 January 2016 ## **GOVERNING INSTRUMENT REGISTRATION DATE** 27th January 2016:CIO Registration ## **OBJECTS** The advancement of health and relief of need for those who are recovering from mental health issues (the "Beneficiaries") particularly but not exclusively by:- a) Supporting beneficiaries through the use of art, primarily through workships and training sessions, and the b) Providing other support to beneficiaries such advice to develop their capacity to identify and meet their own needs; c) Raising awareness of mental health issues among the public. ## **CORRESPONDENCE ADDRESS** Cornerstone Community Centre Church Road Hove East Sussex BN3 2FL ## **PRIMARY BANKERS** Santander UK Bridle Road Bootle Merseyside L30 4GB ## **INDEPENDENT EXAMINER** Donna Leppitt Independent Examiners Ltd Unit 2 The Broadridge Business Centre Delling Lane Bosham PO18 8NF 3 ## **ART IN MIND** ## **TRUSTEES' REPORT FOR THE YEAR ENDED 31ST MARCH 2023** ## **Trustees Report 2022/23** Art in Mind has had another successful year. The number of young people benefiting from the workshops has increased dramatically, the number of sessions delivered has expanded to keep pace and new projects have been started to meet the ever-increasing need of mental health support for young people in Brighton. Although the disruption of the pandemic has faded, its impact is still being felt by young people with poor mental health, who have had an interrupted education, endured domestic isolation or were unable to access treatment and support at a time they needed it most. Art in Mind, has continued to widen its support network, increase its volunteer base, grow its exhibition presence and increase the number of mentors working with us. Highlights of the year include: ## **Young people making 10 tutorial videos & online course handbook.** 30 Young people and volunteers created 10 tutorial videos and an online course handbook on how art helped improve and manage their mental health and wellbeing. The online films were made entirely by young people from the conception stage, through to the final online publication phase. The project involved young people planning, and making short films, working in groups to problem solve and plan the filming and publication. The films have been viewed over 10,000 times. ## **Online courses** Art in Mind delivered a series of online courses to young people who were unable to leave home during the pandemic due to illness or problematic mental health. Feedback from online group members said that the support: - Played an essential part to their recovery - Helped build friendships - Gave them encouragement and support to make art - Gave their lives a sense meaning and purpose. - Art tuition helped them to improve and was constructive. - Helped them not feel so isolated, anxious, and depressed. - Helped their mental health and boasted their confidence - Gave them a sense of autonomy by being able to choose and complete their own personal art projects. ## **Art in Mind Exhibitions** Art in Mind organised two exhibitions of the art created by young people online. The October exhibition had an audience of 1100 young people and the Jubilee Library exhibition in May 2022 estimated audience of 9800 **.** ## **Resilient Art Awards for All** **A Resilient Arts grant, funded** training and support sessions for peer mentors and volunteers give them the skills and confidence to deliver mental health themed workshops. The project helped young people boost their confidence, skills, and employment prospects by: Providing support, training, and supervision as young people to learn the skills necessary to improve the mental health of their peers. ## **ART IN MIND** ## **TRUSTEES' REPORT (Continued) FOR THE YEAR ENDED 31ST MARCH 2023** ## **Resilient Art Awards for All (Continued)** 30 volunteers worked to design and deliver regular art workshops. 100 young people aged between 11 and 18 to part in the sessions run by the volunteers. - The project helped young people to be better equipped and prepared for their journey through school, - college or employment and build resilience amongst participants and provide confidence and encourage self-expression. - The project helped young people understand and manage their mental health, build self-awareness, coping skills, self-confidence, and independence. Art in Mind has continued with its core delivery of twice weekly art workshops delivered to young people aged between 11 and 18 to support their mental health, develop creative arts skills, gain confidence, qualifications and skills. Art in Mind has worked with over 700 young people through its regular groups, workshops and exhibitions, providing volunteering opportunities, mentoring, coaching and one to one sessions. Finally, the trustees would like to thank the volunteers, session workers, mentors and young people who give their time to make the projects successful. 4 ART IN MIND TRUSTEES. REPORT (continued) FOR THE YEAR ENDED 31ST MARCH 2023 Charity Lw requlres the Trust￿ to prq>are fin￿c￿ stateM￿t5 each tb)anclal year whlch gfve a true and fair v*w of the state cl affairs cl the charty and (ncomlng resojrces and res￿rCeS expended for the perknd. In prepar￿9 th￿e financ￿1 statements, the ethrd dTrustees shwbj best prartKe and are r￿Uired to- select suytabbe ￿e￿At￿9 pc4tks appty thwn C￿Stste￿t make jUdgm￿tS estknates that are reaS￿ab￿ prUd*￿t compty wfch appI￿ab￿ &￿ntIng st•nd¥ds SubJ￿t to materlal departures dLgCk%￿ explalned In the financk41 statem￿t5 prepare the fln*¢W statem￿t5 cffj the gokng CL￿ceM basts ￿n￿sS t Is Inapprcprt&e to presume that har￿¥ v4111 (¢￿tInue In werat The BLwrd of TrLtStees b re5pcnS1b￿ ts malntanhig pr(pw ￿C￿ntIng wh￿h dtscb5e with reasonab accuracy at any tlme the financial the charity and to thwn to ensu￿ that the financlal statements comply %*lth the CharIt￿5 Art 1993. They are aLso resp(￿S￿le tr safeguardkng the assets of the charf(y and hence taklng reason*le 5tep5 fty the prL***ntkn and deteLtkn rf frJJd c*her trregulwfcles and to Pr￿￿e reasonab￿ assur￿(e that:. the Ch*￿Y Is r4)erat4ng effklentty and efftttwl all assets p*e s*guarded &Jaknst unwth(*W use ty dlsposRkn and are propttly applled prr4)er recLYds are Maint￿n&j and lnfC￿atth used **hln the charly (x fr* publkatkn relable the ¢harfty ¢tynplk5 wlth kws regul&ths The systems of kntwn* ccfitrd are deshjned to prome rthisc￿ab￿ but nrf •b$￿te assurance agalnst matwjal mLsstatement or k6S. Approved by the Trustee5 t￿.... SvJned thdr bthaW by Trustee. Itlnted Name: e4~ ## **ART IN MIND** ## **INDEPENDENT EXAMINER’S REPORT ON THE ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2023** Report to the trustees/ members of Art in Mind on the accounts for the year ended 31st March 2023. ## **Respective responsibilities of trustees and examiner** The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. ## It is my responsibility to: - examine the accounts under section 145 of the 2011 Charities Act, - to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and - to state whether particular matters have come to my attention. ## **Basis of independent examiner’s statement** My examination was carried out in accordance with general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below. ## **Independent examiner's statement** In connection with my examination, no matter has come to my attention 1. which gives me reasonable cause to believe that in, any material respect, the requirements: - to keep accounting records in accordance with section 130 of the Charities Act; and - to prepare accounts which accord with the accounting records and comply with the accounting requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination have not been met; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Donna Leppitt Independent Examiners Ltd Unit 2 The Broadridge Business Centre Delling Lane Bosham PO18 8NF Date: 23rd February 2024 6 ## **ART IN MIND STATEMENT OF RECEIPTS AND PAYMENTS FOR THE YEAR ENDED 31ST MARCH 2023** |**Notes**
**RECEIPTS**
Donations & Legacies
**3**
**TOTAL RECEIPTS**
Costs of Charitable Activities
**4**
**TOTAL PAYMENTS**
**NET INCOMING/(OUTGOING) RESOURCES**
**5**
Balances Brought Forward
**BALANCES CARRIED FORWARD**
**RECONCILIATION OF FUNDS:**
**TRANSFERS BETWEEN FUNDS**
**NET MOVEMENT IN FUNDS**|Restated
Unrestricted
Restricted
**Total**
**Total**
Funds
Funds
**2022/23**
**2021/22**
£
£
**£**
**£**
10,840
24,901
35,741
52,211| |---|---| ||**10,840**
**24,901**
**35,741**
**52,211**| ||13,286
23,718
37,004
36,914| ||**13,286**
**23,718**
**37,004**
**36,914**| ||| ||**(2,446)**
**1,183**
**(1,263)**
**15,297**
-
-
-
-| ||**(2,446)**
**1,183**
**(1,263)**
**15,297**| ||2,629
18,748
21,378
6,081| ||**183**
**19,932**
**20,115**
**21,378**| All of the Charity's operations are classed as continuing operations. The notes form part of these financial statements, found on pages 9 to 14 7 ART IN MIND srATEMEKf OF ASSETS AND UABILITIES 31ST MARCH 2023 UnrestrKt&l Restrrted Fund Fund Totsl 31-MaTr23 Totsl 31-MaTr22 CASH AT W4KANDIN HAND OJrrent •t¢wnt 183 19.932 20.115 21,378 19,932 20,IXS 21,378 TOTAL CURAENT ASSErs 19.932 24115 2L3n NEf CURRENT ASSETS 19.932 20,115 2&378 19,932 24378 183 378 Re5t*ed 2,629 18,748 Gener* Funds Restrkted Funds 183 183 19,932 19,932 378 Independent Ex•nlner's Fee 870 840 TRusfEE5 RESP014￿￿IlTrXFs IP4 RELATION TO FINANCXAL sfATEMENTS Charfty Law requlres the Trustees to prep￿ tIn￿r￿lI st<*wn￿ts fry ￿Tr￿cial year wh￿h compty with the regulatkjns set tyjt kn the Chartie5 A¢t 2011. The Trustee5 have to take advantage ￿ the provbims that appty to small ch￿￿0¢5 and have prepart14 R￿pt5 and Paym￿¢5 kcount Statwnent cl Assets and Ll*lltle5 whKh •re Set out on p•aes:" 9t014 ApprcNed by the Trustees ... SbJndJ cffj thelr beh&Y by Trustee... ## **ART IN MIND** ## **NOTES TO THE ACCOUNTS** ## **FOR THE YEAR ENDED 31ST MARCH 2023** ## **1. BASIS OF ACCOUNTING** The accounts have been prepared under the “Receipts and Payments” basis as prescribed by the Charity Commissioners, and they meet the appropriate legal requirements. The Charity meets the definition of a public benefit entity under FRS102. Assets and liabilities are initially recognised at historical cost unless otherwise stated in the relevant accounting policy notes. ## **Assessment of Going Concern** Preparation of the accounts is on a going concern basis. The trustees consider that there are no material uncertainties about the Charity's ability to continue as a going concern. ## **Fund Accounting** Funds held by the charity are either: 1. **Unrestricted Funds** - these are funds which can be used in accordance with the charity's objectives, at the discretion of the trustees. ## 2. **Designated funds** These funds are funds set aside by the trustees out of unrestricted general funds for specific purposes or 3. **Restricted Funds** - these are funds that can only be used for particular restricted purposes within the objects of the charity. Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. Most funding the charity receives is from restricted funded grants - when writing funding applications the charity writes a funding budget and if they receive funding they make sure they follow the budget. ## **Incoming Resources** All income is included in the accounts when actually received by the Charity. Voluntary help provided by friends of the charity is not included in a quantified way within the accounts. ## **Resources Expended** Resources expended are recognised when paid by the Charity. ## **2. TANGIBLE FIXED ASSETS** The Charity held no fixed assets investments during this or the previous financial period. This page does not form part of the statutory financial statements 9 ## **ART IN MIND** ## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2023** |**3. RECEIPTS**
Note
Resilient Art A4A/Awards for All
Mindful Art
Brighton Community Fund
Arts Council
Chalk Cliff Trust
Creative Counselling
Aims Counselling
Arts Council Two ac 2
Brighton Community Fund Two bc2
Other Revenue:-
Unrestricted UF
Insurance reduction access
Co-op
Aim Shop
**INCOME**
Donations & Legacies
Grants:-
Brighton Hove Youth Led Grant
Sussex Crisis Fund Sussex Community|Restated
Unrestricted
Restricted
**Total**
**Total**
Funds
Funds
**2022/23**
**2021/22**
£
£
**£**
**£**
-
-
-
-
-
-
-
4,800
-
-
-
10,035
-
-
-
10,000
2,000
-
2,000
2,940
-
1,582
1,582
14,241
2,000
-
2,000
1,000
-
-
-
3,500
-
-
-
5,000
-
-
-
650
-
23,319
23,319
-
5,000
-
5,000
-
-
-
-
15
-
-
-
15
9
-
9
16
1,728
-
1,728
-
103
-
103
-| |---|---| ||**10,840**
**24,901**
**35,741**
**52,211**| This page does not form part of the statutory financial statements 10 ## **ART IN MIND** ## **NOTES TO THE ACCOUNTS** ## **FOR THE YEAR ENDED 31ST MARCH 2023** ## **4. PAYMENTS** |Note
**a) Costs of Charitable Activities**
Operational
Research
Supervision
Training
Travel
IT Software and Consumables
Workshops
**Governance costs:-**
Independent examiner fee
Materials
Publicity
Room booking
Sundries
One to one Session
Subscriptions
Insurance
Equipment
Facilitation
Grants
Food|Unrestricted
Restricted
**Total**
**Total**
Funds
Funds
**2022/23**
**2021/22**
£
£
**£**
**£**
(23,718)
23,718
-
-
533
-
533
1,302
18,300
-
18,300
25,220
2,495
-
2,495
1,535
1,769
-
1,769
1,501
1,103
-
1,103
233
-
-
-
4,200
410
-
410
-
4,555
-
4,555
95
323
-
323
245
287
-
287
270
-
-
-
101
-
-
-
210
4,560
-
4,560
1,585
-
-
-
185
-
-
-
233
532
-
532
-
1,107
-
1,107
-
1,030
-
1,030
-| |---|---| ||**13,286**
**23,718**
**37,004**
**36,914**| This page does not form part of the statutory financial statements 11 ## **ART IN MIND** ## **NOTES TO THE ACCOUNTS (continued) FOR THE YEAR ENDED 31ST MARCH 2023** ## **5. RESTRICTED FUNDS CURRENT FINANCIAL YEAR** |Sussex Community
Creative Counselling
Arts Council Two ac 2
Arts Council
Awards for all/Resilient Art
Mindful Art 1|**Balance**
Gains &
**Balance**
**01-Apr-22**
Income
Expenditure
(Losses)
Transfer
**31-Mar-23**
£
£
£
£
**£**
8,335
1,582
(9,916)
-
-
1
6,278
-
(6,278)
-
-
0
-
-
-
-
-
-
340
-
(338)
-
-
2
3,795
-
(3,791)
-
-
5
-
23,319
(3,395)
-
-
19,924| |---|---| ||**18,748**
**24,901**
**(23,718)**
**-**
**-**
**19,932**| This page does not form part of the statutory financial statements 12 ## **ART IN MIND** ## **NOTES TO THE ACCOUNTS (continued) FOR THE YEAR ENDED 31ST MARCH 2023** ## **5. RESTRICTED FUNDS (Continued)** ## **PREVIOUS FINANCIAL YEAR** |Arts Council
Awards for all/Resilient Art
Mindful Art 1
Sussex Community
Creative Counselling
Arts Council Two ac 2|**Balance**
Gains &
**Balance**
**01-Apr-21**
Income
Expenditure
(Losses)
Transfer
**31-Mar-22**
£
£
£
£
**£**
Restated
Restated
Restated
-
14,241
(5,906)
-
-
8,335
5,911
10,000
(9,633)
-
-
6,278
242
2,940
(3,182)
-
-
-
-
10,035
(9,695)
-
-
340
-
5,000
(1,205)
-
-
3,795
-
-
-
-
-
-| |---|---| ||**6,154**
**42,216**
**(29,621)**
**-**
**-**
**18,748**| The Restricted Funds are wholly represented by the Charity's cash reserves and are to be expended as specified above. This page does not form part of the statutory financial statements 13 ## **ART IN MIND** ## **NOTES TO THE ACCOUNTS (continued) FOR THE YEAR ENDED 31ST MARCH 2023** ## **6. STAFF COSTS AND NUMBERS** The Charity employed no members of staff during this or the previous financial period. ## **7. TRUSTEES AND OTHER RELATED PARTIES** No payments were made to trustees or any persons connected with them during this financial period. No material transaction took place between the organisation and a trustee or any person connected with them. (2021/22- None) ## **8. RISK ASSESSMENT** The Trustees actively review the major risks which the charity faces on a regular basis and believe that maintaining the free reserves stated combined with the annual review of the controls over key financial systems carried out on an annual basis will provide sufficient resources in the event of adverse conditions. The Trustees have also examined other operational and business risks which they face and confirm that they have established systems to mitigate the significant risks. ## **9. RESERVES POLICY** The Trustees have considered the level of reserves they wish to retain, appropriate to the charity's needs. This is based on the charity's size and the level of financial commitments held. The Trustees aim to ensure the charity will be able to continue to fulfil its charitable objectives even if there is a temporary shortfall in income or unexpected expenditure. The trustees will endeavour not to set aside funds unnecessarily. ## **10. PUBLIC BENEFIT** The Charity acknowledges its requirement to demonstrate clearly that it must have charitable purposes or ‘aims’ that are for the public benefit. Details of how the charity has achieved this are provided in the Trustees report. The Trustees confirm that they have paid due regard to the Charity Commission guidance on public benefit before deciding what activities the charity should undertake. ## **11. PRIOR YEAR ADJUSTMENTS** The restricted funds and unrestricted funds have been re-stated to reflect a true and fair view of the Charity's closing position as at 31st March 2022. This page does not form part of the statutory financial statements 14